Military reference books and manuals (2009-2023, Volume 5)

Procedure for Man Riding Operations

Page 16 of 29

baskets.

 The crane operator or winch man has been trained and assessed as

competent for this type of operation.

 An operator / Mechanic capable of operating / repairing the equipment are

available in the event of an emergency.

 A line of communication has been established between the operator and the

personnel involved in the operation. ( including a dedicated banks-man if

required )

 Man-riding operations have adequate communication if working blind to winch

or crane operator.

Note: All involved personnel shall be made aware of their function and

responsibilities included in the procedure.

9 HARNESSES & SAFETY EQUIPMENT

Harness must be worn at all times during man-riding operations, Harness can be

worn in different configurations and the appropriate securing equipment must be

available i.e. safety reels, lanyards to allow for work restraint, fall arrest, and work

positioning.

9.1 HARD HATS

Hard hats should be fitted with a chin strap to ensure that they are NOT capable of

falling from an elevated work site.

10 RESCUE PLANS

It is difficult for one procedure to specify an appropriate rescue plan for an explicit

site, however, each BP site where people are exposed to work at height or man

riding operations must have a rescue plan and this must form an integral part of the

emergency control procedures.

Most plans will deal with the rescue of a person left suspended in either fall arrest,

work positioning or rope access equipment. For the latter, the specialist contractor

will already have a plan, equipment and personnel as part of their standard

procedures. In the case of fall arrest or work positioning equipment, a separate plan

should be developed as follows:



When considering Fall Protection Systems, suspension trauma must be

considered

 Identify the equipment required. This may include:

o Fall arrestor with retrieval handle

o Specialist rescue equipment such as the GOTCHA System

o Crane and crane basket

o MEWP

o Man-riding winch and basket

o Forklift with personnel basket

o Scaffolds and ladders

 Identify personnel to carry out the rescue.

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Document Number: << AZSPU-HSSE-DOC-00059-2>>

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Procedure for Man Riding Operations

Page 17 of 29

Note: Most service providers will supply rescue equipment and competent personnel

to perform this work. The worksite may deem this adequate however it is

recommended that on sites such as platforms, personnel in the fire team/rescue

team are provided with the appropriate equipment to perform this task.

Consider the level of medical treatment that may be required (refer to the following

paragraph)

Suspension trauma is a medically recognised condition. Everybody who is

suspended in a safety harness runs the risk of shock and unconsciousness due to

blood flow insufficiency. Unconsciousness can become life threatening after only a

few minutes.

Shock, caused by a lack of blood flow, is due to the blood accumulating in the lower

parts of the body as a result of the muscles relaxing and the „muscle pump‟ effect

stopping. The need for rapid and effective rescue is particularly important when using

personal protective systems where a delay may have severe consequences, i.e.

when someone is left hanging motionless in a harness after a fall. The time before

loss of consciousness can vary from about 6 minutes to 2 hours, depending on

incident severity.

Further information can be found in the HSE Contract Research Report 451/2002,

Harness Suspension: Review and Evaluation of Existing Information. Contact

Occupational Health for the latest advice regarding suspension trauma.

11 MAN BASKET TRANSFER OPERATING GUIDELINES

The use of a crane to hoist personnel from one structure or vessel to another is a

potentially hazardous operation if not carried out correctly.

The use of a man basket will only be sanctioned after a Formal Risk Assessment and

may only proceed if no other means of access is available or practicable.

Note: Any equipment not specifically designated for lifting persons shall not be

used in this manner.

11.1 OPERATING REQUIREMENTS

The duties of people in supervising or actually carrying out the personnel basket

transfer shall be clearly defined. People usually covered are the Installation Manager,

the crane operator, the Master of the Vessel, and other people nominated by the OIM

or the ship's Master to undertake specific duties. The procedure setting out those

involved in the transfer operation should cover the following:

The Offshore Installation Manager should:

 Be satisfied with the fitness, training and briefing of the people to be

transferred

 Be content with the suitability of the vessel

 Know the limitations of visibility and sea state

 Be aware of the limitations on transfer by night

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Procedure for Man Riding Operations

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 Be aware of the suitability of the crane for personnel transfer

 Check the wind speed limitations on crane operations

 Establish and maintain communication with the Master of the Vessel

 Brief the Master of the Vessel

 Be satisfied with the competence and experience of the crane operator

 Ensure appropriate emergency precautions are in place, e.g. notify the

standby vessel before the transfer

 Be satisfied with the inspection and testing of the personnel basket

The Master of the Vessel should confirm to the OIM that:

 The transfer has been accepted and the procedures understood

 The vessel has a satisfactory station keeping capability

 The deck crew have been fully briefed

 The people to be transferred have been adequately briefed and are fit to be

transferred

The crane operator should establish that:

 The crane is fully operational

 The wind speed is satisfactory for safe operation

 The requirements and procedures have been understood

 The banks-man has an unobstructed view and the transfer areas are clear

 Adequate communications have been established with the vessel Master and

banks-man

The crane operator shall have been trained and assessed as competent for basket

transfer operations.

In addition, an operator / mechanic, capable of operating the crane, shall be available

in case of an emergency.

The Banks-man and Deck Supervisor should ensure that:

 The transfer procedure is understood

 They can be clearly identified as banks-man and deck supervisor

 The personnel basket is correctly used

 The individuals are fit to transfer and have understood the procedures

 Proper communications have been established

 They each have a full view of the transfer area

Individuals to be transferred should:

 Ensure that the transfer procedure is understood

 Confirm they agree to the transfer

 Be able to use correctly the safety equipment provided

Man riding operations shall only take place in daylight and in good visibility:

 The basket shall not be used if wind speed is in excess of 7 metres/second,

(14 knots) or the limitations determined by Risk Assessment, if lower.

 Man baskets should not be used in the following conditions:

¾ Electrical storms

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Procedure for Man Riding Operations

Page 19 of 29

¾ Snow or ice

¾ Fog

¾ Sleet

¾ Other weather conditions as determined by risk assessment that could

affect the safety of personnel

11.2 SUITABILITY OF VESSELS FOR TRANSFER OPERATIONS

The type of vessel considered suitable to carry out a transfer should be determined

by its ability to maintain station alongside the installation and should have sufficient

clear deck space to safely receive the basket.

11.3 WEATHER CONDITIONS

Weather conditions are very important factors which should be taken into account,

and include visibility, wind and sea state. Duty holders should specify the maximum

wind speed and sea state beyond which basket transfer is not permissible and the

wind speed limitations for the crane operations.

11.4 COMMUNICATIONS

Both radio and visual communication should be established and maintained between

the people actually conducting the operation.

11.5 SAFETY EQUIPMENT AND RESCUE PROCEDURES

People being transferred shall wear self inflating life jackets, suitable clothing and

immersion suits. All life jackets should be equipped with suitable means of

illumination during night transfers. Appropriate rescue and recovery arrangements

must be in place (e.g. standby vessel equipped with a fast rescue craft ready to

launch).

11.6 TRAINING

Personnel will be transferred by basket in greater safety and with less apprehension

if they have received training in the techniques involved. The type of training should

be included in installation drills. Inexperienced people or those not trained in the use

of personnel baskets should always be accompanied. At least one person in each

transfer must have previously ridden in a man basket.

Note: Transfer by basket is voluntary.

11.7 PRE-TRANSFER OPERATIONS

Prior to transfer operations:

 A toolbox talk will be held for all relevant personnel

 The basket shall be thoroughly inspected by the person supervising the

transfer

 It must be ensured that landing and lifting areas are clear of all obstructions

and that there is sufficient space to allow secure and safe operation of the

basket

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Procedure for Man Riding Operations

Page 20 of 29

 The standby vessel shall be informed of the impending transfer

 People working from the basket or platform wear a safety harness throughout

the operation;

 During transfer over the sea, passengers are provided with survival suits and

life jackets of an approved type.

 Effective emergency arrangements must be in place throughout the transfer,

the rescue and recovery arrangements must be capable of recovering people

from the sea within specified performance standards. Where transfer

operations over water are carried out in harbours, passengers should be

provided with life jackets as a minimum requirement

11.8 TRANSFER OPERATIONS

During transfer operations:

 The crane driver shall concentrate completely on the transfer operations

 The banks man shall have visual contact with the crane operator and the

basket at all times

 Direct radio contact shall be maintained at al times between the basket, crane

operator, and banks man

 All instructions shall be given in metres where radios are employed for

communication

 The basket shall only be lifted to a height sufficient to clear any obstacles

prior to being lowered.

11.9 POST-TRANSFER OPERATIONS

The person supervising the transfer operation is responsible for guiding transfer

personnel to registration and to the person who will provide their induction.

12 APPENDICES

Appendix A: Pre Start Checklist

Appendix B: Procedure Summary

Appendix C: Feedback & Improvement Suggestions

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Procedure for Man Riding Operations

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12.1 APPENDIX A: PRE START CHECKLIST

Due to Specific requirements for man-ridding operations, the suitability of cranes and

winches must be assessed for each and every operation. It is mandatory for this

check sheet to be filled in and accompanied with the work permit and TRA before

any man-ridding operations commence.

If the answer to any of the questions is „No‟ then permission must be granted by the

Site Manager / Site Controller / Offshore Installation Manager.

CHECKLIST

Yes

Has it been established that no other viable option of carrying out

the work is available.

Is the work basket, Billy Pugh or riding belt fit for propose and to

the specification laid out in this document?

Have the crane, winch or forklift and associated equipment be

thoroughly inspected by a suitable trained and competent person

within the last

6 months? And are the records

/ certificates

available.

In the event of complete power failure, will the crane, winch or

forklift maintain or hold the load.

(e.g. will the brakes be

automatically applied)

In the event of a primary brake or transmission failure will the load

be prevented from free falling (is there a secondary braking system

or a transmission / hydraulic retardation system to prevent this)

In the event of a complete power or brake failure can the load be

lowered to a position where the personnel can be recovered

safely?

Can the crane, winch or forklift brakes be applied progressively to

avoid shock or snatch loading

Are all safety features and systems working correctly (e.g. load

indicators, over hoist limiters, tensioning devices etc)

Is the crane, winch or forklift fitted with an RED emergency stop

button next to the operators control leavers?

Are the operators hand controls clearly marked (UP, Down, Raise,

lower or similar)

Lift approved by Site Manager, Site Controller or Offshore Installation Manager

Signed:………………………………………………….. Date:……………………….

Lifting Technical Authority or Lifting Coordinator.

Signed:…………………………………………………… Date:………………………

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Procedure for Man Riding Operations

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12.2 APPENDIX B: PROCEDURE SUMMARY

¾ That all personnel involved in the operation have

¾ Adhering to the system of communication with the

been properly briefed on their roles and

crane operator that was agreed in the plan,

responsibilities and their required response in an

including hand signals

MAN RIDING OPERATIONS

emergency

¾ Assisting the crane operator in ensuring that the

¾ That the activity is executed in accordance with the

transfer is carried out safely

plan

¾ Halting operations and informing the supervisor

Introduction

¾ That all man-riding operations are halted if

whenever they consider the activity is unsafe or

conditions become, or are likely to become, unsafe

likely to become unsafe.

Man-riding operations should only take place if no other

¾ That transferred personnel are guided to

means can be found to carry out the task.

registration and to the person who will provide their

Basket Passengers:

induction briefing

Man-riding operations shall be conducted under a Permit to

During work or transfer, basket passengers are

Work, Level 2 Risk Assessment and in line with a site /

Crane / Forklift Operators:

responsible for:

installation specific procedure containing a rescue plan.

¾ Behaving in a safe and responsible manner

In order to be appointed, all crane operators must satisfy

¾ Complying with instructions provided by the

Responsibilities

the requirements of Safe System of Work AZSPU-HSSE-

person supervising the transfer

Site Manager

(SM) / Site Controller

(SC)

/ Offshore

DOC-00056-2 Lifting Equipment and Lifting Operations. In

¾ Attending fully to any passenger safety and

Installation Manager (OIM):

addition, in order to operate a crane for man basket

instruction briefing provided prior to the transfer

operations they must have at least one years operating

¾ Halting operations and informing the supervisor

The Site Manager / Site Controller / Offshore Installation

experience.

whenever they consider the activity is unsafe or is

Manager shall be responsible and accountable for the

likely to become unsafe

application of this procedure in his area of responsibility, He

During man-riding operations, crane drivers are

¾ Clear communications to Banks-man or crane

shall ensure:

responsible for:

operator

¾ That adequate numbers of Competent responsible

¾ Ensuring that they have a full understanding of their

persons are appointed to manage and maintain the

roles and responsibilities for basket operations

Basket Construction

requirements of this procedure

¾ Observing absolute care and safety at all times

¾ All man-riding operations are controlled under the

during man basket operations

Passengers must be protected from harm: Man

Permit to work system and site / installation specific

¾ Not performing any other work or leaving their

baskets should be of sound construction, in good and

procedure

position at the controls until the basket has been

safe condition, and must be fully enclosed to prevent

¾ That this procedure is strictly adhered to for all

safely landed

passengers from falling, being crushed, trapped or

occasions when it is identified that man riding basket

¾ Ensuring that they have visual contact with the

struck.

operations are to take place.

banks-man and the load at all times during the

In an emergency, passengers should not be

¾ He appoints a competent person to inspect and certify

operation

exposed to any further danger: Should personnel

man riding baskets as safe to use

¾ Halting operations and informing the supervisor

become trapped in a man basket, they should not be

¾ That all transfers by man basket are subjected to a

whenever they consider the activity is unsafe or

exposed to any further danger and they must be

Risk Assessment

likely to become unsafe.

capable of being freed.

¾ The review of all Risk Assessments

¾ That all equipment associated with basket operations is

Banks-man:

The basket must be protected from falling: Fall

regularly inspected and maintained and has all relevant

arrest devices must be in place to prevent the basket

up-to-date certification

Basket transfers shall not take place without a banks-

falling if the primary means of support fails (this can

man. Banks-men are responsible for:

entail suitably rated ropes with independent

Personnel Supervising Man-riding Operations:

¾ Ensuring that they have a full understanding of

anchorages.

their roles and responsibilities for man-ridding

Personnel supervising man-ridding operations are

operations

Basket Safety Features

responsible for ensuring:

¾ Observing absolute care and safety at all times

¾ The safety of all personnel involved in the activity

during man-riding operations

¾ A minimum height from the floor to the underside

¾ That all required equipment is suitable for use and is

¾ Maintaining visual contact with the basket and the

of the top handrail to prevent persons toppling

within test date

crane operator at all times during the operation

over.

(Minimum height

910mm but

¾ That the operation has been risk assessed and

recommended height of 1150mm preferred).

properly planned

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Procedure for Man Riding Operations

Page 23 of 29

of the Lifting Operations and Lifting Equipment

In addition to regular inspections, man baskets shall be

MAN RIDING OPERATION (cont)

Regulations

1998

(LOLER) but it can be used in

thoroughly inspected whenever the integrity of the

exceptional circumstances, ie emergencies or when

basket may have been jeopardised or whenever other

A maximum vertical distance between the

transfer is essential and it is not practicable to gain

risks are identified.

handrail/intermediate rails to prevent persons falling

access by less hazardous means. Alternative forms of

through. (Max = 500mm)

basket such as FROG are available which duty holders

Note: When Billy Pugh‟s are not in use they are to be

A minimum of 4 Lifting points must align to centre of lift

should consider if they offer a safer means of personnel

covered to protect them from adverse weather

Floors to be slip-proof and must be a minimum area for

transfer for their needs.

conditions.

each person working in the basket. (Minimum area per

person recommended = 600mm x 600mm)

Riding Belts

Crane/Winch Inspection/ Examination/Certification

A stipulation that toe boards must be fitted all around

the flooring if the basket is open sided.

(Minimum

Riding belts are work restraint, work positioning

Cranes which are suitable for lifting people should be

depth 150mm.)

(including rope access and positioning techniques), fall

clearly marked at the crane operator‟s location

Mesh sides to aid visibility form basket or visibility for

arrest or rescue systems.

