Military reference books and manuals (2009-2023, Volume 3)

NATO-UNCLASSIFIED

ATP-17(C)

Ice Port. An embayment in an ice front, often of a temporary nature, where ships can moor alongside

and unload directly onto the ice shelf.

Ice Rind. A brittle shiny crust of ice formed on a quiet surface by direct freezing or from grease ice,

usually in water of low salinity. Thickness to about 5 cm. Easily broken by wind or swell, commonly

breaking into rectangular pieces.

Ice Shelf A floating ice sheet of considerable thickness showing 2-50 m or more above sea-level,

attached to the coast. Usually of great horizontal extent and with a level or gently undulating surface.

Nourished by annual snow accumulation and often also by the seaward extension of land glaciers.

Limited areas may be aground. The seaward edge is termed an ice front.

Ice Stream. Part of an inland ice sheet in which the ice flows more rapidly and not necessarily in the

same direction as the surrounding ice. The margins are sometimes clearly marked by a change in the

direction of the surface slope but may be indistinct.

Ice Under Pressure. Ice in which deformation processes are actively occurring and hence is a

potential impediment or danger to shipping.

Ice Wall. An ice cliff forming on the seaward margin of a glacier which is not afloat. An ice wall is

aground, the rock basement being at or below sea-level.

Jammed Brash Barrier. A strip or narrow belt of new, young, or brash ice (usually 100-5000 m

wide), formed at the edge of either drift-ice or fast ice, or at the shore. It is heavily compacted mostly

due to wind action and may extend 2-20 m below the surface but does not normally have appreciable

topography. A jammed brash barrier may disperse with changing winds but can also consolidate to

form a strip of unusually thick ice as compared to the surrounding pack-ice.

Lake Ice. Ice formed on a lake, regardless of observed location.

Lead. Any fracture or passageway through sea ice which is navigable by surface vessels; long open

cracks.

Level Ice. Sea ice which is unaffected by deformation.

Light Nilas. Nilas which is more than 5 cm in thickness and rather lighter in colour than dark nilas.

Looming. When as a result of temperature inversion accompanied by rapid decrease in humidity,

refraction becomes greater than normal, objects which are normally below the horizon become visible.

Marginal Ice Zone (MIZ). The region from the ice edge (where ice is first encountered) to a point

that is sufficiently far from the ocean boundary so as not to be affected by the presence of the open

ocean, i.e., no evidence of wave action, swell, etc.

B-7

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ATP-17(C)

Mean Ice Edge. Average position of the ice edge in any given month or period based on observations

over a number of years. Other terms which may be used are mean maximum ice edge and mean

minimum ice edge.

Medium First-Year Ice. First-year ice 70-120 cm thick

Medium Fracture. 200 to 500 m wide.

Medium Ice-Field. An ice-field 15-20 km across.

Metabolism. The rate of burning of calories by the body.

Mirage. An optical phenomenon in which objects appear distorted, displaced araised or lowered),

magnified, multiplied, or inverted due to varying atmospheric refraction which occurs when a layer of

air near the earth's surface differs greatly in density from surrounding air.

Multi-Year Ice. Sea ice which has survived at least two summer's melt. Features a light blue color and

pressure ridges that are somewhat rounded and gradual in contour. May be up to 45 m thick in ridges

but is normal1y 2-3 m thick in level areas.

NAVSAT. Navigational Satellite.

Navy/NOAA Joint Ice Center (JIC). Housed at the Naval Polar Oceanography Center, Suitland,

Maryland. Provides sea ice tracking services, including global sea analysis and forecasting.

New Ice. A general term for recently formed ice which includes frazil ice, grease ice, slush, and shuga.

These types of ice are composed of ice crystals which are only weakly frozen together (if at all) and

have a definite form only while they are afloat.

New Ridge. Ridge newly formed with sharp peaks and slope of sides usually 40 degrees. Fragments

are visible from the air at low altitude.

Nilas. A thin elastic crust of ice, easily bending on waves and swell, and under pressure, thrusting in a

pattern of interlocking"fingers".

Nip. Ice is said to nip when it forcibly presses against a ship. A vessel so caught, though undamaged,

is said to have been nipped.

NOAA. National Oceanic and Atmospheric Administration, Washington, D.C.

NPOC. Naval Polar Oceanographic Center, located in Suitland, Maryland.

Old Ice. Sea ice which has survived at least one summer's melt. Most topographic features are

smoother than on first-year ice. May be subdivided into second- year ice and multi-year ice.

Open Ice. Floating ice in which the concentration is 4/10 to 6/10, with many leads and polynyas; the

floes are generally not in contact with one another.

ORIGINAL

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ATP-17(C)

Open Pack Ice. Pack ice in which the ice concentration is 4/10 to 6/10 (3/8 to less than 6/8), with

many leads and polynyas, and the floes are generally not in contact with one another.

Open Water. A large area of freely navigable water in which sea ice is present in concentrations of

less than 1/10. When there is no sea ice present, the area should be termed ice-free, even though

icebergs may be present.

Pack-Ice. Term used in a wide sense to include any area of sea ice, other than fast ice, no matter what

form it takes or how it is disposed.

Pancake Ice. Predominantly circular pieces of ice from 30 cm -3 m in diameter, and up to about 10

cm in thickness, with raised rims due to the pieces striking up against one another. It may be formed

on a slight swell from grease ice, shuga, as a result of the breaking of ice rind, nilas, or under severe

conditions of swell or waves, of grey ice.

Polar Regions. The regions poleward of the Arctic and Antarctic Circles.

Polynya. Any non-linear-shaped opening enclosed in ice. Polynyas may contain brash ice and/or be

covered with new ice, nilas, or young ice.

Puddle. An accumulation of melt-water on ice, mainly due to the melting of snow, but in the more

advanced stages also to the melting ice. Initial stage consists of patches of melted snow.

Rafted Ice. Type of deformed ice formed by one piece of ice overriding another.

Rafting. Pressure processes whereby one piece of ice overrides another. Most common in the new and

young ice.

Ram. An underwater ice projection from an ice wall, ice front, iceberg, or floe. Its formation is usually

due to a more intensive melting and erosion of the un-submerged part.

Recurring Polynya. A polynya which recurs in the same position every year.

Respiration. Water lost when cold, dry air enters the lungs, heats up, picks up moisture and is

breathed out.

Ridge. A line or wall of broken ice forced up by pressure. May be fresh or weathered. The submerged

volume of broken ice under a ridge, forced downwards by pressure, is termed an ice keel.

Ridged Ice. Ice piled haphazardly one piece over another in the form of ridges or walls. Usually found

in first-year ice.

Ridged Ice Zone. An area in which much ridged ice with similar characteristics has formed.

Ridging. The pressure process by which sea ice is forced into ridges.

River Ice. Ice formed on a river, regardless of observed location.

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ATP-17(C)

Rotten Ice. Sea ice which has become honeycombed and which is in an advanced state of

disintegration.

Rubble Field. An area of extremely deformed sea ice of unusual thickness formed during the winter

by the motion of pack-ice against, or around, a protruding rock, islet or other obstruction.

Sastrugi. Sharp, irregular ridges formed on a snow surface by wind erosion and deposition. On drift-

ice, the ridges are parallel to the direction of the prevailing wind at the time they were formed.

SATCOM. Satellite Communication.

Sea Ice. Ice having its origin and entire development in the sea or along its coastal periphery.

Sea Smoke. A phenomenon which occurs when very cold air over open water produces steaming on

the surface, occasionally to a height of several hundred feet.

Seasonal Sea Ice Zone (SSIZ). Characterized by the periodic presence of ice cover and is not

synonymous with the polar region.

Second-Year Ice. Old ice which has survived only one summer's melt. Because it is thicker than first-

year ice, it stands higher out of water. In contrast to multi-year ice, summer melting produces a regular

pattern of numerous small puddles. Bare patches and puddles are usually greenish-blue.

Shearing. An area of ice is subject to shear when the ice motion varies significantly in the direction

normal to the motion, subjecting the ice to rotational forces. These forces may result in phenomena

similar to flaw.

Shear Ridge. An ice ridge formation which develops when one ice feature is grinding past another.

This type of ridge is more linear than those caused by pressure alone.

Shear Ridge Field. Many shear ridges side by side.

Shore Ice Ride-Up. A process by which ice is pushed ashore as a slab.

Shore Lead. A lead between drift-ice and the shore, or between drift-ice and an ice front.

Shore Melt. Open water between the shore and the fast ice, formed by melting and/or due to river

discharge.

Shore Polynya. A polynya between drift-ice and the coast, or between drift-ice and an ice front.

Shuga. An accumulation of spongy white ice lumps a few centimetres across; they are formed from

grease ice or slush and sometimes from anchor ice rising to the surface.

SINS. Ship's Inertial Navigation System.

Skylight. From the point of view of the submariner, thin places in the ice canopy, usually less than 1

m thick and appearing from below as relatively light, translucent patches in dark surroundings. The

under-surface of a skylight is normally flat. Skylights are called large if big enough for a submarine to

attempt to surface through them (120 m), or small if not.

ORIGINAL

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ATP-17(C)

Slush. Snow that is saturated and mixed with water on land or ice surfaces, or as a viscous floating

mass in water after a heavy snowfall.

Small Blindness. Occurs when the retina of the eye is burned by infrared or ultraviolet rays reflected

from ice and snow.

Small Fracture. 50 to 200 m wide.

Small Ice Cake. Any relatively flat piece of sea ice less than 2 m across.

Small Ice-Field. An ice-field 10 to 15 km across.

Snow Barchan. A horseshoe shaped snowdrift with the ends pointing downwind.

Snow-Covered Ice. Ice covered with snow.

Snow-Drift. An accumulation of wind-blown snow deposited in the lee of obstructions or heaped by

wind eddies. A crescent-shaped snowdrift, with ends pointing downwind, is known as a snow barchan.

Soaking. Long-term exposure of the ship to sub-zero temperatures and near freezing seas. The ship is

soaked when it reaches equilibrium with its environment.

Spray Icing. Occurs at air temperature below freezing when the spray of seawater hitting the ship's

surfaces freezes and creates a shell of ice.

Standing Floe. A separate floe standing vertically or inclined and enclosed by rather smooth ice.

Stranded Ice. Ice which has been floating and has been deposited on the shore by retreating high

water.

Strip. Long narrow area of floating ice, about 1 km or less in width, usually composed of small

fragments detached from the main mass of ice, and run together under the influence of wind. swell. or

current.

Tabular Berg. A flat-topped iceberg. Most tabular bergs form by calving from an ice shelf and show

horizontal banding.

Thaw Holes. Vertical holes in sea ice formed when surface puddles melt through to the underlying

water.

Thick First-Year Ice. First-year ice over 120cm thick

Thin First-Year Ice/White Ice. First-year ice 30-70 cm thick. May sometimes be subdivided into first

stage, 30-50 cm thick, and second stage, 50-70 cm thick.

Tide Crack. Crack at the line of junction between an immovable ice-foot or ice wall and fast ice, the

latter subject to the rise and fall of the tide.

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ATP-17(C)

Top Heavy. The result of topside weight increase, resulting in the ship's centre of gravity being

raised.

Trans Polar Drift. Ice flowing form the Pacific Gyre, carried from the eastern Siberian Sea across the

pole and generally down the eastern coast of Greenland.

Trench Foot. Also known as immersion foot, is a cold injury to the feet (and possibly the hands)

resulting form the prolonged exposure to dampness and temperatures below 20°C.

UNREP. Underway.

Urea. A white crystalline or powdery compound synthesized from ammonia and carbon dioxide used

to help remove or prevent the formation of ice.

VERTREP. Vertical Replenishment.

Very Close Ice. Floating ice in which the concentration is 9/10 to less than 10/10.

Very Open Ice. Floating ice in which the concentration is 1/10 to 3/10 and water preponderates over

ice.

Very Small Fracture. 1 to 50 m wide.

Very Weathered Ridge. Ridge with peaks very rounded, slope of sides usually 20 to 30 degrees.

Viscosity. Fluid flow resistance.

Water Sky. Dark streaks on the underside of low clouds indicating the presence of water features in

the vicinity of sea ice.

Weathered Ridge. Ridge with peaks slightly rounded and slope of sides usually 30 to 40 degrees.

Individual fragments are not discernible.

Weathering. Processes of ablation and accumulation which gradually eliminate irregularities in an ice

surface.

Whiteout. A phenomenon which occurs when snow obliterates surface features and the sky is covered

with a uniform layer of cirro stratus or alto stratus clouds so that there are no shadows. The horizon

disappears and earth and sky blend together, forming an unbroken expanse of white without features.

WMO. World Meterological Organization.

ORIGINAL

B-12

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ATP-17(C)

ANNEX C

EXAMPLE COLD WEATHER BILL

The Cold Weather Bill is part of the Ship's Organization and Regulations Manual

(SORM)

OPNAVIST 3120.32A. This Example Cold Weather Bill (patterned around gas turbine propulsion)

provides guidance in preparation for operation in areas of cold weather. The Cold Weather Bill should

be updated regularly to reflect new fleet experiences, equipment and practices.

6303. USS………………………… Cold Weather Bill

Ref: Cold Weather Handbook for Surface Ships

ATP 17: Naval Arctic Manual

COMNAVSURFLANTINST 3470.1 Cold Weather Handbook

Ship's Systems and Equipment Technical Manuals

Navships Technical Manual

Purpose. To assign responsibilities and set forth procedures to be followed in preparing the

ship for cold weather and during the conduct of cold weather operations. Key objectives are:

To protect the ship and its personnel.

To maintain maximum operational capability.

To minimize damage from environmental stress.

To provide rapid restoration of lost capability after severe environmental incidents.

Responsibility for the Bill. The

(navigation officer) is responsible for maintaining the

adequacy and currency of this Bill. He or she shall make all changes thereto with the approval of the

(operations) officer.

Implementation of this Bill. As directed by the Executive Officer, appropriate portions of

this bill shall be implemented annually before the onset of winter weather. The total bill shall be

implemented prior to deployment to severely cold operating areas and remain in effect during such a

deployment. Preparation for cold weather deployment shall be executed when advised deployment to

cold weather areas is probable.

