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INDIAN RAILWAYS MAINTENANCE MANUAL FOR DIESEL LOCOMOTIVES - PART 9

Document No:

Chapter –3 Infra. Facilities of Diesel Loco Shed

Version No: 1.0-d0

Date Issued: dd/mm/yyyy

Document Title: MANUAL MAINTENANCE FOR DIESEL LOCOMOTIVES

Revised 2013

Printed: 2015/03/08

Page 28 of 303

(viii) More over the depot in-charge should keep watch on the trips performed by a

particular crew so that if any crew has not operated in a particular section for
about two or two and half months, such crew should be identified immediately
and booked to such section. This will avoid expiry of Road Learning of the crew.

2.10.1.8 Training as Co-LP:- It is normally a good practice to allow the newly promoted

LP to work as Co-LP for a month along with the experienced goods LP. This
helps to get the feel of driving and absorbing the driving technique by newly
promoted candidate and clarify his doubts. During this period of working as a
Co-LP, the nominated loco inspector keeps a watch on the performance of the
LP, guides and counsels him suitably.

2.10.2 System of monitoring and counseling of running staff:- The working of running

staff needs to be continuously monitored to ensure safe train operation. The running
staff, i.e., LPs / ALPs belong to a category of staff who are not available at a time on
a given workplace. In other types of working, like workshops and sheds, the work
place of the staff is definite and therefore, any instruction can be given to the staff in
a planned manner. On the contrary, the running staff, moves from one place to
another and working is round the clock, with no fixed period of duty and rest.
Therefore, giving instructions, counseling and taking the feedback on their working
becomes very difficult and cumbersome. Running staff either remains on line or
takes rest in running room / at their HQ station. Therefore, they can be counseled /
monitored only when they come for duty at the time of sign on and also during their
journey by way of foot plate inspection. The system is as under:

2.10.2.1 Categorization of LPs: On the basis of monitoring done by LI of their nominated

LPs, they will be assigned/reviewed Categories :A, B, C & D, as per Board’s
guidelines contained in letter no. 97/Safety-I/23/15 dated 29/03/2007.

2.10.2.2 Monitoring and counseling by Loco Inspector:

a) Division has certain number of loco inspectors. Each loco inspector should be

allotted 15 LPs. These nominated LPs are monitored and counseled by loco
inspector during their foot plate inspection and their visit to lobbies. The
periodicity of monitoring of the LP as per their category is: ‘A’ are once in 2
months, ‘B’ once in a month and ‘C’ once in a fortnight by their nominated loco
inspector. Monitoring should include both up and down directions, all sections, as
per crew beat, in night also and for all types of stock.

b) It has become important to formally monitor Shunters and ALPs as they also play

an important part in ensuring safe train operations. Hence, one LI should be
nominated to monitor 45 shunters or 45 ALPs. These Shunters and ALPs should
be monitored, at least once in 3 months. No categorization of Shunters/ALPs is
considered necessary.

c) One LI can be assigned mix of LPs/Shunters/ALPs, keeping the overall workload

same e.g. 3 Shunters/ALPs can be assigned to a LI, in place of one LP. So, LIs can
be assigned: 15 LPs or 45 Shunters or 45 ALPs or 10 LPs + 15 Shunters/ALPs or
10 LPs + 6 Shunters + 9 ALPs, etc.

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Document No:

Chapter –3 Infra. Facilities of Diesel Loco Shed

Version No: 1.0-d0

Date Issued: dd/mm/yyyy

Document Title: MANUAL MAINTENANCE FOR DIESEL LOCOMOTIVES

Revised 2013

Printed: 2015/03/08

Page 29 of 303

d) Loco inspector should submit reports to Sr.DME (Power) once in a fortnight. This

report would include the performance of their nominated LPs/Shunters/ALPs in
respect of technical knowledge, driving techniques (as applicable), safety
awareness and traffic rules. The ones found lacking in knowledge during such
inspection are to be given special training in his area(s) of weaknesses so that their
performance can be brought upto the mark. Such training is imparted in Diesel
Technical Training Center (DTTC) of division which is generally headed by a Sr.
Loco Inspector (Training). All new Goods LPs should be treated as ‘C’ category,
for first 4 months.

e) On receipt of the report from loco inspector, the frequency of monitoring done by

these inspectors are compiled and it is seen whether any LP/Shunter/ALP is
overdue for monitoring by loco inspector or not. If any LP/Shunter/ALP is found
overdue for monitoring, the nominated inspector is questioned.

