Military reference books and manuals (2009-2023, Volume 1)

FEDERAL PROPERTY AND EQUIPMENT MANUAL

^● Television monitors, sound recorders and tape, microphones, and loudspeakers.

^● Computers (laptop and desktop) and components.

^● Firearm cleaning tools, ammunition pouches, holsters, and animal handling equipment.

^● Face shields and helmets, and riot control shields.

5. How LEAs Use the 1122 Program

It is the duty of each SPOC to inform a State’s law enforcement agencies about the program

and to provide LEAs with required forms and instructions for completing them. Some States

hold workshops for LEAs on how to make use of the 1122 and 1033 Programs. SPOCs also dis-

tribute the Law Enforcement Equipment and Supplies Catalog and the Federal Supply Schedules

to LEAs. SPOCs screen and approve all valid requests from LEAs and should investigate other

sources of the requested equipment, such as the 1033 Program and State Agency for Surplus

Property donation sources, before approving an order for equipment to be purchased.

When ordering from the Catalog an agency simply places its order, using the order form sup-

plied by the SPOC, and follows SPOC instructions regarding payment. Each SPOC transmits

the orders to the appropriate agency or Defense Supply Center, and items are shipped directly

to LEAs.

When ordering from a Federal Supply Schedule, LEAs contact any number of vendors listed

in the Schedule, asking for price, specifications, and delivery information. Upon selecting a

vendor, each LEA sends its order, in accordance with SPOC instructions, to the SPOC. The

SPOC places the order with the vendor, who ships directly to the LEA. Payment is made in

accordance with State policy; usually the State requires that payment accompany the order.

6. First Responder Equipment Purchase Program

The Office of Domestic Preparedness (ODP) has entered into agreements with the Defense Sup-

ply Center Philadelphia (DSCP) and the Marine Corps Systems Command (MCSC) to allow

ODP State and local grant recipients to take advantage of military equipment procurement ser-

vices. Recipients of ODP equipment grant funding may use DSCP and MCSC prime vendors to

save time and costs in equipment purchases.

Equipment offered by DSCP and MCSC prime vendors includes a wide array of basic defensive

equipment allowable under ODP’s Domestic Preparedness Equipment Grant Programs. Allow-

able equipment is in four categories: personal protective, detection, decontamination, and com-

munications. Product pricing has been deemed fair and reasonable and has been subject to com-

petition to ensure the best value in accordance with Federal Acquisition Regulations.

FEDERAL PROPERTY AND EQUIPMENT MANUAL

To be eligible to apply for this purchase program, a State must have completed the State-based

Needs Assessment and Three-Year Statewide Domestic Preparedness Strategy. The State appoints

a State administrative point of contact who assists the participating agencies (State and local) to

establish accounts and to use the program.

Grantees may use only funds awarded by ODP. State and local funds may not be used. Once

orders are placed with a vendor, the vendor will notify DSCP (or MCSC), who will submit a

bill to the agency or jurisdiction submitting the requisition. Normal delivery time for routine,

in-stock items is 5 to 7 days.

For questions concerning this program please contact ODP at 202-305-9887 to speak with your

ODP program manager, or visit the Web page at http://www.ojp.usdoj.gov.

FEDERAL PROPERTY AND EQUIPMENT MANUAL

Chapter Four

Equipment Loans, Leases, and Other Support

1. Introduction

In addition to the excess property transfer program under Section 1033 and the purchase program

under Section 1122, the U.S. Department of Defense (DoD) offers law enforcement the opportu-

nity to borrow or lease DoD equipment for law enforcement activities and to receive assistance

in training and operational support for counterdrug activities through the National Guard Bureau.

2. Law Enforcement Night Vision Loan Program

The Naval Sea Systems Command (NAVSEA), Crane, Indiana, will loan night vision equipment

for law enforcement activities. The loans are for 1 year and the annual fee is $300 per item.

NAVSEA ships the equipment directly to the law enforcement agency and will repair or replace

inoperable equipment without charge. The process begins when the law enforcement agency

contacts NAVSEA by phone or e-mail, followed by a written request on the agency’s letterhead.

NAVSEA responds with a faxed contract, which the agency signs and returns with the check for

$300. NAVSEA then ships the equipment and the clock starts. Currently, the equipment avail-

able includes AN/PVS-5 goggles, AN/PVS-11 pocketscopes, and AN/PVS-7 goggles. In the

future, NAVSEA expects to have AN/TVS-5 and AN/PVS-4 crew served sights available for

loan. The point of contact at NAVSEA at Crane is Laurie Kedro, (812) 854-5641, ext. 3909.

3. Army Equipment Leases

Department of the Army regulation AR 700-131 provides the authority for Army commands to

lease equipment to law enforcement agencies. The U.S. Army Tank-Automotive and Armaments

Command in Warren, Michigan, and Rock Island, Illinois, will lease vehicles, such as armored

personnel carriers and HMMWVs, and weapons (rifles, shotguns.) The U.S. Army Soldier, Bio-

logical, Chemical Command, also in Rock Island, Illinois, manages chemical defensive, detection,

and decontaminating equipment, including protective masks and such things as shelters, showers,

and mobile kitchens. The U.S. Army Communications and Electronics Command at Fort Mon-

mouth, New Jersey, leases a wide variety of communications equipment. A $300 administrative

fee is charged for each lease transaction. The cost of each lease is based on the market value of

the items being leased. These charges are payable upon the approval of the lease. Additionally,

the lessee is responsible for any packaging, handling, and shipping charges. All leases must be

approved by Headquarters, Department of the Army, and this can take from 2 to 4 months for

some items. Leases may run as long as 5 years, although leased equipment may be recalled if

a more urgent requirement develops. The point of contact for this program is:

FEDERAL PROPERTY AND EQUIPMENT MANUAL

U.S. Army Tank-Automotive and Armaments Command

ATTN: AMSTA-LC-CIAC (Ms. Beth Nickell or Ms. Jan Jeffrey)

Rock Island, IL 61299-7630

Phone: (309) 782-5415, or 6775

e-mail: jeffreyj@ria.army.mil

The form required for lease applications (DA Form 4881-6-R) is in appendix N.

4. National Guard Counterdrug Program

The National Guard has been assisting in the fight against drugs since 1997. The highest priori-

ty of the National Guard Counterdrug Program is to provide support to law enforcement agen-

cies and community organizations in their efforts to reduce the use of and trafficking in illicit

drugs. The National Guard program is executed by the authority of the States, the District of

Columbia, and the Territories. The Guard, with members in nearly all major communities, pro-

vides skilled personnel, specialized equipment and facilities, and training in support of law

enforcement counterdrug activities. All support is coordinated through the State National Guard

Counterdrug Coordinators. A list of the phone and fax numbers of these coordinators is in

appendix O.

^● Counterdrug Modified C-26 Aircraft. These high-performance, twin-turbo-prop aircraft are

available to conduct photo reconnaissance (two KS-87 cameras—oblique and overhead),

infrared imagery, closed-circuit television surveillance, and command and control missions.

They are equipped with an electro-optical digital and wet-film capability, laser range finder, a

situation awareness display that integrates sensors and navigation inputs into a moving map

display, and an advanced communications suite (29 to 960MHz) with radios compatible with

law enforcement radios. They are employed to locate and monitor illegal drug activities, such

as marijuana grows and methamphetamine laboratories, and for command and control and offi-

cer safety during raids. They normally operate between 2,500 and 10,000 feet above ground

level. These Air National Guard aircraft are located in 10 States: Alabama, Arizona, California,

Florida, Mississippi, New Mexico, New York, Texas, Washington, and Wisconsin. They will be

in West Virginia in October 2002. For more information, or to request support, contact your

State counterdrug coordinator. Federal agencies should contact the National Guard Bureau

Counterdrug Office at (703) 607-5748.

^● Reconnaissance and Interdiction Aircraft (CD RAID). The CD RAID aircraft are

OH-58A+, Army National Guard helicopters equipped with thermal imaging systems, high

skid gear, Wulfsburg multiband radios, global positioning system navigational equipment,

and Nite-Sun search lights. Reconnaissance and interdiction detachments are operating 116

of these helicopters in 30 States, plus Puerto Rico and the District of Columbia. Contact your

State counterdrug coordinator for mission support.

FEDERAL PROPERTY AND EQUIPMENT MANUAL

●

Aerial Transportation. A variety of aircraft can be made available for law enforcement

counterdrug transportation missions, including controlled deliveries. (No routine administra-

tive flights are permitted.) The Air Guard can provide C-26, C-130, C-141, and C-5 air-

planes, as well as HH-60 helicopters. The Army Guard has C-12, C-23, and C-26 airplanes,

and UH-60 helicopters.

^● Light Armored Vehicle (LAV). This eight-wheeled armored vehicle carries a crew of three

and eight passengers, is capable of cross-country mobility and highway travel at 60 mph, is

air conditioned, and provides protection against up to 7.62 mm ball ammunition. It may be

equipped with low-light remote video, remote thermal imaging, ground surveillance radar (Cal-

ifornia and New Mexico only), computer with map graphics, and advanced communications. It

is available in several States for counterdrug operations through your counterdrug coordinator.

^● Digital Mapping Initiative (DMI). The National Guard Bureau’s Digital Mapping Initiative

provides computer-generated maps for drug law enforcement agencies (DLEAs). The maps

may be customized to show statistics, grow sites, drug houses, suspect locations, and other

points of interest. During 1999, DMI supported more than 400 DLEAs producing more than

33,000 customized maps. All products are at no cost to DLEAs. DMI maintains mapping

systems at Fort Gillem, Georgia; Chattanooga, Tennessee; and St. Petersburg, Florida. The

Fort Gillem office is your point of contact at (404) 469-5342 (phone); 5352 (fax); or

dmi@cddmi.forscom.army.mil (e-mail). For more information, contact your counterdrug

coordinator or visit the Web site at http://www-cddmi.forscom.army.mil.

^● Ion Mobility Spectrometry (IMS). A useful investigative and evidentiary tool, IMS is avail-

able for DLEA use through the State counterdrug coordinator. This equipment conclusively

identifies minute traces of illegal drugs by their chemical properties. It analyzes samples from

clothing, skin, vehicles, furniture, etc., collected by vacuums. Traces of drugs may be detect-

ed and analyzed long after contact. The system is light and easily transported. The evidence

collected has been used successfully in court in many States.