Preparation and Planning Consideration Responsibilities

The Executive Officer is responsible for seeing this bill put into effect in a timely

manner. He or she shall supervise overall preparations for cold weather conditions. He or she

shall require the following briefings to be prepared for all officers and appropriate petty

officers.

C-1

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Toplc

Briefer

The operating area; weather, climate, oceanography.

Navigation Officer.

Cold weather effects on combat systems

Combat Systems Officer.

Cold region effects on communication and deck

Operations Officer.

operations

Cold weather effects on the engineering plant and

Chief Engineer

systems

Fire fighting and other damage control in cold

Damage Control Assistant.

weather.

Cold Weather health and safety considerations.

Medical Officer or Senior HM.

Prior to deployment for cold weather operations, the Executive Officer will ensure the

crew is provided with general orientation/training in:

(1)

Cold weather terminology.

(2)

Hypothermia, first aid, survival, frostbite.

(3)

How to don and care for cold weather clothing.

(4)

Need for safety, not speed, in cargo operations.

(5)

Damage control equipment care:

(a)

Cutting out firemain risers to weather-decks and draining plugs.

(b)

Proper stowage of hose and nozzles.

(c)

Stowage and operation of firefighting equipment.

(6)

Servicing and operating exposed deck machinery and equipment.

(7)

Care and operation of piping systems, tanks and related equipment.

(8)

Operating considerations of main propulsion and auxiliary machinery.

(9)

Operation and care of ventilation and heating systems.

(10)

Operation of radar equipment.

(11)

De-icing and snow removal.

(12)

General ship's winterization.

(13)

Basic seamanship, including:

(a)

Maneuvering in ice.

(b)

Operating in fog.

(c)

Operating with an ice breaker.

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ATP-17(C)

(d)

Ice mooring.

(e)

Boat operations.

(f)

Navigation (dead reckoning in ice, magnetic compass limitations,

shooting sun line for summer celestial navigation, etc.).

(g)

Remember the COLD formula for staying warm (Clean, Overlapping

Loose layers, Dry).

Department Heads shall:

(1)

Prepare briefing as required.

(2)

Ensure that appropriate division check-off lists have been prepared and

properly executed.

(3)

Ensure that material and equipment requirements for pending conditions have

been identified, and coordinate with the Supply Officer the timely satisfaction of these

requirements.

(4)

Supervise the general training programs in the department and the essential

cross training that cold weather operations require.

The Navigation Officer shall:

(1)

Be designated as the ship's Cold Weather Officer.

(2)

Act as cold weather expert advisor to the Commanding Officer, Executive

Officer and Department Heads in planning for cold weather operations.

(3)

Obtain all necessary publications pertaining to cold weather and ice

navigation procedures and protected operating areas.

(4)

Determine sources for weather advisories and arrange with the

Communications Officer for their receipt.

(5)

Establish a training program for in-port CDOs, OODs, JOODs on the cold

weather environment, meteorology and ship icing.

(6)

Ensure the efficient operation of all navigational and meteorological

equipment and obtain spare parts and additional equipment as needed.

(7)

Review the ship's gyro compass system and ensure steps are taken, if needed,

to provide effectiveness in high latitudes. Know the limitations of the installed system.

C-3

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NATO-UNCLASSIFIED

ATP-17(C)

The First Lieutenant shall:

(1)

Determine and carry out the Navy's latest policy with regard to the use of ice-

phobic coatings. If ice-phobic coatings have been designated for use, proceed

accordingly.

(2)

Complete preservation of all exposed areas to resist corrosion during extended

periods when maintenance cannot be accomplished.

(3)

Inspect and replace as needed, all worn nonskid materials, both weatherdeck

and interior.

(4)

Develop an access plan (in port and at sea) and develop snow removal and ice

removal plans to support the access plans.

(a)

Consult with the Damage Control Assistant. Maintenance of access to

fire sighting equipment is a high priority.

(b)

Consult with the Engineer Officer, Control of heating loads may

demand limiting access through the ship's envelope.

(5)

Prepare additional safety lines and storm life lines.

(6)

Ensure that appropriate cold weather covers are on board. Prepare additional

covers and dodgers as needed.

(7)

Ensure that tools for de-icing, sand and chemical de-icing agents for deck and

window washer use are aboard and crew members are familiar with its use.

(8)

Provide stowage for and develop plan for issue of foul weather and extreme

cold weather clothing and special ice-traction foot gear.

(9)

In conjunction with the Engineering Officer, designate well-heated drying for

foul weather clothing and prepare proper drying arrangements.

(10)

Ensure that appropriate batteries and chemical lights are on board for cold

weather use on life jackets, marine markers and for fuelling-at-sea.

(11)

If the ship is to operate in ice fields, ensure that adequate numbers of 10-14

foot long camels are on board.

(12)

Ensure extra non skid materials are onboard.

(13)

Install temporary shelters or windscreens for exposed personnel and topside

watchstanders (e.g., lookouts).

(14)

Strike below all mooring lines, hawsers and other deck gear not in actual daily

use.

(15)

Ensure that all weatherdeck doors and hatches are in good condition.

ORIGINAL

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NATO-UNCLASSIFIED

ATP-17(C)

(16)

Coat running rigging with cold weather grease.

(17)

Make provision for the protection of ship's boats and life rafts and equip with

cold weather survival gear.

(18)

Review the Heavy Weather Bill. Cold region operations often involve heavy

weather operations.

(19)

Train boat crews in cold weather boat handling procedures and precautions.

(20)

Consider issuing survival flotation suits, if available.

The Operations Officer shall:

(1)

Approve changes to the ship's Cold Weather Bill.

(2)

Ensure that communications systems are readied for cold weather.

(3)

Have spare whip antennas procured as required.

(4)

If appropriate, establish a training program on high latitude communications

and ensure that publications and radio propagation data are available.

(5)

Ensure that appropriate cold weather batteries are on board for portable radios

for ship's boats, landing parties and other use.

(6)

Coordinate special cold weather tests and projects assigned to the ship, assign

responsibilities to specific departments, and coordinate the assembly of data,

summation of results and submission of reports required.

(7)

Coordinate action with other operating units.

The Combat System Officer shall:

(1)

Ensure that all radar antennas and drives are in good operating condition and

lubricated for cold weather. Where fitted, heating systems should be tested.

(2)

Ensure that combat systems equipment is protected with antifreeze where

required.

(3)

Ensure that operating mechanisms on all antenna safety switches are

functioning.

(4)

Ensure that all wave guide installations are in good condition; that dry air

dehydration systems are in good order and appropriate spare parts are onboard.

(5)

Establish a training program regarding monitoring of standing wave ratios and

other appropriate measures to detect icing of antennas and wave guides.

(6)

Ensure that instructions for fun and missile battery cold weather operations

are prepared.

C-5

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NATO-UNCLASSIFIED

ATP-17(C)

(7)

Ensure that appropriate Electrostatic Discharge

(ESD) materials for low

humidity operation are on board and that personnel are trained in ESD protective

procedures.

(8)

Ensure that cold weather procedures outlined in individual equipment

technical manuals and Navship's Technical Manual are followed explicitly.

The Weapons Officer shall:

(1)

Provide for the protection of flight deck lighting and other aircraft lighting

systems.

(2)

Ensure that flight deck personnel are indoctrinated into cold weather

procedures, cold weather FOD hazards and other hazards incident to cold weather

operations.

(3)

Ensure that appropriate cold weather clothing for flight deck personnel is

onboard.

(4)

Shift pallet trucks.

The Engineer Officer shall:

(1)

Service all machinery to ensure its continued operation in cold weather.

(2)

Review casualty control procedures for engineering casualties resulting from

cold weather.

(3)

Ensure that all combustion air systems are in good operating order and proper

spare parts are on board. Particular attention shall be paid to:

(a)

Proper functioning of louver heaters.

(b)

Proper functioning of blow-in door heater.

(c)

Tightness of the blow-in doors.

(d)

Tightness of fits of the coalescer and vane cage assemblies.

(e)

Bleed air heating of inlet air.

(4)

With the First Lieutenant, develop a plan for emergency de-icing and snow

removal of combustion air inlets; for safety lines for personnel working at inlets and

for guard lines around inlets when blow-in doors are open.

(5)

Ensure that engineering personnel are aware of the critical problems of

combustion air in snow and icing situations and the need to carefully monitor pressure

drop across the inlets.

(6)

Knowing that cold region operations will produce high spray conditions and

possible operation with blow-in doors open, stock extra quantities of detergent for gas

turbine washing.

ORIGINAL

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ATP-17(C)

(7)

Ensure that proper equipment for steam-out or blowing out of sea chests is in

place. Train teams in the operation.

(8)

With the First Lieutenant, develop an access plan placing major consideration

upon minimizing heat loss from the ship.

(9)

With the First Lieutenant, prepare foul weather gear drying rooms for use.

(10)

Test the operations of pre-heaters, re-heaters, temperature controls and

condensate traps of heating systems in accordance with PMS procedures.

(11)

Develop a plan to maintain temperatures between 18°C and 20°C in living

spaces, and to operate the HVAC system at slight positive pressure to avoid ingestion

of cold air.

(12)

Keep boat engine starting batteries and pallet truck batteries fully charged.

(13)

Install anti-freezing in the boat engines primary coolant system for-28°C and

keep the SW system fully drained.

(14)

Replace greases and hydraulic fluid with low temperature materials for all

topside machinery in accordance with PMS procedures.

(15)

Review all machinery spaces for areas where cold air may blow on piping or

electrical equipped. Where appropriate, rig deflectors: provide insulation or shields to

prevent sweating from falling on switchboards or other electrical systems.

(16)

Ensure that the Engineering Department is trained regarding possible

problems involving overboard discharge freezing and vent freezing. Ensure

appropriate materials for pipe thawing are on board.

(17)

Review piping in unheated spaces that may be subject to freezing.

(18)

Establish plans for in-port operation to provide immediate restoration of

electric power, steam and firemain pressure in the event of loss of shore services.

(19)

Check circuits and controllers for anti-icing windows.

(20)

In port, coordinate with base facility to establish freeze control measures for

firemain support, freshwater, steam and condensate lines and for sanitary systems.

(21)

Ensure that lifeboats are properly equipped and maintained.

(22)

Ensure all spaces have adequate heating (bridge windows, sea chests, living

areas, cargo areas and tanks).

(23)

Ensure that sufficient portable heaters and heat guns are available and have

been safety checked.

(24)

Establish cold weather ventilation procedures for operation of ventilation

systems when air temperatures drop below -12°C.

C-7

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ATP-17(C)

(25)

Establish electrical plant requirements based on additional portable electrical

equipment (space heaters, etc.)

The Damage Control Assistant shall:

(1)

Ensure that topside firemain cutoff valves are overhauled so that they are tight

and easily operable.

(2)

Secure and drain weatherdeck fireplugs and exposed firemain system.

(3)

Ensure that exposed AFFF systems are drained.

(4)

Establish a training program for fire parties (in port and at sea) concentrating

on realist scenarios involving:

(a)

Recharging the firemain.

(b)

Removing covers from fire equipment and attacking a fire.

(c)

Draining and drying hoses and equipment.

(d)

Draining and drying charged fireplugs.

(5)

Ensure that adequate extra shoring, wedges, keel plates and other damage

control equipment are carried in case of possible ice damage.

(6)

Ensure supplemented fire hose and equipment is aboard and properly stowed.

(7)

Stow P-250 pumps below decks, readily available for use when needed.

(8)

Prepare calculation sheets for the prediction of the shift of centre of gravity

and the change of metacentric height caused by topside ice accumulation.

Medical Officer or Senior HM shall:

(1)

Ensure medical supplies are adequate to treat cold weather injuries.

(2)

Review current information on preventing and treating cold weather injuries

such as frostbite, immersion foot, hypothermia dehydration and snow blindness.

(3)

Ensure all crew members receive first aid training to include artificial

respiration, cardiopulmonary resuscitation

(CPR)

(if a qualified instructor is

available), detection and treatment of cold weather injuries and "mammalian diving

response" for drowning casualties.

(4)

Meals should be nutritious and high in caloric content to provide energy and

strength for extended periods of exertion in cold weather.

ORIGINAL

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ATP-17(C)

The Supply Officer shall:

(1)

Ensure that maintenance and repair parts are brought to full allowance,

submitting requisitions as far in advance as possible. Requisitions shall clearly

indicate the special purpose of the operation requiring the allowance.

(2)

As in (1) ensure materials for the Cold Weather Kit are procured. Coordinate

(1) and (2) with appropriate department heads.

(3)

Ensure that full allowance of extreme cold weather clothing is onboard.

(4)

Procure an adequate supply of paper cups, portable containers and provisions

to serve the crew hot chocolate and hot soup.

(5)

Review ration requirements for cold weather with the Medical Officer and

procure stores accordingly.

Underway Operational Responsibilities

The Executive Officer is responsible for the appropriate integration of effort in the

face of cold weather hazards. In his or her absence, in the in-port situation, this responsibility

is that of the Command Duty Officer.

(This assignment should not be interpreted to

contravene the direct responsibility of the Officer of the Deck to the Commanding Officer for

safe navigation and general operation of the ship at sea.)

Department Heads shall:

(1)

Ensure that topside spaces, exposed equipment and exposed compartments

under their cognizance are inspected at specified intervals during extreme cold or

during conditions when icing may occur.

(2)

Ensure that cognizant Division Officers take timely action for snow and ice

removal from equipment and comply with the First Lieutenant's de-icing plan.

(3)

At conclusion of cold weather operations, prepare a repair work package for

earliest availability. Document the time to repair major casualties for historical data.

The Navigation Officer shall:

(1)

Keep the Commanding Officer, Executive Director, Officer of the Deck and

Department Heads advised on existing and expected cold weather conditions, using all

available weather forecasting information.

(2)

Collect meteorological and oceanographic data for use by other units in the

operating area, for the Fleet Weather Service and for analysis by cognizant service

agencies. Coordinate with the Operations Officer.

(3)

Maintain an accurate navigational tract during cold weather operations.

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The First Lieutenant shall:

(1)

Install storm lifelines, rig additional lifelines and install dodgers as may be

required. (Note: This must be accomplished prior to icing and in advance of actual

need.)