„SUITABLE FOR LIFTING PEOPLE‟ or „SUITABLE

crane operator / banks-man

Ridding belts can be used only if:

FOR MAN-RIDING‟ and marked with the maximum

Internal handrails to prevent hands/fingers being

¾ A risk assessment has demonstrated that work can,

number of people it can carry. Any crane that is not

trapped if the basket swings against an obstruction.

so far as is reasonably practicable, be performed

marked should not be used to lift people or for man-

Doors (if fitted) must open inwards and have a locking

safely while using the ridding belt

riding.

mechanism to prevent inadvertent opening. Or integral

¾ The use of other, safer work equipment is not

ladder for access/egress

justified

In particular, the following guidelines apply to all cranes

Basket should have internal anchor points for safety

¾ The user and a sufficient number of available

and associated lifting equipment used for lifting

harnesses.

persons have received adequate training, including

personnel:

The lifting slings, if fitted with a fifth leg (top lifting leg)

rescue provision

¾ All necessary certification for the crane or winch,

should have a sixth leg in parallel as a safety back-up. (

¾ The ridding belt is securely fitted

winch ropes, crane ropes, end terminations, hook

Safety Factor for wire rope slings should be not less

¾ The various components of the ridding belt are of

blocks and other associated equipment must be

then 10:1 )

sufficient strength to support all known loads

current

It must be marked with SWL and that it is suitable for

¾ The crane / winch and associated equipment must

man-riding

The need for rapid and effective rescue is

have undergone a thorough inspection by a

particularly important when using riding belts where

suitably competent person within the previous

Additional recommended safety features:

a delay may have severe consequences, i.e. when

twelve months

¾ A roof to protect personnel from falling objects.

someone is left hanging motionless in a harness

¾ The crane must be in good condition and must

¾ The base of the basket should have rubber buffers to

after a fall resulting in

„suspension trauma‟ as a

have a full and complete documented inspection

prevent jarring of the spine when being landed.

result of restricted blood circulation. The time before

record

¾ Certification data plate and markings board

loss of consciousness can vary from about

¾ All crane safety systems must be fully functional,

minutes to 2 hours, depending on physical capability

including Rated Capacity Indicators, over hoist

The certification for the basket (including slings/shackles,

and incident severity. Suitable rescue equipment and

limiters, emergency stop facilities, etc.

etc) must be current, i.e.:

competent personnel must be available on site at all

¾ It must have a proof load test certificate.

times during the completion of tasks at height.

Crane Operating Requirements

¾ It must have been inspected by a competent person

within the previous 6 months

Inspection & Maintenance

Cranes used for lifting people should be equipped with

hoist brakes that can be operated mechanically under

Note: The basket and accessories must also be inspected

Man-riding equipment shall be inspected and maintained

all load conditions. The brakes should be able to

immediately before each use by a competent person.

by a competent person in accordance with AZSPU-

support the specified test overload for the equipment.

HSSE-DOC-00056-2 Lifting Operations. In particular,

FROG / Billy Pugh

man baskets must be:

The brakes should be automatically applied when the

¾ Inspected immediately prior to use

drive is in the „OFF‟ or „NEUTRAL‟ position, and on

Numbers of recorded personnel transfer basket incidents

¾ Thoroughly examined before first use and thereafter

failure of the power supply to the motor or control

are low, but basket transfers to or from offshore installations

every six months

device, the braking operation should be progressive, to

are considered a high-risk operation. The Billy Pugh type of

¾ In possession of all relevant up-to-date certification

avoid any shock loading of the hoisting system.

personnel transfer basket does not comply with regulation 5

and have a valid thorough examination record

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Where possible a banks-man should form part of the

¾ Man-riding

operations

have

adequate

MAN RIDING OPERATION (cont)

work party to communicate to the crane operator

communication if working blind to winch or crane

operator

Hand signals are acceptable if the crane operator and

Cranes used for man basket transfers must be capable of:

banks-man have clear vision of the work party at all

Harnesses

¾ Maintaining the basket in a safe condition in the event

times.

of a power or system failure

(for example, primary

Harness must be worn at all times during man-riding

brake system failure), and of allowing the safe lowering

Risk Assessment

operations, Harness can be worn in different

of the basket (manually if necessary) to a safe position

configurations and the appropriate securing equipment

for the passengers to be recovered safely

All man basket operations must undergo a Risk

must be available i.e. safety reels, lanyards to allow for

¾ Preventing free-fall of the basket in the event of a

Assessment in accordance with AZSPU-HSSE-DOC-

work restraint, fall arrest, and work positioning.

primary brake or transmission system failure

00063-2 Task Risk Assessment.

¾ Preventing inadvertent free-fall when the drive train is

Man Basket Transfer Operating Guidelines

in motion or whenever the hook is loaded

The Risk Assessment shall determine:

¾ The nature and degree of all the risks involved

The duties of people in supervising or actually carrying

Forklift Requirements

¾ What extra precautions should be taken to mitigate

out the personnel basket transfer should be clearly

those risks, including increased levels of

defined. People usually covered are the Installation

Primarily Forklift trucks are intended for lifting materials and

supervision and the competence of the personnel

not equipment. However, they can be used with integrated

involved

Manager, the crane operator, the Master of the Vessel,

working platforms to allow people to work at height.

¾ Whether a practicable alternative and safer means

and other people nominated by the OIM or the ship's

of personnel transfer is available.

Master to undertake specific duties. The procedure

It is essential that the working platform is compatible with

setting out those involved in the transfer operation

the truck on which it is used.

Note: If an alternative safer and practicable method of

should cover the following:

transfer is recognised, it shall be used in preference to

Before any combination is used for the first time the working

the use of a man basket.

The Offshore Installation Manager should:

platform and truck manufacturer/supplier must be consulted.

Be satisfied with the fitness, training and briefing

Planning

of the people to be transferred

It is particularly important to ensure that:

Be content with the suitability of the vessel

¾ The truck/working platform combination has adequate

Following a Risk Assessment, a procedure shall be

Know the limitations of visibility and sea state

stability under all circumstances in which it is intended

produced that addresses:

Be aware of the limitations on transfer by night

to be used, and shall only be used on firm, well-

¾ All identified risks

Be aware of the suitability of the crane for

maintained and level surfaces. Gradients and uneven

¾ The resources, procedures and responsibilities

personnel transfer

or inconsistent ground conditions can affect the

required to ensure a safe operation

Check the wind speed limitations on crane

stability of the truck

¾ The contingency plans to be employed in the event

operations

¾ The platform can be securely attached to the truck

of an emergency.

Establish and maintain communication with the

¾ People on the platform cannot reach hazardous moving

¾ The Equipment used for man ridding is of

Master of the Vessel

parts or controls on the truck

appropriate specification

Brief the Master of the Vessel

¾ The weight of the platform together with its load of

¾ Personnel have been trained, Have Experience of

Be satisfied with the competence and experience

people, tools, materials etc. shall be not more than half

Work or transfer from baskets.

of the crane operator

of the actual capacity of the truck at the rated load

¾ The crane operator or winch man has been trained

Ensure appropriate emergency precautions are in

centre distance, maximum lift height and maximum out

and assessed as competent for this type of

place, e.g. notify the standby vessel before the

reach in the case of tele-handlers and reach trucks

operation.

transfer

¾ An operator

/ Mechanic capable of operating

Be satisfied with the inspection and testing of the

Communications

repairing the equipment are available in the event of

personnel basket

an emergency.

Communications for Man-riding shall be clearly defined pre

¾ A line of communication has been established

task. If radios are to be used care should be taken to

between the operator and the personnel involved in

haveonly the people involved in the operation on the radio

the operation. ( including a dedicated banks-man if

channel. Care should be taken to ensure the radios have

required )

sufficient battery charge for the whole operation.

Control Tier:

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Document Number: << AZSPU-HSSE-DOC-00059-2>>

Print Date: 7/24/2010

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUND AT

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Procedure for Man Riding Operations

Page 25 of 29

alongside the installation and should have sufficient

¾ During transfer over the sea, passengers are

MAN RIDING OPERATION (cont)

clear deck space to safely receive the basket.

provided with survival suits and life jackets of an

approved type.

Weather Conditions

¾ Effective emergency arrangements must be in

The Master of the Vessel should confirm to the OIM

place throughout the transfer, the rescue and

that:

Weather conditions are very important factors which

recovery arrangements must be capable of

¾ The transfer has been accepted and the procedures

should be taken into account, and include visibility,

recovering people from the sea within specified

understood

wind and sea state. Duty holders should specify the

performance

standards.

Where transfer

¾ The vessel has a satisfactory station keeping

maximum wind speed and sea state beyond which

operations over water are carried out in harbours,

capability;

basket transfer is not permissible and the wind speed

passengers should be provided with life jackets as

¾ The deck crew have been fully briefed

limitations for the crane operations.

a minimum requirement

¾ The people to be transferred have been adequately

briefed and are fit to be transferred

Safety Equipment & Rescue Procedures

Transfer Operations

The crane operator should establish that:

People being transferred should wear life jackets,

During transfer operations:

¾ The crane is fully operational

suitable clothing and immersion suits. All life jackets

¾ The crane driver shall concentrate completely on

¾ The wind speed is satisfactory for safe operation

should be equipped with suitable means of illumination

the transfer operations

¾ The requirements and procedures have been

during night transfers. Appropriate rescue and recovery

¾ The banks man shall have visual contact with the

understood

arrangements must be in place (e.g. standby vessel

crane operator and the basket at all times

¾ The banks-man has an unobstructed view and the

equipped with a fast rescue craft ready to launch).

¾ Direct radio contact shall be maintained at al

transfer areas are clear

times between the basket, crane operator, and

¾ Adequate communications have been established with

Training

banks man

the vessel Master and banks-man

¾ All instructions shall be given in metres where

Personnel will be transferred by basket in greater

radios are employed for communication

The crane operator shall have been trained and assessed

safety and with less apprehension if they have received

¾ The basket shall only be lifted to a height

as competent for basket transfer operations. In addition, an

training in the techniques involved. The type of training

sufficient to clear any obstacles prior to being

operator / mechanic, capable of operating the crane, shall

should be included in installation drills. Inexperienced

lowered.

be available in case of an emergency.

people or those not trained in the use of personnel

baskets should always be accompanied. At least one

Post-Transfer Operations

The Banks-man and Deck Supervisor should ensure

person in each transfer must have previously ridden in

that:

a man basket.

The person supervising the transfer operation is

¾ The transfer procedure is understood

responsible for guiding transfer personnel to

¾ They can be clearly identified as banks-man and deck

Note: Transfer by basket is voluntary.

registration and to the person who will provide their

supervisor

induction.

¾ The personnel basket is correctly used

Pre-Transfer Operations

¾ The individuals are fit to transfer and have understood

Pre-Start Checklist

the procedures

Prior to transfer operations:

¾ Proper communications have been established

¾ A toolbox talk will be held for all relevant

Due to Specific requirements for man-ridding

¾ They each have a full view of the transfer area

personnel

operations, the suitability of cranes and winches must

¾ The basket shall be thoroughly inspected by the

be assessed for each and every operation. It is

Individuals to be transferred should:

person supervising the transfer

mandatory for this check sheet to be filled in and

¾ Ensure that the transfer procedure is understood

¾ It must be ensured that landing and lifting areas

accompanied with the work permit and TRA before any

¾ Confirm they agree to the transfer

are clear of all obstructions and that there is

man-ridding operations commence.

¾ Be able to use correctly the safety equipment provided

sufficient space to allow secure and safe

operation of the basket

If the answer to any of the questions is

„NO‟ then

Suitability of Vessels for Transfer Operations

¾ The standby vessel shall be informed of the

permission must be granted by the Site Manager / Site

impending transfer

Controller / Offshore Installation Manager.

The type of vessel considered suitable to carry out a transfer

¾ People working from the basket or platform wear

should be determined by its ability to maintain station

a safety harness throughout the operation

Control Tier:

<<2>>

Revision Date: 14 Sept 2007

Document Number: << AZSPU-HSSE-DOC-00059-2>>

Print Date: 7/24/2010

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Procedure for Man Riding Operations

Page 26 of 29

MAN RIDING OPERATION (cont)

CHECKLIST

YES

Has it been established that no other

viable option of carrying out the work is

available.

Is the work basket, Billy Pugh or riding

belt fit for propose and to the

specification laid out in this document?

Have the crane, winch or forklift and

associated equipment been thoroughly

inspected by a suitable trained and

competent person within the last

months? And are the records

certificates available?

In the event of complete power failure,

will the crane, winch or forklift maintain

or hold the load? (e.g. will the brakes

be automatically applied)

In the event of a primary brake or

transmission failure will the load be

prevented from free falling? (is there a

secondary braking system or a

transmission

hydraulic retardation

system to prevent this)?

In the event of a complete power or

brake failure can the load be lowered to

a position where the personnel can be

recovered safely?

Can the crane, winch or forklift brakes

be applied progressively to avoid shock

or snatch loading?

Are all safety features and systems

working correctly? (e.g. load indicators,

over hoist limiters, tensioning devices

etc)?

Is the crane, winch or forklift fitted with

an RED emergency stop button next to

the operators control leavers?

Are the operators hand controls clearly

marked (UP, Down, Raise, lower or

similar)?

Lift approved by SM / SC / OIM

Sign:…………………….. Date:…………………..

Lifting TA / Lifting coordinator

Sign:…………………….. Date:…………………..

Control Tier:

<<2>>

Revision Date: 14 Sept 2007

Document Number: << AZSPU-HSSE-DOC-00059-2>>

Print Date: 7/24/2010

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Procedure for Man Riding Operations

Page 28 of 29

Revision/Review Log

Revision Date

Authority

Custodian

Revision Details

05 October 2004

Central

Man Riding

Initial Issue as controlled document

Engineering

Operations

Senior Authority

Technical

Authority

07 September

Alan McNulty

John Thompson

General:

2007

CHSSE Manager

Eldar Fiahardinov

Throughout the procedure the document

Barry Riddell

numbering for referred procedures has been

(Man Riding

changed from UNIF to AzSPU.

Operations

Section 1. Introduction:

Technical

2 paragraphs entered in the Introduction. 1.1

Authority)

Purpose; Wording changes. Following inclusions

to Section 1 are; 1.2 Scope; Wording changes.

1.3 Legislation & Standards, 1.4 Company

Requirements, 1.5 Stopping Unsafe Work, 1.6

Deviations, 1.7 Document Review, 1.8 SSOW

Specific Cross References (new doc control

numbers), 1.9 Language Facilitation, 1.10

Procedure Summary.

Section 2. Responsibilities:

Is now “Definitions”. New section.

Section 3. Man Basket Construction:

Is now “Roles and Responsibilities”. Changes

made to the responsibilities of SM/SC/OIM,

Personnel Supervising Man Riding Operations;

3.2 Additional bullet point added - „A rescue plan

is in place‟. Crane / Forklift Operators,

Banksman and Basket Passengers; 3.5

Additional bullet point added - „Clear

communications to Banksman or Crane

Operator.

Section 4. Inspection and Maintenance:

Is now “Man Basket Construction”. Additional

sub-sections added.

Section 5. Crane Specifications for Man

Basket Transfer:

Is now “Inspection and Maintenance”. Additional

paragraph added.

Section 6. Risk Assessment and Planning:

Is now “Crane / Winch Specifications for Man

Riding”. Additional sub-section added.

Section 7. Man Basket Operating Guidelines:

Is now “Communications”.

