Military reference books and manuals (2009-2023, Volume 5)

SUPPORTING INDIVIDUAL TASKS: NONE

SUPPORTING COLLECTIVE TASKS

Task Title

Conduct Tactical Movement (Infantry Company)

Employ Obstacle(s) (Infantry Company)

Conduct an Area or Zone Reconnaissance (Infantry Company)

Report Tactical Information (Infantry Company)

Integrate Direct Fires (Infantry Company)

Integrate Indirect Fire Support (Infantry Company)

Handle Enemy Prisoners of War (Infantry Company)

Process Captured Documents and Equipment (Infantry Company)

Treat and Evacuate Casualties (Antiarmor/Infantry Company)

Conduct a Rehearsal (Infantry Company)

Conduct Consolidation and Reorganization (Infantry Company)

Conduct Risk Management (Infantry Company)

Conduct Troop-leading Procedures (Infantry Company)

Prepare for Combat (Infantry Company)

Maintain Operations Security (Infantry Company)

247

Questionnaire and Request for Feedback

This is a coordinating draft of Infantry Rifle Company final approved ANA Doctrine. The

intent is for units in the field to use this coordinating draft to confirm or void the tasks, task

steps, and performance measures then provide feedback for the final doctrinal manuals.

Be as specific as possible when providing feedback and let us know how to contact you so

we can clarify any questions we may have regarding your suggestions.

Forward your feedback to milpribroadwater@aol.com. Feel free to respond to any of the

questions below or shoot from the hip and let us know something we have overlooked.

Training and Evaluation Outlines

Does each of these tasks apply to the ANA Infantry Rifle Company?

Are additional training and evaluation outlines (T&EO’s) needed?

Task Steps and Performance Measures.

Which task steps do not apply for ANA units?

What additional task steps are required to successfully accomplish the tasks?

Do the task steps make sense; are they understandable?

248

ARTEP 7-10-MTP

GLOSSARY

AAR

after-action review

ADA

air defense artillery

AMB

ambush

ARTEP

army training and evaluation program

antitank

ATGM

antitank guided missile

ATK

attack

BOS

battlefield operating system

command and control

CAS

close air support

COMMEX

communications exercise

command post

CPT

captain

combat support

CSM

command sergeant major

CSR

controlled supply rate

CSS

combat service support

DEF

defend

drop zone

ENDEX

end of exercise

EPW

enemy prisoners of war

1LT

first lieutenant

1SG

first sergeant

FASCAM

family of scatterable mines

FDC

fire direction center

FIST

fire support team

field manual

forward observer

FPF

final protective fires

FRAGO

fragmentary order

FSO

fire support officer

FTX

field training exercise

general support

high explosive

IAW

in accordance with

INTSUM

intelligence summary

intelligence requirements

KIA

killed in action

LAW

light antitank weapon

line of departure

LOC

lines of communication

LOS

line of sight

LTC

lieutenant colonel

landing zone

MAPEX

map exercise

MEDEVAC

Medical evacuation

METL

mission-essential task list

METT-

mission, enemy, terrain, troops and time

available

millimeter

MOUT

military operations on urbanized terrain

MRE

meal, ready-to-eat

MSD

minimum safe distance

MTC

movement to contact

MTOE

modified table of organization and equipment

MTP

mission training plan

NAI

named areas of interest

NCO

noncommissioned officer

NLT

not later than

NVD

night vision device

OAKOC obstacles and movement, avenues of approach,

key terrain, observation and fields of fire, cover

and concealment

observation point

OPCON operational control

OPFOR opposing force

OPORD operations order

OPSEC operations security

ORP

objective rally point

PIR

priority intelligence requirements

PMCS

preventative maintenance checks and services

PSG

platoon sergeant

Benzene Exposure Risk Management

Page 2 of 5

1. Introduction

Benzene is commonly found in crude oil and gas operations, and in crude oil products such as condensate

and gasoline.

Significant exposures should be expected either when process equipment is opened for service or when

process fluids leak or spill.

Benzene is a volatile flammable liquid which has a flashpoint of -11^oC.

Benzene and other hydrocarbon vapours (e.g. toluene, ethyl benzene, Xylene) are heavier than air and are

able to travel along the ground towards ignition sources.

Benzene could cause adverse health effects following exposure by inhalation, ingestion or skin contact.

Acute exposure could result in narcotic effects. High exposures lead rapidly to deep anaesthesia. Symptoms

of chronic exposure to low levels of benzene include: headaches, dizziness, fatigue, anorexia, shortness of

breath, vertigo, pallor (unnatural paleness) and visual disturbances.

Benzene is a known carcinogen, affecting the blood-making tissues of the body.

Benzene absorption through the skin could contribute to total dose, but the effects of skin contact with

benzene are likely to be limited to direct local effects such as skin irritation, de-fatting, dryness and cracking.

The risks from the hazards of benzene are directly related to the dose and exposure time. Monitoring needs

to be carried out in order to evaluate where, or if, significant exposure exists for both routine and non-routine

work (eg working in a confined space with potential exposure to any toxic substance must always be

completed in accordance with Safe Systems of Work

WARNING: BENZENE IS A CARCINOGENIC SUBSTANCE WITH A WORKPLACE EXPOSURE LIMIT

(WEL) WHICH MUST BE CONTROLLED TO AS LOW AS REASONABLY PRACTICABLE (ALARP) AND

WHICH MUST NOT BE EXCEEDED UNDER ANY CIRCUMSTANCES.

2. Purpose

The purpose of this document is to provide instruction on safe management of benzene, including hazard

identification, monitoring, control measures and the management of benzene exposure, within the onshore

and offshore workplaces, and to detail the procedure for managing the risks from benzene exposure.

3. Scope

This document for the management of benzene applies to all AzSPU operational sites and is intended to be

used by all of those directly or indirectly involved in processes that have a potential for benzene exposure.

3.1. Standards and Compliance

This document ensures full compliance with GRP 3.4-0004 Managing Industrial Hygiene

Standards which known as Occupational Exposure Limits (OELs) are used by Industrial Hygienists to inform

decisions about safe levels of exposure to various chemical agents and physical hazards found in the

workplace.

If there are no OELs in the local jurisdiction, Industrial Hygienists shall consider using American Conference

of Governmental Industrial Hygienists (ACGIH) Threshold Limit Values (TLVs) or Workplace Exposure

Limits (WELs) approved by UK Health and Safety Commission.

Control Tier : 2-AZSPU

Revision Date : 30/09/2010

Document Number: AZSPU-HSSE-DOC-00315-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION

OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Benzene Exposure Risk Management

Page 3 of 5

In comparison of the findings between ACGIH TLVs and WELs for exposure to any chemicals the more

strict values shall be considered

Exposure monitoring for benzene is required, if the following applied:

 When failure or deterioration of the control measures could result in a serious health effect

 To ensure that WELs are not exceeded:

o UK legislation gives a WEL 1 parts per million (ppm) for 8hr Time Weighted Average (TWA)

o ACGIH TLV gives 0.5ppm

 To provide additional checks on the effectiveness of the existing controls

 When any significant change occurs in conditions affecting employees’ exposure, e.g. system

changes. Due to the potentially severe effects of uncontrolled benzene exposure BP has a duty to

identify benzene as a hazard to its workforce and provide them with the information and training

required to avoid exposure.

Note: Refer also to COSHH (Control of Substances Hazardous to Health)

4. Roles and Responsibilities

Refer to the Tier 2 AzSPU Chemical and Hazardous Material Management Procedure AzSPU-HSSE-DOC-

00078-2, Appendix 1 COSHH.