(2)

Install appropriate covers on topside equipment (winches, windlasses, valves).

(3)

Install lifelines and guard lines at the gas turbine air intakes, as requested by

the Engineer Officer.

(4)

Supervise snow removal or ice removal efforts in accordance with the plan. If

steam hoses are to be used to aid ice removal, consult with the Engineer Officer.

(5)

In the event of cold weather UNREP operations, assure timely rotation of

personnel to minimize excessive cold fatigue and exposure.

(6)

Ensure that personnel have adequate rest between UNREPs. Rest periods

must be increased because of the high fatigue rate imposed by a cold environment.

(7)

See that appropriate dry cells and chemical lights are in use for the

temperature conditions encountered.

(8)

Have frequent inspections made of ship's boats and life rafts to assure security

of stowage and readiness for use.

(9)

Assign deck watch to keep deck machinery heated and/or covered.

The Operations Officer shall:

(1)

Have all communication and navigation antennas monitored for icing.

(2)

Have the movable communication antennas frequently rotated to ensure they

are not frozen in place.

(3)

Have fan antenna insulators de-iced and cleaned, as necessary.

(4)

Ensure that adequate personnel are assigned to lookout duties to provide

rotation as often as every

15 minutes in severe cold.

(Personnel from other

departments may be required.)

(5)

Ensure lookouts are properly instructed regarding regular and ice-lookout

duties.

(6)

Monitor the progress of special cold weather tests assigned to the ship.

(7)

Record and log all equipment casualties associated with cold weather

operation.

(8)

Develop a ship class/ship specific lessons learned package for operations in

cold weather.

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The Combat System Officer shall:

(1)

Ensure that the SPY antenna faces are cleaned when weather and sea

conditions permit. In cold weather operations, cleaning cannot be done on a scheduled

basis.

(2)

Ensure that antennas are monitored, using SWR or other means, so that icing

and possible deterioration of performance are recognized early.

(3)

Have frequent visual checks made to identify icing conditions on antennas.

(4)

Notify the OOD if any evidence of antenna icing appears.

The Weapons Officer shall:

(1)

Supervise de-icing of weapons systems when needed.

(2)

Ensure frequent inspection of weapons system spaces, especially topside

magazines. Particular attention should be paid to topside magazines sprinkling

systems and the firemain water hydraulic controls for such systems.

(3)

Supervise preparation of the flight deck for operations.

(4)

Ensure that flight deck personnel are rotated frequently during flight

operations to avoid excessive wind chill and fatigue.

(5)

Have weapons systems equipment exercised frequently to assist in the

maintenance of hydraulic fluid and lubricant temperatures.

The Engineer Officer shall:

(1)

Expect more maneuvering requirements.

(2)

Have SW pumps monitored carefully for fluctuating pressures arising from

ice in sea chests. If icing occurs, blow out sea chests as needed.

(3)

If ice in sea chests becomes a repetitive problem, run as many pumps in

parallel as possible. Lowering inlet velocity lessens the problems of ice in sea chests.

(4)

Have careful watch maintained on inlet air intake pressure drops, as well as

visual inspection of air intakes.

(5)

In the event of possible snow blockage or inlet icing, reduce intake velocities

by splitting plant.

(6)

When all SSGTGs are not operating, lay up the waste heat boiler on the idle

SSGTs under dry lay up. (During severe cold conditions, a waste heat boiler under a

steam blanket will freeze with consequent tube damage.)

(7)

Carefully monitor feed water usage if steam is being used for de-icing. Keep

the First Lieutenant advised of steam resources available.

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(8)

Monitor electrical system for overload of system from portable heaters and

portable electrical equipment usage.

(9)

Issue special ventilation instructions to prevent water/sweat damage when

moving from warm to cold climate.

(10)

Have a heat patrol maintained to ensure adequate heating of living spaces and

to detect heat losses and incipient equipment problems.

(11)

Monitor exposed tank vents for icing. Tank vents must be kept clear.

(12)

Monitor fuel use and advise the Commanding Officer of the best combination

of propulsion and generator use to conserve fuel for extended operation.

The Damage Control Assistant shall;

(1)

Keep the Commanding Officer advised of GM and trim during ship icing

incidents.

(2)

Monitor exposed firemain for accessibility and signs of damage.

(3)

Develop a listing of the exposed valves in the firemain system. Maintain an

open/close valve log as a guide for draining, training and recharging the firemain. This

listing should be verified against the ship's damage control book and by physical

verification.

(4)

Place spare lengths of fire hose at protected fire stations as necessary.

The Supply Officer shall:

(1)

Issue materials and foul weather clothing as needed for the operation.

(2)

Ensure that hot drinks and soup are available on the mess deck 24 hours a day

and available for lookouts and special weatherdeck details.

(3)

Modify the daily ration to increase fat and carbohydrate content as advised by

the Medical Officer.

(4)

Make special plans for UNREP so that vegetables, canned goods and any

sensitive items are struck below quickly and not subject to freeze damage.

(5)

Modify laundry schedule to support cold weather watchstanders.

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The Officer of the Deck shall:

(1)

Have frequent patrols of the weatherdecks made to provide early knowledge

of icing.

(2)

Be alert for weather changes that can lead to icing.

(3)

Ensure that the "buddy" system and safety lines are used for crew members on

deck when icing is suspected or has been detected.

(4)

Leave navigation lights on 24 hours per day.

(5)

Leave radar antenna turning 24 hours per day.

(6)

Have the Quartermaster make frequent wind speed and temperature readings

to determine likelihood or rate of saltwater ocean spray freezing.

(7)

Maintain constant watch of sea temperature. (Sometimes small bergs do not

show on radar but a drop in sea temperature may indicate nearby presence).

(8)

Utilize searchlights for detecting ice, when possible.

(9)

Train watch section in ice safety matters (i.e. learn to recognize ice blink, stay

to windward of bergs).

(10)

Run/test lifeboat engines more frequently than usual.

(11)

Be prepared for the longer periods of fog which are usually associated with

higher latitude cold fronts. Test ship's whistle frequently.

(12)

Ensure watchstanders are properly dressed, sheltered and rotated frequently.

(13)

Advise the Commanding Officer and appropriate departments when antenna

icing or superstructure icing has been detected.

The Safety Officer shall:

(1)

Prepare a brief for all hands as well as Plan of the Day notes concerning

hazards to be encountered and safety precautions to be taken.

Division Officers shall:

(1)

Carry out division training on the cold weather operations area and on cold

weather safety precautions.

(2)

Ensure that each crew member knows the symptoms of wind chill, frostbite,

dehydration, exposure and the measures to be taken.

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ANNEX D

BATTERY MAINTENANCE, EQUIPMENT SAFETY AND CHEMICALS BATTERY

MAINTENANCE

1. Daily. See that all parts of the ventilation system in battery rooms and battery lockers are in proper

condition. Clean battery hydrometers.

2. Weekly. Observe the height of electrolyte in cells and measure readings and record cell specific

gravity and temperature readings for all batteries (when batteries are in relatively warm rooms). Fill

water batteries (only with distilled water) if the height of electrolyte is at the low mark or will drop

below the low mark before the next weekly inspection. Check the charging rate of engine battery

charging generators and voltage at which batteries are being floated.

3. Monthly. Clean batteries and grease the terminals with petrolatum as necessary. Examine battery

connections and correct any faulty condition such as breaks, frayed insulation or grounds. Inspect for

broken or cracked battery cases or jars. Give all batteries an equalizing charge, except those charged

from their own generator or being floated. Take a complete set of voltage, temperature and specific

gravity readings on all batteries, which have been given an equalizing charge.

4. Quarterly. Give all batteries which are charged from their own generators or are being floated an

equalizing charge and take a complete set of voltage, temperature and specific gravity readings.

5. Semi-Annually. Give each battery a test discharge at a 5-to-10 hour rate or as specified on the

battery nameplate. A test discharge is the most reliable means of determining storage battery

conditions, but functional testing may be done in lieu of a test discharge if authorized by the ship's

maintenance requirement cards.

6. Functional testing of Navy-type portable storage batteries for various shipboard applications varies

with usage, size of battery and load. Test requirements are:

a. Engine starting batteries should be capable of starting an engine at least once a week.

b. Portable lantern batteries (using storage lead-acid batteries) should be capable of providing

sufficient light for a period of one minute without dimming and should be tested at least once a

week.

c. Gyrocompass batteries should be functionally tested for a 20-minute period on battery power

alone, once a month.

d. Telephone batteries should be functionally tested during a peak load period for 4 hours on

battery power alone, once a month.

7. Functional testing of other portable storage battery service not covered above may be obtained

upon request from NAVSEA. You will need this information for new applications.

8. In case of failure, give the battery an equalizing charge, then retest. If the retest fails, replace the

failed battery.

9. Batteries subjected to the cold should be heated, if possible, and must be kept fully charged to

prevent freezing. If you use heaters or a warm air supply to heat boat engines, heat the batteries by the

same method. Battery chargers should be provided for all boat batteries, if possible. The battery

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charger should be placed in the same temperature environment as the battery being charged since they

have a temperature compensation feature for charging voltage.

10. Battery chargers located in heated spaces, used to charge batteries by long leads outside the

spaces, should have their charging voltage output adjusted for the exterior temperature, by using the

formula:

V = [2.35 + 0.003(80-T)] x N

Where V is the charging voltage, T is the exterior temperature in °F and N is the number of cells in the

battery.

11. Any acid batteries, which are required to operate consistently in temperatures below 44°C may

have the average specific gravity raised to 1.280 (between limits of 1.270 to 1.285) by adding diluted

acid. NAVSEA requires that, this be done by authorized personnel only, as described in NSTM,

Chapter 313. Safety precautions for Handling Electrolytes are covered in paragraphs 19 thru 27 of this

Annex.

BATTERIES AND ELECTROLYTES

GENERAL

12. Because the performance of batteries is severely degraded at cold temperatures, ship' s personnel

who use battery-powered equipments are more likely to become involved with the handling of

batteries during a cold weather cruise than under normal conditions. This handling may include

recharging batteries, warming up batteries, which have become too cold or replacing batteries, which

are no longer serviceable. In recognition of the potential serious safety hazards involved in handling

batteries and electrolytes, this section describes some of the safety precautions which should be

enforced at all times. Emphasis is given to considerations, which are especially important under cold

weather operating conditions. These and other precautions are described in greater detail in NSTM,

Chapter 313.

RECHARGEABLE BATTERIES

13. The most common storage battery used aboard ship is the lead-acid type, which contains an

electrolyte solution of sulfuric acid and distilled water. Sulfuric acid is very dangerous to personnel

and highly corrosive to equipment or materials.

14. Another type of storage battery, which will be encountered aboard ship is the alkaline type

battery containing nickel-cadmium and an electrolyte solution of potassium hydroxide. This

electrolyte is also dangerous to personnel and is corrosive to many materials including aluminum and

glass.

HYDROGEN HAZARDS

15. Sparks and Flames. Both hydrogen and oxygen gas are given off from a storage battery,

especially during recharging. Because hydrogen mixed with oxygen or air is very explosive, sparks,

smoking or flames of any kind must never be allowed in the vicinity of any rechargeable battery.

16. Battery Compartment Ventilation. Extra care is necessary after opening a battery compartment,

which has been sealed. Because hydrogen is colorless, odorless and tasteless, such compartments

should always be thoroughly ventilated before they are entered. To avoid the possibility of an

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explosion, no light switches should be turned on and no electrical connections should be made or

broken in the compartment until it has been well ventilated. When preparing to recharge a battery

located in a battery compartment, verify that the ventilating system is operating properly before

starting the charge. Stop the charge if the ventilation is interrupted.

17. Charging Rate. Charge a battery only at the rates given on its nameplate. Reduce the charging

rate if the battery electrolyte begins to evolve bubbles of hydrogen and oxygen or if the battery

temperature reaches 35°C. Stop charging if the battery temperature approaches the upper limit of

52°C.

18. Sparks. To prevent dangerous sparks, ensure that no current is flowing into or out of the battery

before disconnecting or connecting battery terminals. When batteries are used with one terminal

grounded, the grounded terminal should be disconnected first when removing the battery and

connected last when replacing the battery. Verify that all terminal connections are tight to preclude

sparks due to loose connections. Use only tools with insulated handles to prevent short-circuiting the

battery terminals.

HANDLING ELECTROLYTES

19. Protective Equipment. Personnel engaged in handling any electrolyte (or cleaning up a spill)

should wear rubber aprons, rubber boots, rubber gloves and goggles or a full face shield so that the

electrolyte cannot come in contact with clothing or skin.

20. Treatment of Electrolyte Burns. Should acid or electrolyte come in contact with the skin,

immediately wash the affected area freely with a large quantity of freshwater for about 15 minutes.

21. Should acid or electrolyte come in contact with the eyes, flush with freshwater for a minimum of

15 minutes ensuring that both upper and lower lids are pulled sufficiently to allow water to flush under

them.

22. In either case, the medical department must be notified of the accident as soon as possible and

must be requested to come to the site. If the medical department cannot be notified, wash or flush with

water for 15 minutes before transporting victim to sickbay.

23. In an extreme emergency, where freshwater is not available, seawater may be used, but only as a

last resort.

24. Clothing that may have been splattered with electrolyte should be promptly removed. Skin areas

touched by electrolyte beneath contaminated clothing, should be promptly treated by flushing with

water as described above.

25. Replacing Electrolyte. Nothing but distilled water should be added to a battery except when it is

necessary to replace spilled electrolyte. When replacing spilled electrolyte, use only premixed

electrolyte, sulfuric acid of specific gravity greater than 1.350 should not be added to a battery.

26. Concentrated Sulfuric Acid. Only premixed electrolyte is to be used or stored aboard ship. The

use and storage of concentrated acid for the purpose of preparing electrolyte or for adjustment of

specific gravity are authorized only for shore activities or ships designated as IMAs. Two of the most

important precautions to be followed in handling concentrated sulfuric acid, especially in cold weather

are:

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a. In making electrolyte, always pour acid slowly into water and never water into acid. The

addition of even a small quantity of water to a container of strong sulfuric acid may cause an

explosion due to the sudden evolution of heat.

b. Containers of concentrated sulfuric acid must be stored in a place where freezing cannot occur.