^● Training. Although this manual is about property and equipment available to law enforce-

ment and corrections agencies from Federal sources, we would be remiss if we failed to men-

tion the training opportunities the National Guard Bureau provides or coordinates through six

training facilities. Class schedules, prerequisites, and other information are available from

your State counterdrug coordinator. The six training facilities are:

✦ National Interagency Civil-Military Institute, San Luis Obispo, California.

Strategic level training for mid and executive level.

✦ Regional Counterdrug Training Academy, Meridian, Mississippi.

Tactical, street-level counterdrug operations.

FEDERAL PROPERTY AND EQUIPMENT MANUAL

APPENDIX A

Agreement Between the Defense Logistics Agency

and _________________

PURPOSE:

This Memorandum of Agreement (MOA) is entered into between the Defense Logistics Agency

(hereinafter DLA) and the _____________ to set forth the terms and conditions that will be

binding on the parties with respect to excess Department of Defense (DoD) personal property

which is transferred pursuant to 10 U.S.C. §2576a, and to promote the efficient and expeditious

transfer of the property.

AUTHORITY:

The Secretary of Defense is authorized by 10 U.S.C. §2576a to transfer to Federal and State

agencies personal property that is excess to the needs of the DoD and that the Secretary

determines is suitable to be used by such agencies in law enforcement activities, including

counterdrug and counterterrorism activities, under such terms prescribed by the Secretary. The

authorities granted to the Secretary of Defense have been delegated to DLA. In determining

whether property is suitable for use by agencies in law enforcement activities, DLA defines law

enforcement activities as activities performed by government agencies whose primary function

is the enforcement of applicable Federal, State, and local laws and whose compensated law

enforcement officers have powers of arrest and apprehension.

TERMS AND CONDITIONS:

DoD, through DLA, has final authority to determine the type, quantity, and location of excess

personal property suitable for use in law enforcement activities, if any, that will be transferred

to the ________. This agreement creates no entitlement in ________ to receive DoD excess

personal property. Property available under this agreement is for the use of authorized program

participants; not for speculative/possible future use. Unless otherwise provided, property may

not be obtained for the purpose of sale, lease, rent, exchange, barter, to secure a loan, or to oth-

erwise supplement normal law enforcement agency (LEA) budgets. All requests for property

must be based on bona fide law enforcement requirements. The requisitioning of condition code

“A” property for the purpose of cannibalization is not authorized. Any repair, maintenance,

insurance, or other expenses associated with these items are the sole responsibility of

the________.

________ agrees to establish and submit to the Headquarters DLA a plan of operation, devel-

oped in accordance with Federal and State law and conforming to the provisions of this MOA.

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

This plan must detail organizational and operational authority, including staffing and facilities.

It must also address procedures for making determinations of eligibility, allocation and equi-

table distribution of material, compliance and reutilization reviews, and procedures with respect

to accountability and property disposal. Property obtained under this MOA must be placed into

use within 1 year of receipt and utilized for a minimum of 1 year, unless the condition of the

property renders it unusable. These elements are considered the minimum essential ingredients

for establishment of a satisfactory business agreement between ________ and DoD. ________’s

plan of operation is subject to Federal review.

By signing this agreement or accepting excess property under this agreement, the recipient

assures that it will comply with applicable provisions of the following national policies pro-

hibiting discrimination:

a. On the basis of race, color, or national origin, in Title VI of the Civil Rights Act of 1964

(42 U.S.C. 2000d et seq.) as implemented by DoD regulations at 32 CFR part 195.

b. On the basis of age, in the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.) as

implemented by Department of Health and Human Services regulations at 45 CFR part 90.

c. On the basis of handicap, in Section 504 of the Rehabilitation Act of 1973 (29 U.S.C.

794) as implemented by Department of Justice regulations at 28 CFR part 41 and DoD

regulations at 32 CFR part 56.

Aircraft (fixed-wing and rotary), Flight Safety Critical Aircraft Parts (FSCAP), and Strategic List/

Munitions List Items (SLI/MLI) requiring demilitarization may be transferred to the State for

its use in law enforcement activities. The State’s plan of operation must ensure that all LEAs

and all subsequent users are aware of and agree to provide all required controls in accordance

with applicable laws and regulations for these items. Additionally, the following conditions apply:

The LEAs that provide evidence to DLA that aircraft are maintained in accordance with

applicable airworthiness standards and procedures for maintenance and repair will be

allowed to retain the aircraft permanently after a period of 5 years.

Through the State coordinator, LEAs are permitted to exchange aircraft and FSCAP with

other authorized LEAs, provided the aircraft and components are maintained in accordance

with applicable airworthiness standards and procedures for maintenance and repair and

provided further that the LEAs perpetuate repair and maintenance documentation. LEAs

are permitted to retain reasonable quantities of aircraft components for future use.

The State coordinator/LEAs may dispose of SLI/MLI only if appropriate procedures and

controls are incorporated into the State’s established plan of operation. At a minimum these

items require U.S. Department of State or Commerce licenses for export. ________’s plan

of operation must ensure that all LEAs and all subsequent users are aware of and agree to

provide appropriate controls for these items. In lieu of such procedures, and with prior coor-

dination with the Law Enforcement Support Office (LESO), the State coordinator/LEAs

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

have the option of returning such items to the closest Defense Reutilization and Marketing

Office (DRMO) or transferring them to other authorized LEAs when no longer required

for law enforcement use.

Except where indicated in this MOA, the State coordinator/LEAs may dispose of other

types of property in accordance with State and local laws when it is determined by the

State coordinator and/or the LEA to be no longer needed for law enforcement use.

The Governor-appointed State coordinator identified below represents that he/she is authorized

to enter into this agreement on behalf of the State. This individual will act as a sponsor for local

LEAs that desire excess personal property, coordinating their nonoperational requests. The State

coordinator will validate that the property being requested will be used for law enforcement

activities. If requested by the LESO, the State coordinator will furnish detailed justification for

a specific request. Title is granted to the State or designee. Costs of shipping or repossession of

the property by the U.S. Government will be borne by the State.

To the extent permitted by law, the State coordinator/LEA shall indemnify and hold the U.S.

Government harmless from any and all suits, actions, demands, or claims of any nature arising

out of the use of the property. ________ agrees to maintain or assure that the LEA maintains

adequate insurance to cover damages or injuries to persons or property relating to the use of the

property. Self-insurance coverage is considered acceptable. DoD assumes no liability for dam-

ages or injuries to any person or property arising from the use of the property.

THE DEFENSE LOGISTICS AGENCY SHALL:

a Receive and approve applications for participation in the program that have been certified by

the State coordinator as having a law enforcement mission.

b. Encourage and assist in the use of electronic screening capability to locate the property.

c. Upon receipt of a properly executed requisition, issue excess property, free of charge, to the

State coordinator or designee for further transfer to authorized LEAs.

d. Identify SLI/MLI, FSCAP, and/or any other property requiring special controls and/or return

to DoD custody.

e. Provide the State coordinator/LEAs with the available flight historical records and related doc-

umentation on FSCAP components. This documentation will be available for inspection by

LEAs prior to transfer. The documentation will be sufficient to be accepted by an FAA autho-

rized repair facility for evaluation and possible documentation for use on an aircraft. DoD

makes no representation as to the property’s conformance with FAA requirements. The LEA

must subject the assets to safety inspection, repair, and/or overhaul by a competent manufac-

turer or other entity such as those certified by the FAA prior to placing into use. The property

that is provided to the State coordinator/LEA may not meet FAA design standards, and/or may

have been operated outside the limitations required by the Federal Aviation Regulations.

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

f. Assure that to the greatest extent practical, preference is given to those applications indicat-

ing that the transferred property will be used in the counterdrug or counterterrorism activities

of the recipient agency.

g. Conduct periodic program compliance visits.

h. If a State coordinator/LEA materially fails to comply with any term of the agreement,

whether stated in a Federal statute or regulation, an assurance, in a State plan or application,

or the MOA, DLA may take one or more of the following actions, as appropriate in the cir-

cumstances:

(1)

Temporarily withhold approval for excess property requests pending correction of the

deficiency by the State coordinator/LEA.

(2)

Wholly or partly suspend or terminate the current MOA for the State coordinator/LEA.

(3)

Withhold further agreements for the program, or

(4)

Take other remedies that may be legally available.

THE STATE COORDINATOR SHALL:

a. Receive applications for participation in this program from its law enforcement activities and

validate their law enforcement mission prior to forwarding to DLA for approval as an autho-

rized LEA.

b. Forward requests for excess property that are necessary to meet requirements for LEA law

enforcement efforts. Assure the recipient LEA is identified on all requisitions.

c. Be responsible for the allocation of property to qualified LEAs. Assure the LEAs agree to

maintain, at no expense to the U.S. Government, adequate liability and property damage

insurance coverage and workmen’s compensation insurance to cover any claims.

d. Control and maintain accurate records on all property obtained under this MOA.

e. Enter into agreements with LEAs to assure they fully comply with the terms, conditions, and

limitations applicable to property transferred pursuant to this agreement.

f. Allow a maximum of two (2) screeners per LEA (one primary and one alternate) to physically

screen at any DRMO. The screeners must be named in a letter of authorization provided to

the cognizant LESO, to be updated annually, or as changes occur.

g. Identify to LEAs property requiring demilitarization and the special controls on MLI/CCL

and FSCAP.

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

h. Assure that all environmentally regulated property is disposed of in accordance with applica-

ble Federal, State, and local environmental laws and regulations.

i. Assure that all weapons are registered with the U.S. Treasury Department’s Bureau of Alco-

hol, Tobacco and Firearms and the U.S. Army Tank-Automotive and Armaments Command.

Recipients must comply with all applicable firearms laws and regulations.

j. Identify to DLA the requisitions indicating that the transferred property will be used in the

counterdrug or counterterrorism activities of the receipt agency.

k. State coordinators are responsible for obtaining audits in accordance with the Single Audit

Act of 1984, as amended. (31 U.S.C. 7501-7).

NOTICES:

Any notices, communications, or correspondence related to this agreement shall be provided by

the United States Postal Service, express service, or facsimile to the cognizant DLA office.

DLA may, from time to time, propose modifications or amendments to the provisions of this

MOA. In such cases, reasonable opportunity will, insofar as practicable, be afforded the State

coordinator to conform to changes affecting their operations.