2.10.2.3 Special training to ‘C’ category and weak LPs (including Shunters and

ALPs): There are some LPs in division who lack in one field or other of train
operations and driving techniques. Such LPs should be identified and their weak
area like traffic rule knowledge, trouble shooting technique etc. identified with
the help of their nominated loco inspector and suitable training of one or two
weeks need to be planned to upgrade their knowledge and driving skill. A
special watch is required to be kept on the LPs classified as ‘C’ category.

2.10.2.4 Watch on the accident prone and alcoholic LPs (including Shunters and

ALPs): (1) List of alcoholic LPs and (2) list of accident prone LPs shall be
maintained in each lobby. The LPs are included in this list based on the
monitoring reports received from loco inspectors. Accident prone LPs will
require frequent monitoring and counseling regarding safety rules and correct
method of working in some risky situations. Similarly, more ambush checks are
required to be done on alcoholic LPs to find out whether the condition of LP is
sober or not.

2.10.2.5 Visit of running staff to Trip Shed / Diesel Loco Shed: Loco inspectors

should take their nominated LPs, who are found weak in awareness about loco
trouble shooting, for training in loco shed or trip shed for practical
demonstration of trouble shooting to improve their skill.

2.10.3

Regular issue of Safety Circulars, General Instructions, Safety Camp and
Meetings:

2.10.3.1 Safety Circulars & Technical Instructions: The safety branch regularly issues

the safety circulars indicating the salient features of train operation. This safety
circular also highlights the recent unusual/accidents which have taken place due
to human failures. Running staff should go through these safety circulars and
note the contents of the safety circulars for strict compliance. Similarly,
executive branch i.e. mechanical branch, issues the instructions which are
mainly technical in nature. This is done to upgrade the knowledge of running
staff, make them aware of the recent developments taking place in technical
upgradation of loco and rolling stock. These safety circulars and general
instructions to running staff are kept in specific folders at crew booking point
where the LPs/ALPs sign on and sign off. At the time of signing on, the running

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Document No:

Chapter –3 Infra. Facilities of Diesel Loco Shed

Version No: 1.0-d0

Date Issued: dd/mm/yyyy

Document Title: MANUAL MAINTENANCE FOR DIESEL LOCOMOTIVES

Revised 2013

Printed: 2015/03/08

Page 30 of 303

staff shall go through these important instructions, make themselves aware and
acknowledge the same.

2.10.3.2 Issue of Monthly Bulletin: Divisions issue monthly bulletins to the LPs. These

monthly bulletins highlight the important points of train operation to be
followed by running staff. At the same time, case studies of recent failures are
also written in simple language with the advice to running staff to follow the
correct procedure to avoid recurrence of such mistakes. These monthly bulletins
should be circulated to all running staff, even individual copies given to all, if
required, duly taking acknowledgement.

2.10.3.3 Safety Camps: Safety camps are held at various places in division at an interval

of a week’s time. These safety camps are organized by safety branch in which
experienced safety counselors are associated. In these safety camps, the running
staff assemble at a given station and they are counseled on important aspects of
train working. These aspects of train working are explained in simple and
interesting manner by having man to man contact. Any doubt during such safety
camps is clarified and even practical demonstration is arranged. Full use of
these safety camps should be ensured for the benefit of the running staff.

2.10.3.4 Safety Meetings. It shall be held by lobby in-charge atleast twice a month. In

these safety meetings, safety circulars, general instructions, issued during the
month are read and the same is explained to each and every staff of the depot.