Under certain conditions, concentrated acid can freeze at temperatures as high as 4°C. Freezing

can cause the container to break with consequent grave danger of serious acid burns to personnel.

27. Prevention of Battery Damage. Precautions to prevent battery damage also serve to protect the

personnel handling the batteries. The following are precautions which should be followed to protect

batteries from damage caused by cold weather and related conditions:

a. Discharged Batteries. The sulfuric acid electrolyte in a discharged battery can freeze at -15°C

whereas, in a fully charged battery, it will remain liquid down to-51°C or below. Freezing may

damage the battery internally and/or crack the case causing a hazardous spillage of electrolyte. All

batteries exposed to cold weather conditions should be kept fully charged.

b. Adding Water. When distilled water is added to a battery to replace that lost during normal

operation, the water should be added just before the battery is placed on charge. The water remains

on top of the electrolyte until mixed with it by charging. In cold weather, the unmixed water may

freeze, causing the battery case to crack and leak electrolyte.

c. Battery Heaters. Equipment which may be installed to warm batteries, which are exposed to

cold weather should be controlled to keep the battery compartment temperature below 35°C and

the battery below 52°C or damage to the battery may occur.

OTHER BATTERY HAZARDS

28. Gasoline Fumes. Batteries used for engine starting are frequently located near the engine itself.

Care should be taken to avoid sparks when removing or replacing batteries located in compartments,

which may contain gasoline fumes.

29. Salt-water. Care should be taken not to allow salt-water to splash or leak onto an acid battery

because salt-water entering a battery cell will produce chlorine gas which is extremely toxic.

30. Dry Batteries. The following safety precautions should be observed for dry-cell type batteries:

a. Hydrogen Hazards. Never continue to use a multi-cell dry battery after its closed circuit

voltage has dropped below a value equal to 0.9 volt per cell. Discharging a battery beyond this

point will force current through some cells, which may be completely discharged. This will result

in the generation of hydrogen and oxygen gases caused by the electrolysis of electrolyte. When

this happens, there is danger of a hydrogen explosion and possible injury to personnel and damage

to equipment.

b. Shock Hazards. Some ships have high voltage dry batteries, like the 300 volt B section of the

Navy type 19026 pack battery. They are capable of imparting a very serious, if not fatal, shock to

anyone coming in contact with their terminals. When disconnecting them, the current flow should

be stopped before disconnecting the plug. It is possible for sufficient gaseous hydrogen to

accumulate in this battery to produce a serious explosion if ignited (by the spark caused by pulling

the plug while the current is flowing).

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c. Short-Circuits. In order to prevent a short circuit, wire leads should be kept insulated when

the battery is not connected to apparatus. Short circuits may result in sufficient heat to cause a fire.

In addition, a discharge caused by a short circuit generally causes the cells to burst, spilling

corrosive electrolyte, which can damage equipment and cause injury.

d. Mercury Cell Batteries. These batteries may explode if improperly used. Never discharge a

mercury cell battery after the battery fails to operate the equipment or the voltage falls below 0.9

volt per cell. Do not leave the battery switch on when the equipment is not in use or after the

battery fails to operate the equipment. Never impose a dead short-circuit on a mercury cell or

allow it to become over-heated. A temperature of about 204øC will cause such a cell to explode.

Discard exhausted mercury cell batteries as soon as possible. Dead single and multi-cell batteries

with steel jackets should have holes punched in the jackets before being discarded to release any

gas which might have formed. Follow proper disposal procedures.

EQUIPMENT SAFETY

GENERAL

31. Safe handling of equipment cannot be over-emphasized, particularly in a cold weather

environment. The dangers associated with operating much equipment during routine evolutions in a

moderate climate are sometimes formidable. In a cold, harsh climate there is no such thing as a routine

evolution. Evolutions typically take 2-3 times the normal period to perform. Every operation requires

effective planning and extra attention to safety for successful completion.

32. This section addresses some particular safety concerns when operating equipment in cold

weather. The purpose is to encourage a thoughtful, safety-conscious approach to hazards involved.

EQUIPMENT HANDLING WITH WEATHER CLOTHING

33. Equipment handling may be difficult while wearing cold weather clothing because

maneuverability and dexterity will be reduced as the thickness of clothing increases. Mittens and

gloves make it more difficult to grasp some objects, such as wrenches and screwdrivers. It will be

nearly impossible, for example to fine-tune electronic equipment with small potentiometer knobs

while wearing large gloves. The following safety precautions should be observed while wearing cold

weather clothing.

a. Be extremely careful while handling heavy equipment. Ensure properly fitted gloves of

suitable warmth are worn. Leather gloves with liners are good for handling equipment and lines. It

is also important to keep hands dry to prevent numbness. Carry extra liners to replace wet ones.

b. It is permissible to remove hand protection for short periods of time if necessary to perform

particular tasks. Precautions should be taken not to touch any cold metal surfaces or to get hands

wet. Put gloves back on between evolutions to maintain warmth. Alternatives to removing gloves

include modifying gloves or mittens to suit a particular task, such as cutting a trigger finger hole,

and wearing light glove liners to improve dexterity without exposing bare hands.

c. Hoods are very effective for keeping the head warm but they can also hinder vision and head

movement. Consider wearing wool caps and scarves in place of hoods when unobstructed view

and movement are needed.

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d. After donning cold weather clothing, check to ensure no straps, flaps or other parts of clothing

are loose which could catch on appendages or get stuck in moving machinery. A buddy system

should be used to conduct cold weather clothing checks.

MOVABLE/SLIDING EQUIPMENT

34. Equipment, which is normally movable or slides may easily become frozen in place by ice.

Before attempting to free the equipment, it should be secured so that it will not go adrift when it

breaks free.

35. When moving large equipment on an icy deck, ensure it is securely held to prevent losing control

of it. Without normal traction, objects will be more difficult to stop and may require the use of

restraining lines. Experience has shown that missile rearming is very difficult and may be ill advised

in heavy weather. In particular, transferring missiles from one magazine to another using the Mk 6

dolly may not work at all, even in a moderate sea state.

CHEMICALS

36. Certain chemicals will be used aboard ships operating in cold weather conditions that are not

used under normal conditions. These chemicals will be used for such purposes as:

a. Preventing ice build-up or melting ice which has accumulated on decks and equipment.

b. Removing or preventing fog or frost from forming on windows and optical equipment.

c. Preventing freezing of cooling water systems.

d. Starting cold engines.

37. The intended application and form of the most common chemicals, which will be used during

cold weather operations, are shown in Table D-1.

38. The recommended safety precautions, which should be observed during the use of these

chemicals, are presented in Table D-2. Because calcium chloride is so widely used to melt ice on

decks, almost everyone aboard ship will come into contact with it at some time. For this reason, and

because its potential hazards are not generally known, the precautions for handling this chemical are

presented in more detail.

39. Calcium chloride is an effective de-icer at temperatures below-17°C because it gives off heat

when mixed with water. A concentrated solution may get hot enough to boil. This same property may

cause irritation or burns to the eyes, mucous membranes (nose and mouth) and skin. In case of contact

with the eyes, promptly flush with plenty of water for at least 15 minutes and call medical personnel.

For skin contact, flush with water and wash thoroughly. Remove and wash contaminated clothing.

40. Because regular and anhydrous flake calcium chloride can absorb moisture from the

surroundings, it can dry out leather and damage fabrics. Calcium chloride should always be stored in a

cool dry place. Protective clothing which should be worn by personnel handling bulk calcium chloride

includes:

a. Rubber boots or well oiled leather shoes

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Table D-1 Commonly Used Chemicals in Cold Water

Application

Chemical/Material

Form

De-ice & Anti-ice

Rock Salt (Sodium Chloride)

Crystals

Calcium Chloride

Flakes, Pellets

Urea (Carbamide)

Pellets

Propylene Glycol

Liquid

Ethylene Glycol

Liquid (Spray can)

Methanol

Liquid

Antifog

Alcohols Plus Glyceride

Liquid

Antifreeze

Propylene Glycol

Liquid

Ethylene Glycol

Liquid

Starting Fiuids

Diethyl Ether

Pressurized Cartridges or Aerosol Cans

Table D-2 Safety Precautions for Handling of Cold Weather Chemicals

Chemical/Material

Form

Precautions

Rock Salt (Sodium

Crystals

May irritate cuts and scratches on skin; use of gloves is

Chloride)

recommended.

Calcium Chloride

Flakes,

Will burn skin and eyes so rubber gloves and goggles must be

Pellets

worn. In case of contact, flush affected areas with plenty of water.

If in eyes, hold eyelids open and flush with plenty of water for 15

minutes minimum. Avoid breathing dust. Use only with adequate

ventilation.

Urea (Carbamide)

Pellets

Treated surface may be slippery. Avoid breathing fumes or dust.

Use of safety goggles and gloves is recommended. In case of

contact, flush with fresh water. Store in cool dry location

(exposure to high heat will produce mildly toxic acid)

Alcohol Plus

Liquid

Use only in well-ventilated area. Avoid breathing fumes and

Glycols

contact with eyes. Minimum flash point is about 27°C so material

must not be sprayed in the presence of an open flame or spark. The

spray cans are under pressure-do not puncture. Store cans only in

cool, dry area. Before discarding empty container, relieve all

pressure by depressing valve and dispersing all gas and liquid. Do

not incinerate empty containers.

Alcohol Plus

Liquid

Store containers in cool area; do not allow to freeze.

Glyceride

Propylene and

Liquid

Harmful or fatal if swallowed. Propylene glycol is less toxic than

Ethylene Glycol

ethylene glycol, but the same precautions apply to both materials.

If swallowed, induce vomiting immediately and call for medical

personnel.

Diethel Ether

Pressurized

These materials are highly flammable. Store in cool, dry,

Liquid

ventilated area away from heat and electrical arc. Do not expose to

fire, flame or spark. Ether is an anesthetic; concentrated fumes will

cause unconsciousness. Spray only in well-ventilated area. Avoid

contact with eyes. Containers are under pressure; do not puncture.

Before discarding empty container, relieve all pressure by

depressing valve and dispersing all gas and liquid. Do not

incinerate empty containers.

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LIST OF EFFECTIVE PAGES

I(RB)

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III(RB)

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V(RB)

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VII to XVII(RB)

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XVIII(RB)

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16-1 to 16-10

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A-1 to A-9 (RB)

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B-1 to B-13 (RB)

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C-1 to C-14

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LEP-1(RB)

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** Reserved for National LOP

(RB) = Reverse Blank

LEP-1(Reverse Blank)

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CHAIRMAN OF THE JOINT

CHIEFS OF STAFF

MANUAL

J-3

CJCSM 3150.02B

DISTRIBUTION: A, B, C, S

25 March 2011

GLOBAL STATUS OF RESOURCES AND TRAINING SYSTEM (GSORTS)

References: See Enclosure T

1. Purpose. This manual describes procedures and detailed instructions for

collecting and preparing Global Status of Resources and Training System

(GSORTS) data on units of the Armed Forces of the United States, other

Federal departments, and selected foreign organizations.

2. Cancellation. CJCSM 3150.02A, 29 April 2004, "Global Status of Resources

and Training System (GSORTS)," is canceled.

3. Applicability. This manual applies to the Joint Staff, combatant commands,

Services, combat support agencies (CSA), and selected foreign organizations.

4. Procedures. See Enclosures A to S.

5. Summary. This manual has been reformatted and extensively changed. A

complete review of this new manual is required, in conjunction with a review of

CJCSI 3401.02, “Force Readiness Reporting” (reference c).

a. Incorporates the information contained in interim change 1 of the

previous issue.

b. Realigns readiness policy guidance under reference c.

6. Releasability. This manual is approved for limited release. DOD

components (to include the combatant commands) and other federal agencies

may obtain copies of this manual through controlled Internet access only

(limited to .mil and .gov users) from the CJCS Directives Home Page-

http://www.dtic.mil/cjcs_directives. Joint Staff activities may access or obtain

copies of this manual from the Chairman, Joint Chiefs of Staff, Joint Electronic

CJCSM 3150.02B

25 March 2011

Library (CJCS JEL).

7. Effective Date. This manual is effective upon receipt.

For the Chairman of the Joint Chiefs of Staff

WILLIAM E. GORTNEY

VICE ADMIRAL, USN

DIRECTOR, JOINT STAFF

Enclosures:

A - Overview and Responsibilities

B - Reporting GSORTS Data

C - Initial and Trailing Data Sets

D - Originator Identification Set

E - Ship Location Segment

F - Reported Unit Segment

G - Basic Identity Information Set Segment

H - Reporting Organization Related Sets

I - Database Dump or Review Sets

J - Organization Location and Reporting Organization Data Sets

K - Reserve Component Organization Status Set

L - Remarks Segment

M - Personnel Strength Segment

N - Resources and Training Status Segment

O - Major Equipment and Crew Status Segment

P - Service Reports

Q - Major Equipment Identification Reference File and Report

R - GSORTS Organization, Reason, and Activity Codes

S - GSORTS Data Elements

T - References

GL - Glossary

CJCSM 3150.02B

25 March 2011

TABLE OF CONTENTS

PART

Page

ENCLOSURE A - OVERVIEW AND RESPONSIBILITIES

A-1

Introduction

A-1

Concept of Operations for GSORTS

A-1

ENCLOSURE B - REPORTING GSORTS DATA

B-1

Purpose

B-1

Unit Registration Process

B-1

Readiness Assessment Reporting

B-1

Frequency and Composition of Subsequent Reports

B-4

Identifying and Correcting Errors

B-6

Security Classification Guidelines

B-7

ENCLOSURE C - INITIAL AND TRAILING DATA SETS

C-1

Purpose

C-1

EXER Set

C-1

MSGID Set

C-1

Downgrade and Declassification Set

C-2

ENCLOSURE D - ORIGINATOR IDENTIFICATION SET

D-1

Purpose

D-1

Preparing the SORTUNIT Set

D-1

ENCLOSURE E - SHIP LOCATION SEGMENT

E-1

Purpose

E-1

Preparing the SHIPLOCN Set

E-1

Preparing the SHIPLOCN Remarks Segment

E-3

ENCLOSURE F - REPORTED UNIT SEGMENT

F-1

Purpose

F-1

RPTDUIC Set

F-1

Common Segments and Sets from the SORTSREP, SORTSREPAF,

SORTSREPAR, and SORTSREPNV Messages

F-1

iii

CJCSM 3150.02B

25 March 2011

PART

Page

ENCLOSURE G - BASIC IDENTITY INFORMATION SET

G-1

Purpose

G-1

Set SCLAS Field in the BIDE Set

G-1

Transaction Type Code Field in the BIDE Set

G-1

Country or International Affiliation Field

G-2

UDC Field

G-2

ANAME Field

G-2

Unit Type Code Field

G-3

Unit Level Code Field

G-3

Major Command Code Field

G-3

Monitoring Organization Code Field

G-4

Major Unit Indicator Field

G-4

Registration Validity Field

G-5

Organization Long Name Field

G-5

SCLAS Field in the BIDE Set

G-6

Troop Program Sequence Number Field

G-6

ENCLOSURE H - REPORTING ORGANIZATION RELATED SETS

H-1

Purpose

H-1

Preparing the RPTNORG Set

H-1

Preparing the Losing Organization Set

H-3

Preparing the GAINING Set

H-4

Preparing the Single-Phase TRANSFER Set

H-5

ENCLOSURE I - DATABASE DUMP OR REVIEW SET

I-1

Purpose

I-1

SCLAS Field

I-1

Targeted Command UIC Field

I-1

ENCLOSURE J - THE ORGANIZATION LOCATION AND REPORTING

ORGANIZATION DATA SET

J-1

Purpose

J-1

Preparing the ORGLOCN Set

J-1

ENCLOSURE K - RESERVE COMPONENT ORGANIZATION STATUS SET.