TERMINATION:

This MOA may be terminated by either party, provided the other party receives thirty (30) days

notice, or as otherwise stipulated by Public Law.

IN WITNESS THEREOF, the parties hereto have executed this agreement as of the last date

written below.

___________________________

__________________________

Patty Barbour, COL, USA

STATE COORDINATOR

Chief, Disposition Management Division

HQ Defense Logistics Agency

Title_______________________

Date______________________

Date________________________

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

APPENDIX B

State Compliance Reviews

Law Enforcement Support Office

Defense Logistics Agency

(January 24, 2001 Edition)

PART 1.

STATE AGENCY REVIEWS

a. Frequency of reviews. The Law Enforcement Support Office (LESO), at a minimum, shall

conduct reviews of State 1033 program operations once every 2 years.

b. Scheduling reviews. The LESO, in concert with the State coordinator, shall establish a pro-

jected review schedule for the assigned agencies.

c. Purpose of reviews. The purpose of the review is to evaluate the operation and effectiveness

of the State agency’s conformance with the approved State plan of operation and the require-

ments of the Memorandum of Agreement (MOA). The compliance review is intended to last

1 day, not to exceed 2 days. Visits to subordinate Law Enforcement Agencies (LEAs) as part

of the review are encouraged.

d. Conduct of the review.

(1) Notification to the State agency. Approximately 30 days before a review, the LESO

shall inform the Governor-appointed State coordinator of the scheduled review date.

(2) Preparation for the review. Before the visit, the LESO shall review the 1033 program

plan of operation and examine prior reviews, audits, and other appropriate informa-

tion.

(3) Inbriefing. The reviewer shall meet with the State coordinator to explain the purpose

of the visit.

(4) Outbriefing. Upon completion, the reviewer shall conduct an outbriefing to address

the results/findings of the visit. The reviewer will advise the coordinator if corrective

action is required. Agreement should be reached as to corrective measures necessary.

A formal written after-action review (AAR) will be prepared by the Law Enforcement

Support Office (LESO) and forwarded to the State coordinator within 30 days. The

State coordinator will in turn provide a written response to the formal AAR at 30- and

60-day intervals as applicable. The State will address specific actions taken to remedy

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

noted problem areas. Failure to respond to the formal AAR may result in temporary

or permanent suspension from the program.

PART II.

1. Checklist for review. The following checklist is established for use by LESO personnel when

conducting a review of State plans of operation. The following areas shall be reviewed and a

report included in the State file as a preface to other comments, requirements (those actions

needed to bring the State agency into compliance with the State plan of operation), and rec-

ommendations (suggested actions for improving State agency operations).

2. State plan of operation. Determine if the State plan is in conformance with the requirements

of the MOA in the areas cited below.

3. Organization and operational capability. Letters of appointment (from the Office of the Gov-

ernor) must be on file and current. Ensure the State coordinator and, when applicable, other

delegated authorities, are identified in the plan of operation. Determine if the agency has

adequate personnel to effect accountability and distribution of property. Employee training

should also be evaluated to determine if employees have adequate training to perform the

duties assigned to them and, if not, what provisions have been made to provide such training.

This applies especially to those involved in making eligibility determinations.

I. Is current Governor’s Office Letter on file?

Yes/No

II. Is an adequate number of training personnel in place to effect accountability, proper

maintenance, and distribution of property?

Yes/No

III. Is there adequate training for employees? If not, what provisions have been made to

provide such training?

Yes/No

4. Eligibility requirements. Procedures should clearly specify the eligibility requirements for

participation by LEAs. LEA letters of (screening) authorization will be maintained in a

systematic manner and contain all necessary documentation.

I. Are LEA Data Sheets signed by the Chief Executive Official of the agency before being

endorsed by the State coordinator?

Yes/No

II. Is there a system in place to ensure only those agencies eligible under section 1033 par-

ticipate in the program?

Yes/No

5. Property and inventory control. Accurate records that establish effective accountability of all

1033 property must be maintained. Such records should be sufficient, in the event of theft, to

determine and describe the missing property. Records must provide an “audit trail” for indi-

vidual items of property, from receipt to distribution review of State ledgers, and compare

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

property receipts with property distribution. Inventory records, where applicable, are to be

examined for frequency, accuracy, and methods of reconciliation. Special attention should be

given to records relating to items requiring Demilitarization (DMIL), Munitions List Items

(MLI), Control List Items (CCL), Aircraft, Flight Safety Critical Aircraft Parts (FSCAP), and

items sensitive to theft. Theft, suspected theft, illegal diversion, or manipulating of 1033

property should be immediately reported to the appropriate State officials and LESO as soon

as the facts are known. Information on theft involving firearms should also be reported to the

Defense Logistics Agency, Attention DCIS; the local FBI office; and the Bureau of Alcohol,

Tobacco and Firearms.

I. Are accurate accountable records of all 1033 property maintained? (Records must pro-

vide an “audit trail” for individual items of property from receipt to distribution.)Yes/No

II. Is special attention given to records relating to DMIL, MLI, CCL, Aircraft, FSCAP, and

items sensitive to theft?

Yes/No

III. Are procedures in place for reporting the disposition of overages (State coordinator)?

Yes/No

IV. Are procedures in effect for immediate and proper reporting of theft, suspected theft,

illegal diversion, or manipulation of 1033 property to appropriate local, State, and DLA

(LESO) or Federal officials as soon as they are discovered?

Yes/No

6. Transitional distribution points. 1033 assets must be identified as such and stored physically

apart from property received through additional programs (e.g., 1122, SASP).

I. Are 1033 assets identified and stored apart from other categories of property?

Yes/No/N/A

II. Are procedures in effect for the receipt and distribution of sensitive items?

Yes/No/N/A

III. Are property requests earmarked for a specific LEA identifying them as the end user?

Yes/No/NA

7. Fair and equitable distribution. Evaluate the effectiveness of the State agency’s efforts to

ensure fair and equitable distribution of property based on the relative needs and resources of

its LEAs. Determine if desirable items of property are fairly distributed among all categories

of LEAs.

I. In determining the State coordinator’s recommendation for approval of LEA requests, is

consideration given to the needs and resources of its LEAs? (e.g., size of LEA, mission

requirement, and like property on hand).

Yes/No

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

II. Are highly desirable items fairly distributed among all categories of LEAs?

Yes/No

III. Do records indicate recurring distribution to particular LEAs and/or regions within

the State? If yes, is property allocation within mission requirements?

Yes/No

IV. Does the State coordinator sign all transfer DRMS 103 requests?

Yes/No

8. Records management. Check the State plan of operation to determine if it has been updated

to conform to changes in the MOA. Examine program manuals and handbooks to make sure

they are complete, current, and accessible to office and supervisory staff.

I. Is there a State plan of operation on file?

Yes/No

II. Are information manuals and handbooks complete, current, and accessible to office

and supervisory staff?

Yes/No

9. Compliance and utilization reviews. Review 1033 program files to determine if utilization

surveys are conducted to validate that LEAs are properly using and complying with the terms

and conditions on property.

I. Is there a State compliance/utilization review program in effect?

Yes/No

II. Is there a system in effect whereby the State coordinator validates that LEAs are proper-

ly using and complying with the terms and conditions on property?

Yes/No

III. Are adequate actions taken to resolve cases of noncompliance with the MOA or State

plan of operation?

Yes/No

IV. Are separate records maintained identifying reconciliation results?

Yes/No

10. Non-utilized property. Review methods used to dispose of undistributed property.

I. Are current procedures effective for identifying serviceable property no longer needed?

Determine what steps are being taken to minimize the acquisition of unnecessary property.

Yes/No

II. Are procedures in effect for returning serviceable property that has not been placed into

use within 1 year of receipt or used for 1 year thereafter?

Yes/No

11. Compliance with the MOA. Check property to ensure that the utilization of property issued

to State agencies for use is in compliance with the MOA.