5. Monitoring

Monitoring for benzene enables immediate changes to be carried out to work practices, or repetition of

venting/purging procedures, where necessary to minimise exposure risk.

When to monitor:

 Monitor either if you are uncertain of the benzene levels or if they have never been measured

previously

 Monitor to ensure that the WEL has not been exceeded during routine operations, until a reliable

baseline level has been determined

 Measure during a shutdown to ensure that the controls are adequate

 Measure as an additional check on the effectiveness of the controls, or if the controls fail or

deteriorate

 Monitor following any significant process or procedural change Spot/Area Monitoring

The preferred instruments for area or spot monitoring:

 Colorimetric measurement devices such as Drager

 Direct reading instruments with Photo Ionising Detector (PID) such as Ultra Rae Benzene Monitor

and /or Mini Rae

Personal monitoring:

Control Tier : 2-AZSPU

Revision Date : 30/09/2010

Document Number: AZSPU-HSSE-DOC-00315-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION

OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Benzene Exposure Risk Management

Page 4 of 5

 Personal monitoring for Benzene and/or BTEX (Benzene, Ethylbenzene, Toluene and Xylene) must

be considered if workplace exposure assessment indicates its presence is likely:

o Baseline assessment shall be done for Similar Exposure Groups quarterly for 1 year

o The frequency of follow-up monitoring to be established as per Industrial Hygiene judgment

based on previous monitoring data and if exposure to benzene exceeds UK HSE WEL or

ACGIH TLV

 Area or spot monitoring is not a substitute for personal monitoring.

 Personal benzene or BTEX exposure monitoring will be conducted by the industrial hygienist,

industrial hygiene technician, or safety advisor using integrated sampling methods.

o Workers will wear passive monitoring badges (3M) or personal air sampling pumps with

charcoal tubes mounted to collect the sample in the breathing zone.

o The industrial hygienist will report laboratory analytical results to the site management. BP

approved laboratories shall be used for samples testing (e.g. Bureau Veritas, US)

Note: Samples should be taken within the breathing zone, to ensure that they are representative of

exposure.

6. Control Measures

If it is not known what the exposure levels will be or if direct-reading samples indicate breathing zone

concentrations of 0.25ppm or greater of benzene, control of exposure must be exercised. These controls

should follow the following hierarchical approach.

 Eliminate - Consideration should be given to purging, venting and in-situ cleaning, to reduce the

levels of benzene to acceptable levels (<0.25ppm).

 Control - Consider the installation of temporary local exhaust ventilation, to capture hydrocarbon

vapours at the source before these can reach breathing zones of workers (eg laboratory fume

cupboards, air movers etc).

 Procedural - Consider restricting access and exposure times.

 Protect - Consideration should be given to Respiratory Protection Equipment (RPE) and skin and

eye protection

WARNING: ENSURE THAT ALL RPE WEARERS HAVE BEEN FACE-FIT TESTED.

Control Tier : 2-AZSPU

Revision Date : 30/09/2010

Document Number: AZSPU-HSSE-DOC-00315-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION

OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Benzene Exposure Risk Management

Page 5 of 5

7. Health Surveillance

To date, monitoring has shown that benzene health surveillance is not appropriate for normal operations.

However, if there is any possibility of people being exposed to levels above 1ppm, health surveillance should

be considered. Please refer to Tier 2 AzSPU Fitness for Task and Health Surveillance Management

programme AzSPU-HSSE-DOC-00007-2.

8. Records

Spot/area records of Benzene measurements have to be kept as per the COSHH recordkeeping

requirements.

Revision/Review Log

Revision

Authority

Custodian

Revision Details

Date

30.09.2010

Almaz

Hijran

Initial issue

Agazade

Jafarova

Control Tier : 2-AZSPU

Revision Date : 30/09/2010

Document Number: AZSPU-HSSE-DOC-00315-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION

OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

BP AZERBAIJAN SECURITY

FIRST AID RESPONSE BY SECURITY PROCEDURE

FIRST AID RESPONSE BY SECURITY

PROCEDURE

The purpose of this document is to establish general guidelines and leading instructions to

follow by Security guards at posts for provision and implementation of First Aid Response.

In general, the scope of your job in context of First Aid Response is:



making your and others’ workplace safe and without risks to health;



ensuring that safe systems of work are followed;



ensuring articles and substances are moved, stored and used safely:



be aware of adequate welfare facilities available;



change which may substantially affect your health and safety at work.

Security Guard’s First Aid Response to an incident



Security Guard must leave their post at short notice without compromising

operational activity or safety and fulfill their FA responsibilities without conflict with

other emergency duties.



All emergency cases related to the health of Employee or Visitor within company

premises must be reported immediately to the Medic Club by the following

numbers (city line 497 09 11; Emergency Mobile 050 225 59 11; mob 050 220 48

11; 050 220 47 43) if injured person is National) and



To ISOS clinic (city line 493 73 54; Emergency Mobile: 050 212 69 21) if injured

person is Expatriate)



After informing appropriate medical centers/providers Security must inform BP IMT

on duty Medical Case Manager on mobile

050

221

4877; and Security

Management in the form of written report.

Control Tier: 2

Revision Date: 28 July 20009

Document Number: AzSPU-HSSE-DOC-00150-2

Print Date: 01/02/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION

OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/

BP AZERBAIJAN SECURITY

FIRST AID RESPONSE BY SECURITY PROCEDURE

Orders

1. Security Guard shall know the exact locations of First Aid Room, First Aid boxes

and carry-bags.

2. Security Shift Supervisor shall ensure First Aid room key is available at the

reception area and every user is recorded in the log book.

3. Security Shift Supervisor shall ensure the check of First Aid room after each use to

ensure that no unauthorized items left in First Aid Room by users.

4. All items used from First Aid boxes at receptions will be registered in a special form

and signed by Reception/Post Security.

Revision/Review Log

Revision

Authority

Custodian

Revision Details

Date

Country

Security

Initial issue in dK Documentum

November

Security

Adviser

2009e>>

Manager -

Abdulla

E.Nurizada

Alakbarov

28 July 2010

Country

Security

 Formatting

Security

Adviser

 Check, update of and reflect

Manager -

Abdulla

additional Azercell contact numbers

E.Nurizada

Alakbarov

 Check and update of ISOS contact

number

Control Tier: 2

Revision Date: 28 July 20009

Document Number: AzSPU-HSSE-DOC-00150-2

Print Date: 01/02/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION

OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/

PURPOSE /SCOPE

The purpose of this procedure is to provide all prospective clients with:

 A description of application procedure for Medical Equipment and Pharmaceuticals

Import Permit ensuring compliance with applicable Local and International laws.

 Details of the package documents which should be enclosed in the application pack

The Procedure describes common rules, sequence and procedures for Medical Equipment and

Pharmaceuticals Import Permit application for equipment and material to be imported for any

operation of BP Az SPU for its projects within the Azerbaijan Republic.

The Procedure has been developed in accordance with International Regulations and

applicable local legislation as given in “REFERENCES” chapter below.

DEFINITIONS

Refer to document AzSPU-HSSE-DOC-00021-2 HSE Definitions for definitions common to

this Procedure. Definitions specific to the Procedure are included below.

BP Az SPU

BP Azerbaijan Strategic Performance Unit

CAM

Contract Accountable Manager

HSE & TD

Health, Safety, Environment and Technical Directorate

P&RA

Permitting and Regulatory Affairs

Performance Unit

PUL

Performance Unit Leader

SPA

Single Point of Accountability

Vice President

“Medical Equipment and Pharmaceuticals” are meant as:

“Medical equipment” means medical equipment, products, items and materials, instruments,

chemical agents and optical instruments used in diagnosing, prevention and treatment of

diseases shall be deemed equal to pharmaceuticals.