.....................................................................................................K-1

Purpose

K-1

Set SCLAS Field

K-1

Transaction Type Code Field

K-1

CJCSM 3150.02B

25 March 2011

PART

Page

Extended Active Duty Activity Field

K-1

Extended Active Duty Date Field

K-1

Mobilization Command Field

K-2

Release Date from EAD Field

K-2

EAD Location Field

K-2

Scheduled Mobilization Day Field

K-3

ENCLOSURE L - REMARKS SEGMENT

L-1

Remarks Segment

L-1

Data Element Label Set in the REMARKS Segment

L-1

General Text Set in the REMARKS Segment

L-1

ENCLOSURE M - PERSONNEL STRENGTH SEGMENT

M-1

Preparing the PERSTREN Set

M-1

REMARKS Segment

M-3

ENCLOSURE N - RESOURCES AND TRAINING STATUS SEGMENT

N-1

Purpose

N-1

Preparing the OVERALL Set

N-1

Preparing the PERSONEL Set

N-5

Preparing the EQSUPPLY Set

N-6

Preparing the EQCONDN Set

N-6

Preparing the TRAINING Set

N-6

Preparing the FORECAST Set

N-7

Preparing the CATLIMIT Set

N-7

Preparing the Resource and Training Status Remarks Segment

N-8

ENCLOSURE O - MAJOR EQUIPMENT AND CREW STATUS SEGMENT...O-1

Purpose

O-1

Preparing the MEQLOCN Set

O-1

Preparing the MEQLOCN REMARKS Segment

O-11

ENCLOSURE P - SERVICE REPORTS

P-1

Purpose

P-1

SORTSREPAR Report

P-1

SORTSREPNV Report

P-1

SORTSREPAF Report

P-1

CJCSM 3150.02B

25 March 2011

PART

Page

ENCLOSURE Q - MAJOR EQUIPMENT IDENTIFICATION REFERENCE FILE

AND REPORT

Q-1

Purpose

Q-1

Major Equipment Identification Report

Q-1

ENCLOSURE R - GSORTS ORGANIZATION, REASON, AND ACTIVITY CODES

.........................................................................................R-1

ENCLOSURE S - GSORTS DATA ELEMENTS

S-1

Purpose

S-1

Procedures

S-1

ENCLOSURE T - REFERENCES

T-1

GLOSSARY

GL-1

Part I - Acronyms and Abbreviations

GL-1

Part II - Terms and Definitions

GL-7

TABLE

Page

Minimum Classification Guidance for GSORTS Data

B-9

Minimum Classification Guidance for GSORTS Data

B-10

Minimum Classification Guidance for GSORTS Data

B-10

Minimum Classification Guidance for GSORTS Data

B-11

Format of the Fields in EXER

C-2

Format of the Fields in MSGID

C-3

Format of the Fields in DECL

C-3

Format of the Fields in SORTUNIT

D-2

Format of the Fields in SHIPLOCN Set

E-4

Format of the Fields in RPTDUIC

F-1

Format of the Fields in BIDE

G-7

Format of the Fields in RPTNORG

H-6

Format of the Fields in LOSING

H-7

Format of the Fields in GAINING

H-7

Format of the Fields in TRANSFER

H-8

Format of the Fields in REVIEW Set

I-1

Format of the Fields in ORGLOCN

J-7

Format of the Fields in RESERVES

K-3

CJCSM 3150.02B

25 March 2011

TABLE

Page

Format of the Fields in LABEL

L-2

Format of the Fields in GENTEXT

L-2

Format of the Fields in PERSTREN

M-4

Format of the Fields in OVERALL

N-10

Format of the Fields in PERSONEL

N-10

Format of the Fields in EQSUPPLY

N-11

Format of the Fields in EQCONDN

N-11

Format of the Fields in TRAINING

N-11

Format of the Fields in FORECAST

N-12

Format of the Fields in CATLIMIT

N-12

Format of the Fields in MEQLOCN

O-11

Format of the Fields in MEREP

Q-3

Unified and Service Major Commands and Separate

Operating Agencies UICs

R-1

Combat Support Agencies

R-4

GSORTS UIC Assignments

R-4

GSORTS Activity Code Assignments

R-10

GSORTS Unit Descriptor Code Assignments

R-33

UTC Assignments

R-34

ULC Assignments

R-39

GSORTS CSERV Code Assignments

R-44

Defense Condition Code Assignments

R-44

Combined Command Code Assignments

R-45

Type of Personnel (TPERS) Code Assignments

R-45

GSORTS USA, USAF and USMC Reason Code Assignments

R-46

GSORTS USN and USCG Personnel Reason Code Assignments

R-63

GSORTS Navy Military Sealift Command Personnel Reason

Code Assignments

R-64

GSORTS Navy Hospital Ship Personnel Reason Code Assignments

R-66

GSORTS Navy Equipment and Supplies On-Hand Reason

Code Assignments

R-68

GSORTS Navy Equipment Supply Reason Code Assignments

for Hospital Ships

R-70

GSORTS Navy and USCG Equipment Condition Reason Code

Assignments for Auxiliary Systems and Equipment

R-72

GSORTS Navy and U.S. Coast Equipment Condition Reason Code

Assignments for Command and Control and Combat Systems

R-74

GSORTS Navy and USCG Equipment Condition Reason Code

Assignments for Hull, Propulsion and Electrical Systems

R-76

GSORTS Navy and USCG Equipment Condition Reason Code

Assignments for Aviation Equipment and Systems

R-78

GSORTS Navy Equipment Condition Reason Code

Assignments for Hospital Ships

R-80

vii

CJCSM 3150.02B

25 March 2011

ENCLOSURE A

OVERVIEW AND RESPONSIBILITIES

1. Introduction

a. Applicability. This manual provides the information technology (IT)

system-level information required to support readiness data entry into

GSORTS. The intended audience is the Services, combatant commands, and

CSAs to ensure organization unique IT systems (if any) and readiness

assessment data meet requirements.

b. Contents. This manual contains GSORTS reporting information. For

overarching unit readiness assessment policy guidance refer to reference c.

2. Concept of Operations for GSORTS

a. System Architecture. GSORTS consists of a primary processing site, a

network of database sites, and a large number of data providers geographically

separated from the processor site.

(1) GSORTS is a mission application of the Global Command and

Control System - Joint (GCCS-J) that processes and provides access to

GSORTS data. The GSORTS application provides a highly flexible client/server

architecture that allows fast, effective data updates, but minimizes contentions

for system resources.

(2) In addition, GSORTS provides software applications to simplify data

entry, while providing complete and accurate validation capabilities. The end

result is a responsive system that enhances the utility of the data contained

within the GSORTS database.

(3) The primary source of data is the registered unit. Other sources

include intermediate-level reporting organizations and functional area

organizations (e.g., personnel centers, logistic centers).

b. Reporting System

(1) In general, units provide GSORTS assessments to a central site

where the data is processed, stored in the database of record, and then made

available to decision makers. The central site and measured units exchange

data using reports relayed through Defense Switched Network, SECRET

Internet Protocol Routing Network (SIPRNET), or a Service- or Defense agency-

A-1

Enclosure A

CJCSM 3150.02B

25 March 2011

directed communications media (e.g., secure telephone unit, satellite link, etc.).

The processor site is linked via SIPRNET to the database sites and maintains

data currency with file transfers over that linkage.

(2) Measured units use one of three possible methods to submit data to

the Joint Staff:

(a) Reporting through a service feeder system or using the

Readiness Assessment System (RAS) Input Tool (RAS-IT).

(b) Direct submittal to the database via United States Message Text

Format (USMTF) GSORTS reports.

(3) Users may review and analyze GSORTS data directly by using the

RAS Output Tool (RAS-OT). Other automated systems access data directly or

use extracts of GSORTS data as described below:

(a) Joint Planning System. The Joint Operation Planning and

Execution System (JOPES) supports deployment planning and execution of all

phases of joint operations. Through an interface at all JOPES sites, JOPES

users can access all GSORTS data elements.

(b) Site, Service, and Command-Unique Systems. GSORTS

provides data to many systems, to include the Global Command and Control

System and Nuclear Planning and Execution System. The specific data

provided by GSORTS is tailored to meet the requirements of these systems.

A-2

Enclosure A

CJCSM 3150.02B

25 March 2011

ENCLOSURE B

REPORTING GSORTS DATA

1. Purpose. Use this enclosure to identify specific procedures for submitting

information to GSORTS. Procedures are also identified for release of GSORTS

data to outside organizations.

2. Unit Registration Process

a. Initiation. Authoritative organizations register units in GSORTS by

preparing a GSORTS report containing a Reported Unit segment for the unit

that includes a unique Unit Identification Code (UIC) and a Basic Identity Data

Element (BIDE) set describing the unit. Use Enclosure R and the following to

prepare the report:

(1) Use Enclosures F and R to prepare the Reported Unit Segment. Use

Enclosure R to identify the first character of the UIC in the reported UIC field.

This character identifies the Service, CSA, foreign government, or international

organization responsible for organizing, training, and equipping the unit. The

remainder of the UIC is formed according to authoritative organization

direction.

(2) The UIC is the primary control field for each unit's data in GSORTS.

(3) Use Enclosure G to prepare the BIDE set.

b. Submission. Authoritative organizations will submit reports to

appropriate headquarters using the applicable guiding directives.

c. Verification. Authoritative organizations will verify that the registration

is accurate and necessary. Use Enclosure G to prepare the fields in the BIDE

set that indicate validation.

3. Readiness Assessment Reporting

a. Guidance. All units required to assess readiness as defined in reference

c will submit readiness assessments via one of the three methods outlined in

Enclosure A.

b. Timeline. Within 24 hours after validation of the registration of units of

the U.S. Armed Forces, measured units will submit a GSORTS report

containing the segments identified in paragraph 3d. Additional data for foreign

or international organizations are submitted only upon direction from the Joint

Staff.

B-1

Enclosure B

CJCSM 3150.02B

25 March 2011

c. Data Entry Definitions

(1) A message set is an ordered collection of fields specifically arranged

to be read and processed by both humans and computer systems. A set

always begins with a set identifier (word, abbreviation, or acronym) that

describes the type of information contained in the set, e.g., “ORGLOCN.” There

are two types of sets used within a GSORTS message: linear and free text.

(a) A linear set consists of a set identifier and one or more data

fields presented in a horizontal manner.

(b) A free-text set consists of a set identifier, e.g., “GENTEXT,”

followed by a field marker (/) and a single unformatted narrative field.

(2) A message field is a discrete block of information within a set.

Each field within a set begins with a field marker (/), e.g., “CSERV.”

(3) A message segment is a group of two or more consecutive sets that

can be repeated as a group, in their original order.

d. Data Entry Procedures

(1) Include a separate Ship Location (SHIPLOCN) segment for each

validated newly registered USN ship, submarine, or USCG cutter covered in the

report. Use this segment to show the fleet task organization to which the ship

is assigned as well as the ship's present location, current status, and activity.

Use Enclosure E to prepare the SHIPLOCN segment.

(2) Submit a separate Reported Unit segment for each validated,

newly registered unit. Use Enclosure F to prepare the segment. The sets and

nested segments to be included in a unit's Reported Unit segment are

determined according to the following:

(a) Reporting Organization (RPTNORG) Set. Include this set for

every measured unit. Use the RPTNORG set to establish the command and

subordinate reporting organizations for the unit. Use Enclosure H to prepare

the RPTNORG set.

(b) Organization and Location (ORGLOCN) Set. Include this set for

every measured unit. Use the ORGLOCN set to show commands with

operational and administrative control of the unit, unit home and present

locations, and current status and activity codes. Use Enclosure J to prepare

the ORGLOCN set.

(3) Include the Reserve Component (RC) Organization Status

segment only if reporting data on an RC or National Guard unit already

B-2

Enclosure B

CJCSM 3150.02B

25 March 2011

mobilized or part of a Presidential call up. Use this segment to show the duty

location, activity, and mobilization or call up date and initial gaining command.

Use Enclosure K to prepare the RC Organization Status segment.

(4) Include the Personnel Strength segment for every registered unit.

Report this segment for each combination of personnel type and location to

show the required and available strengths for each type of personnel at each

location occupied by the unit. Use Enclosure M to prepare the Personnel

Strength segment.

(5) Include the Resources and Training Status segment only to report

status level of a unit required to report personnel (P), supplies (S), equipment

condition (R), and training (T), often referred to as simply “PSRT.” Report the

following sets in each segment:

(a) Overall-Designed (OVERALL) Set. This set describes the overall-

designed (“C-Level”) readiness assessment. Data in this set include the overall

C-level for the unit and the codes for primary, secondary, and tertiary reasons

for any degradation. Use Enclosure N to prepare the OVERALL set.