I. Is all property transferred consistent with requirements of the MOA?

Yes/No

II. Are 1348s on file with evidence that they have been approved by LESO? Yes/No

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

APPENDIX C

Defense Reutilization and Marketing Offices

ALABAMA

CALIFORNIA

DRMO Sierra Annex

DRMO Anniston

DRMO Barstow

Sierra Army Depot

Bldg. 282

USMC Logistics Base

Herlong, CA 96113

Anniston Army Depot

Boll Avenue

(530) 827-4546

7 Frankford Avenue

Bldg. 226

DRMO Stockton

Anniston, AL 36201

Box 110195

Sharpe Site, Bldg. S-3

(256) 235-7837

Barstow, CA 92311

P.O. Box 96001

(760) 577-6568

DRMO Huntsville

Naval Comm. Center

Bldg. 7408 Warehouse

DRMO March

Stockton, CA 95296

Redstone Arsenal, AL 35898

14575 Arnold Boulevard

(209) 982-2077

(256) 842-2532

Bldg. 7047

DRMO Vandenburg

March AFB, CA 92518

ALASKA

Bldg. 1205 Utah Street

(909) 655-7134

DRMO Anchorage

Vandenburg AFB, CA 93437

P.O. Box 6166

DRMO McClellan

(805) 606-9852

Bldg. 34-600

Bldg. 700A

COLORADO

Elmendorf AFB, AK 99506

4522 Parker Avenue

DRMO Colorado Springs

(907) 552-3733

McClellan AFB, CA 95652

820 Specker Drive

(916) 643-3830

DRMO Fairbanks

Bldg. 318

P.O. Box 35028

DRMO North Island

Fort Carson, CO 80913

Fort Wainwright, AK 99703

P.O. Box 357084

(719) 526-9679

(907) 353-1143

San Diego, CA 92135

CONNECTICUT

(619) 545-8056

ARIZONA

DRMO Groton

DRMO Tucson

DRMO Port Hueneme

Naval Submarine Base

7030 East Irvington Road

779 Stethem Road

New London

Davis-Monthan AFB

Bldg. 513

Bldg. 397, Box 12

Tucson, AZ 85707

Port Hueneme, CA 93043

Groton, CT 06349

(520) 208-8819

(805) 982-5636

(860) 694-4025

DRMO San Diego

FLORIDA

3420 Guadalcanal Road

DRMO Patrick

Imperial Beach, CA 92155

Bldg. 1391 Marina Road

(619) 437-9446

Patrick AFB, FL 32925

(321) 494-6507

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

DRMO Eglin

ILLINOIS

LOUISIANA

Attn: DRMO VHH

DRMO Great Lakes

DRMO Polk

210 Transportation Road

Bldg. 3212A

P.O. Drawer 3901

Suite 1, Bldg. 525

Naval Training Center

Fort Polk, LA 71459

Eglin AFB, FL 32542

Great Lakes, IL 60088

(318) 531-4068

(850) 882-8075

(847) 688-3655

MARYLAND

DRMO Homestead

DRMO Rock Island

DRMO Meade

20950 Coral Sea Boulevard

Rock Island Arsenal

P.O. Box 388

Homestead Air Reserve Base

Bldg. 154

Fort Meade, MD 20755

Homestead, FL 33039

Rock Island, IL 61299

(301) 677-3286

(305) 224-7300

(309) 782-1618

MICHIGAN

DRMO Jacksonville

DRMO Scott

DRMO Selfridge

Naval Air Station

Warehouse 1, Section 2

Bldg. 590

8297 Roosevelt, Bldg. 174

Price Support Center

Selfridge ANG Base,

Jacksonville, FL 32212

Granite City, IL 62040

MI 48045

(904) 772-9248, ext. 28

(618) 452-4584

(810) 307-4233

GEORGIA

INDIANA

MINNESOTA

DRMO Benning

DRMO Crane NSW Center

DRMO Duluth

P.O. 52410

Crane Division Bldg. 300

4997 Airport Road

Fort Benning, GA 31995

Highway 361

Duluth, MN 55811

(706) 545-7214

Crane, IN 47522

(218) 723-7452

(812) 854-1554

DRMO Stewart

MISSISSIPPI

Bldg. 1152

KANSAS

DRMO Keesler

Fort Stewart, GA 31313

DRMO Riley

Attn: DRMO VHI

(912) 767-8899

P.O. Box 2490

607 Parade Lane, Rm. 1

Fort Riley, KS 66552

Keesler AFB, Bldg. 4422

DRMO Warner Robins

(913) 239-0531, ext. 931

Biloxi, MS 39534

1200 Macon Street

(228) 377-2135

Warner Robins AFB,

KENTUCKY

GA 31098

DRMO Campbell

MISSOURI

(912) 926-3437

P.O. Box 555

DRMO Whiteman

Fort Campbell, KY 42223

P.O. Box 217

IDAHO

(270) 798-9519

Knob Noster, MO 65336

DRMO Mountain Home

(660) 687-5595

P.O. Box 4068

DRMO Knox

1220 Dessert

2962 Franzier Road

Mountain Home AFB,

Fort Knox, KY 40121

ID 83648

(502) 624-1328

(208) 828-2306

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

MONTANA

DRMO Kirtland

OKLAHOMA

DRMO Great Falls

5050 Randolph Avenue

DRMO Oklahoma City

8035 Pole Yard Road

Kirtland AFB, NM 87117

6150 Air Depot Boulevard

Malmstrom AFB, MT 59402

(505) 846-6959

Suite 15

(406) 731-6340

Tinker AFB, OK 73145

NEW YORK

(405) 739-7380

NEBRASKA

DRMO Drum

DRMO Offutt

Bldg. S-1350

PENNSYLVANIA

405 Butler Boulevard

Fort Drum, NY 13602

DRMO Letterkenny

Offutt AFB, NE 68113

(315) 772-9267

Letterkenny Army Depot

(402) 294-7937

Bldg. 2260

NORTH CAROLINA

Chambersburg, PA 17201

NEVADA

DRMO Bragg

(717) 267-5425

DRMO Nellis

Bldg. J1334 Knox Street

5506 Blytheville Drive

Fort Bragg, NC 28307

DRMO Mechanicsburg

Nellis AFB, NV 89191

(910) 396-5222

Navy SPCC

(702) 652-2004

Bldg. 206

DRMO Lejeune

5450 Carlisle Pike

NEW HAMPSHIRE

906 Louis Road

P.O. Box 2020

DRMO Portsmouth

Camp Lejeune, NC 28542

Mechanicsburg, PA 17055

Portsmouth Naval Shipyard

(910) 451-5652

(717) 605-2347

P.O. Box 2028

NORTH DAKOTA

Portsmouth, NH 03801

DRMO Tobyhanna

DRMO Minot

(207) 438-4511

11 Hap Arnold Boulevard

401 Bomber Boulevard

Tobyhanna, PA 18466

NEW JERSEY

Minot AFB, ND 58705

(570) 895-3406

DRMO Lakehurst

(701) 723-6119

NAWC-AD Lakehurst

PUERTO RICO

OHIO

Bldg. 75

DRMO Roosevelt Roads

DRMO Columbus

Lakehurst, NJ 08733

PSC-1008 Box 3988

3990 East Broad Street

(732) 323-2669

FPO AA 34051

Bldg. 1, Room 115

(787) 865-3406

NEW MEXICO

Columbus, OH 43213

DRMO Cannon

(614) 692-3244

SOUTH CAROLINA

110 W Street

DRMO Jackson

DRMO Wright-Patterson

Cannon AFB, NM 88103

Bldg. 1902 Ewell Road

5490 Pearson Road

(505) 784-4551

Fort Jackson, SC 29207

Wright-Patterson AFB,

(803) 751-7716

DRMO Holloman

OH 45433

241 Arkansas

(937) 257-4203

Holloman AFB, NM 88330

(505) 572-3748

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

SOUTH DAKOTA

DRMO Texarkana

DRMO St. Juliens Annex

DRMO Ellsworth West

P.O. Box 1330

Bldg. 400, Magazine Street

Ellsworth AFB

Hooks, TX 75561

Portsmouth, VA 23702

650 Twining

(903) 334-3177

(757) 396-0136

Rapid City, SD 57706

UTAH

WASHINGTON

(605) 385-1020

DRMO Hill

DRMO Fairchild

TEXAS

Bldg. 890

120 North Foulois

DRMO Corpus Christi

7844 Arsenal Road

Fairchild AFB, WA 99011

Bldg. 22 Naval Air Station

Hill AFB, UT 84056

(509) 247-2350

Corpus Christi, TX 78419

(801) 775-2931

DRMO Lewis MS 41

(361) 961-2936

VIRGINIA

Box 339500

DRMO Dyess

DRMO Norfolk

Fort Lewis, WA 98433

P.O. Box 9545

7829 Seventh Street

(253) 967-7861

Dyess AFB, TX 79607

Norfolk, VA 23511

WISCONSIN

(915) 696-2578

(757) 444-9411

DRMO Sparta

DRMO Hood

DRMO Richmond DGSC

Bldg. 2184 Fort McCoy

P.O. Drawer G

Warehouse 3

Sparta, WI 54656

80th Street, Bldg. 4289

8000 Jefferson Davis

(608) 388-3719

Fort Hood, TX 76544

Highway

(254) 287-7763

Richmond, VA 23297

(804) 279-4363

DRMO San Antonio

500 Tayman Street

Bldg. 3050 E Kelly

Kelly AFB, TX 78241

(210) 925-6617

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

APPENDIX D

Example of a Letter Requesting Participation in the 1033 Program

by a Law Enforcement Agency

[Law Enforcement Agency Letterhead]

[Date]

To: State 1033 Coordinator

[Address]

Subject: Request to Participate in the 1033 Program

1. The [city police department; sheriff’s office; parole authority] requests that it be enrolled as a

participant in the excess Federal personal property program as defined in the Defense Autho-

rization Act, 1977, PL 104-181, Section 1033, Transfer of Excess Personal Property.

2. This department’s jurisdiction encompasses . . . square miles of territory with a population of

. . . persons. We have . . . sworn officers and . . . civilian employees. We have a special tacti-

cal squad of . . . officers, a bomb detection and disposal unit of . . . officers and a narcotics

division of . . . officers. The department has an aviation section with . . . aircraft and . . .

pilots and support personnel. [Omit any of this sample information that does not apply to

your agency, but include any other pertinent information regarding the crime problem in

general. Mention any facts concerning the drug situation such as marijuana cultivation and

narcotics trafficking and participation in multiagency task forces.]

3. [If your State permits local agency screening, list up to four sworn officers who will be certi-

fied as screeners for your agency. Supply the full name, rank, and phone and fax number for

each screener.]

4. This department agrees to the conditions specified in the State 1033 Program Plan and the

Memorandum of Agreement between the State of . . . and the Defense Logistics Agency.

[Signature of the chief official of the department/agency]

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

LAW ENFORCEMENT AGENCY DATA SHEET

FEDERAL/STATE

DATE: ______________

LEA: __________________________________________ INTERNET: ______________________________________________________

ADDRESS: __________________________________________________________________________________

CITY: __________________________________________________________________ STATE:__________________________ ZIP:____________________

NUMBER OF FULL-TIME SWORN OFFICERS:________________________________________________________________

NUMBER OF FULL-TIME SWORN NARCOTIC OFFICERS: __________________________________________________

NUMBER OF FULL-TIME SWORN TACTICAL OFFICERS: __________________________________________________________

SCREENERS/WEAPONS POC MUST BE AUTHORIZED BY THE GOVERNOR-APPOINTED

STATE COORDINATOR

SCREENER #1: ______________________________________________________________________________

RANK

NAME

SCREENER #2: ______________________________________________________________________________

RANK

NAME

SCREENER #3: ______________________________________________________________________________

RANK

NAME

SCREENER #4: ______________________________________________________________________________

RANK

NAME

WEAPONS POC:______________________________________________________________________________________

RANK

NAME

PHONE: ______________________________ FAX: _________________________________________________

(FOR STATE/LOCAL AGENCIES ONLY)

CHIEF EXECUTIVE OFFICIAL SIGNATURE: __________________________________________________________

STATE COORDINATOR SIGNATURE:__________________________________________________________________

(FOR FEDERAL AGENCY ONLY)

HEAD OF AGENCY SIGNATURE: ______________________________________________________________

NOTE: THIS FORM MUST BE FILLED OUT ANNUALLY OR AS CHANGES OCCUR BY THE LEA.

CHANGED AS OF SEPT. 22, 1999

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

APPENDIX H

Practical Guidance for Screeners

Things To Do

^● Make an appointment for a screening date.

^● Bring your authorization letter with you.