“Pharmaceuticals” means natural (of herb, animal, mineral and other origin), synthetic,

biotechnological pharmaceutical agents or their mixtures, including immune-biological

pharmaceutical agents, possessing biological and pharmacological effect and used in

diagnosing, prevention and treatment of diseases, prevention of pregnancy, rehabilitation of

patients, changing the condition of a human organism or its physiological functions.

GENERAL REQUIREMENTS

This procedure is applicable for all BP Az SPU construction and operation activity in

Azerbaijan and obligatory for BP Az SPU, as well as all legal entities regardless of the type of

ownership or organizational and legal structure (hereinafter “Organization”), which act as

contractors/ subcontractors to BP Az SPU and implement activities which requires availability

of Medical Equipment and Pharmaceuticals.

Control Tier:

2-AzSPU

Revision Date: 08 April 2010

Document Number: AzSPU-HSSE-DOC-00280-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/

BP Az SPU, as well as their contractors operating under the given below PSAs and HGAs

conditions and whose operations shall require import of Medical Equipment and

Pharmaceuticals should have available all papers and documents which required for Medical

Equipment and Pharmaceuticals Import Permit in accordance with established BP Internal

Procedures, Local and International laws, including:

Law No. 933 of the Azerbaijan Republic approving the “Agreement on the Joint

Development and Production Sharing for the Azeri and Chirag Fields and the Deep

Water Portion of the Guneshli Field,” dated 2 December 1994.

Law No. 160-IQ of the Azerbaijan Republic approving the “Agreement on the

Exploration, Development Production and Sharing for the Shah Deniz Prospective

Area in the Azerbaijan Sector of the Caspian Sea,” dated 4 October 1996.

Law 885-IQ of the Azerbaijan Republic approving the

“Agreement among the

Azerbaijan Republic, Georgia and the Republic of Turkey relating to the

Transportation of Petroleum via the territories of the Azerbaijan Republic, Georgia

and the Republic of Turkey through the Baku-Tbilisi-Ceyhan Main Export Pipeline,”

dated 26 May 2000.

Law 211-IIQ approving the of the Azerbaijan Republic approving the “Agreement

between Georgia and the Azerbaijan Republic Relating to the Transit, Transportation

and Sale of Natural Gas In and Beyond the Territories of Georgia and the Azerbaijan

Republic Through the South Caucasus Pipeline System,” dated 26 October 2001.

ROLES AND RESPONSIBILITIES

BP Az SPU Vice President

BP Az SPU VP shall be responsible for:

 Sanctioning PU/Contractor’s application for Permit for Medical Equipment and

Pharmaceuticals;

 Providing direct instructions to corresponding Assets, Project and Operations

Managers and other responsible staff to comply with the current procedure for

Medical Equipment and Pharmaceuticals import

 Being addressee for sending and receiving documents from the State Authorities and

its further distribution.

Az SPU HSE & Technical Directorate Vice President

Az SPU HSE & Technical Directorate Vice President shall approve any update and revision

of the current Procedures.

BP Az SPU HSE&TD Permitting & Regulatory Affairs Manager or his delegate

BP Az SPU HSE&TD P&RA Manager shall be responsible for:

 Controlling the process of Permit issuing

 Updating this Procedure

 Assigning person to coordinate application package collating, controlling content

and compliance with procedures, submission to State Authority and following up

Control Tier:

2-AzSPU

Revision Date: 08 April 2010

Document Number: AzSPU-HSSE-DOC-00280-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/

PUL and/or Project Director

PUL and Project Director shall remain responsible for assignment of SPA (CAM) from his/her

team for preparation of the application pack and coordination of Contractor’s compliance with

this procedure.

BP Contractor

Should Contractor require import permit to be issued to own name then Contractor shall be

responsible for preparation of application pack in accordance with this procedure.

PROCEDURE/PROCESS

Application pack shall contain following content and order both in English and Azerbaijani

language:

1. Agreement (between the importing company and the shipper or manufacturer, copied

from the original).

2. Invoice.

3. Manufacturer’s quality certificate.

4. Certificate of origin (including certificates issued by other responsible organizations).

5. Application letter to BP’s name (in a case the permit to be issued to Contractor’s

name).

This section provides the “step by step” process of obtaining Permit for import of Medical

Equipment and Material and clearly demonstrates the roles and responsibilities of all.

Stage 1 - BP’s application to the Ministry of Health signed by BP Az SPU VP

Stage 2 - Internal readdressing of the application to the Analytical Expertise Center for

Medicines

Stage 3 - Issuing of Permit by the Analytical Expertise Centre for Medicines to the Main

Customs Department on Civil Aviation’s name

5.1

TIMETABLE

The following timetable shall be observed while planning import of Medical Equipment and

Materials on a routine basis. It is also important to note that the table is compiled based on

work practice since there is no time indication for application review by State Authorities in

applicable laws of Azerbaijan. However, pursuant to HGAs State Authorities must, on a

priority basis, issue necessary permits and approvals within 30 days of application, which

period can be extended to 60 days in extraordinary circumstances.

Stage

Action by:

Durations

Control Tier:

2-AzSPU

Revision Date: 08 April 2010

Document Number: AzSPU-HSSE-DOC-00280-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/

Review

of documents pack,

translation,

preparation

application for BP Az SPU VP

P&R Affairs, BP

1 week¹

signature

and

sending

application to MH

Review

of documents pack,

preparation

for

internal

forwarding of the application to

Ministy of Health

1 week

Analytical Expertise Center for

Medicines

Review

documents,

preparation of the request for

Analytical Expertise Center

Main Customs Department on

1 week

for Medicines

Civil Aviation’s name

DOCUMENTS/REFERENCES

Requirements of this procedure are based on the documents constituting the present-day

scientific recommendations, local skills and the experience of other countries.

This document, together with those listed below represent an integrated regulatory

management system of pharmaceuticals and medical equipment.

Document No

Title

Law of the Azerbaijan Republic dated 22

“On pharmaceuticals”

December 2006 N 208 -IIIQ

Changes

the

Law

“On

pharmaceuticals” dated 1 October 2007

N 416 -IIIQD

Decree of the President of the Azerbaijan

“On the introduction of additions and

Republic dated

23 November 2007 N

amendments to the Law of the Azerbaijan

663.

Republic on pharmaceuticals“

Order of the President of the Azerbaijan

“Further Liberalization of Foreign Trade in

Republic dated 24 June 1997 N 609.

the Azerbaijan Republic”

Rules for regulating import-export

operations in the Azerbaijan Republic

approved by Order of the President of

the Azerbaijan Republic dated 24 June

1997 N 609

Procurement, Supply Chain Management

Handbook, BP Az SPU

Other applicable laws and regulations as

may be adopted from time to time.

¹ It requires a day to review and prepare application for BP Az SPU VP’s signature provided all the documents

sent to Permitting and Regulatory Team are translated.

Control Tier:

2-AzSPU

Revision Date: 08 April 2010

Document Number: AzSPU-HSSE-DOC-00280-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/

TABLE OF CONTENTS

SCOPE/PURPOSE

DEFINITIONS

GENERAL REQUIREMENTS

ROLES AND RESPONSIBILITIES

PROCEDURE/PROCESS

5.1 TIMETABLE

DOCUMENTS/REFERENCES

SCOPE/PURPOSE

The purpose of this procedure is to provide all prospective clients with:

 A description of application procedure for Pyrotechnics Import Permit ensuring

compliance with Local and International Legislation.