2.10.4 Crew Booking Lobby: The crew change point is provided in the division keeping

in view the duty hours of the LPs. There are stations where only goods LPs are
changed whereas at some stations coaching as well as goods LPs are also changed.
Each crew booking lobby is manned by a Crew Booking Shunter who is a member
of running staff. In addition to Crew Booking Shunter, each crew booking lobby
can have an indoor and outdoor Shunters depending on the workload. The crew
booking points may have a Chief Crew Controller/crew controller in the lobby who
is in charge of the crew booking point. Support staff in the lobby for calling the
LPs/ALPs, entering CTRs into computer, other data entry, etc. will be provided as
per the local conditions and workload. Records to be maintained and information to
be displayed at Crew Booking Lobby & its facilities are given at Annexures 2.2,
2.3 & 2.4

2.10.4.1 Crew Booking Lobby Working System: The Crew Booking Shunter gets the

Train Notice containing the information of expected arrival of train, loco
number, and train number. As per the availability of crew, Crew Booking
Shunter sends the call to the LP and ALP, about two hours in advance of the
time of expected arrival of the train, mentioning the required reporting time.
Whenever the LP comes for sign ON or sign OFF, Crew Booking Shunter
ensures that the same is done properly. The brief description of duties of the
Crew Booking Shunter is given as under :-

a) To maintain the sign ON/OFF register properly.

b) To ensure B.A. (Breath Analyser) test of crew at the time of signing ON / Signing

OFF

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Document No:

Chapter –3 Infra. Facilities of Diesel Loco Shed

Version No: 1.0-d0

Date Issued: dd/mm/yyyy

Document Title: MANUAL MAINTENANCE FOR DIESEL LOCOMOTIVES

Revised 2013

Printed: 2015/03/08

Page 31 of 303

c) To call the crew for the train as per Train Notice given by traffic department.

d) To maintain the book of availability of LP upto date.

e) To maintain the training particulars (Technical/G&SR), PME & LR particulars of

the crew.

f) To have close liaison with the crew controller in control office for balancing the

LPs from one depot to another.

g) To ensure timely loading/unloading of LPs’ line boxes containing their personal

stores.

h) Strive to achieve 104 hrs. of progressive duty in a FN for each LP/ALP, without

causing any Breach of his Rest

i) Providing prescribed Periodic Rest every month to running staff

j) Strive for reducing both Pre-Departure Detention and Post Arrival Detention of

crew.

2.10.4.2 Personal Stores of LP and ALP: LP is the only person available on a train

who is technically more competent than the other Railway staff like T.T.E,
conductor, guard etc. present on the train. Therefore, LP of the train is provided
with certain important tools so that the minor trouble in loco, coaches or wagons
can be attended to and section can be cleared without undue detention to the
train. Prescribed items of the LPs are given at Annexure 2.5. This is given to
each LP as personal store. In addition to LP, three items required for train
operations are also given to ALP, which is also issued to each ALP as personal
store. List of these items is also given at Annexure 2.5

2.10.4.3 Method of issue of personal stores to LPs and ALPs: As soon as the staff is

promoted as LP (or inducted as ALP), he is given required training and issued
with personal store as mentioned in para 2.10.4.2 above by the depot in-charge.
The concerned depot in-charge maintains a register wherein details for issue of
personal store to LP/ALP, along with his signature, is recorded. Whenever a
LP/ALP is transferred or retires, the personal stores is taken back and kept in
store for issue to other LPs/ALPs. Whenever a LP/ALP is on duty, the personal
stores shall be kept by the LP/ALP. This personal store of LP is kept in a box
called line box, while ALP keeps his stores in his personal bag.

2.10.4.4 Periodical Medical Examination (PME) of running staff: Medical

examination of running staff is very important for ensuring the safety of train
operation. Railway Board vide letter No. 88/H/5/12 dated 24.1.1993 have given
the guidelines for medical examination. A thorough and stringent Medical
Examination, including X-ray (Chest), ECG, Urine Examination. Blood sugar
Estimation, or any other investigation/observation as deemed fit by the medical
examiner is to be done keeping in mind the following conditions: Hypertension,
Diabetes Ischemic Heart disease, Hearing, Mental condition / Reactions of the

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