^● Sign in when you enter the Defense Reutilization and Marketing Office (DRMO).

^● Screen only in the “accumulation/screening cycle” for DoD agencies.

^● Complete the Form 103 clearly and completely; give to DRMO and fax to your State

coordinator.

^● Sign out when you leave DRMO.

^● Remove the property from DRMO as soon as you receive authorization—in any case, not

later than 14 days after approval of your request.

^● Notify your State coordinator and DRMO immediately if you no longer want any item that

you screened.

Things To Avoid

^● Do not enter any part of DRMO other than that specified by the reutilization specialist.

^● Do not remove any documentation from any property.

^● Do not remove any property from its original location while screening.

In Case of a Problem

^● Discuss the problem with the reutilization specialist.

^● If your problem is not solved, ask to speak to the DRMO chief.

^● If your problem is still not resolved to your satisfaction, you should call the Defense Reuti-

lization and Marketing Service at 800-DRMS-RTD.

^● Your next recourse is to leave DRMO and call your State coordinator.

^● If your complaint reaches the level of the Law Enforcement Support Office, follow up with

a letter.

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FEDERAL PROPERTY AND EQUIPMENT MANUAL

APPENDIX I

NLECTC Points of Contact for Screening Assistance

The National Law Enforcement and Corrections Technology Center (NLECTC) system, which

is a component of the Office of Science and Technology, National Institute of Justice, consists

of facilities across the country that are colocated with agencies or organizations that specialize

in specific areas of research and development. They work together to form a network of support,

technology development, and information for law enforcement and corrections professionals,

agencies, and activities. The National Center, in Rockville, Maryland, is the hub of the system.

It responds to questions from the field about law enforcement and corrections equipment and

technology; manages a standards and testing program for body armor, handcuffs, shotguns, and

police vehicles and tires; operates the system’s Web site, JUSTNET; and publishes the award-

winning quarterly newsletter, TechBeat. To subscribe (it is free), call (800) 248-2742, or e-mail

asknlectc@nlectc.org. To access the Web site, visit www.justnet.org.

Screening Assistance

NLECTC-Northeast (Rome, NY)

NLECTC-Rocky Mountain (Denver, CO)

POC: Robert L. DeCarlo, Jr.

POC: Paul Reining

Phone: (888) 338-0584; (315) 330-2489;

Phone: (800) 416-8086; (303) 871-2816;

Fax: (315) 330-4315

Fax: (303) 871-2500

E-mail: robertdecarlo@smawins.com

E-mail: preining@du.edu

nlectc_ne@rl.af.mil

nlectc@du.edu

NLECTC-Southeast (North Charleston, SC)

POC: Kenneth C. Dover

Phone: (888) 874-5854 (also Fax);

(252) 223-0571

E-mail: kdover@nlectc-se.org

nlectc-se@nlectc-se.org

If you are uncertain regarding where your State fits in this geographical breakout, call or e-mail

any one of the above points of contact for assistance.

I-3

FEDERAL PROPERTY AND EQUIPMENT MANUAL

APPENDIX J

Examples of Property Donated for Public Safety and Corrections

Federal Donation Program

^● Jamestown, Rhode Island: A 1989 Ford F-350 Rescue Vehicle was painted and refinished

by the department of corrections and placed in service at a total cost of $10,200.

^● District of Columbia: Computers valued at more than $26 million were donated at no cost.

There were more than 6,000 items; recipients included departments of corrections, police,

and fire.

^● Federal Bureau of Prisons: More than $300,000 worth of food service equipment and other

items for U.S. penitentiaries and correctional institutions was donated.

^● Illinois Department of Transportation: Two Oshkosh snowblower trucks, acquisition value

of $160,000, were donated for a service charge of $16,000.

^● Dermott, Arkansas: A 350-kilowatt generator for emergency use was donated to provide

power to the city and to the Arkansas Department of Corrections’ 500-bed facility.

^● Pierce County and Snohomish County Sheriffs’ Departments, Washington: Two Cadillac

Gage armored cars were donated. The Pierce County Sheriff’s Department will use its armored

car for its SWAT team; the Snohomish County Sheriff’s Department will use its car for search

and rescue.

^● Fire Department, City of Palm Beach Gardens, Florida: A dump truck was converted into

a heavy-duty brush-fire unit. It was placed in service with a new tank and pump for about

$20,000, a savings of more than $125,000.

^● Florida: Several jurisdictions received sandbags (shipped from overseas locations) to be used

as needed in the hurricane seasons.

^● Alabama Correctional Industries: More than 40,000 yards of white sailcloth were donated

and converted into clothing and sheets for the State prison system.

^● Montgomery County, Alabama: The Montgomery County Rescue Squad has received vehi-

cles, patrol boats, electrical generators, and light sets. It equipped its offices and classrooms

with donated furniture, appliances, and personal computers.

J-3

FEDERAL PROPERTY AND EQUIPMENT MANUAL

P.L. 103-160

LAWS OF 103RD CONG.—1st SESS.

NOV. 30

SEC. 1122

REQUIREMENT TO ESTABLISH PROCEDURES FOR STATE AND LOCAL

GOVERNMENTS TO BUY LAW ENFORCEMENT EQUIPMENT SUITABLE FOR

COUNTER-DRUG ACTIVITIES THROUGH THE DEPARTMENT OF DEFENSE.

(a) IN GENERAL.-(1) Chapter 18 of title 10, United States Code, is amended by adding at the

end the following new section:

“Sect. 381.

Procurement by State and local governments of law enforcement equipment

suitable for counter-drug activities through the Department of Defense.

“(a) PROCEDURES.-(1) The Secretary of Defense shall establish procedures in accor-

dance with this subsection under which States and units of local government may pur-

chase law enforcement equipment suitable for counter-drug activities through the

Department of Defense. The procedures shall require the following:

“(A) Each State desiring to participate in a procurement of equipment suitable

for counter-drug activities through the Department of Defense shall submit to

the Department, in such times as the Secretary prescribes, the following:

“(i) A request for law enforcement equipment.

“(ii) Advance payment for such equipment, in an amount determined

by the Secretary based on estimated actual costs of the equipment and

administrative costs incurred by the Department.

“(B) A State may include in a request submitted under subparagraph (A) only

the type of equipment listed in the catalog produced under subsection (c).

“(C) A request for law enforcement equipment shall consist of an enumeration

of the law enforcement equipment that is desired by the State and units of local

government within the State. The Governor of a State may establish such proce-

dures as the Governor considers appropriate for administering and coordinating

requests for law enforcement equipment from units of local government within

the State.

“(D) A State requesting law enforcement equipment shall be responsible for

arranging and paying for shipment of the equipment to the State and localities

within the State.

“(2) In establishing the procedures, the Secretary of Defense shall coordinate with the

General Services Administration and other Federal agencies for purposes of avoiding

duplication of effort.

“(b) REIMBURSEMENT OF ADMINISTRATIVE COSTS.-In the case of any purchase

made by a State or unit of local government under the procedures established under sub-

section (a), the Secretary of Defense shall require the State or unit of local government

L-3

FEDERAL PROPERTY AND EQUIPMENT MANUAL

to reimburse the Department of Defense for the administrative costs to the Department

of such purchase.

“(c) GSA CATALOG.-The Administrator of General Services, in coordination with the

Secretary of Defense, shall produce and maintain a catalog of law enforcement equip-

ment suitable for counter-drug activities for purchase by States and units of local gov-

ernment under the procedures established by the Secretary under this section.

“(d) DEFINITIONS.-In this section:

“(1) The term ‘State’ includes the District of Columbia, the Commonwealth of

Puerto Rico, the Commonwealth of the Northern Mariana Islands, and any terri-

tory or possession of the United States.

“(2) The term ‘unit of local government’ means any city, county, township, town,

borough, parish, village, or other general purpose political subdivision of a State;

an Indian tribe which performs law enforcement functions as determined by the

Secretary of the Interior; or any agency of the District of Columbia government

or the United States Government performing law enforcement functions in and

for the District of Columbia or the Trust Territory of the Pacific Islands.

“(3) The term ‘law enforcement equipment suitable for counter-drug activities’

has the meaning given such terms in regulations prescribed by the Secretary of

Defense. In prescribing the meaning of the term, the Secretary may not include

any equipment it does not procure for its own purposes.”

(2) The table sections at the beginning of such chapter is amended by adding at the end the

following new item:

“381. Procurement by State and local governments of law enforcement equipment suitable for

counter-drug activities through the Department of Defense.”

(b) DEADLINE.-The Secretary of Defense shall establish procedures under section 381(a) of

title 10, United States Code, as added by subsection (a), not later than 6 months after the date of

enactment of this Act.

Defense shall submit to the Congress a report on the procedures established pursuant to section

381 of title 10, United States Code, as added by subsection (a). The report shall include, at a

minimum, a list of the law enforcement equipment that will be covered under such procedures.

L-4

FEDERAL PROPERTY AND EQUIPMENT MANUAL

APPENDIX N

Instructions for Lease Request, DA Form 4881-6-R

Before beginning this process, contact the Tank-Automotive and Armaments Command (TACOM)

Loan Office to (1) determine if the equipment you want is available and can be delivered in time

to satisfy your requirement, (2) secure the necessary blank form (or use the form in this appen-

dix), and (3) receive instructions regarding stock numbers, item descriptions, and any other infor-

mation you need to complete the form properly.

Instructions:

^● Above SECTION A, in “Address of Accountable Officer”:

Commander, U.S. Army Tank-Automotive and Armaments Command

ATTN: AMSTA-LC-CIAC, Rock Island, IL 61299-7630

In “Required Delivery Date,” write the date you wish to have the equipment on hand. (It can

take from 60 to 120 days from the time the request is received until the equipment is delivered.)

^● Completing the blocks in SECTION A:

Block 1. Your complete activity address. (You probably do not have an “UIC” or a

DODAAC, so ignore this requirement.)

Block 2. Provide the item description, quantity required, and National Stock Number

(NSN). (If you do not know the NSN or LIN, contact the TACOM loan officer for

assistance.)

Block 3. Leave blank.

Block 4. Address where shipment will be received.

Block 5. Fund cite for shipping costs. Discuss with TACOM loan officer to determine

means of transportation, such as UPS, etc. Weapons are shipped registered mail. You

will be provided an estimate of the postage cost, which you will pay along with the

administrative fee and the rental charge.