 Details of the package documents which should be enclosed in the application pack

The Procedure describes common rules, sequence and procedures for Pyrotechnics Import

Permit application for any pyrotechnics to be imported for any operation of BP Az SPU for its

projects within the Azerbaijan Republic.

The Procedure has been developed in accordance with International Regulations and

applicable local legislation as given in “REFERENCES” chapter below.

DEFINITIONS

Refer to document AzSPU-HSSE-DOC-00021-2 HSE Definitions for definitions common to

this Procedure. Definitions specific to the Procedure are included below.

BP Az SPU

BP Azerbaijan Strategic Performance Unit

CAM

Contract Accountable Manager

HSE & TD

Health, Safety, Environment and Technical Directorate

P&RA

Permitting and Regulatory Affairs

Performance Unit

PUL

Performance Unit Leader

SPA

Single Point of Accountability

Vice President

Under “Pyrotechnics” are meant the type of product used in BP Az SPU operations and fallen

under description of Pyrotechnic materials applicable Azerbaijani Legislation. They include,

but not limited by the following:

 Sound rockets

 Signal rockets

 Line thrower set

 Line-throwing gun cartridges

 Nail gun cartridges

 Pipelines cut-off balls

 Smoke signal rockets

GENERAL REQUIREMENTS

This procedure is applicable for all BP Az SPU construction and operation activity in

Azerbaijan and obligatory for BP Az SPU, as well as all legal entities regardless of the type of

ownership or organizational and legal structure (hereinafter “Organization”), which act as

contractors/ subcontractors to BP Az SPU and implement activities relating to the storage,

transportation, use and keeping record of Pyrotechnics, as well as import of Pyrotechnics via

the customs border of the Azerbaijan Republic.

BP Az SPU, as well as their contractors operating under PSA conditions in Azerbaijan and

whose operations shall require use of Pyrotechnics should have available certificates/permits

issued in accordance with established BP Internal Procedures and Local and International

legislation. These requirements are applicable for pyrotechnics storage, transportation, use

and disposal and cover but not limited the following assets/facilities of BP Az SPU :

 Marine vessels

 Helicopters

 Mobile Drilling Units (MODUS)

 Platforms

 Vehicles

 Etc.

ROLES AND RESPONSIBILITIES

BP Vice President

BP VP shall be responsible for:

 Sanctioning PU/Contractor’s application for Permit for Pyrotechnics;

 Providing direct instructions to corresponding Assets, Project and Operations

Managers and other responsible staff to comply with the current procedure for

Pyrotechnics Import Permit issues;

 Being addressee for sending and receiving documents from the State Authorities and

its further distribution.

Az SPU HSE & Technical Vice President

Az SPU HSE & Technical Directorate Vice President shall approve any update and revision

of the current Procedures.

AzSPU Central HSE & TD P&RA Manager or his delegate

AzSPU Central HSE & TD P&RA Manager shall be responsible for:

 Controlling the process of Permit issuing

 Updating this Procedure

 Assigning person to coordinate application package collating, controlling content

and compliance with procedures, submission to State Authority and following up

PUL and Project Operations Director

PUL and Project Operations Director shall remain responsible for assignment of SPA (CAM)

from his/her team for coordination of Subcontractor’s compliance with this procedure and

document preparation.

BP contractor

BP’s Contractor shall be responsible for preparation of application pack in accordance with

this procedure. It shall contain following content and order both in English and Azerbaijani

language:

1. Bilateral Statement on Contract between BP and Contractor Company¹

2. Bilateral Statement on Contract between Contractor and Subcontractors on the

following services (if applicable):

a. Transportation

b. Storage

3. Copy of license to operate hazardous cargo vehicle.

4. Hazardous cargo car certificate

5. Hazardous cargo route sheet (issued by the Agency on State Mining Control and

Industry Safety (SMCIS) of the Ministry of Emergencies)

6. Copy of licence to operate for Temporarily Storage Pyrotechnics (issued by the

Agency on State Mining Control and Industry Safety (SMCIS) of the Ministry of

Emergencies)

7. Purchase Order

8. Certificate of Origin

9. Dangerous Goods Declaration

10. Safety Data Sheet

11. Permit - Letter for purchase Pyrotechnics (issued by Ministry of Internal Affairs)

PROCEDURE/PROCESS

This section provides the “step by step” process of obtaining Permit for import/export of

Pyrotechnics and clearly demonstrates the roles and responsibilities of all.

Stage 1 - Contractor’s application to BP Az SPU (see Chapter 6 for application pack content)

Stage 2 - BP’s application to SOCAR on subcontractor’s behalf signed by VP

Stage 3 - SOCAR’s application to the Cabinet of Ministers on BP’s behalf

Stage 4 - Issuing of Permit by the Cabinet of Ministers to SOCAR’s name

Stage 5 - SOCAR’s letter to BP

Stage 6 - BP’s letter to Contractor

Stage 7 - Follow up audits²

Once Pyrotechnics Import Permit is issued by the Cabinet of Ministers an application is

required to be filed with the Ministry of Emergency Situations (MES) for transportation

notification for Pyrotechnics (from airport to temporary storage/facility).

¹ Sample of the Bilateral Statement is attached to this procedure

² Audit mechanism is to be adopted by P&RA team through subsequent annual reviews of the current document

5.1

TIMETABLE

The following timetable shall be observed while planning import of Pyrotechnics on a routine

basis. It is also important to note that the table is compiled based on work practice since there

is no applicable legal time indication for application review by State Authorities.

Stage

Action by:

Durations

Review

of documents pack,

preparation of application for

PUL’s signature and sending

1 week

application to SOCAR

Review

of documents pack,

preparation of application for

SOCAR

2 weeks

SOCAR’s VP signature and

sending to Cabinet of Ministers

Review

of pack, circulation

amongst related departments

Cabinet of Ministers

2 weeks

and issuance of permit

Preparation reply to BP signed

SOCAR

1 week

by SOCAR’s VP

Official

response

1 week

Subcontractor

DOCUMENTS/REFERENCES

Requirements of this procedure are based on the documents constituting the present-day

scientific recommendations, local skills and the experience of other countries that have

achieved high standards of pyrotechnics management safety standards.

This document, together with those listed below represent an integrated regulatory

management system of pyrotechnics.

Document No

Title

UNIF-HSE-PRO-159-C1

Safe Systems of Work. Fire protection

Management HSE Safe Systems of Work

Law of the Azerbaijan Republic 146

Merchant Maritime code of the Azerbaijan

IIQ dated of 22^nd June 2001

Republic

Decree № 292 of 12 September 2005

“On additional preventive measures against

of the President of the Azerbaijan

restricted for civil circulation materials“

Republic

Decree № 609 of 24 February 1997

“Rules for regulation of International trade in

of the President of the Azerbaijan

Azerbaijan Republic”

Republic

Decree № 10 of 27 January 2000 of

“Guidelines for Transportation of Explosive

the Cabinet Ministers of the

Materials”

Azerbaijan Republic

Decree

№120

08.05.06 of the

Conformation of the “On additional preventive

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Revision Date: 06 April 2010

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Cabinet Ministry of the Azerbaijan

measures against restricted for civil circulation

Republic

materials”

Law

№ 933 of the Azerbaijan

“On Adoption, Ratification and Approval of the

Republic dated of

2^nd December

Implementation of the Agreement on the Joint

1994

Development and Production Sharing for the

Azeri, Chirag Fields and the Deep Water Portion

of the Guneshli Field in the Azerbaijan Sector of

the Caspian Sea” (PSA)

Law of the Azerbaijan Republic

“Technical Safety”

733IQ dated of 2^nd November 1999

Law № 727-IG of the Azerbaijan

“On Police”

Republic dated of 28^th October 1999

10.