Section 8 Is now “Risk Assessment and

Planning”. It was Section 6 in the previous

revision. It now has additional bullet points under

8.2 Planning.

The following Sections have been added

Section 9. Harnesses and Safety Equipment

Section 10. Rescue Plans

Control Tier:

<<2>>

Revision Date: 14 Sept 2007

Document Number: << AZSPU-HSSE-DOC-00059-2>>

Print Date: 7/24/2010

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AZSPU-HSSE-DOC-00060-2 Permit to Work

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TABLE OF CONTENTS

INTRODUCTION

1.1

Purpose

1.2

Scope

1.3

Legislation & Standards

1.4

Safe System of Working

1.5

Company Requirements

1.6

Stopping Unsafe Work

1.7

Deviations & Local Rules

1.8

Document Review

1.9

SSOW Specific Cross References

1.10

Permit to Work Golden Rules of Safety

1.11

Language Facilitation

1.12

Procedure Summary

DEFINITIONS

ROLES & RESPONSIBILITIES

3.1

Performance Team Leader

3.2

Asset Manager

3.3

Site Managers / Site Controllers / Offshore Installation Managers

3.4

Department Head

3.5

Area Authority

3.6

Affected Area Authority

3.7

Performing Authority

3.8

Control Room Operator

3.9

Authorised Gas Tester

3.10

Firewatcher

3.11

Isolating Authority

3.12

Responsible Electrical Person

3.13

Permit to Work Co-ordinator

COMPETENCY, TRAINING AND AWARENESS

4.1

General

4.2

Levels of Training

4.2.1 First Time Users

4.2.2 Persons in Transition from another BP Site

4.2.3 All AzSPU employees.

4.3

Records

AUDITING & MONITORING

THE PERMIT TO WORK SYSTEM

6.1

Types of Permit of Work Certificates

6.2

Hot Work Naked Flame

6.3

Hot Work Spark Potential

6.4

Cold Work Breaking Containment

6.5

Cold Work

6.6

Confined Space Entry Certificate

6.7

Formal Procedure

6.8

Work Not Requiring Permit (non permitted work)

6.9

Types of Supplementary Certificates

6.10

Isolation Confirmation Certificate

Control Tier:

<<2>>

Revision Date: <<18 June 2007>>

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Print Date: 7/24/2010

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6.11 Plant Contamination Certificate

6.12 Clearance for Excavation Certificate

6.13 Clearance to Move Heavy Equipment Certificate

PROCEDURE FOR COMPLETING A PERMIT TO WORK CERTIFICATE

PROCEDURE FOR COMPLETING AN ISOLATION CONFIRMATION CERTIFICATE

8.1

Completing an ICC

8.2

Obtaining Sanction to Test

EFFECTIVE WORK CONTROL

9.1

Cross Referencing

9.1.1 Associated & Affected Permits

9.1.2 Connected Permits & Overlapping ICCs

9.1.3 Update of Cross Referencing

9.2

Permit to Work Register

9.3

Permit Display

9.4

Site Plot Plans

9.5

PTW Planning Meeting

9.6

Personal Isolations

9.7

Control of Overrides & Alarm Disables

9.8

PTW Attachments & Checklists

9.9

Site Alarms and Stopping Work

9.10

Suggestion of System Change

9.11

Procedure Summary

Appendices

Appendix 1 - Hot Work Naked Flame Permit to Work Certificate

Appendix 2 - Hot Work Spark Potential Permit to Work Certificate

Appendix 3 - Cold Work Breaking Containment Permit to Work Certificate

Appendix 4 - Cold Work Permit to Work Certificate

Appendix 5 - Confined Space Entry Certificate

Appendix 6 - Isolation Confirmation Certificate

Appendix 7 - Plant Contamination Certificate

Appendix 8 - Clearance for Excavation Certificate

Appendix 9 - Clearance to Move Heavy Equipment Certificate

Appendix 10 - Application to Perform Work Certificate

Appendix 11 - Permit to Work Audit Checklist

Appendix 12 - ICC Audit Checklist

Appendix 13 - PTW Flowchart

Appendix 14 - Procedure Summary

Appendix 15 - Feedback & Improvement Suggestions

Control Tier:

<<2>>

Revision Date: <<18 June 2007>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

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INTRODUCTION

1.1

Purpose

The purpose of this Permit to Work (PTW) procedure is to ensure that the controls necessary

are available to provide safe performance for work against a specific range of potentially

hazardous tasks. These activities are explained in Section 6. This procedure shall be used in

alignment with the suite of BP AzSPU SSOW procedures as identified in section 1.9.

PTW is the generic term that refers to documents for controlling work. These documents are

designed to cover different work activities and will be addressed within this procedure.

1.2

Scope

The contents of this Safe System of Work are applicable to all BP owned and managed

sites/installations in Azerbaijan and Georgia. Contractors working on BP owned or managed

sites/installations are also responsible for alignment with this SSOW.

This document does not replace the procedures prepared and adopted by specialist contractors.

Neither does it supersede any national and local regulatory requirements.

This SSOW contributes to compliance with the “HSE expectations” contained in “getting HSE

right”, the „Golden Rules of Safety‟ and the Control of Work (CoW) standard that the Hazards

associated with BP activities are identified and that the Risks are assessed and managed.

All guidelines contained shall be regarded as the minimum requirements for BP owned or

managed sites in Azerbaijan and Georgia.

The scope covers defined activities of BP staff and Contractors at all BP AzSPU sites and

installations.

1.3

Legislation & Standards

The aim of this Safe System of Work is to achieve no accidents, no harm to people and no

damage to the environment. To achieve this aim, this SSOW complies with National Legislation,

the terms of the Production Sharing Agreement (PSA) and mandatory BP Standards.

The best International Oil Industry practice and relevant goal setting legislation have been

adopted to reduce the level of risk to as low as reasonably practicable and therefore well below

that mandated by applicable statutory laws and regulations.

In the absence of local regulations, BP Group Standards will apply. In addition, appropriate UK

and US regulations and industry best practice have been considered in setting suitable goals

and targets.

1.4

Safe System of Working

An SSoW is a process that is entirely competent person dependant. It takes a request to

perform an activity and after challenging it through the system, formally gives approval to

proceed under stated controls. The System systematically identifies and controls any hazards

that may be present in the task, in the environment in which the task is to be performed and in

any hazardous interactions with other activities in the same area.

The Safe System of Work starts with Planning in order that all activities in an area, whether

Work or Operational Tasks are identified. These activities are communicated to the responsible

persons for the area so that a suitable Assessment of Risk may be carried out to identify any

hazards and allocate appropriate control measures. Should the activity require the application of

company standards, these should be consulted to ensure compliance. The activities must be

Control Tier:

<<2>>

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co-ordinated to prevent any conflict between work and operational tasks. Supervision must

identify and control hazards, authorised work to proceed, and ensure continued compliance with

conditions during work period.

The suitable and sufficient Assessment of Risk is an essential part of the Safe System of Work.

Assessment of risk can generally be achieved by the Permit to Work system. In instances where

there may be a higher risk potential in the task, or compliance with Company Standards cannot

be achieved, Risk Assessment level 2 can be triggered. Risk Assessment level 2 is a formalised

team process for the assessment and control of risk (See AZSPU-HSSE-DOC-00063-2).

The Permit to Work System is a formal written system used to control work. It communicates

requirements between site / installation management, plant supervision, operators and those

who carry out the work, and anyone involved in the safe system of work. Essential features of

the system are:

 Define the task

 Identify the hazards

 Allocate the controls

 Co-ordinate the work

 Identify & control competency requirements

 Authorise the work to proceed

 Issue instruction to proceed for authorised period

 Re-issue shift by shift

 Confirm task completion

 Safe reinstatement of plant & equipment

 Cancel documentation

While the Permit to Work System, Company Standards and Risk Assessment level 2 provide for

Safe Systems of Work, the role of the individuals within the system cannot be understated. Each

must exercise their competence and discharge their responsibility in support of the system.

1.5

Company Requirements

It is a company requirement that all tasks are subjected to an assessment of risk to demonstrate

that risks have been reduced to as low a level as reasonably practicable (ALARP). This can be

achieved by complying with the Company‟s existing standards. Where compliance with

Company standards cannot reasonably be achieved, a formal level 2 Risk Assessment will be

undertaken to identify any additional controls and demonstrate that risks remain as low as

reasonably practicable. Whether by compliance with Company Standards or through level 2

Risk Assessment, the Company‟s Golden Rules of Safety must be complied with. Golden Rules

are non-negotiable.

1.6

Stopping Unsafe Work

To stop the continuation of potentially unsafe work at the earliest possible stage the Control of

Work (CoW) Policy and this Permit to Work procedure make it very clear that all personnel are

obliged and have the authority to “STOP” the work that they consider to be unsafe.

1.7

Deviations & Local Rules

This procedure is written in sufficient detail that it should be able to be applied consistently at all

sites or installations. There may still be the requirement for some local rules covering site or

installation specific logistical & administrative arrangements and local variations in

responsibilities to reflect differences in organisational arrangements. These local rules should

not deviate from the core processes within this document. Any form of deviation from this

procedure, including but not limited to local rules, shall be requested and authorised in

accordance with the SSOW Deviations from Regulations and Procedures (Doc. No: AZSPU-

HSSE-DOC-00011-2).

Control Tier:

<<2>>

Revision Date: <<18 June 2007>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 7/24/2010

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1.8

Document Review

This document will be reviewed on an annual basis when users from the site will have an

opportunity to propose changes to the existing processes and procedures. The document

Technical Authority will be responsible for coordinating this review.

1.9

SSOW Specific Cross References

This PTW procedure shall, where appropriate, be used in conjunction with this suite of BP

AzSPU SSOW Procedures referenced below.

Document Number

Title of Procedure

AZSPU-HSSE-DOC-00011-2

Deviations from Regulations and Procedures

AZSPU-HSSE-DOC-00060-2

PTW Procedure

AZSPU-HSSE-DOC-00012-2

Authorisation

AZSPU-HSSE-DOC-00063-2

Task Risk Assessment

AZSPU-HSSE-DOC-00048-2

Energy Isolation-Electrical

AZSPU-HSSE-DOC-00049-2

Energy Isolation-Process

AZSPU-HSSE-DOC-00013-2

Confined Space Entry

AZSPU-HSSE-DOC-00054-2

Incident Investigation and Reporting

AZSPU-HSSE-DOC-00015-2

Control of Inhibits & Overrides.

AzSPU-HSSE-DOC-00050-2

Procedure for Excavations.

AZSPU-HSSE-DOC- 0002-2

BP Control of Work Standards

1.10 Permit to Work Golden Rules of Safety

PTW is one of BP‟s Golden Rules of Safety and states:

Before conducting work that involves confined space entry, work on energy system, and ground

disturbance in locations where buried hazards may exist, or hot work in potentially explosive

environments, a permit must be obtained that:

 Defines scope of work

 Identifies hazards and assesses risk

 Establishes control measures to eliminate hazards or mitigate the risk

 Links the work to other associated work permits or simultaneous operations

 Is authorised by the responsible person(s)

 Communicates above information to all involved in the work

 Ensure adequate control over the return to normal operations

1.11 Language Facilitation

Due to the various languages spoken at site, there is a necessity to assist all with “an ease of

understanding”. Therefore, the development and use of information tools are available.

1.12 Procedure Summary

A Procedure Summary has been developed in a form of a leaflet, which can be carried by the

Line Supervisors while conducting their day-to-day work tasks. The Leaflet summarizes the

contents of this Permit to Work procedure. The Procedure Summary can also be used as a

guideline for Line Supervisors to deliver their daily toolbox talk. (See Appendix 14)

DEFINITIONS

Area Authority

AAA

Affected Area Authority

AEP

Authorised Electrical Person

Control Tier:

<<2>>

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AGT

Authorised Gas Tester

AIP

Authorised Instrument Person

ALARP

As Low as Reasonably Practicable

BUL

Business Unit Leader

BOC

Break of Containment

CBT

Computer Based Training

CCR

Central Control Room

CEP

Competent Electrical Person (AIP, AEP, SAEP & REP)

CMAS

Competence Management Assurance System

COSHH

Control of Substances Hazardous to Health

COW

Control of Work

CRO

Control Room Operator

CSE

Confined Space Entry

Cold Work

Department Head

Fire Watcher

Formal Procedure

HWNF

Hot Work Naked Flame

HWSP

Hot Work Spark Potential

Isolating Authority

ICC

Isolation Control Certificate

IRA

Isolation Risk Assessment

LSA

Low Specific Activity

L2RA

Level 2 Risk Assessment

LTI

Long-Term Isolations

MOC

Management of Change

NORM

Naturally Occurring Radioactive Materials

OIM

Offshore Installation Manager

ORA

Operational Risk Assessment

Performing Authority

PTW

Permit to Work

PTWC

Permit to Work Coordinator

PUL

Performance Unit Leader

Risk Assessment

REP

Responsible Electrical Person

SAEP

Senior Authorised Electrical Person

SARA

Stand Alone Risk Assessment

Site Controller

Site Manager

SSOW

Safe System of Work

STT

Sanction to Test

Technical Authority

TBT

Toolbox Talk

3 ROLES & RESPONSIBILITIES

The key roles and responsibilities within the PTW process are described below.

3.1

Performance Unit Leaders (PUL)

Performance Unit Leaders are responsible for:

 Ensuring that the PTW Process is applied at sites within their area of responsibility.

Control Tier:

<<2>>

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 Periodic internal reviews and / or audit of the operations of the PTW.

3.2

Asset Manager

The Asset Managers are responsible for:

 Ensuring that the PTW Process applied at their sites are authorised by them prior to

implementation.

 Periodic self-regulatory reviews.

3.3

Site Managers (SM) / Site Controllers (SC) / Offshore Installation Managers (OIM)

Site Managers Site Controllers and Offshore Installation Managers are responsible for:

 Overall operation of the PTW on their site and ensuring that the procedures described in

this document are consistently followed.

 Ensuring that the PTW process is subject to regular monitoring and auditing, acting

upon the results of these audits to maintain the integrity of the system and proposing

any recommendations for system improvement.

 Ensuring that the training and competency standards, as defined in this document, are

followed and to satisfy him / herself that the AA is competent

 Authorization of all categories of Work Permits.

 Approval of all Level 2 Risk Assessments (Normal, ORA, IRA & SARA).

 Approval of lessons learned and audits.

 Signature for approval of Deviations from this procedure.

 Approval of all Formal Procedures

3.4

Department Head (DH)

The Department Head (where applicable) roles and responsibilities are:

 Operation of the PTW process within their areas of responsibility.

 Countersignature of all categories of permit within their area of responsibility and

ensuring that the appropriate hazards and controls have been identified and mitigations

are in place for the planned task.

3.5

Area Authority (AA)

The AA is responsible for the day-to-day management of the PTW process within their area of

responsibility. The AA is normally the Shift/Operations Team Leader or equivalent, although any

individual can be dedicated to the role providing the individual is trained and competent. There

may be more than one AA at any particular site. The duties of the AA are:

 To report to the SM/SC/OIM and have overall responsibility for the safe control of work

activities in accordance with these procedures and within their designated area. This

includes the issue of all Work Permits.

 Liaising closely with the PA‟s when planning permits, to ensure that the appropriate

hazards and controls have been identified for that task.

 Ensuring that the appropriate level of risk assessment has been carried out for the task

(Level 1 or 2) and acting as the Task Risk Assessment Team Leader

 Ensuring that all the appropriate control measures have been put in place prior to a

permit being issued, confirming that the PA fully understands the scope of the task.

 Providing the culture to “STOP the Job” if anyone feels unsafe.

 Approval of isolation design, control of isolation implementation and ensuring that the

isolation is in place prior to allowing an associated permit to be issued. Also ensuring

that the isolation is properly removed after completion of the work and cancellation of

the permit.

Control Tier:

<<2>>

Revision Date: <<18 June 2007>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

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 To ensure that the worksite inspections are carried out before, during and after the

performance of each task (some of this task activity may be delegated to a competent

nominated person).

 To ensure that there is a walk through of every work site activity before and after

completion of work as a minimum, ensuring good housekeeping, isolations and tags

removed as appropriate.

 Ensuring that adequate handovers take place at shift change, crew change or other

change out/over of AA‟s, PA‟s and IA‟s

 Validate lessons learned and audits.

 To ensure that any cancelled permit to work documents are replaced with new ones.

 Be familiar with all AzSPU Caspian SSOW documents.

 Revalidation of Permits

3.6

Affected Area Authority (AAA)

This applies where there is more than one AA on a site. Where activities carried out in one area

impinge or impact on activities in another area. (e.g.: Simultaneous Operations-SIMOPs), then

the AA must inform the AAA. The AAA must:

 Be aware of all responsibilities of the AA as above.

 Countersign the Permit from the adjoining area to confirm that he/she is aware of the

activity-taking place and that the hazards can be effectively managed with specified

controls.

 Be aware about duration and types of all isolations affecting the work area and the area

under his/her responsibility.

 Communicate with personnel working within his/her area that may be affected by the

adjacent activities to ensure that they understand the potential impact on their activities.

3.7

Performing Authority (PA)

The PA is the responsible person for the activity being carried out under the Permit. The PA

must be competent to perform the task and be fully conversant with the equipment and tools

being used. The PA may be the person carrying out the task or may be supervising a group of

people carrying out the job. The PA can be responsible for more than one task at any one time

providing he/she can safely manage the tasks concurrently. The PA‟s main duties are to:

 Reports and interacts regularly with the AA and AAA on any Management of Change

(MOC) issues to ensure the risks from all hazards are mitigated by controls to ALARP.

 Create the Permit and identify the hazards and control measures

(Level

1 Risk

Assessment) for the task being planned.

 Participate in any Level 2 Risk Assessment where required.

 Ensure that where other persons are involved in the task, they fully understand the

scope of the work and the hazards and controls for the job by holding a toolbox talk

meeting. This includes ensuring that all of those involved in the specific work activity

sign off the worksite hard copy of the Permit.

 Provide the culture to “STOP the Job” if anyone feels unsafe.

 Ensure that only personnel authorised by the Permit participate in the work and no

unauthorised interference takes place.