Block 6. Your proposed duration of the lease. Attach, on your agency letterhead, an

explanation of why the equipment is needed and how it will be used.

Blocks 7 and 8. Read certification statement, sign, and date.

Fax the completed form to AMSTA-LC-CIAC, Beth Nickell, (309) 782-4496; phone: 5415;

e-mail: nickellb@ria.army.mil

N-3

FEDERAL PROPERTY AND EQUIPMENT MANUAL

APPENDIX O

National Guard Counterdrug Coordinators

State

Commercial

Fax

(907)

428-3617

(907)

428-3947

(334)

213-7658

(334)

213-7712

(501)

212-5492

(501)

212-5479

(602)

267-2623

(602)

267-2474

(916)

854-3715

(916)

854-3336

(303)

667-8900

(303)

667-8908

(860)

493-2723

(860)

493-2784

(202)

685-9729

(202)

685-9520

(302)

326-7085

(302)

994-7252

(904)

823-0438

(904)

823-0442

(770)

919-3473

(770)

919-3482

(671)

472-7588

(671)

472-7586

(808)

737-9450

(808)

735-0532

(515)

252-4606

(515)

252-4738

(208)

422-3530

(208)

422-3531

(217)

761-3728

(217)

761-3499

(317)

247-3516

(317)

487-1901

(785)

862-0001

(785)

862-0004

(606)

293-4142

(606)

293-4147

(504)

278-8556

(504)

278-8552

(508)

233-6822

(508)

233-6831

(410)

576-6135

(410)

576-6122

(207)

626-4316

(207)

626-4531

(517)

483-5896

(517)

483-5822

(651)

282-4147

(651)

282-4021

(573)

638-9599

(573)

526-4546

(601)

313-1670

(601)

313-1673

O-3

FEDERAL PROPERTY AND EQUIPMENT MANUAL

(406)

841-3178

(406)

449-7689

(919)

664-6322

(919)

664-6050

(701)

224-5269

(701)

224-5149

(402)

458-1132

(402)

458-1128

(603)

227-1542

(603)

227-1572

(609)

562-0812

(609)

562-0813

(505)

846-7152

(505)

853-1483

(775)

348-9742

(775)

884-8402

(518)

344-2064

(518)

344-2067

(614)

336-7146

(614)

336-7299

(405)

228-5688

(405)

228-5610

(503)

945-3938

(503)

945-3238

(717)

861-2482

(717)

861-8225

(787)

723-7712

(787)

723-7742

(401)

457-4285

(401)

621-5442

(803)

806-1559

(803)

806-1556

(605)

737-6723

(605)

737-6556

(615)

355-3901

(615)

355-3920

(512)

465-5516

(512)

465-5144

(801)

523-4150

(801)

523-4659

(804)

292-8522

(804)

292-8536

(340)

712-7772

(809)

712-7767

(802)

338-3350

(802)

655-6256

(253)

512-8894

(253)

512-8707

(608)

242-3540

(608)

242-3546

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O-4

TACTICAL CHAT

MULTI-SERVICE TACTICS,

TECHNIQUES, AND

PROCEDURES FOR INTERNET

TACTICAL CHAT IN SUPPORT

OF OPERATIONS

FM 6-02.73

MCRP 3-40.2B

NTTP 6-02.8

AFTTP 3-2.77

JULY 2009

DISTRIBUTION RESTRICTION: Distribution authorized to DOD and

DOD contractors only to protect technical or operational information

from automatic dissemination under the International Exchange

Program or by other means. This protection applies to publications

required solely for official use and to those containing valuable

technical or operational information. This determination was made on

1 December 2008. Other requests will be referred to:

HQ TRADOC, ATTN: ATFC-EJ, Ft Monroe, VA 23651-1067,

HQ MCCDC, ATTN: C116, Quantico, VA 22134-5021;

NWDC, ATTN: N5, Norfolk, VA 23511-1723;

and Lemay Center, ATTN: DJ, Maxwell AFB, 36112-6112.

DESTRUCTION NOTICE: Destroy by any method that must prevent

disclosure of contents or reconstruction of the document.

FOREWORD

This publication has been prepared under our direction for use by our respective

commands and other commands as appropriate.

JOSEPH E. MARTZ

W.L. MILLER JR.

Brigadier General, US Army

Brigadier General, US Marine Corps

Deputy Director/Chief of Staff,

Director

Army Capabilities Integration Center

Capabilities Development Directorate

WENDI B. CARPENTER

STEPHEN J. MILLER

Rear Admiral, US Navy

Major General, US Air Force

Commander

Navy Warfare Development Command

Curtis E. LeMay Center for Doctrine

Development and Education

This publication is available through the ALSA Web site

(www.alsa.mil ); through the Army at Army Knowledge Online (AKO)

(www.us.army.mil ) and at the General Dennis J. Reimer Training and

Doctrine Digital Library (www.train.army.mil ) Web sites; and through

the Air Force at the Air Force Publishing Web site

(www.e-publishing.af.mil ).

PREFACE

1. Purpose

This publication provides multi-Service tactics, techniques, and procedures (MTTP) to

standardize and describe the use of internet tactical chat (TC) in support of operations.

Thus, it provides commanders and their units with guidelines to facilitate coordination

and integration of TC when conducting multi-Service and joint force operations.

2. Scope

This MTTP publication is a tactical-level document for commanders and planners at all

echelons. It details planning and employment procedures for executing operations

using TC. Additionally this publication details TC operating parameters and system

interfaces necessary to integrate internet TC-enabled operations across the joint

operations area.

3. Applicability

This MTTP publication applies to commanders and planners at all levels across the

Services who employ internet TC when conducting multi-Service and joint force

operations. This document is intended to be theater non-specific and provides

information extracted from existing Service directives, current lessons learned, and

subject matter expert inputs. This publication is unclassified with restricted distribution.

4. Implementation Plan

Participating Service command offices of primary responsibility will review this

publication, validate the information and, where appropriate, reference and incorporate

it in Service manuals, regulations, and curricula as follows:

Army. Upon approval and authentication, this publication incorporates the

procedures contained herein into the United States (US) Army Doctrine and Training

Literature Program as directed by the Commander, US Army Training and Doctrine

Command (TRADOC). Distribution is in accordance with applicable directives listed on

the authentication page.

Marine Corps.¹ The Marine Corps will incorporate the procedures in this publication

in US Marine Corps training and doctrine publications as directed by the Commanding

General, US Marine Corps Combat Development Command (MCCDC). Distribution is

in accordance with the Marine Corps Publication Distribution System.

Navy. The Navy will incorporate these procedures in US Navy training and doctrine

publications as directed by the Commander, Navy Warfare Development Command

(NWDC)[N5]. Distribution is in accordance with Military Standard Requisition and Issue

Procedure Desk Guide, Navy Supplement Publication-409.

Marine Corps PCN: 144 000173 00

7 JULY 2009

FM 6-02.73 / MCRP 3-40.2B / NTTP 6-02.8 / AFTTP 3-2.77

Air Force. The Air Force will incorporate the procedures in this publication in

accordance with applicable governing directives. Distribution is in accordance with Air

Force Instruction (AFI) 33-360.

5. User Information

a. TRADOC, MCCDC, NWDC, Curtis E. LeMay Center for Doctrine Development and

Education (LeMay Center), and the Air Land Sea Application (ALSA) Center developed

this publication with the joint participation of the approving Service commands. ALSA

will review and update this publication as necessary.

b. This publication reflects current joint and Service doctrine, command and control

organizations, facilities, personnel, responsibilities, and procedures. Changes in

Service protocol, appropriately reflected in joint and Service publications, will likewise

be incorporated in revisions to this document.

c. We encourage recommended changes for improving this publication. Key your

comments to the specific page and paragraph and provide a rationale for each

recommendation. Send comments and recommendations directly to—

Army

Commander, US Army Training and Doctrine Command

ATTN: ATFC-EJ

Fort Monroe VA 23651-1067

DSN 680-3951 COMM (757) 788-3951

E-mail: doctrine.monroe@us.army.mil

Marine Corps

Deputy Commandant for Combat Development and Integration

ATTN: MCCDC CDD MID DCB 116

3300 Russell Road, Suite 204

Quantico VA 22134-5021

E-mail: Publication POC at https://www.doctrine.usmc.mil

Navy

Commander, Navy Warfare Development Command

ATTN: N5

1530 Gilbert Street, Suite 2128

Norfolk VA 23511-2723

DSN 948-1070/4201 COMM (401) 841-1070/4201

E-mail: alsapubs@nwdc.navy.mil

Air Force

Commander, Curtis E. LeMay Center for Doctrine Development and Education

ATTN: DDJ

115 North Twining Street

Maxwell AFB AL 36112-6112

DSN 493-2640/2256 COMM (334)953-2640/2256

E-mail: afddec.ddj.workflow@maxwell.af.mil

ALSA

Director, ALSA Center

114 Andrews Street

Langley AFB VA 23665-2785

DSN 575-0902 COMM (757) 225-0902

E-mail: alsa.director@langley.af.mil

FM 6-02.73 / MCRP 3-40.2B / NTTP 6-02.8 / AFTTP 3-2.77

7 JULY 2009

FM 6-02.73

MCRP 3-40.2B

NTTP 6-02.8

AFTTP 3-2.77

FM 6-02.73

US Army Training and Doctrine Command

Fort Monroe, Virginia

MCRP 3-40.2B

Marine Corps Combat Development Command

Quantico, Virginia

NTTP 6-02.8

Navy Warfare Development Command

Norfolk, Virginia

AFTTP 3-2.77

Curtis E. Lemay Center for Doctrine

Development and Education

Maxwell Air Force Base, Alabama

7 JULY 2009

TACTICAL CHAT

MULTI-SERVICE TACTICS, TECHNIQUES, AND PROCEDURES FOR

INTERNET TACTICAL CHAT IN SUPPORT OF OPERATIONS

EXECUTIVE SUMMARY

CHAPTER I OVERVIEW

1. TACTICAL CHAT

2. TC SYSTEM TYPES

3. USES OF TC

4. TERMS SPECIFIC TO TC

5. KEY TC PLAYERS

6. CAPABILITIES/STRENGTHS OF TC

7. LIMITATIONS/WEAKNESSES OF TC

8. EFFECTS OF TC ON SITUATIONAL AWARENESS AND UNDERSTANDING

9. TC PROCEDURES DOCUMENTS

CHAPTER II CONNECTING WITH TC

1. REQUIREMENTS TO GET STARTED

2. TC USER CALL SIGN CREATION AND PROFILE DEVELOPMENT

3. CHAT ROOMS

4. FINDING AND IDENTIFYING TC ROOMS

DISTRIBUTION RESTRICTION: Distribution authorized to DOD and DOD contractors only to protect technical or operational

information from automatic dissemination under the International Exchange Program or by other means. This protection applies to

publications required solely for official use and to those containing valuable technical or operational information. This determination

was made on 1 December 2008. Other requests will be referred to:

HQ TRADOC, ATTN: ATFC-EJ, Ft Monroe, VA 23651-1067,

HQ MCCDC, ATTN: C116, Quantico, VA 22134-5021;

NWDC, ATTN: N5, Norfolk, VA 23511-1723;

and Lemay Center, ATTN: DJ, Maxwell AFB, 36112-6112.