Decision

№167 of the Cabinet of

Procedure for the State Registration of

Ministers

the

Azerbaijan

Potentially Hazardous Facilities

Republic dated of

25^th October,

2001

Decree of the President of the

Regulations of the Ministry of Emergencies

Azerbaijan Republic dated April 19,

2006

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Revision/Review Log

Revision Date

Authority

Custodian

Revision Details

31 December 2008

Greg Mattson

Rovshan Guliyev

Initial Issue

02 April 2009

Greg Mattson

Rovshan Guliyev

Review term and duration has

been adjusted updated

Titles table has been changed

06 April 2010

Greg Mattson

Rovshan Guliyev

The numbering of the whole

procedure was changed in

accordance with requirements of

Standardized Document Control

Procedure Template(AzSPU-

HSSE-DOC-00026-2)

Title in cover sheet has been

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Patterns added

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BP Azerbaijan Warden System Manual

Page 2 of 18

TABLE OF CONTENTS

1.0 Introduction

2.0 Definitions

3.0 Key Responsibilities

4.0 BP Azerbaijan Warden System Process

4.1 General Rules

4.2 Warden System Exercise

4.3 Warden System Activation & Notification Flow

5.0 BP Azerbaijan Warden System Communication Protocol

5.1 Use of Two - Way Radios & Radio Channels

5.2 Warden System Satellite Phones

6.0 Warden System Network Drive

APPENDIX 1 - Thuraya (SO-2510)

APPENDIX 2 - Hand Held Radio Controls

APPENDIX 3 - Radio Conversation

APPENDIX 4 - Warden Group Information Form

APPENDIX 5 - Warden Report Basic User Guide

5.1 Access to Warden Report

5.2 How to Generate Warden Report

5.3 Export of Warden Report to Excel Format *

5.4 Subscription to Warden Report

5.5 My personal information in Warden Database

Key Documents

Review Log

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BP Azerbaijan Warden System Manual

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1.0 Introduction

In BP Azerbaijan Warden System is structured to ensure a two-way flow of communications

between the CCP Committee / IMT and BP Azerbaijan expatriates. The primary role is to inform

expatriates and dependents of emergencies impacting (or likely to impact) BP AZERBAIJAN in-

country and to communicate management decisions and specific instructions received from Incident

Commander. The primary method of communication is telephone. If there is disruption in landline or

mobile communication systems:

The company radio system or Thuraya satellite phones should be used for communication

among IMT and Wardens.

Wardens will physically visit each resident to account for their respective community.

Follow up will continue until each expatriate and dependent is located.

The purpose of this manual is to familiarize all wardens with:

Chief Warden and Group Warden responsibilities

Warden System general processes

Warden System activation and notification flow

Warden System communication process

Serve as reference during Warden System activation.

2.0 Definitions

Civil Crisis Plan (BP Azerbaijan) - The plan details pre-planned responses to anticipated levels of

emergencies; these responses range from slight deviations in routine activities to complete

evacuation of CCP dependents.

CCP Committee - In case if CCP Committee is activated the AzSPU Business Support Team‟s

(BST) Duty Call-out List will be used for mobilization.

Safe Heaven - In the event it is not possible to relocate immediately, it may be necessary to delay

departure until an opportune moment. The Management Team should identify one or more safe

havens. Providing that it is safe to do so all Assembly Points will be considered and used as Safe

Heavens.

Assembly Points - There are Assembly Points throughout the city where the majority of BP

expatriate staff reside.

3.0 Key Responsibilities

WARDEN COORDINATOR

 Review and update this manual, as well as to assure its correct implementation.

 Assure that this manual is completely understood by all the ones involved.

 Program at least one warden tabletop exercise every six months or when it is considered

necessary.

 Assure the compliance of this manual with the BP Crisis Management Framework.

CHIEF WARDEN

Fully applicable to the Alternative Chief Warden when the Chief Warden is out of country.

Preparation role

 Liaise with Wardens and assist in recruiting new and Alternative Wardens as necessary.

 Pass emergency radio/satellite phone (batteries, charger etc) and the Manual to an Alternative

Chief Warden when travelling (inside/outside) of Baku, Azerbaijan.

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 Hold Warden Sessions with respective Wardens once a year, or more as appropriate.

 Have regular dialogue with Security on related matters.

 Send out periodically Warden communicate note to all Wardens.

 Maintain updated Chief Warden “hand - over” pack to pass to an Alternative Chief Wardens

respectively in case of planned or ad hoc leave.

Emergency / Exercise role

 Communicate and initiate with each Warden details of an exercise or real emergency to

determine and report the status and location of all expatriates/family.

 Report back findings to CCP Coordinator/Incident Commander, in case of a real emergency, and

Warden Coordinator, in case of an exercise, of all un-accounted personnel and reasons.

 Maintain contact with Wardens and pass on IMT updates/instructions.

 Receive information, questions, requests, etc. from Wardens for transmission back to the

Warden Coordinator (during exercise) or IMT (during real emergency).

 In the event of Evacuation liaise with Wardens assembly points and instructions.

GROUP WARDEN

Fully applicable to an Alternative Warden when the Group Warden is out of country.

Wardens act as communication links and co-ordinators to families in their geographical area.

Mutual support and the rapid dissemination of information during emergencies are vital.

Preparation role



Address mistakes/omissions identified in the report to Warden Coordinator



Collect and pass personal data change messages received at any point in time from Warden

Group members to Warden Coordinator.



Inform Alternative (Main) Warden(s) of the Group on upcoming travel plans to ensure Group

coverage.



Recruit proactively Alternative Wardens in proportion to Group size increase to ensure

functionality and notify Warden Coordinator to provide Browser access etc.



Do emergency hand held radio check with BP Reception Security on monthly basis. Please, refer

to the “5.3 Use of Two - Way Radios & Radio Channels”, “Appendix 2” and “Appendix 3” of this

document.



Pass emergency radio/satellite phone (batteries, charger etc) and the Manual to an Alternative

Chief Warden when travelling (inside/outside) of Baku, Azerbaijan.



Hold Warden Sessions with respective Group members twice a year.



Session Agenda:

Brief introduction of Group Warden and Alternative Wardens to current group members

(All)

Refreshment on Warden-Group communication procedure during Emergency

(Wardens)



Send a courteous note to every new Warden Group member, outlining:

Contact details of Warden and Alternatives

Warden Group description, Security and Safety tips etc.

Emergency / Exercise role



Determine and report the status and location of all expatriates/family members to the Chief

Warden in case of real emergency or an exercise.



Maintain contact with expatriates/dependents and pass on IMT updates/instructions.



Receive information, questions, requests, etc. from expatriates/dependents for transmission

back to the Chief Warden.

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BP Azerbaijan Warden System Manual

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BP EXPATRIATE EMPLOYEES

BP Azerbaijan expatriate staff is responsible for:

 Being aware of the name, address and contact numbers for their warden and alternate.

 Notification to their Group Wardens:

The contact details in case these have been changed

The family information in case it has been changed.

Their trips outside of Baku for the periods exceeding 24 hours.

 Notification within 24 hours to the Group Warden and Security Team of their emergency trips

outside of Baku for more than 24 hours.

4.0 BP Azerbaijan Warden System Process

4.1 General Rules

 To alert BP personnel in case of any catastrophic situation, risk or national emergency the

Security Management maintains a process called Warden System. Through this procedure a

controlled message can be spread to all levels of the organization.

 The Warden System consists in grouping expat employees of the BP utilised

complexes/apartments in Azerbaijan, appointing a Group Warden and his/her Alternates for each

of these groups, who are responsible, within the process, of communicating by phone to the

assigned employees and retransmitting the original message.

