INDIAN RAILWAYS MAINTENANCE MANUAL FOR DIESEL LOCOMOTIVES - PART 62
Document No:
Chapter –10 Outsourcing & Contract Management
Version No: 1.0-d0
Date Issued: dd/mm/yyyy
Document Title: MANUAL MAINTENANCE FOR DIESEL LOCOMOTIVES
Revised 2013
Printed: 2015/03/08
Page 240 of 303
10.5.2.6 If the procedure calls for use of some specific consumables/materials, the
specifications for that consumable/material should be clearly defined.
10.5.2.7 The frequency of testing (to verify whether material being used conforms to laid
down standards) should be defined.
10.5.2.8 Who shall carry out such verification, where and how should also be clearly
defined. [e.g. if a particular primer has been specified to be used in a painting
activity-
a) The testing for primer coat thickness can be done only before application of
paint.
b) The material composition can be found only by lab test.
c) The sample needs to be collected from a sealed tin from the lot which is in
use for primer application.
d) The sample shall be collected on daily/weekly/fortnightly/monthly, etc.,
basis.
e) The sample shall be collected by CMS(lab)/SSE(Paint)/SE(Paint)/someone
else should be clear.
f) The details of sample collected, results of sample testing etc should be
recorded in a register/kept on file by CMS(lab)/SSE(Paint)/SE(Paint)/
Someone else should be clear.
g) The purchase bills with lot numbers are required to verify that primer has
been purchased only from approved source (if approved source condition
has been kept in tender).
h) The purchase bill verification will be done by whom? Where it will be
recorded and the result will be sent to whom to ensure penal action (in case
of deviation) should be clearly mentioned.]
10.5.2.9 If some parameters can be checked only at certain stage before completion of the
work, provision for stage inspection should be kept in agreement. The
frequency and person to carry out stage inspection should be clearly mentioned.
10.5.2.10 If some particular parameter(s) can be verified only visually, such parameters
should be unambiguously specified in the schedule itself.
10.5.2.11 Clear responsibility (designation-wise) for keeping the records of such
inspections/verifications should be laid down.
10.5.2.12 Also action to be taken in case any non-conformity is noticed during such
inspections should be clear. (e.g. in a cleaning contract, the cleaning may be
done satisfactorily, but the number of broomsticks procured and used may be
less than specified in the contract. In such case, the penalty for not
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