 Ensure that all controls are applied prior to commencing task.

 Ensure that only work covered within the scope of the Permit takes place.

 Ensure that lessons learned from the job are captured.

 Ensure that where there are any deviations from the initial Permit conditions the work

will be stopped and reassessed.

 Ensure that the worksite is kept in a clean and safe condition both during and upon

completion of the job.

Control Tier:

<<2>>

Revision Date: <<18 June 2007>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 7/24/2010

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 Ensure adequate handovers take place at shift and crew change periods with the

oncoming PA and AA.

Note: A PA and an AA cannot be the same person on a permit. (e.g.: each task has to have

separate PA‟s and AA‟s)

3.8

Control Room Operator (CRO)

The role of the Control Room Operator (CRO) varies considerably between sites and another

person, typically an AA or AAA, may carry out some of these duties. Inhibition and

reinstatement of sections of the fire and gas detection or protection systems in support of work

control activities in accordance with requests made by the AA. The duties of the CRO within the

PTW system are, but not limited to:

 Ensuring safety system status board is up to date.

 Ensuring inhibit / override register is kept up to date and audited.

 Ensuring all inhibits / overrides are handed over at the end of each shift.

3.9

Authorised Gas Tester (AGT)

Authorised Gas Testers are approved persons who have been trained and certified in gas

testing, they are authorised to test for the presence of flammable vapours, toxic gas and

oxygen as required in support of the Permit or Entry Certificate as requested by the AA.

Level 1 AGT’s are competent to carry out gas testing on all activities including Confined Space

Entry (CSE) activities. For confined space work the Level 1 AGT must retest the atmosphere at

the start of each shift, or when the work has been suspended.

Level 2 AGT’s are qualified to carry out gas tests in support of all activities excluding

Confined Space Entry & carry out continuous monitoring during ongoing work.

Level 3 AGT’s are individuals, usually the PA, who is approved by the Site Controller as having

undergone practical instruction by a Level 1 or 2 AGT on the use and interpretation of the

results from both portable and personal gas monitors. The AGT3 has no authority to record gas

test results on PTW; their responsibility is only for continuous monitoring.

3.10 Firewatcher (FW)

A firewatcher must be present to monitor the work area while fire and gas systems are inhibited

for hot work, e.g. welding and burning. The Firewatcher must be suitably trained in the

equipment they have to handle and are responsible for ensuring that:

 Suitable fire fighting equipment is available and ready for immediate use.

 Flammable materials are cleared away from the worksite.

 Drains remain covered and sealed.

 Sparks and welding spatter are contained (by the use of fire blankets, water sprays etc)

 They are familiar with the location of the nearest fire alarm activation means and when

and how the fire alarm will be raised where a fire or gas release occurs in the area.

 The alarm is raised should there be a fire or gas release in the area.

 In complex multi-deck layouts, more than one firewatcher may be required.

3.11 Isolating Authority (IA)

The Isolating Authority is responsible for isolating specific sections of plant or items of

equipment to the highest quality and for the security of isolation, which is reasonably

practicable. The IA is also responsible for demonstrating the integrity of the isolation to the AA

and PA and for monitoring the integrity of isolations whilst they are in force. The relevant IA shall

also witness the insertion of spades to achieve positive isolation when required. The IA will be

Control Tier:

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responsible for ensuring compliance with energy isolation requirements. The IA can also be the

PA if required.

3.12 Responsible Electrical Person (REP)

The Responsible Electrical Person shall have a clear overview of the installation and of all the

electrical work being carried out. The REP will approve any switching programs, will

countersign permits with electrical content where the AA isn‟t electrically competent, ensuring

that the isolation has been correctly designed and the Isolating Authority has the appropriate

authorisation level for the work. The REP will be an Electrical Authorised person having the

highest level of authorisation required for the site being worked on. At any time there can only

be one REP for each installation.

3.13 Permit To Work Co-ordinators (PTWC)

PTW Co-ordinators are required to operate, monitor and control the Permit System. The Permit

to Work Coordinators main responsibilities will be but not limited to:

 Issuing and subsequent control of the PTW system on the site they are allocated.

 Routine site tours monitoring PTW application.

 Ensuring the correct permit and and/or isolation certificate is used.

 Ensuring the correct signs, tags and locks are used.

 Act as focal point for all matters relating to Permit Issue and Control.

 Attend work planning and scheduling meetings.

 Attend PTW & Risk assessment meetings

 Carry out regular audits on the PTW system.

 Maintaining the Long-Term Isolations

(LTI) Register and carrying out audits as

specified.

4 COMPETENCY, TRAINING & AWARENESS

4.1

General

All personnel involved in the use of the PTW shall be both trained and proven to be competent

to the appropriate level. The competency of all relevant personnel shall be established during

the planning process for a particular job. The AA and/or Line Supervisor shall ensure that the

personnel involved in the activity have the correct competencies through records or requesting

individuals to produce relevant certification.

4.2

Levels of Training

4.2.1 First time users

Performing Authority level using classroom based training, with possibly a computer-

based Training

(CBT) for refreshers. This also requires a practical field based

assessment to demonstrate that the trainee understands the Permit to Work system.

Area Authority Personnel training for the first time at AA level shall attend the AzSPU

approved training in accordance with the Authorization procedure AZSPU-HSSE-DOC-

00012-2

PA‟s and AA‟s can only take on the role when they have been authorized by the

SM/SC/OIM.

4.2.2 for those considered experienced

(Regular users) Refresher training shall be undertaken, and assessed, at a frequency of

not more than 2 years, or if absent from the operation for more than 12 months.

Control Tier:

<<2>>

Revision Date: <<18 June 2007>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 7/24/2010

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4.2.3 for those transitioning from another PTW system to this one

Transition training shall be undertaken with all attendees being assessed for

competency acceptance.

4.2.4 All AzSPU employees

Prior to any involvement with the PTW system all employees shall receive awareness

training to ensure that they understand the importance of PTW and how it affects them

in the working environment.

4.3

Records

Records of attendance and competency will be filed for future reference / verification by

SM/SC/OIM.

5 AUDITING & MONITORING

All assets shall:

 Undertake internal audits of the operation of the Permit to Work System at each site.

 Maintain an Audit Register.

 Have in place a system for tracking recommendations through to close-out.

 Develop an audit matrix to ensure that audits are a cross section of various ongoing

activities, i.e. hot work, cold work, spark potential & cancelled permits.

 Use of a Standard Audit Checklist is recommended, to allow comparison with external

audit results. (See Appendix 11 & 12)

The recommended frequency of Audit is as follows:

 Supervisor/ Area Authority Minimum of 2 permits per Week

 Site Safety Adviser

Minimum of 1 permit per week

 Site Manager/ Controller

Minimum of 1 permit per month

SM‟s, SC‟s and OIM‟s shall carry out regular internal reviews of the findings of Permit to Work

Audits to ensure that any critical failings in the system, or its manner of implementation, have

been identified and appropriate actions have been taken.

6 THE PERMIT TO WORK SYSTEM

6.1

Types of Permit to Work

Permit to Work System tasks are divided into one of the five following categories:

 Hot Work Naked Flame (HWNF)

 Hot Work Spark Potential (HWSP)

 Cold Work (CW)

 Cold Work Breaking Containment (CWBC)

 Confined Space Entry (CSE)

 Formal Procedure (FP)

Control Tier:

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Details of Permit colours, re-validation, and maximum life and authorisation levels are shown

below:

HOT WORK

HOT

COLD

CONFINED

FORMAL

NAKED

WORK

SPACE

PROCEDURE

FLAME

SPARK

(CW)

BREAKING

ENTRY

(FP)

(HWNF)

POTENTIAL

CONTAINMENT

(CSE)

(HWSP)

(CWBC)

RED

YELLOW

BLUE

BLACK

GREEN

WHITE

COLOUR

At each shift

RE-VALIDATION

change of

At shift change of Performing Authority or 12 hours

Area Authority

or Performing

Authority

MAXIMUM LIFE

7 days or 14

1 shift (max

shifts (day /

12 hours). The

night)

approved

Formal

Procedure

revalidated

annually

AUTHORISATION

SM/SC

SIGNATORY

OIM

LEVEL

6.2

Hot Work Naked Flame (See Appendix 1)

Permit for Hot Work could involve any of the following activities:

 Naked flames (welding, flame cutting)

 Electrical welding

 Electrical induction pre-heating, stress relieving or use of high temperature thermal

calibrators (above 200°C), except in authorised workshops

 Use of portable grinders (air or electrically powered)

 Abrasive wheels

 Use of flare guns

 Use of fibre optic fusion splicing equipment in hazardous zones.

 Use of heat shrink blowers in hazardous zones.

Note: A HWNF Permit is not required for operations and/or maintenance activities

involving ignited gas flares or permanently mounted plant using an enclosed flame

(boilers, inert gas generators, etc).

6.3

Hot Work Spark Potential (See Appendix 2)

Permit for Hot Work Spark Potential could involve any of the following activities:

 Dry grit/shot blasting.

 Use of heat shrink blowers in non hazardous zones.

 Use of fibre optic fusion splicing equipment in non hazardous zones.

 Needle gunning.

 Pneumatic chisels

 Use of non-appropriately rated EX equipment

 Opening live electrical junction boxes where the terminals are exposed to atmosphere

Control Tier:

<<2>>

Revision Date: <<18 June 2007>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 7/24/2010

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 Use of air or hydraulically powered tools, mechanically capable of generating a spark

 Use of electrically powered equipment capable of generating a spark

 Work involving explosives and perforation guns

 Use of cartridge operated fixing tools

 Use of various vehicles out with the use on normal roads

 Operation of protected portable diesel engines not tied into fire and gas systems.

Note: It is Company policy to avoid hot work in hazardous areas wherever practicable. It

is the role of engineers planning the work to minimise the need for hot work and

provide cost effective alternatives by careful consideration during the design and

planning phase.

6.4

Cold Work Breaking of Containment (See Appendix 3)

Permit for Cold Work (Breaking of Containment) could involve any of the following activities:

 Opening up of any process system where there is a risk from egress of toxic, flammable

or otherwise hazardous substances.

 Construction, maintenance, overhaul, repair work involving breaking containment on

flammable or otherwise hazardous process systems in operational areas.

 Spading and de-spading of systems which contain toxic, flammable or hazardous

substances.

 Sampling of Hydrocarbon products by any means other than an approved sample point.

Note: Topping up, refilling equipment or process systems, handling or exposure to

flammable equipment does not require a CWBC permit as long as all hazards and

controls that are identified on the COSHH / PTW are in place.

6.5

Cold Work (See Appendix 4)

Permits for Cold Work could involve any of the following activities:

 Working on vessels/equipment contaminated with Low Specific Activity (LSA)

scale/Naturally Occurring Radioactive Materials (NORM)

 Working with radioactive sources

 Working with asbestos or mineral fibre products

 Civil and ground preparation works

 High pressure water jetting or wet grit blasting

 Ultra High Pressure (UHP) water cutting

 Painting/spray painting

 Removal of handrails, gratings, hatches and fixed ladders

 Scaffolding erection/dismantling

 Use of lasers

 Work affecting the availability of fire and gas detection systems

 Work affecting the availability of fire or explosion control or protection arrangements e.g.

deluge, fixed fire fighting, fire pumps, fire main etc.

There could be instances where specialist tools or equipment are required that are not specified

in the above lists. These instances should be risk assessed and the category of permit used

should be decided upon the findings of the risk assessment.

6.6

Confined Space Entry (See Appendix 11)

A Confined Space Entry permit shall be raised when it is necessary for personnel to enter

confined spaces as defined in Doc. No: AZSPU-HSSE-DOC-00013-2 Confined Space Entry. A

confined space is a place which is substantially, though not always entirely, enclosed and where

serious injury can occur from hazardous substances or conditions within the space or nearby.

Control Tier:

<<2>>

Revision Date: <<18 June 2007>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 7/24/2010

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This includes (but not limited to):

 Large pipelines

 Tanks, vessels, separators,

 Silos, ducts, sewers, pits, flues,

 Manholes

 Voids between modules and in legs on offshore Installations.

 It may also include any space in which dangerous levels of contaminants can

accumulate and ventilation is restricted, e.g. excavations deeper than 1.2m, the space

above floating roofs on floating roof tanks, open-topped tanks, closed or unventilated

rooms, sumps and culverts, and any other poorly ventilated areas.

The hazards that this document addresses arise through the confined nature of the place of

work in combination with one or more of the following:

 The possible presence of flammable and/ or toxic substances

 An oxygen-deficient atmosphere

 An oxygen-enriched atmosphere

 Ingress of solids or liquids

 The presence of excessive heat

The Confined Space Entry permit requires the following criteria to be followed:

 It can only be issued to an AGT Level 1

 A Level 2 Risk Assessment is mandatory

 It does “not” permit “any” form of work, only visual inspection and gas testing

 Only one confined space to be allowed on each certificate.

The Confined space entry permit ensures the following activities:

 Declaring that (where applicable), the confined space is positively isolated under formal

ICC so that the AGT1 can enter, subject to any special conditions.

 Authorising entry by the AGT1

 Recording the re-test results in section 8. (Provision is made for gas tests in Section 8,

including a continuation sheet).

 Declaring the confined space safe for entry.

 Specifying whether or not Breathing Apparatus is required.

 Written & documented communication between the AGT1 and AA.

6.7

Formal Procedure

Certain activities do not normally need to be covered by a Permit within the SSOW process.

Competent people using approved formal procedures may carry out these tasks. Where

situations change then it is important that these procedures are reviewed and updated

accordingly.

Formal Procedures are authorized by the Operations team leader & Site Controller and are

reviewed annually. A Formal Procedure is valid for 1 shift (12 hours). A Formal Procedure-

Application to perform work is used to request this work-scope. The register of valid Formal

Procedures is held by the Operations support team leader and should be clearly displayed in

the permit office to be accessed by the AA‟s and PA‟s.

These activities may include the following Operations carried out in accordance with Installation

procedures covering the following unless otherwise agreed:

Control Tier:

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 General photography work

 Scaffolding work

 Hydrocarbon sampling

 Pig launching

 Routine inspection activities

 Routine instrumentation maintenance activities

 Routine electrical maintenance activities

 Workshop activities

 General painting operations

 Lifeboat equipment checks

 Planned maintenance on communications/public address systems

 Fabrication shop activities

 Preparation and positioning of well operations equipment (wire-line, coiled tubing,

chemical squeeze etc)

 Filter change-outs

Sites / installations may slightly vary how Formal Procedures are controlled and administered

within their respective PTW systems.

6.8

Work not requiring a Permit or Formal Procedure (Non-Permitted Work)

Certain activities do not normally need to be covered by a permit within the SSOW process.

These activities may include the following:

 Production plant operations as clearly described in formal operating / CMAS procedures.

 Routine offshore crane operations.

 Routine Drilling Operations

 Use of the following tools and equipment inside accommodation areas, workshops,

control rooms and other non-hazardous modules protected by fire and gas detection

equipment:

o Battery operated cameras without flash

o Processes involving naked flames or hazardous substances in approved laboratories

 Visual inspection of areas (except confined space and rope access).

 Operation of equipment for approved training purposes e.g. use of fire fighting or life

saving appliances during drills.

 The handling and use of non hazardous materials.

 All Work other than HWNF, carried out by competent technicians (i.e. machining, fitting,

turning and calibration work) in workshops in Non-Hazardous areas.

6.9

Types of supplementary certificates

Four supplementary certificates

(see appendices for formats) are provided for use where

activities have to be performed before a Permit to Work can be issued:

 Isolation Confirmation Certificate

 Plant Contamination Certificate

 Clearance for Excavation Certificate

 Clearance to Move Heavy Equipment Certificate

6.10 Isolation Confirmation Certificate (See Appendix 6)

Where items of equipment require being isolated to allow the work to take place safely then an

Isolation Confirmation Certificate (ICC) must be raised to control the isolation except in the case

where a personal isolation is acceptable (see section 9.6).

The Isolation Confirmation Certificate applies to all types of isolation, covering process, control

and electrical. The ICC contains a listing of all isolation points and the AA must approve the

Control Tier:

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design before it can be applied. Individual isolation points must be signed off by the Isolating

Authority (IA) to confirm they have been put in place. Only on confirmation by the AA that all

isolations are in place, can the associated permits be issued. The ICC must remain in force until

all permits associated with the ICC have been cancelled. Any Sanction to Test

(STT)

requirements should be specified at the time of creation of the ICC where this is known,

although they can be identified at a later stage.