4.2 Warden System Exercise

 Security management will program at least one warden tabletop exercise every six months or

when it is considered necessary.

 The drill will be announced to all BP Group Wardens prior to the exercise.

 The each Warden Group drill results must be reported to the Warden Coordinator, who will

evaluate the results and propose the improvements to make this procedure more efficient.

See also Warden System Activation & Notification Flow

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BP Azerbaijan Warden System Manual

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4.3 Warden System Activation & Notification Flow

 The activation of the Warden System must be authorized by:

- Civil Crisis Plan Committee

- Incident Management Team

BP AZERBAIJAN EXTERNAL COMMUNICATIONS

BP GROUP CRISIS

SOCAR - GIOC -

AZERBAIJAN

TEAM - LONDON

BP TURKEY

GOVERNMENT

BP AZERBAIJAN INTERNAL COMMUNICATIONS

CCP COMMITTEE /

COUNTRY SECURITY

BST

MANAGER / CCP

COORDINATOR

IMT INCIDENT

COMMANDER

CHIEF WARDEN

WARDEN

COORDINATOR

STONEPAY RP

TISA GROUP

GROUP WARDEN

WARDEN

BAYHOLDING

BOULEVARD

GROUP WARDEN

PALACE GROUP

WARDEN

SEA VIEW PLAZA /

VP RECEPTION

WELLINGTONE

SECURITY FOR

HEIGHTS GROUP

BUSINESS VISITORS

WARDEN

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BP Azerbaijan Warden System Manual

Page 7 of 18

Note: In case Group Warden and his/her Alternatives of any Warden Group are not

available in the country Warden Coordinator can fulfill their responsibility.

a. Once the text of the message to be sent is confirmed, each one of the group wardens will start

the circulation of the message.

b. The group wardens must transmit the message in the following manner:

- If it‟s a real situation:

- “THIS IS A REAL EMERGENCY WARDEN MESSAGE…

„This is (Your name) Warden of (Residence name...) Group calling.

“Please locate and account for the members of your family, including dependents that are presently

in Azerbaijan. Please phone me back at (Telephone no

) as soon as you have fully

accounted for your dependents.

Example of the message:

Tomorrow you must not come to the office and wait for further instructions”

- If it‟s a drill:

THIS IS AN EXERCISE!!!

„This is (Your name) Warden of (Residence name...) Group calling. We are conducting a routine

exercise of the Civil Crisis Plan Warden System.

“Please locate and account for the members of your family, including dependents that are presently

in Azerbaijan. Please phone me back at (Telephone no

) as soon as you have fully

accounted for your dependents.”

Repeat - „THIS IS A ROUTINE EXERCISE. We‟re checking the effectiveness of communications

lines. No further actions are required after you account for and report about location of your

dependents.‟

Please also remind your group members about need to either inform CWT in case of travel outside

Azerbaijan or Baku and/or fill in and submit the Out-of-Town/ Out of Country form (available on the

BP Azerbaijan Security intranet).

c. In any of the cases you must specify if it‟s a real message or a drill, then you must deliver the

message word by word and end with the time in which the message is being delivered.

d. The group wardens must retransmit the message to each one of the persons named in their

respective Warden Group.

e. Also, the group wardens must report to the Chief Warden the time in which the message has

been retransmitted to the last member of his/her warden group and must specify which

employee wasn‟t contacted.

The group wardens to the extent possible, will keep track/locate “missing”

expatriates/dependents and report to Incident Commander. In this last group the employees

who received a voice message in their phones, must be included.

g. In case Wardens and his/her Alternatives of any Warden Group are not available in the country

Warden Coordinator can fulfil their responsibility.

h. The group wardens must only transmit the message to the indicated people in their part of

warden report. With the objective of assuring the reliability of the information, the message must

not be retransmitted through third parties or outsiders to the company.

The BP expatriate staff employees must make sure that they understand and receive the

message as it is being transmitted. It is recommended to write down the message and ask the

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BP Azerbaijan Warden System Manual

Page 8 of 18

person transmitting the message to repeat it as many times as necessary, until making sure it

has been understood as it has been transmitted.

5.0 BP Azerbaijan Warden System Communication Protocol

One of the most important aspects of BP response to crisis / disaster incidents is communications. It

is essential that the appropriate information be gathered and forwarded to the appropriate person or

persons in an accurate and timely fashion, whether it is Incident Commander (IC) communicates

with the On-scene Commander (OC), or employees and their families establishing contact through

an available communications, or the AzSPU Leader communicating with the BP Group in London.

When civil crisis or natural disaster (an earthquake, flood, etc) occurs, employees may be apart, and

their ability to communicate may be compromised by interruptions in telephone service. In this case

Chief Warden or Alternative Chief Warden will activate the Warden System. When landline and

mobile service are overloaded or interrupted, the communications network will consist of one or

more of the following elements:

1. Hand held radios

2. Satellite phones

5.1 Use of Two - Way Radios & Radio Channels

There are seven warden groups and for all groups wardens are provided with hand held radios. If

the group warden is out of country, he/she is responsible to pass the radio to the appropriate group

alternate.

 Emergency radios are adapted for use during an emergency when no other mean of

communication is available. Radios should be kept switched off on day-to-day basis.

 Turn on the radio when you phone, cell phone and other means are not operational.

 Keep the radio in the apartment until further notification from the Security Department or the

Chief Warden.

 Radio holder must ensure the radio is always charged and operational.

 Hand-over the radio with accessories to the Alt Warden of the Group when going on leave.

 Three channels (5, 6, and 10) are currently programmed on the emergency radios.

 The main channel for communicating Emergency is Channel 10, if doesn‟t operate switch to

channel 6, if doesn‟t operate proceed to Villa to contact Security.

 Channel 6 can be used for communication with Security during Emergency.

 Radio Channels Range

 Channel 5 (limited range) approx. 5 km

 Channel 6 (security, fleet dispatcher, drivers etc)., covers all Baku area

 Channel 10 (emergency channel), covers all Baku area

See Appendix 2 and Appendix 3 of this document

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BP Azerbaijan Warden System Manual

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5.2 Warden System Satellite Phones

To provide additional mean of communication during emergency Thuraya Satellite Phones have

been provided to all BP utilised Residential Complexes. These Thuraya phone numbers are

presented in the table below. PLEASE NOTE THAT NUMBERS FOR STA PHONES HAVE BEEN

CHANGED IN NOVEMBER 2010. THE TABLE BELOW REFLECTS NEW AND CORRECT

NUMBERS.

THURAYA Satellite Phones

MSISDN - TO DIAL

Assigned to Warden Group

Card Number

THIS SAT PHONE

CHIEF WARDEN

898820 527090 50833 191

8821651077533

WARDEN COORDINATOR

898820 527090 50833233

8821651074957

STONEPAY GROUP WARDEN

898820 527090 508 33217

8821651074908

BAYHOLDING GROUP WARDEN

898820 527090 508 33209

8821651078791

SEA VIEW GROUP WARDEN

898820 527090 508 33241

8821651078763

BOULVAR PALACE GROUP WARDEN

898820 527090 508 33225

8821651077534

INMARSAT Satellite Phones

Voice

Fax

Location of Inmarsat

761481852

761481854

IMC, ROOM # 187 (Villa Petrolea)

Calling codes between GSM and SAT service providers

To Baku dial +994 12 XXXXXXX (City Number)

To Azercell dial +994 50 XXXXXXX (Cell phone number)

For call from Thuraya

To Azercell dial +994 51 XXXXXXX (Cell phone number)

To Bakcell dial +994 55 XXXXXXX (Cell phone number)

To NarMobile dial +994 70 XXXXXXX (Cell phone number)

To Inmarsat (in Azerbaijan) dial + 873 XXXXXX (Inmarsat)

For call from Thuraya

To Thuraya (in Azerbaijan) dial Thuraya MSISDN number shown

To Inmarsat (in Azerbaijan) dial 00 873 XXXXXX (Inmarsat)

For call from Inmarsat

To Thuraya (in Azerbaijan) dial 00 88216 XXXXXX (Thuraya)

Dialling Instructions to call a Thuraya subscriber from other countries / networks:

International Access Code in the country you are calling from (e.g. 00, +)

Thuraya Country Code (88216)

Thuraya Subscriber Number

Dial “+” or 00, ˛ country code, ˛ subscriber number

Example: To call a Thuraya customer whose number is 12345678 from Azercell,

Dial + 88216 12345678

6.0 Warden System Network Drive

Warden System Network Drive was created to have a single source folder for all Wardens to ensure

that consistent and the most updated information is used for Warden System needs.