(b) Personnel Level (PERSONEL) Set. Data in this set include the

personnel level (P-Level) and a code for the primary reason for degradation (if

applicable) in the personnel area. Use Enclosure N to prepare the PERSONEL

set.

in this set include the equipment and supplies-on-hand level

(S-Level) and a code for the primary reason for degradation (if applicable) in the

equipment and supplies-on-hand area. Use Enclosure N to prepare the

EQSUPPLY set.

(d) Equipment Condition Level (EQCONDN) Set. Data in this set

include the equipment condition level (R-Level) and a code for the primary

reason for degradation (if applicable) in the equipment condition area. Use

Enclosure N to prepare the EQCONDN set.

(e) Training Level (TRAINING) Set. Data in this set include the

training level (T-Level) and a code for the primary reason for degradation (if

applicable) in the training area. Use Enclosure N to prepare the TRAINING set.

(f) Forecasted Category Level (FORECAST) Set. Data in this set

include the forecasted overall-designed C-Level for the unit and the date the

unit expects to attain that C-Level. Use Enclosure N to prepare the FORECAST

set.

B-3

Enclosure B

CJCSM 3150.02B

25 March 2011

(g) Category Level Limitation (CATLIMIT) Set. Data in this set

include the imposed maximum C-Level for the unit, if any, and the primary

resource area causing the limitation. Use Enclosure N to prepare the

CATLIMIT set.

(6) Include the Major Equipment and Crew Status (MEQLOCN)

segment only if reporting data on a unit authorized or possessing major

equipment items listed in the standard GSORTS reference file, major

equipment identification (MEQPT), or as directed by the authoritative

organization. Submit the segment for each major equipment and location

combination to show the major equipment and crew status at all locations

occupied by the unit. Use Enclosure O to prepare the MEQLOCN.

4. Frequency and Composition of Subsequent Reports. Subsequent reports

generally include just those sets or nested segments with fields whose values

have changed (i.e., “by exception” reporting). Readiness assessments will be

submitted with the frequency designated per reference c.

a. SHIPLOCN segment. A SHIPLOCN segment is included at authoritative

organization discretion. Use Enclosure E to prepare the SHIPLOCN segment.

b. Reported Unit segment. Reported Unit segments are required per

paragraph 4 above. If none of the data have changed, validate them by making

the entry “VALID” in the No Change Indicator field in the Reported Unit

Identification (RPTDUIC) set. Use Enclosure F to prepare the RPTDUIC set.

c. BIDE set. Submit a BIDE set as required per paragraph 4 above. Use

Enclosure G to prepare the BIDE set.

d. LOSING, GAINING, and TRANSFER sets. If using SORTSREP message

format, units undergoing a change in operational or administrative control

must submit both a Losing Organization (LOSING) and Gaining Command

(GAINING) set or a Unit Transfer set. Use the LOSING and GAINING sets if the

reports can be submitted at least 15 days before the change. Use the Unit

Transfer (TRANSFER) set if less time is available.

(1) LOSING Set. Initiate a two-phase change with the LOSING set. The

losing unit must include this set in a report at least 15 days before the actual

change of responsibility for the unit. Use Enclosure H to prepare the LOSING

set.

(2) GAINING Set. Complete the two-phase change with the GAINING

set. The gaining unit must include this set in a report within 24 hours after

the actual transfer of responsibility. Use Enclosure H to prepare the GAINING

set.

B-4

Enclosure B

CJCSM 3150.02B

25 March 2011

(3) TRANSFER Set. Record a change with the TRANSFER set. The

authoritative organization, the losing unit, or the gaining unit must include

this set in a report within 24 hours before the actual transfer of responsibility.

Use Enclosure H to prepare the TRANSFER set.

e. Organization and Location (ORGLOCN) Set. Include this set when a

change in the organization having OPCON of the unit; the unit's present

location, current status, or activity; or if the commander's estimate of the unit’s

Overall-Assigned (“PCTEF-Level”) changes. Use Enclosure J to prepare the

ORGLOCN set.

f. Personnel Strength (PERSTREN) Segment

(1) Include a PERSTREN segment at least once each calendar month

for each combination of location and personnel type. The authoritative

organization may direct either a centralized personnel center to submit this

segment for a number of units, or it may require a higher-level unit responsible

for a subordinate unit to submit the segment. The authoritative organization

may delegate the requirement.

(a) At a minimum, during crisis, wartime, or when the Joint Staff

directs, include a PERSTREN segment for each combination of location and

personnel type within time limits specified in reference c, of any change in C-

Level or measured category.

(b) If a centralized personnel center reports this segment in

peacetime and it cannot meet the required currency needed, the authoritative

organization will ensure that the responsible commanding organization reports

this segment for at least those units alerted or committed to an operation. The

authoritative organization may delegate this requirement to subordinate

reporting organizations or registered units.

g. Resources and Training Status Segment. Include this segment or

submit a “VALID” transaction at least once every 30 days for a measured unit.

At a minimum, between those monthly reports, include this segment within 24

hours of an overall C-level or individual measured area change. Use Enclosure

N to prepare the Resources and Training Status Segment.

h. Major Equipment and Crew Status Segment

(1) Include the MEQLOCN when there is a change in major equipment

and location. The authoritative organization will direct either a centralized

logistic center to submit the segment for a number of units, or it may require a

B-5

Enclosure B

CJCSM 3150.02B

25 March 2011

higher-level unit responsible for a subordinate unit to submit the segment.

The authoritative organization may delegate this requirement.

(2) Submit a MEQLOCN segment for each major equipment and

location combination within 24 hours of any change in C-level or measured

area. However, it is not necessary to report MEQLOCN for partial deployments

of a short duration. Use Enclosure O to prepare the MEQLOCN segment.

(3) If a centralized logistic center reports this segment in peacetime and

it cannot meet the 24-hour currency requirement, the authoritative

organization will ensure that the responsible commanding organization reports

this segment for at least those units alerted or committed to an operation. The

authoritative organization may delegate this requirement.

5. Identifying and Correcting Errors. The various GSORTS messages (i.e.,

SORTSREP, SORTSREPAF, SORTSREPAR, and SORTSREPNV) are similar to

ordinary free-text messages. However, while a free-text message can have a

large number of errors and still be understandable, GSORTS reports must

strictly adhere to a prescribed format in order for the computer to process

them. Moreover, a GSORTS report that passes all the format checks may still

be incorrect because of its contents. Therefore, GSORTS uses the following

edits and checks to identify errors.

a. Automatic Edits. The GSORTS processor checks reports for format

errors. Processors will identify relational errors in the same message and

relational errors between previously and newly reported fields. The GSORTS

processors will not process a set containing an error and, in some cases, other

sets in the same segment (e.g., remarks segments). The GSORTS processor will

notify the report originator of the error using Report and Message Processor

messages. Delivery arrangements include notifying DISA of routing indicators,

media, and “pass to” instructions for message center use.

b. Database Synchronization. GSORTS uses ORACLE snapshots to

replicate data to databases at various supported sites. DISA will periodically

replicate portions of the master database with equivalent portions of Service

and combatant command headquarters databases. Errors will be resolved,

prior to any replication, with the appropriate Service, major command,

reporting organization, and combatant command, as required.

c. Manual Audits. Regardless of the number of automated edits, data

errors will still arise. Therefore, reporting organizations at all levels must

develop an audit program to periodically sample portions of the database for

appropriateness and accuracy. At a minimum, audits must be done semi-

annually IAW reference c.

B-6

Enclosure B

CJCSM 3150.02B

25 March 2011

d. Corrections Involving UICs. If an error is made entering the UIC in any

reported set, users will do the following:

(1) The report originator will submit the entire segment or set, as

applicable, using the correct UIC in a new report.

(2) The originator will notify the appropriate headquarters of the

incident. The notification will identify the UIC incorrectly reported, the data

reported, and any corrective action taken. Do not use a GSORTS report for the

notification.

(3) If the faulty report altered data for a real unit, the authoritative

organization responsible for the unit will submit a report to correct the errors.

e. Corrections Not Involving UICs. If an error does not involve a UIC in the

RPTDUIC field in the BIDE set, or the UIC field in the SHIPLOCN set, submit

corrections using normal procedures for replacing any data that is no longer

current.

6. Security Classification Guidelines. The classification requirements for

GSORTS data are based on identifying the specific types of data that require

protection from unauthorized disclosure.

a. Minimum Classification Guidelines. Data extracted from a GSORTS

database will be classified in accordance with Enclosure B, Tables 1, 2, 3, and

4. These tables provide the minimum classification guidelines.

b. Reporting Organizations May Classify Data at a Higher Level. This

classification will be reflected in the database. Since combatant commands

may also classify data at a higher level, users will check extracts produced

during an operation to ensure that a higher classification is not appropriate.

c. Aggregated GSORTS Data. Composite or aggregated data (including by

Service, command, or type unit) will be classified at the same or higher level as

the most highly classified component. Aggregated data will be downgraded IAW

paragraph 6d. Information derived from GSORTS data will be classified IAW

Service directives.

d. Downgrading GSORTS Data. The reporting headquarters will review

classified GSORTS data to ascertain whether the classification level still

applies. The reporting headquarters on a case-by-case basis will determine

downgrading of classified material.

B-7

Enclosure B

CJCSM 3150.02B

25 March 2011

e. Release of and Access to GSORTS Data

(1) General Policy. The Joint Staff, Services, combatant commands,

and CSAs may release GSORTS data to DOD and USCG members with a need-

to-share and possessing the appropriate clearance. For JOPES data (e.g., plan

identification, time-phased force deployment data), data originator's approval is

required prior to releasing the data. Combatant commands and CSAs will only

release data on their assigned units. Services will only release information on

their units. The releasing headquarters will provide only that amount of

information required to satisfy the requirement. Release of GSORTS

information, not access to the database, is the preferred method of

dissemination.

(2) Joint Staff/J-3 approval is required prior to the release of any

GSORTS data to any non-DOD requester.

(3) Specific Policies for Auditors, Congress, and the General Public

(a) Auditors and inspectors of the General Accounting Office or the

Office of the DOD Inspector General have legal authority under Public Laws 96-

226 and 97-252 for access. Only the President or Secretary of Defense can

deny final access; therefore, trying to satisfy legitimate requests is

recommended. Denial proposals are referred to Joint Staff/J-3 for action.

(b) Release of data to Congress and its committees, staff, and

investigators is governed by reference p.

provisions of the Freedom of Information Act. Refer requests to Directorate for

Freedom of Information and Security Review.

f. Specific Access Authorizations to GSORTS Data

(1) All systems that use or provide access to GSORTS data will ensure

that only appropriate personnel are authorized access to the GSORTS data

elements. Personnel must have a need-to-share and hold the appropriate level

of security clearance. Coordinate access to GSORTS with the Joint Staff/J-3.

(2) Combatant commands may release data on their assigned units to

allied personnel assigned to that command, provided the allied personnel have

a need-to-share and hold the appropriate level of security clearance.

(3) Developers and administrators of joint mission application systems

(i.e., JOPES, Global Transportation Network, Force Augmentation Planning and

Execution) that use or provide access to GSORTS data will ensure that only

appropriately designated personnel are authorized access to GSORTS data

B-8

Enclosure B

CJCSM 3150.02B

25 March 2011

elements according to approved permissions. Developers and administrators of

applications that access or use GSORTS data will staff and coordinate with the

Joint Staff an interface control document that documents the GSORTS data

used by the application. Developers and administrators of these systems will

not grant access or release GSORTS data, the database schema, the

requirements traceability matrix, or any other technical documentation for use

by or in other applications.

(4) System administrators that hold or maintain copies of the GSORTS

database must ensure that only appropriately designated personnel are

authorized access to GSORTS. Administrators of these systems will not grant

access or release GSORTS data, the database schema, the requirements

traceability matrix, or any other technical documentation without approval of

the Joint Staff/J-3. J-3 will staff all requests for access with affected Services,

combatant commands, and CSAs prior to approval.

(5) The Defense Manpower Data Center (DMDC) maintains official

historical GSORTS data. GSORTS users can request access to this data

through the DMDC Data Request System (DRS) at:

https://www.dmdc.osd.mil/owa/drs/drs.login.show_login.

UNIT

Originator

SHIPLOCN

RPTNORG

LOSING,

Identification

SEGMENT

SET

GAINING &

(SORTUNIT)

TRANSFER

and BIDE SETS

SETS

One Ship,

Company, or

Smaller Unit

Battalion or

N/A

Squadron

Division,

N/A

Brigade,

Group,

Regiment,

MAGTF, MEU,

MAW, Two or

More USAF

Units

Table 1. Minimum Classification Guidance for GSORTS Data

B-9

Enclosure B

CJCSM 3150.02B

25 March 2011

UNIT

ORGLOCN SET

MEQLOCN

MEQPT

RESERVE

SET

One Ship,

Classified

Company, or

IAW Service

Smaller Unit

Direction

Battalion or

Classified

Squadron

IAW Service

Direction

Division,

Classified

Brigade,

IAW Service

Group,

Direction

Regiment,

MAGTF, MEU,

MAW, Two or

More USAF

Units

Table 2. Minimum Classification Guidance for GSORTS Data

UNIT

PERSTREN

Crew Data

Plan Status

SERVICE-

SET

(CREWDATA)

(PLANSTATUS)

UNIQUE

SET

DATA

One Ship,

Classified IAW

Classified

Company,

Service

OPLAN

IAW

or Smaller

Direction

Service

Unit

Direction

Battalion or

Classified IAW

Classified

Squadron

Service

OPLAN

IAW

Direction

Service

Direction

Division,

Classified IAW

Classified

Brigade,

Service

OPLAN

IAW

Group,

Direction

Service

Regiment,

Direction

MAGTF,

MEU, MAW,

Two or

More USAF

Units

Table 3. Minimum Classification Guidance for GSORTS Data

B-10

Enclosure B

CJCSM 3150.02B

25 March 2011

ENCLOSURE C

INITIAL AND TRAILING DATA SETS

1. Purpose. Use this enclosure every time a SORTSREP is prepared. Use this

enclosure to prepare the Exercise Identifier (EXER) set, Message Identifier

(MSGID) set, and Downgrade or Declassification set. The Operation Identifier

(OPER), Amplification (AMPN), and Narrative (NARR) sets are allowed in

GSORTS reports; however, the GSORTS processor does not edit data contained

in these sets.