The Isolation Confirmation Certificate supports the Permit to Work by providing the means of:

 Recording the isolations which are required before the task detailed on the associated

Permit to Work can proceed

 Confirming isolations have been made so that the task can proceed

(subject to

authorisation of other certificates e.g., Confined Space Entry)

 Authorisation and recording of de-isolations and isolations which may be required to test

equipment under a sanction to test

 Authorisation and recording of de-isolation on completion of the task detailed on the

associated Permit to Work.

Note: All requested isolations require the completion of The Isolation Confirmation Certificate

duly signed by the IA before the relevant Permit to Work can be issued to the PA.

6.11 Plant Contamination Certificate (See Appendix 7)

A Plant Contamination Certificate shall be used to cover the handling or transport of equipment,

which is, or has been, contaminated.

The certificate provides the means of:

 Declaring that a contaminated piece of equipment has been cleaned, specifying the

method(s) used.

 Defining the substances with which a piece of equipment is contaminated if it has not

been cleaned.

 Specifying the precautions to be taken when handling a piece of contaminated

equipment.

The certificate shall be securely attached to the equipment and a copy included with the

manifest if the equipment is to be transported from the installation / site.

6.12 Clearance for Excavation Certificate (See Appendix 8)

A Clearance for Excavation Certificate shall be used where any excavation or stake driving is

planned, on any site.

The certificate provides the means of:

 Applying for permission to excavate as specified.

 Recording the consent of those engineers responsible for the technical integrity of any

underground equipment or services, subject to any specified precautions.

 Recording the consent of the AA, subject to the issue of a Permit to Work.

 Acceptance by the PA, and his undertaking to observe the required precautions and to

obtain the necessary Permit to Work before starting excavation.

Note: Only one excavation per certificate is allowed, clearly defining the boundaries of

the excavation.

6.13 Clearance to Move Heavy Equipment (See Appendix 9)

A Clearance to Move Heavy Equipment Certificate shall be used when it is planned to move

heavy equipment that potentially could damage underground, overhead, surface and surface

mounted services and facilities. The certificate provides the means of:

Control Tier:

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 Applying for permission to move the heavy equipment as specified.

 Specifying the precautions to be taken.

 Recording the consent of the AA subject to the issue of a Permit to Work.

 Acceptance by the PA, and his undertaking to observe the required precautions and to

obtain the necessary Permit to Work before starting the move.

PROCEDURE FOR COMPLETING A PERMIT TO WORK CERTIFICATE

Completion of Section 1 - Task Description

This section is completed by the person requesting the work or his representative. The

information can be extracted from a detailed work scope. Details of the task on separate sheets

and drawings should be acknowledged in this section. These sheets and drawings should be

attached to the Permit.

The type of Permit to be issued must be selected at this stage. In cases of doubt, the person

initiating the Permit should consult the AA. The person initiating the Permit must also indicate

the following:

 Exact Location of the work (defined as accurately as possible and quoting equipment or

line numbers where relevant).

 Equipment to be worked on (including Tag / Equipment numbers).

 Exact nature of the work to be undertaken.

 Tools and equipment to be used, paying close attention and thought for tools and

equipment that may introduce hazards out with performing the task.

 Any Maximo references & Work Orders.

The person requesting the work endorses the work specification with his name, printed and

signed.

Completion of Section 2 - Risk Assessment

This section specifies the hazards that are likely to be encountered by persons engaged in the

work. These hazards will result from the task being performed, the environment in which the

work is being performed, the tools and equipment being used in the task and from any Adjacent

or Associated Activities. The section is completed by the PA and checked & discussed with the

AA.

Once the hazards have been identified, appropriate precautions to be taken must be listed this

is also completed by the PA and checked & discussed with the AA. The requirement for

Supplementary Certificates will also be identified in this section. Any Supplementary Certificates

raised will be cross-referenced to Section 3. Tasks which are adjacent to or associated with the

proposed work are listed in this section.

The PA or AA may consider the proposed task to be of such an unusual or high risk nature that

he considers a formal Level 2 Risk Assessment is called for. In such a case the task will be

postponed until the Assessment is completed. A reference to the Level 2 Risk Assessment will

be made on the Permit. Precautions to be taken on the plant/equipment and its immediate

vicinity must be specified.

A site inspection by the AA or his delegate accompanied by the PA is a requirement prior to

issue of all permits being issued. Inhibitions to the Fire and Gas Detection System and

Shutdown System must be detailed.

Control Tier:

<<2>>

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The PA must specify the type of protective clothing and equipment that the personnel carrying

out the work must have available and use. The protective clothing and equipment is that in

excess of the general requirement for the site, i.e. safety glasses, coveralls, work boots, hard

hat need not be specified. Precautions to be taken at the worksite must be specified

(emergency equipment and personnel, limitations on the use of equipment, and other special

precautions).

The requirement for continuous gas monitoring by the PA / AGT 3 can be specified. The type

and number of detectors will depend upon the likely source(s) of gas or vapour, the type of work

and local conditions (e.g. wind conditions, ventilation arrangements, etc.).

When a written instruction/procedure is specified, a copy should be made available for the PA's

perusal, i.e. LSA scale, H2S, Radiography etc. On all permits the concession to carry out

Personal Isolation/De-isolation (see section 9.6) is indicated in this section.

Completion of Section 3 - Cross referenced certificates

This section cross-references Supplementary Certificates for specialist activities supporting the

Permit. They are recorded by the AA. If personal isolation is approved (see section 9.6), the AA

must state “personal isolations” in this section.

Completion of Section 4 - Sanction to test

This section contains the Sanction to Test authorisation. This is completed by the AA before any

test requiring changes in isolations can proceed. To allow equipment to be tested while the

Permit and ICC are still in operation, the signatures of the Area and Isolating Authorities must

be obtained. The signatures indicate consideration has been given to others possibly working

on the equipment, change of isolations required and the controls required for the test to

proceed. On the ICC, amendments to the isolations are documented and initialled by the Area

and Isolating Authority. On the permit, the AA signs the Sanction to Test declaration authorising

the test to proceed. When the test is completed the same authorities resign the ICC and permit

indicating the restoration of the isolations and authorising work to proceed. This procedure can

be repeated until a satisfactory test has been achieved, or until this section has been completely

used, in which case a new Permit will be raised.

Note: Where personal isolation has been granted on Permits, de-isolation for test purposes will

be permitted by the PA without recourse to the AA, provided that testing has been

specified in Section 1 of the Permit (Specification of Work).

Completion of Section 5 - Authorisation

At the daily permit control & planning meeting all new permit applications are discussed by all

AA‟s, affected AA‟s are identified, and all adjacent activities are taken into consideration.

Potential conflicts with existing permits are highlighted. It is at this meeting that the site

controller will authorise all new permits. (See section 9.5 for more details)

Completion of Section 6 - Site gas tests

This section on the Hot Work Naked Flame Permit is mandatory and is completed by an

Authorised Gas Tester Level 1 or 2. For Naked Flame work in a non-hazardous area, the area

must be cleared of flammable and combustible materials, and a flammable gas check made

before the Permit is issued. Unless there is reason to suspect that conditions may have

changed, there is no need to retest.

For Naked Flame work in a hazardous area, the same initial precautions as above are

necessary. As flammable gas or vapour may subsequently be released into the work area,

portable continuous gas monitors must be utilised as specified in Section 2 of the Permit

Retests are required at revalidation and before every working period.

Control Tier:

<<2>>

Revision Date: <<18 June 2007>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 7/24/2010

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Completion of Section 7 - Issue

Prior to issuing any permit, the AA carries out a worksite inspection accompanied by the PA,

showing him the points of isolation and other potential hazards. The Live permit listing from the

PTW register or the permit location board should be reviewed by the AA at this point to identify

and control any conflicting permits. Any necessary inhibition of the Fire and Gas Detection

System or Emergency Shutdown System as specified in Section 2 is carried out by the CRO. To

minimise the time for which any area is unprotected, work should not be delayed once the Fire

and Gas Detection System has been inhibited. Inhibition of these systems should only be

carried out immediately before the Permit is issued for work to commence. Following these

checks the AA and the PA both sign this section.

Completion of Registry 8 - Permit registry

Should there be no conflicts; the PTWC will then sign the permit. Once the top copy is displayed

at the worksite, the task may now commence.

Note: Permits should only be registered for work that will start immediately.

Completion of Section 9- Re-issue and return

A Permit can be reissued in accordance with the following procedure, up to the expiry date.

Unless immediate revalidation is required, any inhibitions of the Fire and Gas Detection or

Shutdown Systems should be removed and then remade immediately prior to reissue (e.g. next

morning). This ensures that inhibits are in place are in place only while necessary. Also:

 The top two copies of the Permit must be signed by the relevant persons for each renewal

 Results of gas tests (etc) when applicable must be logged on the Gas Test Section and

signed by the person carrying out the test.

 All inhibitions of the Fire and Gas Detection System must be completed before reissue of

the Permit

 Should there be no conflicts, the AA / AAA and the PA both sign this section.

 All reissued Permits must be registered in the PTW register.

Completion of Section 10 - Cancellation

Performing Authority: When the work has been completed or cannot be continued, all copies

of the permit must be collated in the Permit office. The PA signs the declaration in Section 10

and specifies whether the work is complete or incomplete. When work is incomplete a brief

description of the reason and equipment state should be made.

Area Authority: When the PA has signed the first part of Section 10, the AA or his delegate will

inspect the worksite. The AA satisfies himself that the work has been properly performed, that

the area and plant are clear of all tools and equipment and the site is in a safe condition. He will

ensure that any referenced ICC‟s are removed then complete the declaration accordingly. He

signs this section to cancel the Permit.

Note: When work in completion necessitates prolonged isolations, e.g. awaiting spares etc.,

then a record must be kept of the equipment state. This could be a notation in the control room

shift log or a separate detailed sheet explaining the reason for the Long Term Isolation.

Additionally one copy of the now cancelled Permit should be attached to the covering ICC.

Completion of Section 11 - Registry of work completion

When all copies of the PTW have been signed and returned to the Permit office, the Fire and

Gas Detection System and Shutdown System can be reinstated. The top copy of the cancelled

Work Permit is retained for one year on site as material for external auditing.

Control Tier:

<<2>>

Revision Date: <<18 June 2007>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 7/24/2010

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PROCEDURE FOR COMPLETING AN ISOLATION CONFIRMATION CERTIFICATE

8.1

Completing an ICC

The control section of the ICC is completed by the AA. He indicates the specific item of

plant/system that is to be isolated, stating equipment, tag and system numbers wherever

possible. When drawings, blanking schedules or P&IDs are available detailing the isolations

required the appropriate tick box is completed. A precise reason for isolation, including clear

indication of any requirement for Hot Work, Confined Space Entry or Mothballing, along with a

realistic estimation of the duration of the isolation, enables the appropriate isolation standard to

be applied. Should the reason for isolation escalate beyond that stated at the outset, a review of

the suitability of the isolation standard must be carried out, and appropriate action taken.

Completion of Isolation Control Section

The AA ensures that the plant/system is safe for isolations to be applied. This could involve

draining, depressurising, venting a system, etc, or arranging for standby units to be set up for

operation, etc. The AA indicates the means of isolation (Valve, Positive, Instrument or Electrical)

that will be required and then signs the declaration in the Isolation Request Section.

Completion of Isolations Record

This section of the ICC records all applied items of isolation. Under the appropriate discipline

heading each point of isolation is recorded. It is described, quoting item numbers if available.

How the item is isolated is detailed by completing the appropriate boxes with Yes/No. NOT

TICKS OR CROSSES.

Note that the box titles differ between the valve/positive isolations and the electrical isolations.

The box should confirm each isolation is labelled and secured. Lock key number should be

recorded. When alternative means of immobilisation are employed, and no unique lock number

is available, the item tag number, or label number can be recorded. The Isolating Authority must

sign his name for each isolation he has applied. When attached documents contain the list of

applied isolations the Listing should be attached to the ICC and the ICC should clearly reference

the listing.

Isolation Confirmation Certificate Registry

The completed Certificate is given to the PTWC. The ICC details are recorded in the Permit

attached drawing, blanking lists, P&ID‟s which are signed by the Isolating and AA‟s as part of

the ICC. When multiple sheets are involved they would be indicated as Sheet X of X. The both

copies of the ICC are retained in the permit office.

Record of Connected Permits to Work

A number of Permits to Work may be raised against an ICC. These connected Permits to Work

must be recorded, as they arise, on the appropriate section of the ICC. The facility is meant to

be an aide memoir to the AA. As permits are cancelled he will sign off the appropriate Permit

Number, keeping this list of connected Permits up-to-date.

Note: The Positive isolations on the ICC will generally be applied or removed under the control

of a Permit to Work. The work is being carried out on the strength of the „Partly

complete‟ ICC. The permit to apply or remove Positive Isolations must be cross-

referenced to the ICC.

Permits issued for the activity of applying positive isolation are cross-referenced in this section.

This activity is being carried out against valve isolation for the purpose of completing the

isolations for the main work. The AA must pay particular attention to controlling the hazards

involved in breaking containment for applying positive isolation.

Control Tier:

<<2>>

Revision Date: <<18 June 2007>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 7/24/2010

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Record of overlapping ICCs

A number of ICC‟s may share common isolations. These isolation points would carry a label for

each ICC on which they are recorded. These areas of overlap between ICC‟s should be

recorded on each ICC as an aide memoir to the AA.

Completion of De-isolation Control Section

When it is required to remove all the isolations presently applied under the ICC, the AA will sign

this section of the ICC. He signs to declare that ALL Permits to Work and Entry Certificates

connected to the ICC have been CANCELLED, and that all work carried out under this ICC is

COMPLETE. Only when he is fully satisfied that the worksite is safe will he sign the de-isolation

request.

When signed, the relevant Isolating Authorities proceed to remove the isolations under the AA‟s

instruction. As they are removed the Isolating Authorities confirm the de-isolation by signing

their names opposite each item in the de-isolation signature column of the ICC.

When drawings, blanking lists, P&IDs, etc, have been used as part of the ICC documentation,

each item must be signed as de-isolated when the isolations are removed. When work against

the ICC has stopped, the permits have been cancelled, but the work is not necessarily

complete, the ICC will have to remain live as a Long Term Isolation. The AA records the reason

for retention of the isolations, and gives an estimation of the time until the work can be restarted

(i.e. 3 weeks wait for spares). He then indicates what he has done to secure the isolation for this

extended period. This may involve enhancing the isolation standard applied.

Return to Normal Operations Declaration

When the AA has confirmed that all isolations have been removed, a de-isolation signature

having been given opposite each item of isolation, he signs for the plant to be returned to

normal operations. He also confirms the completion, if any requirement for Leak Testing has

been fulfilled. This section records that the isolated plant/system is now available to return to

normal operations.

Completion of Registry of ICC Cancellation

When the ICC have been returned to the Permit office, duly signed by the Isolating Authorities

and the AA to signify that the plant/system has been de-isolated and is now available for

normal operations, the PTWC will cancel the ICC. The PTWC makes an entry in the Permit

ICC. The ICC and all associated documentation are retained for one year on site as material for

external auditing.

Isolation Confirmation Certificate Continuation Sheet

The ICC is a multi- discipline document. It is appreciated that when plant/system is isolated

there may be disproportionate numbers of isolations from the different disciplines. When the

total number of isolations exceeds the capacity of a section of the ICC form, a continuation

sheet may be used. There are two types of Continuation Sheet. One carries the headings for

Electrical Isolations; the other carries the headings for Valves/Positive Isolations. The details of

the isolation are recorded as on the main ICC. The Registry Number of the main ICC is carried

on the continuation sheet also. A notation of is made to advise the PTWC of the total

documentation involved. The bottom of the continuation sheet contains additional boxes for

recording Connected Permits.

8.2

Procedure for Obtaining a Sanction to Test (STT)

Certain work requires the testing or running of equipment prior to completion of the job and full

removal of the isolation. Where this is required a STT is requested. This may require the

removal or partial removal of the isolations to allow test running of equipment before the total

scope of work is complete. This operation must be tightly controlled.

Control Tier:

<<2>>

Revision Date: <<18 June 2007>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 7/24/2010

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The isolation points required to be temporarily de-isolated must be reviewed with the AA and IA

and then the Associated PTW affected by the STT should be suspended. Once the AA has

given approval for the STT, the IA can de-isolate the relevant isolation points. Once the initial

de-isolation has taken place then the associated PTW which was withdrawn can potentially be

reissued for testing purposes, if considered safe to do so by the AA.