 Access to the drive is restricted to Group Wardens and their Alternates. Please contact Warden

Coordinator on alekpear@bp.com for access to Warden Report.

 In case you encounter a problem to access to the drive for the first time please, e-mail to Warden

Coordinator on alekpear@bp.com

How to connect to shared network drive:

1. Copy the link \\bp1bakis001\Warden_System

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BP Azerbaijan Warden System Manual

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2. Right mouse click on “My Computer” icon on your desktop or in explorer window

3. Select “Map Network drive…”

4. Paste the link to “Folder” field and press browse

Make sure “Reconnect at logon” is checked for permanent access to the drive

5. When drive is found press OK, then Finish

APPENDIX 1 - Thuraya (SO-2510)

Your SO-2510 is a high performance mobile phone using satellites for communication.

The combination of Satellite (SAT) communications and GPS (Global Positioning System)

technology allows phone communications without base stations.

SAT phone communications are similar to GSM and any GSM phone user can easily use it.

However, there are a few specific differences between GSM and SAT.

These are explained below.

While idle with SAT or communicating with a good quality signal, the antenna need not be

pulled out. However, the antenna should be pulled out to receive SAT calls or to start SAT.

While watching the indicator for SAT signal strength, move around to achieve the best

connection quality for the mobile phone. SAT communication requires clear space without

obstructions. Avoid obstructions such as buildings, trees or mountains.

Also, it is important to direct the antenna of the mobile phone towards satellites.

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APPENDIX 2 - Hand Held Radio Controls

1 Channel Selector Knob (16 Position)

2 On-Off / Volume Knob

Used to turn the radio on or off, and to adjust the radio’s volume

3 Side button 1 (Will not be used)

4 Push to Talk Button (PTT)

Press and hold down this button to talk, release it to listen

5 Side button 2 (Will not be used)

6 Side button 3 (Will not be used)

7 Top button (programmable)

8 LED Indicator

Green:

Successful power up.

Green Flashing:

Radio scanning.

Red:

Radio transmitting.

Red Flashing:

Channel busy - when receiving.

Yellow:

Radio called.

Yellow Flashing:

Radio call reminder alert.

Red Flashing:

Low battery - when transmitting.

9 Microphone

Speak clearly into the microphone when sending a message.

10 Antenna

11 Accessory Connector

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APPENDIX 3 - Radio Conversation

 Important Note

Conversations over the radio can be very confusing if they are disordered. It is important that a

uniform radio language is used so that people know who is calling whom and when a message or

conversation is finished.

 Call Sign

The first issue to resolve is how to identify callers over the radio net. In this case the best option is to

use surnames rather than codes. It is simpler and more easily understood.

 Sending a Message

1. Use the Channel Selector knob to change to the required channel.

2. Press the PTT button and speak clearly into the microphone.

3. Your mouth should be about 2.5 to 5 cm away from the microphone.

4. To call someone simply repeat their surname twice and then say “this is XXXX, over”. For

example, “Smith, Smith, this is Jones, over”. (Over indicates that you have finished talking and

are waiting for a reply)

5. Release the PTT button when you finish speaking.

 Receiving a Message

1. Adjust the volume level.

2. If, at any time, a call is received, you will hear the call at the volume level you have set.

3. To inform the message sender that you are receiving them, simply say “XXXX send”. For

example “Jones, send”.

 Continuing the Conversation

You can then continue the conversation. Each time you have finished your sentence and expect a

reply, simply say “Over”. For example “Are you OK, over”

 Ending a Conversation

To end a radio conversation, simply say “Over and out”.

 Conversation Example

A simple conversation could be as follows:

Security: “BP Villa Petrolea Security to Jones”

Warden: “BP Villa Petrolea Security, this is Jones, over”

Security: “Jones, go to Assembly Point 5 immediately, over”

Warden: “BP Villa Petrolea Security, message received. Over and out”

Security: “BP Villa Petrolea Security to Smith……

Note: (Only say “Over” if you understand the instructions completely. If you need further

classification then ask using the normal conversation method.)

 Radio Check

You can check the radio through channel 6 (security) periodically and when receiving at the hand-

over, keeping to the wording:

Warden: “VP Security. Call Back”

Security: “Go ahead, over”

Warden: “Radio Check. Do you copy me? Over”

Security: “I copied you. Over”

Warden: “Over and out.”

Control Tier:

Revision Date: <<11 Dec 2010>>

Document Number: AZSPU-HSSE-DOC-00116-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/

BP Azerbaijan Warden System Manual

Page 13 of 18

APPENDIX 4 - Warden Group Information Form

Note: This form is to be filled in by all BP Baku Residents

Your Name

Work E-Mail address

Mobile Phone Number

Spouse/Partner Name

(If accompanying in Azerbaijan)

Spouse’s Citizenship

Spouse’s Date of birth

Spouse’s mobile phone

Children Name(s)

(If accompanying in Azerbaijan)

(Please indicate dates of birth next

to names)

Partner’s Home Email Address

Any additional relevant contact

details.

Please submit this form by e-mail to Abdulla Alakbarov in Security.

Control Tier:

Revision Date: <<11 Dec 2010>>

Document Number: AZSPU-HSSE-DOC-00116-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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BP Azerbaijan Warden System Manual

Page 14 of 18

APPENDIX 5 - Warden Report Basic User Guide

PDMS (People Data Management System) is used for Warden Database:

 To have a single source database to ensure that consistent data is used for warden system

 To ensure efficient integration with existing HR, Travel and Housing data management systems

used by SPU

The information provided for Warden Report is only used in case of emergency.

5.1 Access to Warden Report

Web Warden Report can be found on the following link.

http://bp1bakap012/Reports/Pages/Report.aspx?ItemPath=%2fSecurity%2fWarden+List

 Access to Warden Report is restricted to Group Wardens and their Alternates. Please contact

Warden Coordinator on alekpear@bp.com for access to Warden Report.

 In case you encounter a problem to access to the Report for the first time please, e-mail to

Warden Coordinator on alekpear@bp.com

5.2 How to Generate Warden Report

To generate Warden Report follow four steps:

STEP 1 Follow the link below

http://bp1bakap012/Reports/Pages/Report.aspx?ItemPath=%2fSecurity%2fWarden+List

STEP 2 Select “All Statuses” in “Warden Status” field

STEP 3 Select Your Respective Group Number in “Warden Group” field

STEP 4 Press “View Report” button

Control Tier:

Revision Date: <<11 Dec 2010>>

Document Number: AZSPU-HSSE-DOC-00116-2

Print Date: 2/1/2011

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BP Azerbaijan Warden System Manual

Page 16 of 18

5.4 Subscription to Warden Report

There is possibility to subscribe on Warden Report with the aim to receive Warden Report

automatically on your BP e-mail address. Contact Warden Coordinator on alekpear@bp.com to

check for subscription options. **

* Note: You can choose other formats nonetheless Excel is the most advisable since you’ll be able

easily format file for the best viewing and printing.