2. EXER Set. The EXER set is used only when specifically directed due to

GSORTS exercise reporting being closely controlled. For routine GSORTS

reporting, the EXER set is not required. The EXER set is used if the GSORTS

report is part of an exercise that has been given a code name or nickname. If

the EXER set is used, the OPER set will not be used. For questions concerning

the use of the EXER set, guidance should be requested from higher

headquarters GSORTS personnel. Use Table 5 and the information in the

following paragraphs to prepare the EXER set.

a. Exercise Name Field. An entry is made in this field every time the EXER

set is used. The code name or nickname of the exercise is entered here.

Special care must be taken because the only automated edits are field length

and character type, and the GSORTS processor uses this field to direct

reported data to the appropriate exercise database to maintain a clear

separation between current operations and exercise unit data.

b. Exercise Additional Identifier Field. An entry is made in this field only

when specifically directed because, for exercise GSORTS reporting, the Exercise

Name field alone provides sufficient information to identify the exercise and

process exercise GSORTS reports. Any additional exercise identifier assigned

by the exercise headquarters is entered here.

3. MSGID Set. Use this set every time a GSORTS report is prepared. The

GSORTS processor uses this set to identify the type of GSORTS report being

submitted. Use Table 6 and the information in the following paragraphs to

prepare the MSGID set.

a. Message Short Title Field. Make an entry in this field every time the

MSGID set is used. One of these short titles is entered: SORTSREP,

SORTSREPAF, SORTSREPAR, or SORTSREPNV. Joint, foreign, CSA, NG-Joint,

and USMC organizations will use the SORTSREP. U.S. Air Force will use the

SORTSREPAF, U.S. Army will use the SORTSREPAR, and U.S. Navy will use

the SORTSREPNV. Take care in completing this field as it defines the

acceptable message format.

C-1

Enclosure C

CJCSM 3150.02B

25 March 2011

b. Originator Field. Make an entry in this field every time the MSGID set is

used. Enter the name of the unit or organization originating the message here.

c. Message Serial Number Field. If the authoritative organization requires

use of this field, enter the message serial number here. A suggested method is

to first enter two digits each for day and month followed by three digits for the

message number.

d. Current Month Field. If the authoritative organization requires use of

this field, enter the first three letters of the current month (e.g., JAN, FEB).

e. Qualifier Field and Qualifier Serial Field. These fields are not used by the

GSORTS processor and are optional for USMTF.

4. Downgrade and Declassification Set. Use this set for classified messages.

Use the Instructions field every time the declassification (DECL) set is used.

Use Table 7 and the following information to prepare the MSGID set. To

declassify, enter the date or event signaling declassification. To downgrade to

CONFIDENTIAL, enter “DG(C)” followed by the date or event.

FIELD #

FIELD

FIELD NAME

REFERENCE

FIELD

USE¹

FORMAT²

Exercise Nickname

Para 2a

1-56 ANS

Exercise Message

Para 2b

1-16 ANS

Additional Identifier

¹ M: Mandatory for units submitting this set.

C: Conditional based upon authoritative organization direction for units submitting this

set.

² A: Number of allowable alpha characters.

N: Number of allowable numeric characters.

AN: Number of allowable alpha and/or numeric characters.

ANS: Number of allowable alpha, numeric, blank, or special characters.

Table 5. Format of the Fields in EXER

C-2

Enclosure C

CJCSM 3150.02B

25 March 2011

FIELD #

FIELD

FIELD NAME

REFERENCE

FIELD

USE¹

FORMAT²

Message Short Title

Para 3a

2-20 AN

Message Originator

Para 3b

1-20 ANS

Message Serial

Para 3c

1-7 ANS

Number

Current Month

Para 3d

3 A

Qualifier Code

Para 3e

3 A

Qualifier Serial

Para 3e

1-3 N

Number

¹ M: Mandatory for units submitting this set.

C: Conditional based upon authoritative organization direction for units submitting this

set.

² A: Number of allowable alpha characters.

N: Number of allowable numeric characters.

AN: Number of allowable alpha and/or numeric characters.

ANS: Number of allowable alpha, numeric, blank, or special characters.

Table 6. Format of the Fields in MSGID

FIELD #

FIELD

FIELD NAME

REFERENCE

FIELD

USE¹

FORMAT²

Instructions

Para 4

1-25 ANS

Free Text

Para 4

Unlimited

ANS

¹ M: Mandatory for units submitting this set.

C: Conditional based upon authoritative organization direction for units submitting this

set.

² A: Number of allowable alpha characters.

N: Number of allowable numeric characters.

AN: Number of allowable alpha and/or numeric characters.

ANS: Number of allowable alpha, numeric, blank, or special characters.

Table 7. Format of the Fields in DECL

C-3

Enclosure C

CJCSM 3150.02B

25 March 2011

ENCLOSURE D

ORIGINATOR IDENTIFICATION SET

1. Purpose. Every GSORTS report must contain an Originator Identification

(SORTUNIT) set to identify the unit originating the report.

2. Preparing the SORTUNIT Set. Use the SORTUNIT set only one time in each

report.

a. Abbreviated Organization Name (ANAME) Field. Make an entry in this

field every time the SORTUNIT set is used. Enter “ANAME:” followed by the

designated abbreviated name, registered in GSORTS, for the organization

submitting the report.

b. UIC Field. Make an entry in this field every time the SORTUNIT set is

used. Enter “UIC:” followed by the UIC of the organization submitting the

report. The UIC uniquely identifies an organization and must be identical to its

registration in GSORTS.

c. Sequence Number of Report/Override Sequence Number (SEQNO/

OVRRD) Field. Report a value in this field every time the SORTUNIT set is

used. There are two allowed entries for this field: SEQNO or OVRRD. Use only

one of the two entries. Report the information as follows.

(1) The SEQNO field ensures the GSORTS processor will check for

missing earlier reports. Enter “SEQNO:” followed by a three-digit number.

Generate the SEQNO by adding one to the sequence number of the most recent

report. Begin with SEQNO “001” and continue to “999,” then return to “001.”

The GSORTS processor software will place out-of-sequence reports on hold

pending receipt of intervening reports.

(2) Use the OVRRD field to bypass sequence checks and enter data into

the system regardless of whether earlier reports were received. Use extreme

caution when using the OVRRD field because it can corrupt the database.

Enter “OVRRD:” followed by a three-digit number and the letter “Y” (e.g.,

“004Y”).

d. As of Date-Time Group (DTG) Field. Make an entry in this field every

time the SORTUNIT set is used. Enter “DTG:” followed by a 14-character DTG

showing the effective time of the report. The GSORTS processor will use the

DTG field to update various data currency fields internal to the system. Use

Zulu time (also called Greenwich Mean Time (GMT)) with two digits each for

day, hour and minute, a “Z” for Zulu time, three letters for the month and four

digits for the year.

D-1

Enclosure D

CJCSM 3150.02B

25 March 2011

e. Security Classification of the Entire Report (SCLAS) Field. Make an

entry in this field every time the SORTUNIT set is used. Enter “SCLAS:”

followed by a classification code to identify the highest security classification

assigned to information contained in the whole report. Valid codes are “S” for

SECRET, “C” for CONFIDENTIAL, and “U” for UNCLASSIFIED.

FIELD #

FIELD

FIELD NAME

REFERENCE

FIELD

USE¹

FORMAT²

ANAME

Abbreviated

Para 2a

1-30 ANS

Name

UIC

Unit

Para 2b

6 AN

Identification

Code

3A³

SEQNO

Sequence

Para 2c

3 N

Number of

Report

3B³

OVRRD

Override

Para 2c

4 AN

Sequence

Number

DTG

As of Date Time

Para 2d

14 AN

Group (DTG)

SCLAS

Security

Para 2e

1 A

Classification of

Entire Report

¹ M: Mandatory for units submitting this set.

C: Conditional based upon authoritative organization direction for units submitting

this set.

² A: Number of allowable alpha characters.

N: Number of allowable numeric characters.

AN: Number of allowable alpha and/or numeric characters.

ANS: Number of allowable alpha, numeric, blank, or special characters.

³ Units must submit field 3A OR 3B

Table 8. Format of the Fields in SORTUNIT

D-2

Enclosure D

CJCSM 3150.02B

25 March 2011

ENCLOSURE E

SHIP LOCATION SEGMENT

1. Purpose. Report the SHIPLOCN segment only if reporting for USN or USCG

ships. If reporting for a previously registered ship, review all previously

reported entries in the mandatory and conditional fields. Reflect any changes

in the appropriate fields as described below.

2. Preparing the SHIPLOCN Set. Use the SHIPLOCN set every time the

SHIPLOCN segment is reported.

a. Set SCLAS Field. Make an entry in this field every time the SHIPLOCN

set is used. Enter a classification code to identify the highest security

classification assigned to information contained in the SHIPLOCN set,

including previously reported fields that remain unchanged. Valid codes are

“S” for SECRET, “C” for CONFIDENTIAL, and “U” for UNCLASSIFIED.

b. Transaction Type Code Field. Enter “C” in this field.

c. UIC Field. Make an entry in this field every time the SHIPLOCN set is

used. Enter the UIC of the reported ship in the remaining fields of the

SHIPLOCN set. Ensure the UIC is the one assigned to the ship during

registration in GSORTS.

d. Navy Task Organization Number (NTASK) Field. Make an entry in this

field every time the SHIPLOCN set is used. Enter “NTASK:” followed by the

primary task designator assigned to the commanding officer or officer in charge

of the ship identified in UIC.

e. Present Location Code (PRGEO) Field. Make an entry in this field every

time the SHIPLOCN set is used. Enter “PRGEO:” followed by the geographic

location code (GEOLOC) for the base, station, port, city, or other place where

the ship identified by UIC field is currently located. Valid GEOLOCs are in the

geolocation code file (GEOFILE) maintained as a standard JOPES reference file.

If there is no GEOLOC assigned for the location, the closest GEOLOC available

is used.

f. Current Status and Activity Code (ACTIV) Field. Make an entry in this

field every time the SHIPLOCN set is used. Enter “ACTIV:” followed by an

activity code. Find GSORTS activity codes in Enclosure R.

g. Geographic Coordinates (POINT) Field. Make an entry in this field every

time the SHIPLOCN set is used and the ship is not in port. Enter “POINT:”

followed by the geographic coordinates of the ship's location in degrees,

E-1

Enclosure E

CJCSM 3150.02B

25 March 2011

minutes, seconds, and hemisphere of latitude followed by degrees, minutes,

seconds, and hemisphere of longitude (e.g., 413020N204510W).

h. Modified Location (MODLOC) Field

(1) If the coordinates reported in POINT for this occurrence of the

SHIPLOCN set is a modified location, enter “MODFG:” followed by “X.”

MODLOC indicates a ship is operating in a particular area, as opposed to a

specific latitude-longitude position. If the position reported in field POINT is

designated a MODLOC, it is the central point within the MODLOC.

(2) Enter a hyphen (“-”), indicating no change required, if making

entries in the SHIPLOCN set and the previously reported entry in the MODFG

field is current or POINT is not a MODLOC.

(3) Enter a question mark (“?”) to remove a previously reported entry in

this field.

i. Estimated Time of Departure from Present Location (PLETD) Field

(1) If directed by the authoritative organization, enter “PLETD:” followed

by a 12-digit DTG to indicate the planned time of departure from the ship's

present location. Enter four digits for the year and two digits each for the

month (numeric), day, hour, and minute. Time will be Zulu time.

(2) Enter a hyphen (“-”), indicating no change required, if making

entries in the SHIPLOCN set and the previously reported entry in the PLETD

field is current.

(3) Enter a question mark (“?”) to remove a previously reported entry in

this field.

j. Naval Destination (NDEST) Field

(1) If directed by the authoritative organization, enter “NDEST:”

followed by the port name of the planned destination for the ship. Either the

first 20 characters of the name or an abbreviation is used if it would be clearer.

(2) Enter a hyphen (“-”), indicating no change required, if making

entries in the SHIPLOCN set and the previously reported entry in the NDEST

field is current.

(3) Enter a question mark (“?”) to remove a previously reported entry in

this field.

E-2

Enclosure E

CJCSM 3150.02B

25 March 2011

k. Estimated Time of Arrival at Destination (DETA) Field

(1) If directed by the authoritative organization, enter “DETA:” followed

by a 12-digit DTG to indicate the planned time of arrival at the ship's

destination. Enter four digits for the year and two digits each for the month

(numeric), day, hour, and minute. Time will be Zulu time.

(2) Enter a hyphen (“-”), indicating no change required, if making

entries in the SHIPLOCN set and the previously reported entry in PLETD is

current.

(3) Enter a question mark (“?”) to remove a previously reported entry in

this field.

l. Checked-Out of the Movement Reporting System (CXMRS) Field. Make

an entry in this field when the ship identified in the UIC field checks out of the

movement reporting system. Enter “CXMRS:” followed by an “X” indicating the

ship is not using the movement reporting system. This field must be reported

when field POINT is not reported. Processor software will blank out previously

reported entries in the CXMRS field when an entry in the PRGEO field of the

SHIPLOCN set is not an ocean area GEOLOC code.

3. Preparing the SHIPLOCN Remarks Segment. Use this segment to add or

delete plain language remarks that amplify fields in the SHIPLOCN set. Use

Enclosure L to prepare the Remarks segment.

E-3

Enclosure E

CJCSM 3150.02B

25 March 2011

FIELD

FIELD NAME

REFERENCE

FIELD

USE¹

FORMAT²

Set Security

Para 2a

1 A

Classification

Transaction Type

Para 2b

1 A

Reported Unit ID

Encl 2c

6 AN

Code

NTASK

USN Task

Para 2d

4-16 ANS

Organization

Number

PRGEO

Present Location

Para 2e

4 AN

Code

ACTIV

Activity Code

Para 2f

2-10 AN

POINT

Geographic

Para 2g

11 AN

Location

MODFG

Modified Location

Para 2h

1 A

PLETD

Estimated Time of

Para 2i

10 AN

Departure from

Present Location

NDEST

Destination

Para 2j

1-20 ANS

DETA

Estimated Time of

Para 2k

10 N

Arrival at

Destination

CXMRS

Checked-Out

Para 2l

1 A

Movement

Reporting System

¹ M: Mandatory for units submitting this set.