On completion of the test and before any work can recommence under the original PTW, each

point of Isolation must be returned to isolated state, and all electrical items that were originally

proved dead must be proved dead once again. This approval, de-isolation and subsequent re-

isolation must be recorded on the ICC.

If following a STT a successful test has been achieved and this marks the end of the scope of

the task & permit, and provided all other connected permits are signed off as complete, then

these isolation points do not need to be re-isolated but can be moved to final de-isolation. This

must be recorded on the ICC as part of the final de-isolation.

When a test run is required that involves the change of isolations applied under an ICC the

following procedure must be used:

Performing authority (PA)

 Stops work.

 Returns the Permit to Work to the AA.

 Requests a Sanction to Test.

Area Authority (AA)

 Confirms that the test is within the Permit work specification

 Considers if the test will affect other tasks.

If the test is to be permitted the AA:

 Withdraws permits which will be unduly affected by the test

 Collates all three copies of the Permit to Work

 Collates both copies of the ICC

 Consults with the Isolating Authorities regarding the isolations to be amended

Completion of Amendment to Isolation Column of ICC

In the Amendment to Isolation column of the ICC (opposite each isolation to be changed):

Area Authority

 Initials De-isolate or Isolate, as required

Isolating Authority

 Changes the isolation

 Counter initials the De-isolate or Isolate request

The ICC has now been documented to record the changes in isolations to permit the test run

Completion of Sanction to Test Box in Permit to Work

In the Sanction to Test box of the Permit:

Control Tier:

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Area Authority

 States the item to be tested

 Dates and times when permission to test has been granted

 Signs to authorise the test

The Permit office copy of the permit along with the ICC is Labelled as on Sanction to Test .

The PA now has authority to proceed with his test run.

Any change in isolations either before or after a test run must be documented in line with

the above procedure.

EFFECTIVE CONTROL OF WORK

9.1

Cross referencing

Accurate cross-referencing between Permits and Supplementary Certificates is vital if a number

of tasks are to proceed simultaneously in safety.

9.1.1 Associated and affected permits

A number of tasks may proceed simultaneously in an area or on a system that spans a

number of areas. It is essential to establish that these tasks will not adversely affect one

another and that they can each be progressed safely at the same time.

Section 3 of the Permit to Work has a space allocated to Cross-references Certificates.

Any task that it is considered will be affected by the proximity or technique of other tasks

should be briefly described. This will give the AA the opportunity to consider adjacent

and associated tasks. At handover it will provide a reminder to the AA to discuss these

tasks with the PA. Additions to the list may be made by any of the Affected AA‟s who

9.1.2 Connected Permits and Overlapping ICCS

When an item of plant/system has been isolated, a number of tasks may then proceed

on the basis of the ICC. A Confined space entry permit may also be raised after an ICC

has been granted for a confined space. It is essential that every Permit raised should be

cross-referenced to the ICC. Additionally, a number of ICC‟s may share common

isolations. These overlapping ICC‟s should be cross-referenced on each ICC.

The boxes in the control section of the ICC provide for these cross-references. Before an

ICC can be cancelled the AA signs a declaration that all connected Permits to Work and

Entry Permit have been CANCELLED and that all work is COMPLETE. This must be

checked thoroughly before the isolations under an ICC are lifted.

9.1.3 Update of Cross-references

It is vital that all cross-references are kept up to date. When a new Permit to Work is

being raised, consideration should be given by the AA to determine any area where

existing Permits may be affected by the proposed Permit. Should it be considered that

existing Permits will be affected they must be immediately recalled and the PA‟s briefed

as to the proposed task.

9.2

Permit Register

A permit register will be maintained in the permit office. All Permits & supplementary certificates

must be registered before they are valid. The Registry will consist of assigning a unique number

to the head of the Permit/Certificate, and entering the details of the document in the register.

Control Tier:

<<2>>

Revision Date: <<18 June 2007>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 7/24/2010

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The sections of the Registry Number consist of location or site identification & Permit or

Certificate number in series.

Each PTW & supplementary certificate will be entered separately in the register. Under the

individual permit entries the cross-references to the ICC under which the work is being

performed will be made. When a PTW & supplementary certificate, the PTWC must update the

Permit Register accordingly. He then signs the cancellation statement at the foot of each

document. The information in the registers must be kept up to date continuously and print out

must be made available for AA‟s.

During shift changeover the oncoming responsible person must visit the PTW office to receive a

full listing of work permits in use.

9.3

Permit Display

The PA copy of Permits must be displayed at the work site. If there are no means of displaying

the permit at the worksite, it should be kept on the worksite and accessible to all members of the

work party.

9.4

Site Plot Plans

Site Plot Plans shall be available in the permit office for easy visibility and control. These plans

should illustrate the various types of PTW activities ongoing and be colour coded to reflect the

PTW forms colours. This must be kept up to date constantly and be available for any personnel

to view. The plot plans are to be used continuously by the AA to assess adjacent activities and

also as a basis of discussions with affected AA‟s and PA‟s.

9.5

PTW planning meeting

To ensure effective work control is achieved it is vital that a robust structured permit to work

control & planning meeting is held every day to discuss the following days activities. All

responsible persons will attend the meeting and bring with them their prepared new permits. It is

also very important that site rules instruct PA‟s to submit the new permits to the AA in sufficient

time to allow the AA to carry out the required level of discussion, planning and site checks to

ensure that all the hazards and controls are identified.

The permit to work planning & control meeting should also have access to the permit listings or

permit location boards to view all other activities ongoing, each new permit submitted should be

reviewed to ensure there are no known conflicting activities, any concerns with conflicting

activities should be discussed at this meeting.

AA‟s who may be affected by the performance of the proposed work should be consulted. They

may provide additional precautions to be taken. The AAA‟s endorse the permit also to signify

their approval for the proposed task to proceed. The AA & site controller will check that all

AAA‟s have been identified and informed of the proposed work. If satisfied with the procedure

and precautions outlined in Section 2 and he signs to endorse the Permit.

The site controller gives permission for the work to proceed at the time, and under the

conditions specified on the permit, all of which are necessary in order to ensure the safety,

health and welfare of the personnel involved.

The permits are then sequentially numbered by the PTWC, and the permit number is cross

referenced with any identified supplementary certificates. The permit expiry date and time are

entered, being a maximum of 7 days.

9.6

Approval of personal isolations

Under certain circumstances, e.g., for short duration low risk tasks, the AA may authorise the

PA to carry out personal isolation / de isolations. The AA must clearly identify in section 3 the

Control Tier:

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permit that personal isolation area allowed. This must be discussed in the planning stage of the

permit along with the PA. For full details on personal isolations see AZSPU-HSSE-DOC-00048-

2, Energy Isolation Electrical and AZSPU-HSSE-DOC-00049-2, Energy Isolation Process.

The rules for approval of a personal isolation are as follows:

 The task and isolation are performed by the PA within one shift; the PA may receive

assistance from others but he shall be present at all times when work is in progress.

 Before approval, the AA must be satisfied with the competence of the PA to both carry

out the isolation and execute the work. Personal isolations shall only be carried out by

those deemed to be a competent Isolating Authority. Where isolation involves

competency in more than one discipline e.g. electrical, mechanical, instrument or

process, personal isolation is only permissible if the PA has all the appropriate isolating

competencies.

 The same isolation standards apply to personal isolations other than the completion of

the ICC.

 The isolation points shall be labeled with a personal isolation label and locked.

 If the worksite is left unattended, the plant shall be left safe, including capping or

plugging of any open ends.

 The intended points of isolation must be clearly stated on the Permit or supporting

documentation.

 If isolation is in place beyond one shift an ICC must be raised.

An ICC MUST be raised whenever these conditions are broken.

Competent electrical persons (CEP) may carry out personal electrical isolations without an ICC,

provided work is completed by that person in their own shift. Each CEP will be issued with one

unique personal electrical isolation lock and tag, which will be engraved with that person's name

and 'personal padlock'. To carry out electrical work without the need of an ICC, full electrical

isolation must be achieved by the application of one personal ID tag or padlock. An approved

isolation - Do Not Operate and Caution Notice shall be attached secured by the tag or lock.

Personal electrical isolation is not allowed on:

 High voltage (HV).

 Safety systems e.g. Fire and Gas or Emergency Shutdown (ESD) panels or sections

thereof.

 Equipment fed from more than one source.

9.7

Control of Over-rides, Inhibits & Alarm disables

It is essential for safety and efficiency purposes that any task requiring inhibition is clearly

communicated to all those involved in the task, this includes those that will be required to

perform the placement and removal of inhibits. Sites may vary how inhibits, over-rides and

alarm disables are controlled within the PTW process. Control of Over-rides, Inhibits and Alarm

Disables Procedure

(Document Number AZSPU-HSSE-DOC-00015-2) clearly defines how

inhibits should be recorded and assessed.

9.8

PTW Attachments and checklists

Attachment & checklists sheets can be utilised in the PTW system, when added to the existing

controls on the permit to work certificate the sheets will ensure that generic controls are not

overlooked. They will provide the PA & AA with additional information on the tasks and hazards

that may be encountered.

They can be In order to control substantial hazards such as:

 Breaking containment

 Rigging and lifting

Control Tier:

<<2>>

Revision Date: <<18 June 2007>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 7/24/2010

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 Hot work

 Pressure testing

 Confined space entry

 Working adjacent to live conductors

 Working at height

 Over side working

9.9

Site Alarms & Stopping Work

If work is interrupted in site / installation conditions, appropriate control measures must be re-

assessed before work is allowed to re-commence. Interruptions may include any break in work

when conditions may have significantly changed, alarms, emergency situations and shift

changes.

After any break in activity, the conditions and control measures must be reassessed as

compliant with the current permit by a competent person before any work can restart.

Where conditions or control measures are seen to have changed, work must not restart until the

situation has been assessed by a competent person and conditions returned to those required

by the permit. If this cannot be achieved, a new permit may be required.

Note: There may be some site specific exceptions to this, e.g. the operation of a diesel power

unit during wire-line operations where the wire-line crew are in radio / phone contact with the

CCR. In this case the well is to be made safe as per procedures and communication maintained

with CCR. These exceptions should comply with section 1.3 Deviations & Local Rules.

9.10 Suggestion for Permit System Change

To enable the Permit to Work System to evolve, as a result of ongoing experience and changes

to how work is controlled, a method of feeding back comments is provided. The suggestion form

(Appendix 15) should be completed and then passed to the custodian of this document.

Suggestion forms will be reviewed on an ongoing basis. Yearly, a report based on the collated

suggestions will be issued by HSE. These suggestions will be formally put up for

implementation at the next Permit System Review

Control Tier:

<<2>>

Revision Date: <<18 June 2007>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 7/24/2010

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Appendix 14 - Procedure Summary

Responsibilities

Isolating Authority:

The Isolating Authority is responsible for isolating specific sections of

Site Manager / Site Controller / Offshore Installation Manager:

plant or items of equipment to the highest quality and for the security

¾ Ensures that the PTW process is applied at the site / installation

of the isolation. The relevant Isolating Authority shall also witness the

PERMIT TO WORK

and that work is authorised by them prior to implementation

insertion of spades and achieve positive isolation when required. The

Isolating Authority will be responsible for ensuring compliance with

BP Golden Rule

¾ Periodic self-regulatory reviews

energy isolation requirements.

¾ Overall operation of the PTW on the site / installation and

Before conducting work that involves confined space entry, work

ensuring that the procedures are consistently followed

Competency, Training & Awareness

on energy systems, ground disturbance in locations where buried

¾ Ensuring that the PTW process is subject to regular monitoring

hazards may exist, or hot work in potentially explosive

and auditing

All personnel involved in the use of the PTW shall be trained and

environments, a permit must be obtained that:

proven to be competent.

¾ Defines the scope of work

Area Authority:

¾ Identifies hazards and assesses risk

¾ Is responsible for the day-to-day management of the PTW

The Area Authority and or Line Supervisor shall ensure that the

¾ Establishes control measures to eliminate or mitigate

process within their area of responsibility

personnel involved in the activity understand the requirements of the

hazards

¾ To report to the SM/SC/OIM and have overall responsibility for

Permit and have the correct competencies.

¾ Links the work to other associated work permits or

the safe control of work activities

simultaneous operations

¾ Liaising closely with the Performing Authority when planning

Types of Permit to Work

¾ Is authorised by the responsible person(s)

permits

¾ Communicates the above information to all involved in the

Permit to Work areas are divided into the following categories and

work

Affected Area Authority:

show examples of activities:

¾ Ensures adequate control over the return to normal

This applies where there is more than one Area Authority on a site /

operations

installation. Where activities are carried out in one area that impinge

HOT WORK (naked flame)

or impact on activities in another area, in this case the Area Authority

Purpose

must inform the Affected Area Authority.

Covers the following work activities:

¾ Welding, flame cutting and Grinding

The purpose of the Permit to Work system is to ensure that the

Performing Authority:

¾ Abrasive wheels and use of flare guns

controls necessary are available to provide safe performance for

The Performing Authority is the responsible person for the activity

¾ Electrical pre-heating & Stress relieving

work against a specific range of potentially hazardous tasks.

being carried out under the Permit. The performing authority can be

responsible for more than one task at any one time providing he / she

HOT WORK (spark potential)

Permit to Work is the generic term that refers to the documents for

can safely manage the tasks concurrently.

controlling work. These documents are designed to cover different

Covers the following work activities:

work activities.

Report and interacts regularly with the Area authority and Affected

¾ Dry grit / shot blasting

Area Authority to ensure the risks from all hazards are mitigated by

¾ Needle gunning and pneumatic chisels

Safe System of working

controls to as low as is reasonably practicable (ALARP).

¾ Use of battery operated equipment

¾ Opening live electrical junction boxes where the terminals are

The Permit to Work System is a formal written system used to

Permit Co ordinator:

exposed to atmosphere.

control work. It communicates requirements between site

Maintain all PTW registers and act as a focal point for all matters

¾ Use of vehicles out with normal roads.

installation management, plant supervision, operators and those

relating to permit to work.

who carry out the work. Essential features of the system are:

COLD WORK BREAKING CONTAINMENT

¾ Defining the task, identifying the hazards and allocating the

Authorised Gas Tester:

controls

Authorised Gas Testers (level 1, 2 & 3) are approved persons who

Covers the following work activities:

¾ To identify and control competency requirements

have been trained and certified in gas testing

¾ Construction, maintenance, overhauls and repair work in

¾ Authorisation and coordination of the work

¾ An AGT Level 1 (can test for flammable gas or vapour, toxic gas

operations areas involving breaking containment of

¾ Re-issue of Permit shift by shift

and oxygen, confined space entry)

hydrocarbon, flammable or otherwise hazardous systems.

¾ Confirmation of task completion

¾ An AGT Level 2 (can test for flammable gas or vapour)

¾ Sampling of hydrocarbon products by any means other than an

¾ Closeout of documentation after completion of task

¾ An AGT Level 3 (General use of portable and personal gas

approved sample point

¾ Safe reinstatement of plant and equipment

meters for continuous monitoring during PTW activities only)

Control Tier:

<<2>>

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Types of Supplementary Certificates

Have all the correct authorisations been identified

PERMIT TO WORK (cont)

and given for this PTW? E.g. AA, AAA, PA.

Isolation Confirmation Certificate (ICC)

Did the AA and PA carry out a pre-job inspection?

Where items of equipment are require to be isolated to allow the work

Have fire and gas inhibits been applied and

COLD WORK

to take place safely, then an ICC must be raised to control the

recorded?

Covers the following work activities:

isolation except in the case where a personal isolation is acceptable.

4 - Job Execution (worksite inspection)

¾ Working with radioactive sources, asbestos or mineral fibre

The ICC applies to all types of isolation, covering process, control

Is there an up-date-copy of the PTW at the

products

and electrical.

worksite signed by all members of the work group.

¾ Civil and ground preparing works

Have all the pre-requisite controls been put in

¾ Painting and spray painting

Clearance for Excavation Certificate

place?

¾ Removal of handrails, gratings, hatches and fixed ladders

A Clearance for Excavation Certificate shall be used where any

Have all supplementary controls that are required

¾ Work affecting the availability of fire or explosion control or

excavation or stake driving is planned, on any site / installation.

to date been put in place?

protection arrangements

Have all appropriate gas tests been carried out

¾ Scaffolding.

Plant Contamination Certificate

and recorded on the PTW?

A Plant Contamination Certificate shall be used to cover the handling

If any PPE has been specified in a TRA or

CONFINED SPACE ENTRY

or transport of equipment, which is, or has been, contaminated.