DESTRUCTION NOTICE: Destroy by any method that must prevent disclosure of contents or reconstruction of the document.

JULY 2009

FM 6-02.73 / NTTP 6-02.8 / MCRP 3-40.2B / AFTTP 3-2.77

iii

CHAPTER III COMMUNICATING WITH TC

1. CHECK-IN/CHECK-OUT PROCEDURES

2. FINDING TC ROOM USERS

3. ROLL CALL

4. STANDARD TC TERMINOLOGY AND ABBREVIATIONS

5. MESSAGE STRUCTURE

6. CONTEXT

7. FLASH TRAFFIC

8. COLOR CODED, HIGHLIGHTING, AND SOUND ENABLED CHAT

9. REPORTS

10. TIME SYNCHRONIZATION

11. ACKNOWLEDGING TC COMMUNICATIONS

12. COMMANDS

13. PRIVATE CHAT

14. CHAT ROOM LAYOUT RULES OF ENGAGEMENT

15. MINIMIZING COMMUNICATION ERRORS

CHAPTER IV BEST PRACTICE VIGNETTES

1. WARFIGHTING MISSION AREAS

2. MANEUVER

3. LOGISTICS AND FORCE SUSTAINMENT

4. INTELLIGENCE

5. FIRES

6. FORCE PROTECTION

7. AIR OPERATIONS

8. PERSONNEL RECOVERY

CHAPTER V TC TROUBLESHOOTING

1. TROUBLESHOOTING

2. TC ADMINISTRATION AND SERVICING

3. TROUBLESHOOTING MATRIX

APPENDIX A EXAMPLES OF TC TERMS AND ABBREVIATIONS

APPENDIX B TC PLANNING CHECKLIST

APPENDIX C TC TRAINING CONSIDERATIONS

APPENDIX D SPINS EXAMPLE AND FORMAT FOR OPORDS

APPENDIX E OPTASKCHAT EXAMPLE

APPENDIX F CHAT ROOM MANAGEMENT EXAMPLE

REFERENCES

GLOSSARY

List of Figures

Figure 1. Cross Posting Information from SOR using Tactical Chat

Figure 2. How to Create a Tactical Chat Call Sign

Figure 3. Creating a Tactical Chat Room Name

Figure 4. Example Tactical Chat Guard Chart

Figure 5. Example of Tactical Chat Check In

Figure 6. Example of Tactical Chat Check Out

Figure 7. Example of a Chat Room List of Users

Figure 8. Example of Tactical Chat Net Call

Figure 9. Example of Tactical Chat Roll Call

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7 JULY 2009

Figure 10. Example of Message Structure to Specific Addressee

Figure 11. Example of an Ad Hoc In-flight Report

Figure 12. Example of Acknowledging Tactical Chat Communications

Figure 13. Example of Lawful Orders on Tactical Chat

Figure 14. Chat Room Layout Example - 3 Rooms

Figure 15. Chat Room Layout Example - 5 Rooms

Figure 16. Chat Room Layout Example - 8 Rooms

Figure 17. Sample Sensor-to-shooter Communications Net Using TC

Figure 18. Tactical Chat Troubleshooting Matrix

Figure 19. Example TOC Chat Layout

List of Tables

Table 1. Examples of TC User Call Signs

Table 2. Profile Development Examples

Table 3. TC Chat Room Service and Nation Characters

Table 4. Examples of TC Chat Room Names

Table 5. Examples of Room Names with Additional Identifiers

Table 6. Sample Chat Room Descriptions

Table 7. Examples of Flash Traffic

Table 8. Examples of TC Color Coding

Table 9. TC Trouble Shooting Checklist

Table 10. TC Planning Checklist

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EXECUTIVE SUMMARY

TACTICAL CHAT

Multi-Service Tactics, Techniques, and Procedures for Internet Tactical Chat in

Support of Operations

Internet tactical chat (TC) is a near-real-time synchronous conferencing capability

designed for group and private message data transfers to provide online

communications with other users. TC enhances critical communications capabilities

through improved data messaging across units and echelons by simultaneously

transmitting and receiving information among all participating and monitoring

organizations. As a result, TC provides greater situational awareness through

increased information volume and reduced exchange latency. While TC is used at the

strategic, operational, and tactical level, this publication describes MTTP for the tactical

employment of TC.

This publication:

• Provides standardized MTTP for multi-Service/joint TC capability.

• Provides structured military schematics to assist coordinated C2 of military

actions facilitated by TC.

• Standardizes terminology and brevity used with TC in support of operations.

• Establishes standards for the setup, management, and use of TC at all levels.

• Describes proven TC management techniques and procedures to maximize

information flow while minimizing task saturation and security risks.

• Applies to commanders and planners at all echelons when using TC to

augment communication systems, to pass coordinating information, or to give

command instructions.

Overview

Chapter I describes the basic concepts for operations using TC. This chapter provides

the commander and planners with a foundation for coordinating, integrating, and

executing TC in support of operations. It addresses basic TC concepts and capabilities

along with the strengths and weaknesses of associated systems. The chapter

concludes by detailing the different procedure documents used to disseminate

command guidance concerning TC standards and operations.

Connecting with TC

Chapter II details the requirements necessary for a user to login and begin using TC

with examples of what they can expect to see when connecting to a TC network. This

includes: Service specific procedures directing TC use for a particular mission,

standards for user call signs, room naming conventions, and procedures to navigate

through a TC network to find a specific chat room.

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Communicating with TC

Chapter III provides details for check in/out procedures as well as TC terms commonly

authorized for use. This includes brevity word definitions to ensure messages or

directives are unambiguous and easily understood by the intended recipients. Also

included are techniques to effectively monitor multiple chat rooms, standards on color

coding rooms, and methods to share information.

Best Practice Vignettes

Chapter IV highlights best practices of successful TC usage which include: executing

orders, coordinating information, and augmenting current collaborative tools or systems

of record. Examples given by mission area include: maneuver, logistics, intelligence,

fires, force protection, air operations, and personnel recovery.

TC Troubleshooting

Chapter V provides information on user actions should TC fail to work properly. They

include immediate action steps, follow on procedures, alternate communication options,

and information on trouble ticket procedures.

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vii

PROGRAM PARTICIPANTS

The following commands and agencies participated in the development of this

publication:

Joint

US Joint Forces Command, Norfolk, VA

Army

Capabilities Development and Integration Directorate, Combined Arms Center, Fort

Leavenworth, KS

Headquarters, III Corps, G3, Fort Hood, TX

Headquarters, 1^st Cavalry Division, G3, Fort Hood, TX

Headquarters, 25^th Infantry Division, G3, Fort Shafter, HI

US Army Training and Doctrine Command, Fort Monroe, VA

Marine Corps

Marine Aviation Weapons and Tactics Squadron 1, C3, Yuma, AZ

Marine Corps Combat Development Command, Quantico, VA

Marine Tactical Air Command Squadron 28, Cherry Point, NC

Navy

E-2C Hawkeye Weapons and Tactics Unit, Norfolk, VA

Naval Network and Warfare Command, Norfolk, VA

Navy Warfare Development Command, Norfolk, VA

Air Force

Curtis E. Lemay Center for Doctrine Development and Education,

Maxwell Air Force Base, AL

Headquarters, United States Air Force Central, A3, Shaw Air Force Base, SC

505^th Command and Control Wing, Hurlburt Field, FL

505^th Operations Group, Nellis Air Force Base, NV

505^th Operations Squadron, Nellis Air Force Base, NV

603^rd Air Control Squadron, Aviano Air Base, Italy

726^th Air Control Squadron, Mountain Home Air Force Base, ID

729^th Air Control Squadron, Hill Air Force Base, UT

964^th Airborne Air Control Squadron, Tinker Air Force Base, OK

viii

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7 JULY 2009

Chapter I

OVERVIEW

1. Tactical Chat

a. Tactical chat (TC) is a near-real-time, multi-participant means of textually

communicating among military units. TC allows for predominantly jam free

communications, similar to radio voice communications, over the internet. Anyone

with a computer, a network connection, and compatible TC software can

communicate textually using TC. In some instances, TC is the most effective means

for warfighters to communicate, especially when mission conditions hamper

information that would typically pass over voice communications. Therefore, in

many cases text chat is the preferred method for warfighters to collaborate on urgent

matters while helping to reduce radio and phone traffic.

b. TC provides synchronous conferencing primarily designed for groups in

discussion forums, but can also be used to facilitate one-on-one communications via

private messages or data transfers. A TC system composed of common-use

software applications enables users at computer terminals to communicate with

other terminal users using text. TC communications occur in “chat rooms” which are

designated within a specific network to facilitate command and control (C2) or to

coordinate information.

c. TC communications are analogous in function to radio communications. They

must be clear, concise, and correct to be useful. TC must be structured in a way

that is easily understood by the intended recipient while conveying an unambiguous

message or directive. A good rule of thumb is to treat TC just like talking on a radio;

less is more. However, TC is by no means the approved solution for all tactical

communications. When communications are likely to raise questions, voice

communications via phone or radio should be used to mitigate any potential for

confusion.

d. Currently guidance across the Service’s describing the standardization and

regulation of TC for use as a coordination tool is limited. Standardization is critical for

the joint force commander to ensure communications are professional, disciplined,

and clearly understood.

e. TC does not replace existing formal communications and its use must be

consistent with existing doctrine and established procedures. TC is an enabling tool

that can be used for coordination, integration, and execution.