C: Conditional based upon authoritative organization direction for units submitting

this set.

² A: Number of allowable alpha characters.

N: Number of allowable numeric characters.

AN: Number of allowable alpha and/or numeric characters.

ANS: Number of alpha, numeric, blank, or special characters.

Table 9. Format of the Fields in SHIPLOCN Set

E-4

Enclosure E

CJCSM 3150.02B

25 March 2011

ENCLOSURE F

REPORTED UNIT SEGMENT

1. Purpose. Use the Reported Unit segment every time a GSORTS report is

prepared that uses the SORTUNIT and requires sets or nested segments other

than the SHIPLOCN segment. Enter a separate Reported Unit segment for each

unit report.

2. RPTDUIC Set. Use the RPTDUIC set every time the Reported Unit segment is

used. When the RPTDUIC set appears in the message, processor software will

relate follow-on sets and nested segments to the unit identified in the Reported

UIC field until the report ends or the RPTDUIC set repeats. The RPTDUIC set acts

like a file folder tab by marking where the information on a particular unit begins.

a. Reported UIC Field. Use the Reported UIC field every time the RPTDUIC set

is used. Enter the UIC of the organization described in the remaining sets and

nested segments of the Reported Unit segment.

b. No Change Indicator Field. Use the No Change Indicator field to validate

existing data or to advance the report sequence counter in the GSORTS software.

If all unit data is current, enter “VALID” in the field. If a report sequence number

has been skipped, enter “NEGATIVE REPORT” in the field. A negative report

releases subsequent reports from the error queue in the GSORTS software for

processing.

3. Common Segments and Sets from the SORTSREP, SORTSREPAF,

SORTSREPAR, and SORTSREPNV Messages. Following the RPTDUIC set, a

number of other sets and nested segments can be included in the Reported Unit

segment depending on the operational situation. Enclosure B contains directions

to assist in the decision whether to include a particular set or segment in the

report.

FIELD

FIELD NAME

REFERENCE

FIELD

USE¹

FORMAT²

Reported Unit

Para 2a

6 AN

Identification Code

No Change

Para 2b

5-15 A

Indicator

¹ M: Mandatory for units submitting this set.

C: Conditional based upon authoritative organization direction for units submitting

this set.

² A: Number of allowable alpha characters.

N: Number of allowable numeric characters.

AN: Number of allowable alpha and/or numeric characters.

ANS: Number of alpha, numeric, blank, or special characters.

Table 10. Format of the Fields in RPTDUIC

F-1

Enclosure F

CJCSM 3150.02B

25 March 2011

ENCLOSURE G

BASIC IDENTITY INFORMATION SET SEGMENT

1. Purpose. The BIDE set data enables GSORTS to fill its current role as the

central registry of all U.S. Armed Forces, providing users with authoritative

unit identity information for joint planning. Units are identified in GSORTS by

their unique UIC. At a minimum, the BIDE set allows organizations listed in

Enclosure B to:

a. Initially register an organization in GSORTS. For initial registrations,

make entries for all mandatory fields and certain conditional fields. Normally,

authoritative organizations accomplish this action. As directed by the

authoritative organization, the responsible command reporting organization

(RPTOR) will make the entries.

b. Change previously reported data. For changes to the BIDE set, make

entries for all mandatory fields and those conditional fields that have changed.

Changes to the Registration Validity (REVAL) field will be handled according to

authoritative organization direction.

c. Delete data. Delete all data on a unit if the organization ceases to exist

or was registered in error.

d. Validate organization registrations and assign unit descriptor codes.

Enter codes in the Unit Descriptor Code (UDC) and REVAL fields according to

authoritative organization direction.

2. Set SCLAS Field in the BIDE Set. Make an entry in this field every time the

BIDE set is used. A classification code is entered to identify the highest

security classification assigned to information contained in the BIDE set. Valid

codes are “S” for SECRET, “C” for CONFIDENTIAL, and “U” for UNCLASSIFIED.

3. Transaction Type Code Field in the BIDE Set. Make an entry in this field

every time the BIDE set is used. Enter a transaction code to identify additions,

changes, or deletions according to the following:

a. A Code. Use “A” to add only the initial registration of an organization.

b. C Code. Use “C” to change original or basic identity data anytime after

initial registration of the unit.

c. D Code. Use “D” to delete data if:

(1) The organization ceases to exist.

G-1

Enclosure G

CJCSM 3150.02B

25 March 2011

(2) The organization was registered in error.

4. Country or International Affiliation (COAFF) Field. Make an entry in the

COAFF field every time the BIDE set is used. If reporting the BIDE set for an

organization of the U.S. Armed Forces, enter “COAFF: US” to show that the

unit owes its allegiance to the United States. If reporting a foreign

organization, enter “COAFF:” followed by the appropriate code for the

organization's country of allegiance or international affiliation. Use reference f

to identify the appropriate code.

5. UDC Field

a. If initially registering a USAF unit, a foreign unit, or an international

organization, enter “UDC:” followed by the code that best describes the unit's

component, general status, and primary mission. Codes are listed in

Enclosure R.

b. If reporting a change in the subject unit's previously reported

component, general status, or primary mission; enter “UDC:” followed by the

code that best describes the unit's new situation.

c. If initially registering a unit or reporting a change, report REVAL as well

as UDC.

d. Enter a hyphen (“-”), indicating no change required, if making entries in

the BIDE set and the previously reported entry in UDC is still current.

6. ANAME Field

a. If initially registering a unit of the U.S. Armed Forces or a foreign or

international organization, enter “ANAME:” followed by an abbreviated (30

characters or less) name for the organization according to authoritative

organization direction.

b. If changing a previously reported organization name, enter “ANAME:”

followed by the new abbreviated (30 characters or less), easy to read and

understand name for the organization. Use the same naming conventions as

for initial registration.

c. Enter a hyphen (“-”), indicating no change required, if making entries in

other fields in BIDE and the previously reported entry in ANAME is still

current.

G-2

Enclosure G

CJCSM 3150.02B

25 March 2011

7. Unit Type Code (UTC) Field

a. If initially registering a unit of the U.S. Armed Forces or a foreign or

international organization, categorize the unit as a member of a class, kind, or

type of unit with common distinguishing characteristics. UTCs assist planners

in the sourcing process by allowing them to review just those candidate units

that have the desired characteristics. Enter “UTC” followed by the code

associated with the class or kind of units most representative of the subject

unit. Codes are listed in Enclosure R, Table 36.

b. If changes in the characteristics of the unit require its reassignment

from one class or type to another class or type, enter “UTC:” followed by the

code associated with the new class or type of unit. Valid codes are in the Type

Unit Characteristics file maintained as a standard JOPES reference file.

c. Enter a hyphen (“-”), indicating no change required, if making entries in

other fields in the BIDE set and the previously reported UTC entry is still

current.

8. Unit Level Code (ULC) Field

a. If initially registering a unit of the U.S. Armed Forces or a foreign or

international organization, use the ULC to describe the size and organization of

the unit. Enter “ULC:” followed by the code associated with the level most

representative of the unit. Codes are listed in Enclosure R.”

b. If changing a unit from one stratum, echelon, or point to another, enter

“ULC:” followed by the code associated with the new level most representative

of the unit.

c. Enter a hyphen (“-”), indicating no change required, if making entries in

other fields in the BIDE set and the previous ULC entry is still current.

9. Major Command Code (MJCOM) Field

a. If initially registering a unit of the U.S. Armed Forces, identify the

authoritative organization to which the unit is permanently assigned for

administration in the MJCOM field. Enter “MJCOM:” followed by the UIC of

the command responsible for organizing, training, and equipping the unit in

peacetime.

b. If initially registering a foreign or international organization, enter a

hyphen (“-”) indicating no data to report.

c. If permanent administrative responsibility for the unit changes, identify

the new administrative relationship. Enter “MJCOM:” followed by the UIC of

G-3

Enclosure G

CJCSM 3150.02B

25 March 2011

the new command responsible for organizing, training, and equipping the unit

in peacetime.

d. Enter a hyphen (“-”), indicating no change required, if entries are made

in the BIDE set and the previously reported entry in the MJCOM field is still

current.

10. Monitoring Organization Code (MONOR) Field

a. If initially registering a foreign or international organization, identify the

organization responsible for monitoring the identity and status of the

organization in the MONOR field. Enter “MONOR:” followed by the UIC of the

responsible command.

b. If initially registering a unit of the U.S. Armed Forces, enter a hyphen (“-

”) indicating no data to report.

c. If responsibility for monitoring the identity and status of the

organization changes, identify the new organization. Enter “MONOR:” followed

by the UIC of the new responsible command.

d. Enter a hyphen (“-”), indicating no change required, if entries are made

in the BIDE set and the previously reported entry in the MONOR field is still

current.

11. Major Unit Indicator (MAJOR) Field

a. If initially registering a unit of the U.S. Armed Forces, categorize the unit

as either a major or minor unit in the MAJOR field. Enter “MAJOR:” followed

by either a “Y” indicating the subject unit is a major unit or an “N” indicating

that it is not a major unit. The following are considered major units:

(1) Units required to report C-level data in accordance with Enclosure

B (i.e., measured units).

(2) Units authorized any of the equipment listed in the MEQPT file.

(3) Units designated by the responsible Service or CSA.

b. Enter a hyphen (“-”), indicating no data to report, if initially registering a

foreign or international organization.

c. Enter “MAJOR:” followed by either a “Y” indicating the unit is now a

major unit or an “N” indicating that it is now a minor unit, if the unit changes

from a minor unit to a major unit or vice versa.

G-4

Enclosure G

CJCSM 3150.02B

25 March 2011

d. Enter a hyphen (“-”), indicating no change required, if entries are being

made in the BIDE set and the previously reported entry in the MAJOR field is

still current.

12. Registration Validity Field

a. Authoritative organizations should validate initial registration of each

unit of the U.S. Armed Forces. Follow authoritative organization direction

regarding entries in the REVAL field. Valid codes for REVAL are as follows:

(1) Active component = X

(2) Reservist entity = R

(3) National Guard entity = G

b. Enter a hyphen (“-”), indicating no change required, if initially

registering a foreign or international organization.

c. Enter a hyphen (“-”), indicating no change required, if entries are made

in the BIDE and the previously reported entry in the REVAL field is still

current.

d. If entries are made in the UDC field, REVAL must be reported.

13. Organization Long Name Field

a. If initially registering a unit of the U.S. Armed Forces or a foreign or

international organization, enter “LNAME:” [organization long name] followed

by the name selected as the authoritative designation of the organization.

Assign a name with a minimum of abbreviations. Use Arabic numerals where

appropriate. Represent roman numerals by the applicable capital letters (e.g.,

I, V, X). Use a geographic location name, if that is the only way to uniquely

identify the unit.

b. If a previously reported organization name must be changed, enter

“LNAME:” followed by the authoritative name for the organization. Use the

same naming conventions as for initial registration.

c. Enter a hyphen (“-”), indicating no change required, if entries are made

in the BIDE set and the previously reported LNAME is still current.

d. Enter a question mark (“?”) to remove a previously reported entry in this

field.

G-5

Enclosure G

CJCSM 3150.02B

25 March 2011

14. SCLAS Field in the BIDE Set

a. SCLAS serves two purposes:

(1) Indicates a unit whose existence is classified.

(2) A unit’s aggregated data is classified at a higher level than the

classification of any single data element.

b. Use SCLAS every time the BIDE set is used. Follow authoritative

organization guidance for SCLAS. If initially registering a unit whose existence

is classified or whose components’ aggregate classification is higher than any

single component classification, enter “SCLAS:” followed by the appropriate

classification. If the unit’s existence is not classified and the units’ aggregate

classification is no greater than any single component classification, enter “U”

for UNCLASSIFIED. Valid SCLAS values are: “S” for SECRET, “C” for

CONFIDENTIAL, and “U” for UNCLASSIFIED.

c. If the security classification assigned to the unit's existence changes,

enter the new security classification. Enter “SCLAS:” followed by the new

classification code. Valid codes are the same as for initial registration.

d. Enter a hyphen (“-”), indicating no change required, if the BIDE set is

completed and the previous SCLAS field is still current.

15. Troop Program Sequence Number (TPSN) Field. If initially registering a

unit of the U.S. Army, enter “TPSN:” followed by the number applicable to the

unit. Enclosure R and references h and i provide detailed descriptions of

permanent and nonpermanent party TPSN fields.

G-6

Enclosure G

CJCSM 3150.02B

25 March 2011

FIELD #

FIELD

FIELD NAME

REFERENCE

FIELD

USE¹

FORMAT²

SECUR

Set Security

Para 2

1 A

Classification

Transaction Type

Para 3

1 A

COAFF

Country or

Para 4

2 A

International

Affiliation

UDC

Unit Descriptor

Para 5

1 AN

Code

ANAME

Abbreviated Name

Para 6

1-30 ANS

UTC

Unit Type Code

Para 7

5 AN

ULC

Unit Level Code

Para 8

1-3 A

MJCOM

Major Command

Para 9

6 AN

Code

MONOR

Monitoring

Para 10

6 AN

Organization Code

MAJOR

Major Unit

Para 11

1 A

Indicator

REVAL

Registration

Para 12

1 A

Validity

LNAME

Organization Name

Para 13

1-55 ANS

SCLAS

Security

Para 14

1 A

Classification of the

Organization

TPSN

Troop Program

Para 15

5-7N

Sequence Number

¹ M: Mandatory for units submitting this set.

C: Conditional based upon authoritative organization direction for units submitting

this set.

² A: Number of allowable alpha characters.

N: Number of allowable numeric characters.

AN: Number of allowable alpha and/or numeric characters.

ANS: Number of alpha, numeric, blank, or special characters.

Table 11. Format of the Fields in BIDE

G-7

Enclosure G

Military reference books and manuals (2009-2023, Volume 3) - page 29