COSHH assessment, is it in use and in good

The Confined space Entry Permit differs from the other permits in

condition?

that:

Clearance to Move Heavy Equipment

Is the safety equipment defined in the Risk

¾ It can only be issued to an Authorised Gas Tester Level 1

A Clearance to Move Heavy Equipment Certificate shall be used

assessment available at the worksite?

¾ A Level 2 Risk Assessment is mandatory

when it is planned to move heavy equipment.

If the answer to 4.6 is YES, do the necessary

¾ It does not permit any form of work

members of the work group know how to use it?

Inhibit Confirmation Sheet

5 - Supplementary Certificates

A Permit for Confined Space Entry involves the following:

is essential that any task requiring inhibition is clearly

Have the conditions of the Entry Certificate been

¾ Visual inspection and gas testing

communicated to all those involved in the task, this includes those

complied with?

¾ Authorised entry by the Authorised Gas Tester Level 1

that will be required to perform the placement and removal of inhibits.

Is there an ICC associated with the PTW?

¾ Recording the gas test and re-test results

Are the Entry Certificates and ICC‟s cross-

¾ Declaring the confined space safe for entry

PTW Planning Meeting

referenced on the PTW?

¾ Specifying whether or not BA sets are required

Has the need for an Excavation certificate been

¾ Written communication between the Authorised Gas tester

To ensure effective work control is achieved, it is vital that a robust

correctly identified?

Level 1 and Area Authority

structured PTW control and planning meeting is held every day to

Has the Excavation Certificate been completed by

discuss the following days activities.

the relevant authorities?

FORMAL PROCEDURE

6 - PTW Registry

Certain activities do not normally need to be covered by a Permit

Permit to Work Inspection Checklist

Has the PTW been registered correctly in the

within the PTW process. These activities may include:

electronic PTW register?

CHECKLIST

YES NO

Have the PTW copies been correctly distributed

¾ Workshop Activities

1 - Specification of Work

and displayed?

¾ Sampling in process areas

Is the task description full and clear?

7 - Registry of Work completion

¾ General housekeeping and Maintenance works

Has the correct location and are been identified?

Has the registry been cancelled in box 11 of the

¾ Carpentry work by approved contractors

2 - Planning & risk Assessment

PTW?

¾ Routine telecoms system maintenance

Have all the potential hazards been identified?

Have appropriate entries been made in the PTW

¾ General worksite preparation works

Was the requirement foe a Level 2 TRA correctly

identified?

Permit Display

Was the need for a COSHH, Manual Handling

and/or Lifting assessment correctly identifies?

The Performing Authority copy of Permits must be displayed at the

Have all appropriate controls been identified?

worksite. If there are no means of displaying the permit at the

Has the need for a written instruction / procedure

worksite, it should be kept on the worksite and accessible to all

been correctly identified?

members of the work group.

3 - Authorisation & Issue

Has the Performing authority held a pre-job

toolbox talk and do the work group demonstrate

an adequate level of awareness of the task?

Control Tier:

<<2>>

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Revision/Review Log

Revision Date

Authority

Custodian

Revision Details

09 Sept 2004

CHSSE Manager

PTW Technical

Initial issue as controlled document

Authority

18 June 2007

Gunther

Alan McNulty

Table of Contents changed as follows: Section 3 is

Newcombe

(PTW

now Competency, Training and Awareness. Section 4

(CHSSE Director)

Technical

is now Auditing and Monitoring. Section 5 The Permit

Authority)

to Work Business Process has been replaced with the

title of The Permit to Work System. Section 6

Supplementary Certificates has been replaced with

the title of Procedure for Completing a Permit to Work

Certificate. Section 7 Registers has been replaced

with the title of Procedure for Completing an Isolation

Confirmation Certificate. Section 8 Site Plot Plans has

been replaced with the title of Procedure for

Completing an Inhibit Confirmation Certificate.

Additional chapter included under the heading of

Effective Work Control. Appendices added to table of

contents.

General:

Throughout the procedure the document numbering

for referred procedures has been changed.

Section 1. Introduction:

1.1 is now Purpose. 1.2 is now Scope. 1.3 is now Safe

System of Working. 1.4 is now Company

Requirements. 1.5 is now Stopping Unsafe Work. 1.6

is now Deviations & Local Rules. 1.7 is now

Document Review. 1.8 is now SSOW Specific Cross

References. 1.9 is now BP Golden Rules of Safety.

1.10 is now Language Facilitation. 1.11 Procedure

Summary and is a new paragraph.

Section 2. Definitions

This is a new section

Section 3. Roles & Responsibilities:

3.3

SM/SC/OIM, 2 additional bullet points added. 3.5 Area

Authority, 2 additional bullet points added. 3.6

Affected Area Authority, additional bullet point added.

3.8 Control Room Operator, bullet points re-worded.

3.9 Authorized Gas Tester, additional Level 3 AGT

added.

Section 5. Auditing & Monitoring

Additional bullet point added. Also, change to

frequency of Audit, as follows: Supervisor/Area

Authority - minimum of 2 permits per week.

Section 6. The Permit to Work System:

6.2 Hot

Work Naked Flame, 2 bullet points added. 6.3 Hot

Work Spark Potential, 15 additional bullet points

added. 6.4 Cold Work Breaking Containment, 2 bullet

points added. Also, note added. 6.6 is now Confined

Space Entry (new section). 6.7 is now Formal

Procedures, 3 bullet points changed. 6.8 is now Work

not Requiring a Permit or Formal Procedure with 4

additional bullet points added. 6.12 Clearance for

Excavation Certificate, note added.

Section 7: Procedure for Completing a Permit to

Work Certificate

Control Tier:

<<2>>

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Document Number: << AZSPU-HSSE-DOC-00060-2>>

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AZSPU-HSSE-DOC-00060-2 Permit to Work

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Contains additional information to the previous

revision C2 document.

Consists of Procedure for Completing a Permit to

Work Certificate.

Section 8: Procedure for Completing an Isolation

Confirmation Certificate

contains additional information to the previous revision

C2 document. Consists of Procedure for Completing

an Isolation Confirmation Certificate.

Section 9: Effective Control of Work

Contains additional information to the previous

revision C2 document.

Section 10: Appendices.

14 appendices included to the document as follows:

 Hot Work Naked Flame PTW Certificate

 Hot Work Spark Potential PTW Certificate

 Cold Work Breaking Containment PTW Certificate

 Cold Work PTW Certificate

 Confined Space Entry Certificate

 Isolation Confirmation Certificate

 Plant Contamination Certificate

 Clearance for Excavation Certificate

 Clearance to Move Heavy Equipment Certificate

 Application to Perform Work Certificate

 PTW Audit Checklist

 ICC Audit Checklist

 PTW Flow Chart

 PTW Procedure Summary

 Feedback and Improvement Suggestions

Control Tier:

<<2>>

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Document Number: << AZSPU-HSSE-DOC-00060-2>>

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Procedure for Scaffolding and Portable Ladders

Page 2 of 20

TABLE OF CONTENTS

1 INTRODUCTION

1.1

PURPOSE

1.2

SCOPE

1.3

LEGISLATION & STANDARDS

1.4

COMPANY REQUIREMENTS

1.5

STOPPING UNSAFE WORK

1.6

DEVIATIONS

1.7

DOCUMENT REVIEW

1.8

SSOW SPECIFIC CROSS REFERENCES

1.9

LANGUAGE FACILITATION

DEFINITIONS

COMPETENCY

4 RESPONSIBILITIES

4.1

SITE MANAGER (SM) / SITE CONTROLLER (SC) / OFFSHORE INSTALLATION (OIM)

MANAGER

4.2

AREA AUTHORITY (AA)

4.3

PERFORMING AUTHORITY (PA)

4.4

EMPLOYEES

SCAFFOLDING DEFINITION

SCAFFOLDING DESIGN REQUIREMENTS

6.1

MATERIALS

6.1.1

All Materials

6.1.2

Wooden Boards

6.2

CONSTRUCTION

6.2.1

National Requirements

6.2.2

Load Calculations

6.2.3

Construction, Dismantling and Alteration

6.2.4

Support and Bracing

6.2.5

Planks change to boards

6.2.6

Guardrails and Toe Boards

6.2.7

Transoms

6.2.8

Scaffold Access

6.2.9

Bridging Scaffold

6.2.10

Mud Sills and Screw Jacks

6.2.11

Dismantling Scaffold

6.3

ROLLING SCAFFOLDS

INSPECTIONS AND SCAFFTAGS

7.1

INSPECTION

7.2

SITE INSPECTION (PRE-CONSTRUCTION)

7.3

SITE INSPECTION (POST-CONSTRUCTION)

7.4

SCAFFTAGS

SCAFFOLDING USE

8.1

ACCESS

8.2

WORKING SAFELY

Control Tier:

<<2>>

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Document Number: << AZSPU-HSSE-DOC-00062-2>>

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Procedure for Scaffolding and Portable Ladders

Page 4 of 20

INTRODUCTION

1.1

PURPOSE

The main objective of this procedure is to provide a safe working environment

achieved by the erection of well designed, well erected work platforms as required at

all work locations.

A large number of accidents are caused by falls of persons and materials and

therefore a safe working place comes high on the list of priorities in accident

prevention. It is also an established fact that higher productivity is achieved by

persons who feel safe and are therefore able to devote their whole attention to the

job in hand.

Scaffolding, staging, access stairs, ladders and personnel hoists are to be erected,

inspected and recorded by suitably qualified and competent scaffolders only. At no

time should anyone who is not a competent scaffolder erect, dismantle any staging /

scaffolding unless he is working with and under the instruction of a competent

scaffolder.

1.2 SCOPE

The contents of this procedure are applicable to all BP owned and managed sites /

installations in Azerbaijan and Georgia. Contractors working on BP owned or

managed sites / installations are also responsible for alignment with this procedure.

This document does not replace the procedures prepared and adopted by specialist

contractors. Neither does it supersede any national regulatory requirements.

This procedure contributes to compliance with the “HSE expectations” contained in

“getting HSE right”, the „Golden Rules of Safety‟ and the Control of Work (CoW)

standard that the Hazards associated with BP activities are identified and that the

risks are assessed and managed.

All guidelines contained shall be regarded as the minimum requirements for BP

owned or managed sites / installations in Azerbaijan and Georgia.

The scope covers defined activities of BP and Contractors at all BP AzSPU sites and

installations.

1.3 LEGISLATION & STANDARDS

The aim of this Safe System of Work is to achieve ”no accidents”, “no harm to

people” and “no damage to the environment”. To achieve this aim, this SSOW

complies with National Legislation, the terms of the Production Sharing Agreement

(PSA) and mandatory BP Standards.

The best International Oil Industry practice has been adopted to reduce the level of

risk to ALARP.

In the absence of local regulations, BP Group Standards will apply. In addition,

Control Tier:

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Procedure for Scaffolding and Portable Ladders

Page 5 of 20

appropriate UK and US regulations and industry best practice have been considered

in setting suitable goals and targets.

1.4 COMPANY REQUIREMENTS

It is a company requirement that all tasks are subjected to an assessment of risk to

demonstrate that risks have been reduced to as low a level as reasonably

practicable

(ALARP). This can be achieved by complying with the Company‟s

existing standards. Where compliance with Company standards cannot reasonably

be achieved, a formal level 2 Risk Assessment will be undertaken to identify any

additional controls and demonstrate that risks remain as low as reasonably

practicable. Whether by compliance with Company Standards or through level 2 Risk

Assessment, the Company‟s Golden Rules of Safety must be complied with. Golden

Rules are non-negotiable.

1.5 STOPPING UNSAFE WORK

To stop the continuation of potentially unsafe work at the earliest possible stage, the

Control of Work (CoW) Policy and this procedure for Scaffolding make it very clear

that all personnel are obliged and have the authority to “STOP” the work that they

consider to be unsafe.

1.6 DEVIATIONS

This procedure is written in sufficient detail that it should be able to be applied

consistently at all sites / installations. There may still be the requirement for some

local rules covering site / installation specific logistical/administrative arrangements

and local variations in responsibilities to reflect differences in organisational

arrangements. These local rules should not deviate from the core processes within

this document. Any form of deviation from this procedure, including but not limited to

local rules, shall be requested and authorised in accordance with SSOW, Deviations

from Regulations and Procedures (Doc. No: AZSPU-HSSE-DOC-00011-2).

1.7 DOCUMENT REVIEW

This document will be reviewed on an annual basis when users from the sites /

installations will have an opportunity to propose changes to the existing processes

and procedures. The document Technical Authority will be responsible for

coordinating this review.

1.8 SSOW SPECIFIC CROSS REFERENCES

This procedure shall, where appropriate, be used in conjunction with this suite of

AzSPU Procedures referenced below.

Document Number

Title of Procedure

AZSPU-HSSE-DOC-00011-2

Deviations from Regulations and Procedures

AZSPU-HSSE-DOC-00060-2

Permit To Work

AZSPU-HSSE-DOC-00063-2

Task Risk Assessment

AZSPU-HSSE-DOC-00065-2

Working at Height

AZSPU-HSSE-DOC-00059-2

Man Riding Baskets

AZSPU-HSSE-DOC-00061-2

Personal Protective Equipment

AZSPU-HSSE-DOC- 00002-2

BP Control of Work Standards

Control Tier:

<<2>>

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Procedure for Scaffolding and Portable Ladders

Page 6 of 20

1.9 LANGUAGE FACILITATION

Due to the various languages spoken at sites / installations, there is a necessity to

assist all with “an ease of understanding”. Therefore, the development and use of

information tools are available.

2 DEFINITIONS

Site Manager

Site Controller

OIM

Offshore Installation Manager

Area Authority

Performing Authority

ALARP

As Low as Reasonably Practicable

COW

Control of Work

L2RA

Level 2 Risk Assessment

PTW

Permit to Work

SSOW

Safe System of Work

TRA

Task Risk Assessment

TBT

Toolbox Talk

gHSEr

Getting HSE Right

AzSPU

Azerbaijan Strategic Performance Unit

PSA

Production Sharing Agreement

British Standards

SimOps

Simultaneous Operations

3 COMPETENCY

All scaffolding works are to be carried out by professional staff having certification

issued by internationally recognized organization and matching UK, or equivalent EN

Standard.

4 RESPONSIBILITIES

4.1 SITE MANAGER (SM) / SITE CONTROLLER (SC) / OFFSHORE INSTALLATION (OIM)

MANAGER

The Site Manager

/ Site Controller

/ Offshore Installation Manager shall be

responsible and accountable for the application of this procedure in his area of

responsibility. He shall ensure:

 That this procedure is strictly adhered to all occasions when it is identified that

scaffolding operations are to take place.

 That formal records of all SimOps risk assessments are maintained in

accordance with this procedure

4.2 AREA AUTHORITY (AA)

The Area Authority shall be responsible for ensuring that the requirements of this

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Procedure for Scaffolding and Portable Ladders

Page 7 of 20

procedure are adhered to for all scaffold operations within his area of responsibility.

He shall be responsible for ensuring:

 That the scaffold operation has been risk assessed and planned

 That all persons involved in scaffold operations are instructed on the

requirements of risk assessment, permit to work conditions, and any risks or

hazards associated with the work activity

 That regular inspection is performed on all scaffolding activities to confirm that

conditions are suitable and sufficient and, that all personnel are in compliance

with this procedure, and that good housekeeping practices are being

implemented to limit or eliminate the potential for dropped objects.

 That the Performing Authority performs Risk Assessments, and conducts

Toolbox Talks associated with scaffold operations.

 That personnel involved is adequately trained to perform task

4.3 PERFORMING AUTHORITY (PA)

The Performing Authority shall ensure;

 The compliance of all personnel under their supervision with this procedure

when involved in scaffolding activities

 That a risk assessment has been performed and a toolbox talk conducted

 That all personnel are informed of, and understand, the risks associated with

the task they are performing, and any associated works that may affect their

work activity

 That the activity is executed in accordance with this procedure

 That scaffolding works are halted if an unsafe situation occurs.

 That good housekeeping practices are implemented at all work areas

 That work activities have been reviewed and pertinent information exchanged

with all other affected parties.

4.4 EMPLOYEES

All employees shall be responsible for;

 Compliance with this procedure when involved in scaffold activities

 Implementing good housekeeping practices

 Informing their immediate Supervisor should any unsafe situation occurs

 Awareness of other personnel and ongoing works in their area

5 SCAFFOLDING DEFINITION

Scaffolding is a temporary structure on which persons work and which provides

support for the materials used in construction, maintenance, repair or demolition

Control Tier:

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Procedure for Scaffolding and Portable Ladders

Page 8 of 20

work. It can also be used to obtain access to certain areas or equipment.