(1) As a coordination tool, TC allows one user to coordinate tasks and distribute

information to multiple groups across units both up and down echelons.

(2) As an integration tool, TC text windows allow for the free flow of common

information between all echelons of users while also enabling collaboration and

the cross flow of information:

(a) Between TC rooms.

(b) From text chat to voice nets.

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(3) As an execution tool, the ability to send

information

quickly to

a broad base

of users on

TC facilitates the timely and accurate dissemination of commands,

fragmentary

orders, or

mission changes critical to mission accomplishment.

2. TC System Types

a. There are multiple chat

software applications

used to communicate

between

elements, but all can be broken down

into two basic types:

(1) Chat-specific Applications. Chat-specific applications are “single purpose,”

stand-alone

software programs placed on a

network of

computers

with the

primary purpose of communicating via text.

Jabber, Groove, mIRC and

InfoWorkSpace (IWS)

are commonly used chat-specific applications.

(2) Systems of Record (SOR). SOR are existing hardware and/or software

applications

with a specific function unrelated to TC, but they have an

embedded

chat capability. Advanced Field

Artillery Tactical Data

System

(AFATADS) and Blue

Force Tracker (BFT) are SORs currently used by tactical

units.

b. In

most instances, SOR

are only configured to “talk” to other SOR

on a specific

network. However, if TC-specific applications are loaded they can be

used to

augment a SOR’s connectivity. For example, operators can cut and paste text

information from

one SOR

into a chat-specific application loaded on the same

machine and essentially “broadcast”

information

in near real-time to a

larger

population of critical users

instead of

using the traditional time consuming methods

such

as radio, telephone, or written order. A depiction of how this “cross posting”

information enhances overall communications can be seen

in figure 1

Figure 1

Cross Posting Information from SOR using Tactical Chat

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7 JULY 2009

3. Uses of TC

a. Command. TC is used in the command role when a commander issues an order

using text messaging. Command TC normally occurs only in command TC rooms.

b. Other. Non-command TC is used primarily for information dissemination and

cross flow coordination to increase situational awareness and understanding.

Parallel planning is enhanced by the open discussion of issues over TC.

Note: Doctrinally, the Army does not currently use TC for C2, but instead uses a

planning, execution, and C2 process outlined in FM 5-0 and FM 6-0.

4. Terms Specific to TC

The following terms are specific to TC and are used throughout this publication to

alleviate confusion with other commercial chat terms:

a. Chat—The process of communicating via text in a specific TC room.

b. Post/Message—Single entry of text communication via TC.

c. NET—A communication network defined by the collection of TC rooms on an

individual server. This includes the span of users on a SOR.

d. Chat Room—A single TC forum with participating users communicating for a

specific purpose or function. Room and channel may be used interchangeably.

e. TC Architecture—A detailed collection of terminals that are logged into a specific

server to enable TC.

5. Key TC Players

The primary TC players are the warfighters: individuals designated by their

commander or primary staff officer to participate in text-based communications to

facilitate coordination or C2. These individuals are designated by function in the

appropriate Service TC procedure documents. These documents further categorize

users as room owners, participants, or observers depending on their roles,

responsibilities, and function with respect to a particular chat room’s purpose. Users

have discrete TC call signs and join TC rooms to accomplish a mission, perform a

function, or gather information.

a. Room Owner (RO)—Just as radio nets have net control, TC rooms must also

have an overseer to function effectively. The RO is the individual responsible for a

specific room with the authority to administer that room. RO duties and

responsibilities include:

(1) Ensuring that the chat room is created and used in accordance with (IAW)

priorities, directives, and unit standard operating procedures (SOPs).

(2) Establishing and enforcing chat room communications priorities,

procedures, and protocols.

(3) Documenting the establishment of chat rooms by publishing detailed

information in appropriate TC procedures documents.

(4) Establishing temporary rooms to handle short periods of high demand.

(5) Determining chat room members and assigning user levels (participant or

observer).

(6) Establishing, maintaining, and archiving TC communications.

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b. Participant—Participants are active members of the TC room accomplishing a

particular mission or task. Participants are expected to contribute to room

communications. Participants will be required to document critical traffic as directed

by their chain of command.

c. Observer—Observers are passive participants who monitor TC chat rooms for

situational awareness only. Observers are not expected to contribute to the room

dialog. Observers may be required to document critical text traffic as directed by

their chain of command.

d. Communications Staffs—Communications personnel are present at nearly every

level of military operations to maintain and operate the network infrastructure upon

which TC depends. Early and constant interaction with communications staffs will

help develop a maintenance battle rhythm to limit TC down times.

6. Capabilities/Strengths of TC

a. The TC security level is determined by the host network. For example, TC

communications conducted over a non-secure internet protocol router network

(NIPRNET) would be non-secure communications, whereas a secure internet

protocol router network (SIPRNET) would provide a secure net for TC

communications.

b. TC facilitates real time communications laterally across units and vertically up

and down echelons by allowing for rapid dissemination of information to a broad

audience of users on the network and across connected networks.

c. TC provides a digital log of communications for verification and reference.

d. TC allows recent communication to be reviewed. Operators can be absent for a

short period of time and review previous posts in a chat room to “catch up.”

e. More users can be connected and monitoring TC networks than is possible with

radio networks.

f. Most chat applications use very little bandwidth.

g. TC reduces burden of voice communications relay.

h. TC allows users to customize settings to avoid information overload.

i. TC alleviates electro-magnetic interference issues such as static and intermittent

operations for land-line connected elements.

j. When properly employed, TC has the potential to:

(1) Decrease target planning to execution timeline by allowing key users to

monitor communications traffic and only input changes when needed.

(2) Enable timely decisions based on near-real-time information from multiple

sources given the ability to monitor multiple rooms.

(3) Allow fast development and implementation of new procedures and/or

processes between units or Services.

(4) Enhance the ability to achieve the right targeting effect at precisely the right

time.

(5) Reduce the possibility of misunderstood coordinates or incomplete

information that is common with garbled radio traffic.

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7. Limitations/Weaknesses of TC

a. Inaccurate or misleading information is widely disseminated and passes to all TC

users as quickly as accurate information. Retraction procedures are difficult and the

inaccurate information is still kept in the room record.

b. Multiple incompatible TC programs may be in use in a theater of operations with

different functionality and user interfaces.

c. TC room participation cannot be effectively controlled without extensive

measures such as room password protection.

d. Collaboration with multinational members using TC is challenging due to security

restrictions. Work-arounds are required to communicate with multinational members

on other networks but they must still comply with theater security restrictions.

e. The authority of command information can be questioned due to

misunderstanding or misidentification of the source sending a message or post.

f. Receivers of critical information must have the correct chat room open and easily

visible to get data in a timely manner.

g. TC requires orders, questions, answers, suggestions, and discussion to be typed,

thus slowing communications flow and introducing the potential for error when used

by less experienced users.

h. TC requires a constant network connection to all locations and platforms.

i. Any user can create a room, which makes spontaneous room proliferation difficult

to control and creates the potential for critical information to flow outside of normal

channels taking focus away from primary rooms that require participation.

j. TC includes features that allow for private chat, which can inhibit information flow

and the situational awareness of the main chat room.

k. Unlike chat room traffic, private chat is often not recorded, interrupting the logic

trail and creating incomplete historical records of TC communications.

l. Textual data lacks inflection and emphasis when communicating information and

commands, which creates perception challenges for intended receivers.

m. Short text messages can cause ambiguity and accuracy can be compromised

without strict adherence to standard terminology (see appendix A).

n. Airborne assets and units relying on satellite links may still experience

intermittent operations caused by electro-magnetic interference.

o. Not all C2 platforms are able to accommodate TC. Airborne C2 assets that are

TC capable may not have the personnel onboard to devote sufficient attention to

multiple chat rooms compared with land or ship-based units.

8. Effects of TC on Situational Awareness and Understanding

TC improves situational awareness by allowing leaders to make effective decisions

based on the information from combined TC communication and other available tools.

Users at all levels must:

a. Not use TC for the complete picture of the tactical situation.

b. Not make decisions based solely on information available in TC.

c. Not assume TC has achieved the intended coordination unless acknowledged.

d. Not overload TC rooms with requests for information or unnecessary traffic.

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9. TC Procedures Documents

The intrinsic horizontal and lateral collaborative nature of TC makes in necessary

to standardize procedures for TC down to the tactical level while also ensuring that

users outside of the JOA are compliant with the TC procedures directed by the

higher headquarters. It is not uncommon to see users at all levels down to platoon

equivalent or from units outside of the task force participating in a joint task force

(JTF) chat room. In order for a commander to ensure standardization, TC guidance

at the highest level of use must be distributed, implemented and enforced down to

the lowest level as well as across to all Services and coalition partners. The entry

point for TC standard operating procedures is often the communication annex of the

JTF operations order (OPORD).

a. Communications Annex to JTF OPORD. When published, the communications

annex outlines the JTF’s approved TC policies and procedures. Some of the major

components of the TC portion of the JTF OPORD should include:

(1) TC standards and procedures for the JTF:

(a) User and chat room naming conventions

(b) Business rules / standard operating procedures

(2) Mission planning contact information

(3) Access control or password protection requirements

(4) User permission levels

(5) Authentication procedures

(6) Network configuration parameters

(7) Sufficient information to enable users to find appropriate rooms, participation

requirements, and chat room users:

(a) List of standard chat rooms and their purpose

(b) Chat room owners, participants, and observers

b. The JTF OPORD is the base document for all subordinate commands.

fragmentary orders (FRAGORDs) may be published off of the base OPORD to

provide updates to TC procedures and standards. To disseminate TC guidance

down to the tactical users, procedure documents published by subordinate units

should be used. These documents should amplify the broad TC guidance published

in the JTF OPORD and should never be less restrictive.

(1) Procedure Documents. There are three primary TC procedure documents

used that are theater, component, or mission specific in nature and direct the

proper use of TC:

(a) Appropriate Annex to OPORD [All Services]. See appendix D for a

format example.

(b) Operational task chat (OPTASKCHAT) [Navy Specific]. See appendix E

for a format example.

FM 6-02.73 / MCRP 3-40.2B / NTTP 6-02.8 / AFTTP 3-2.77

7 JULY 2009

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