Where work cannot safely be carried out from ground level or from part of a building

or other permanent structure, there must be provided either scaffolding or, where

appropriate, ladders.

Note: The erection, dismantling and alteration of scaffolding must be carried out

by competent workmen under competent supervision

6 SCAFFOLDING DESIGN REQUIREMENTS

6.1 MATERIALS

6.1.1 All Materials

Before use, a competent person must inspect all scaffolding and material used in

construction in order to ensure:

 It is in good condition and is serviceable

Note: Damaged or deteriorated equipment shall not be used

 It is in compliance with BS EN 12811-1:2003 and other relevant British

Standard documentation.

6.1.2 Wooden Boards

Wooden boards should be inspected to see that they are:

 Graded for scaffold use

Note: Wooden boards used for scaffolding must be specifically graded for

scaffold use by a nationally recognised grading agency.

 Is sound and in good condition

 Straight grained, free from saw cuts, splits, holes and any sign of

deterioration.

 In the case of 38mm thick boards, they are banded at either end or nail

plates fitted

6.2 CONSTRUCTION

6.2.1 National Requirements

The scaffold assembly must be designed to comply with local or United Kingdom

requirements, whichever is the higher.

6.2.2 Load Calculations

Control Tier:

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Procedure for Scaffolding and Portable Ladders

Page 9 of 20

Frame spacing and mud sill size can only be determined after the total loads to be

imposed on the scaffold and the strength of the supporting soil or structure are

calculated and considered. A qualified person prior to the scaffold structure being

built must do this analysis.

Note: Manufacturers load carrying information shall be used for design

calculations

6.2.3 Construction, Dismantling and Alteration

Competent workmen under competent supervision must carry out the erection,

dismantling and alteration of scaffolding.

Plumb and level scaffold until connections can be made with ease. Do not force

members to fit. Be sure scaffold stays level and plumb as erection progresses.

During dismantling of scaffolding, tubes and fittings shall not be dropped to the

ground but always carefully lowered. Tubes shall be stacked flat and fittings collected

into bags or containers.

6.2.4 Support and Bracing

Scaffolding must be securely supported or suspended, and where necessary braced

to ensure stability. Unless constructed as freestanding independent scaffolding, it

must be rigidly connected with the building or structure (not to pipe work).

Ties, guys, bracing and/or outriggers may be needed to assure a safe stable scaffold

assembly. Determine the need for stability bracing.

If in doubt - ask.

The requirement for stability bracing is dependent upon:

 The height of the scaffold in relation to the minimum base width

Note: Freestanding Scaffolds with a height in excess of 4 times internally or 3.5

times externally, the minimum base width dimension must always be

secured to a rigid structure or seek alternative means of support.

Internally = no wind loading

Externally = relatively sheltered locations / minor wind loading

 Wind loads

 The use of brackets or cantilevered platforms

 Imposed scaffold loads.

Ties:

 The bottom tie must be placed no higher than four (4) times the minimum

base width and every four (4) meters vertically thereafter. Ties should be

placed as close to the top of the scaffold as possible and, in no case, more

than three (3) times the minimum base width of the scaffold from the top.

 Vertical ties should be placed at the ends of scaffold runs and at no more

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than 4 meters horizontal intervals in between.

 Ties should be installed as the erection progresses and not removed until the

scaffold is dismantled to that height.

 Ties should be constructed to 6.25kn (slipload), unsheeted & 12.5kn sheeted

Guys:

 Each leg of a freestanding tower must be guyed at the intervals outlined

above or otherwise restrained to prevent tipping or overturning.

Note: Circular scaffolds erected completely around or within a structure may

be restrained from tipping by the use of "stand off" bracing members.

6.2.5

Planks change to boards



Work platforms must be fully boarded either with scaffold graded solid sawn

or laminated boards, in good sound condition, or with fabricated platforms in

good condition.



Each board must overlap the support by a minimum of 1.5 x thickness or be

cleated / securely tied for example, 3 metre board on 2.8 meter spans must

be cleated/securely tied.



Boards must not extend beyond the support by more than 4.5 x thickness.

Such overhangs should be separated from the work platform by guard-railing

so that they cannot be walked on.



Spans of full thickness, 50mm by 250mm scaffold grade boards, should

never exceed 2.6m. Loads on boards should be evenly distributed and not

exceed the allowable loads for the type of board being used.



Spans of normal thickness (38mm) boards should never exceed 1.5m.



Boards and/or platforms should always be secured to scaffolding to prevent

uplift or displacement due to high winds or other job conditions.

6.2.6

Guardrails and Toe Boards



The height of the top guardrails shall be between 910mm & 1150mm and

distance between the posts of guardrails should not exceed 2.7 metres.



Guardrails must be used on all open sides and ends of scaffold platforms.

Both top and mid-rails are required.

6.2.7

Transoms

A transom is a length of scaffold tubular used as a cross-member to support boards

on working lifts & provide lateral structural support on non-working lifts. Particular

care and attention shall be paid to the use of transoms. In particular:

 Transoms should overhang the support points by at least 150mm

 Transoms hangers shall be used with bolts fastened to support transoms on

frames

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 Transom spans greater than 2.7m (very light duty), 2.4m (light duty) or 2.1m

(general purpose) require knee bracing and lateral support

 Transoms used as side or end brackets need special bracing.

Note: Transoms must not be used for the storage of materials.

6.2.8 Scaffold Access

Access must be provided to all work platforms. If it is not available from the structure,

access ladders, frames with built-in ladders, or stairways must be provided. When

frames with built-in ladders are used, cleated boards or fabricated boards must be

used at platform levels to minimize or eliminate platform overhang. Access ladders

must extend at least 1 metre above platforms.

6.2.9 Bridging Scaffold

Bridging between towers should not be done with boards or stages unless the

overturning moments have been compensated for & suitable guardrails, ties etc are

fitted.

6.2.10 Mud Sills and Screw Jacks

Mud sills must be of adequate size to distribute the loads on the scaffolding to the soil

or supporting structure. Sills should be level and in full contact with the supporting

surface.

Base plates or screw jacks with base plates must be in firm contact with both the sills

and the legs of the scaffolding. Compensate for uneven ground with screw jacks with

base plates. DO NOT USE unstable objects such as blocks, loose bricks, etc.

6.2.11 Dismantling Scaffold

Dismantling system scaffolding is more or less just the reverse of erection.

Dismantling guardrails is to be started at the top. Each piece shall be removed and

lowered as one unsecures it. Unsecured pieces must not be left in place, even for a

moment.

6.3 ROLLING SCAFFOLDS

The tower height must not exceed 3.5 times internally or 3 times externally the

minimum base dimension. Outrigger frames or outrigger units on both sides of the

tower may be used to increase base width dimension when necessary.

All casters must be secured to frame legs or screw jacks with a nut and bolt or other

secure means. Total weight of tower + men, materials & tools etc should not exceed

the capacity of the casters.

Screw jacks must not be extended more than 300mm above caster base. Tower

must be kept level and plumb at all times.

Horizontal/diagonal (plan) bracing must be used at the bottom and top of tower and

at least every alternate lift. Fabricated boards with hooks may replace the top

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diagonal brace.

 All frames must be fully cross-braced

 Only prefabricated boards or cleated / tied boards should be used

 Casters must be locked at all times the scaffold is not being moved

7 INSPECTIONS AND SCAFFTAGS

7.1 INSPECTION

Inspection of the scaffolding is to be done before each use. In particular, check:

 The Scafftag - Pay particular attention to the load rating

 That the scaffold is assembled correctly:

o that it is level and plumb

o base plates are in firm contact with sills

o bracing is in place and connected

o platforms are fully boarded with guardrails in place

o safe access is provided

o that the scaffold is properly tied and/or guyed

7.2 SITE INSPECTION (PRE-CONSTRUCTION)

The job site should be inspected to determine ground conditions or strength of

supporting structure, and for proximity of electric power lines, overhead obstructions,

wind conditions, the need for overhead protection or weather protection coverings.

Special care is needed when scaffolding is to be erected on fill or other soft ground or

on frozen ground. These conditions must be evaluated and suitably provided for. Any

underground services and recorded subsidence are to be identified.

7.3 SITE INSPECTION (POST-CONSTRUCTION)

A competent person shall inspect scaffolding:

 Before it is first used and then at least once every week

 Following any alteration

 If it has been exposed to weather conditions likely to affect its strength or

stability.

Details of inspections must be recorded & must be auditable.

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7.4 SCAFFTAGS

“Scafftags” shall be used on all scaffold structures, if complete or partially

complete/dismantled to indicate whether or not the scaffolding is safe to use.

Scafftags must be positioned prominently at access points to scaffold structures.

When scaffolding is incomplete (whether partly erected or dismantled) or considered

to be unsafe for any reason, the green scafftag must be pulled to display the red (Do

Not Use) tag.

In addition, access to the scaffold shall be barriered off as soon as practicable.

8 SCAFFOLDING USE

8.1 ACCESS

Use only the safe means of access provided. Do not climb bracing or frames not

specifically designed for climbing. If access is not provided, insist that it be provided.

8.2 WORKING SAFELY

8.2.1 Personnel Movement on Scaffold

While working on scaffold, personnel shall take care to climb safely. The following

work practices shall apply:

 When on ladders:

o face the rungs as you climb up or down.

o use both hands on the ladder and maintain „three point‟ contact (keep one

hand firmly on frame or ladder at all times)

o do not try to carry materials while you climb

o ensure footing and balance before releasing hand grips

o do not work on / from the access ladder

 Do not overload platforms with materials

 Never add sheeting to a scaffold structure without consulting a qualified

person.

 Do not extend working heights by using boards guardrails or by use of boxes

or ladders on scaffold platforms

 Do not remove any component of a completed scaffold assembly. Alterations

shall only be carried out by suitably qualified / authorised personnel under the

supervision of a qualified person.

Note: Any removed or damaged component should be immediately replaced.

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8.2.2 Dropped Objects

Only the required tools and materials for the job should be on scaffolding, any loose

cuttings or materials generated by the work should be removed immediately to

prevent any trips or slips. When the work scope is completed, the scaffold area

should be cleared of all tools and debris created from the work as the normal

housekeeping exercise at job completion.

Loose articles and materials must be kept to an absolute minimum on scaffolding

platforms. All necessary precautions must be taken to prevent objects from falling

from scaffolds, e.g. by use of toe boards, barriers, etc.

8.2.3 Cantilevered Platforms

Materials should never be placed on cantilevered platforms unless the assembly has

been designed to support material loads.

(These types of platforms cause

overturning and uplift forces, which must be compensated for. All frames should be

fastened together to prevent uplift an overturning moment compensated for with

counterweights or adequate ties).

8.2.4 Hoisting and Lifting

Scaffolds should not be used as material hoist towers or for mounting derricks unless

the assembly is designed for that purpose.

8.3 ROLLING SCAFFOLDING

 Do not ride manually propelled rolling scaffold. No personnel should be on

the tower while it is being moved.

 Lock all casters before getting on the tower.

 Work only within the platform area: do not try to extend overhead work area

by reaching out over guard railing.

 Do not bridge between two rolling towers with boards or stages.

 Secure all materials before moving scaffolds.

 Be sure floor surface is clear of obstructions or holes before moving

scaffold.

 Be sure there are no overhead obstructions or electric power lines in the

path of rolling scaffold.

 Rolling towers must only be used on level surfaces.

 Move rolling towers by pushing at the base level only. Do not pull from the

top.

8.4

“QUICK ERECT” ALUMINIUM SCAFFOLDING

The use of “quick erect” aluminium scaffold systems can be used subject to local

controls such as restricting use to non-hazardous areas and appropriate storage.

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Site specific procedure needs to be in place approved by Site Manager.

Due to a risk of an incentive spark should there be the presence of residual

aluminium on oxidised steel surface the use of equipment constructed using

aluminium alloys should be minimised and the limited use of such equipment is to be

permitted providing the following conditions:

 The use of aluminium based access systems should be subject to a specific

risk assessment

 Personnel using aluminium equipment should be aware of the hazards

associated with aluminium equipment and should also:

Avoid any unnecessary contact between aluminium alloys and rusty

steel (rubbing, dragging, hammering, bumping, dropping)

Portable equipment represents the higher risk, because of the

increased risk of dropping or banging such objects. The hazard of

aluminium on rusty steel is far higher than the hazard of rusty steel on

aluminium

Consider the movement of any portable equipment constructed with

light alloys to be a risk

Where possible and practicable, protect exposed areas of aluminium

on portable equipment

(edges or corners) in some appropriate

manner

 In non-hazardous zones where the chance of flammable atmosphere is

small, the introduction of light alloys could be called a negligible risk, except in

situations where heavy impact could be likely, or release of flammable

material is more likely.

9 LADDERS

Ladders may be used as a short-term alternative to scaffolding or as means of

access to scaffolding, providing the points listed in this section are considered.

Note: Ladders are potentially dangerous. The most common type of accident

occurs through a ladder slipping.

9.1 TRANSPORTING AND MOVING LADDERS

Unless space restrictions dictate otherwise, always carry ladders parallel to the

ground.

Do not move, shift, or extend a ladder while the ladder is occupied.

Note: Do not walk under a ladder

Tie ladders down securely when transporting.

9.2 MAINTENANCE

Ladders shall be inspected and maintained by a competent person. The record of

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inspections shall be registered and not be longer than six months.

Keep ladders free of oil, grease, and other hazards.

Do not use any ladder with structural defects; properly tag the ladder with a "Do Not

Use" notice, withdraw the ladder from service and quarantine it.

9.3 PREPARATION

Inspect ladder prior to EVERY use.

Before using a ladder, ensure that it is the correct item of equipment for the job in

hand and that it is in good condition

Warning: Aluminium ladders must not be used in hazardous areas due to the

danger of sparks when the ladder impacts steel).

Use ladders only for the purpose for which they were designed

(refer to

manufacturer's labelling and recommendations).

9.4

SAFE USE OF LADDERS



Always place a ladder on a firm base, set the angle to 68 (1:4), or 75%.



Make sure the ladder projects well above the level at which the user

stands.



Ensure sufficient overlap between stages of extension ladders.



Secure the ladder in place wherever reasonably practicable.



A standby person should remain at the base of the ladder whenever the

ladder is in use.



Barricade traffic areas in vicinity of ladder use, and lock, barricade, or

guard doorways in which a ladder is placed.



Keep area around the top and bottom of ladder clear.



Use only non-conductive side rails around live electrical equipment.



Do not use top or top step for standing/stepping.



Do not stand on cross bracing.



Always face the ladder when ascending or descending.



Always maintain 3 points of contact with the ladder (2 feet/1 hand or 2

hands/1 foot should be in contact with ladder at all times).



Carry tools in zipped or closed pouches around waist; use a rope to raise

or lower large items such as tool boxes or materials.



Do not overextend sideways. Use the belt buckle rule: keep your belt

buckle positioned between the side rails at all times, which will maintain

your centre of gravity.



Never allow more than one person on the ladder at a time.

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 Do not erect ladders on sloping surface, leaning to one side or at too steep

an angle.

 Do not erect ladders for use as a board or bridge.

APPENDIX A: SCAFFOLD INSPECTION BASIC CHECKLIST

SCAFFOLD INSPECTION CHECKLIST

Checklist

YES

N/A

Comments

Is scaffolding provided with handrails, mid rails

and toe boards fully boarded with boards tied

down?

Is scaffolding provided with safe means of

access to the job, (e.g. ladders)?

Are signs posted and barriers put up to warn of

dangerous conditions and are they observed?

Is care taken to avoid tripping hazards such as

ladder supports blocking rungs or overlapped

boards?

There NO holes in boarded areas large enough

to fall through or put a foot through.

There NO gaps in handrails large enough to fall

through.

Is an inspection system in use such as

“Scafftag”?

Are the loads on scaffolds in accordance with the

usage criteria shown on the “scafftag”?

Are vertical uprights reasonably vertical and are

boarded areas horizontal?

Are all boards banded, and free of paint, grease,

oil or other flammable substances?

Are scaffold materials neatly stored where they

are unlikely to fall and do not block access

ways?

Is the vertical height between ladder access

platforms < 9m?

Do ladders extend beyond platform by a

minimum of 1m?

Are incomplete scaffolds sign posted, or

barriered, or another method to stop them from

being used

Is the scaffold register up-to-date with weekly

inspections and do the “scafftag” labels match

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Military reference books and manuals (2009-2023, Volume 5) - page 37