** Note: Only Group Wardens and their Alternates are eligible to check for the subscription options

Control Tier:

Revision Date: <<11 Dec 2010>>

Document Number: AZSPU-HSSE-DOC-00116-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/

BP Azerbaijan Warden System Manual

Page 17 of 18

5.5 My personal information in Warden Database

The link below should be included in a Welcome note for new residents.

It is important that Warden System has all of BP expatriate employee current contact details, such

as mobile phone numbers, e-mail addresses, and contact numbers for family members or partners

who are living in Azerbaijan. This information is critical for Group Wardens to contact Warden

Members in an emergency. Each employee registered within warden System can check information

accuracy following the link below.

http://bp1bakap012/Reports/Pages/Report.aspx?ItemPath=%2fPublic+Reports%2fMy+personal+inf

ormation+in+Warden+Database

In case Warden Database needs to be updated send appropriate updates of your contact

information to the respective Group Warden or Warden Coordinator at alekpear@bp.com Use the

form in Appendix 4

Key Documents

Civil Crisis Plan:

Name

Abdulla Alakbarov

Job title

Warden Security Coordinator

Phone number

+994 55 4250207

Summary

Alternative

Rauf Rustamov

The purpose of the BP Azerbaijan CCP is to

Phone number

+994 55 2250678

provide agreed and practised procedures to meet

an increasing threat and for the relocation of BP

„at risk‟ personnel and dependants to a safe

location within the country or from the country

itself if necessary. The Warden System is an

integral part of the Civil Crisis Plan and is

functioning within IMT. The CCP is administered

by Azerbaijan Security Team.

Control Tier:

Revision Date: <<11 Dec 2010>>

Document Number: AZSPU-HSSE-DOC-00116-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/

BP Azerbaijan Warden System Manual

Page 18 of 18

Review Log

Revision Date

Authority

Custodian

Revision Details

30 Sept 2007

Eldar Nurizade

Dmitry

Initial issue

Adamovich

2 April 2009

Eldar Nurizade

Abdulla

1. Change of reference names and

Alakbarov

email accounts from “Dmitry

Adamovich” to “Abdulla

Alakbarov” and from “adamd0” to

“alekpear” respectively.

2. Minor grammatical corrections.

2 Nov 2009

Eldar Nurizada

Abdulla

3. Update of Notification matrix

Alakbarov

under Section 4.3

4. Update of mobile phones after

switch to Bakcell.

28 Apr 2010

Eldar Nurizada

Abdulla

1. Update of Warden

Alakbarov

Communication matrix - page 6

2. Update of Warden Sattelite

phone list - page 9

3. Calling codes between GSM and

SAT service providers - Azercell

“051” added - page 9

4. Slight page formatting - whole

document.

11 Dec 2010

Eldar Nurizada

Abdulla

Update of Satellite Thuraya New

Alakbarov

numbers table on page 8

Some updates re dialing Satellite

phones - page 8

New version sent to for upload into

dK.

Control Tier:

Revision Date: <<11 Dec 2010>>

Document Number: AZSPU-HSSE-DOC-00116-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/

BP Logistics

Baku Sea Port Station (BSPS)

Security Procedures

Post orders

AZSPU-HSSE-DOC-00290-2

Authority:

<< Aviation & Crew Boat

Custodian:

<< Offshore Security TL / Babayev, Elshad>>

Services Manager / Vass,

Derek>>

Scope:

<< AzSPU >>

Document

<< Position Title / Name>>

Administrator:

Issue Date:

<< 18 February 2010 >>

Issuing Dept:

<< Security >>

Revision Date:

<< 18 February 2010 >>

Control Tier:

<< 2 >>

Next Review

<< 18 February 2011 >>

Date:

Control Tier:

<<2>>

Revision Date: <<18 February 2010>>

Document Number: << AZSPU-HSSE-DOC-00290-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Security Procedures

Purpose

The purpose of this document is to establish the set of security procedures, rules and regulations for

Baku Sea Port Station (BSPS) Security Guard Service to ensure the security of personnel working at the

offshore facilities and operations.

Security Guard must diligently follow the procedures, rules and regulations listed below and make full

use of all the information provided.

This document is the property of BP Exploration Caspian Sea Ltd. and is intended for the sole and

exclusive use of the Logistics and Security Management.

It must not be removed from the work location to which it is assigned, may not be reproduced or

distributed to third parties.

Objectives

The objectives of the security strategy for BSPS (onshore embarkation point) are to:

 Prevent unauthorized access of people, cargo and prohibited items to the Offshore facilities;

 Deter unauthorized introduction of dangerous/banned substances and devices;

 Conduct verification and identification of 100% of the outgoing personnel against their Vantage ID

cards, company’s ID and passport;

 Prevent access of people under influence of alcohol or drug to Offshore facilities;

 Minimize the likelihood of successful third party interference with, or damage to, the operation of

the facilities.

Security and Safety Restrictions

The whole site is Non-smoking area. Smoking is permitted only at designated area indicated by signs.

No Alcohol can be brought in/utilized within site under any circumstances. Access will be denied to

those who cause reasonable suspicion of being under alcohol influence and tested through Alco-Check

machine according to AzSPU Substance Abuse Policy. Such a case will immediately be reported to

Logistics, Site, Security and Health management.

General requirements for Security stuff:

Control Tier:

<<2>>

Revision Date: <<18 February 2010>>

Document Number: << AZSPU-HSSE-DOC-00290-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

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 Read, know and comply with provided Standard Operating Procedures which detail their duties

to be performed.

 Act in accordance with all sections of the Standard Operating Procedures, the Security Officers

Code of Conduct and Post Orders.

 Pay particular attention to any 'Temporary Instructions' which may frequently change

depending on the Management’s requirements and take up additional duties as and when

requested.

 Relationships, communication and on-duty actions with personnel must be made with respect to

their personality. Security should be friendly, polite and welcoming. The rights and dignity of

the individual must be respected at all times.

 Report a case of deliberate disregard of the security procedures to the line and site

management.

 Report security incidents to BP Security and Ste Management and file as appropriate. Assist in

possible internal investigations.

 Assist Security and Site Management and implement other roles/tasks as required by business.

 Ensure safety of personnel and operations at BSPS and promote safety culture. Report unsafe

behaviors and findings through submission of BOOS cards and ASA.

 Check all assigned premises of BSPS building (both internal & external) and Jetty site before the

registration’s operations begin if there any suspicious item, break downs, damage, threat etc.

 Work in accordance to the schedule.

Remember: Failure to implement and execute above written instructions and post orders

by on duty guard will be considered as poor performance and lead to a disciplinary action.

Security Equipment

CCTV:

 Camera 1 & 2 cover the area in front of the Passenger Handling Facility.

 Camera 3 & 4 cover the territory/route from the Passenger Handling Facility to the Jetty.

 Camera 5 covers the Jetty territory.

 Camera 6 covers the main entrance gate to the Passenger Handling Facility.

 Camera 7 covers X-Ray machine zone.

 Camera 8 covers the temporary passengers’ baggage storage area.

 Camera 9 covers the entrance to the “sterile zone” from security inspection area.

 Camera 10 & 11 covers the exits from the “sterile zone”.

Electronic Access Control (EAC):



2 Card Readers installed at the main entrance gate to monitor the movement of people to/from

Passenger Handling Facility.



2 Card Readers installed at the exit gates from the “sterile zone” to the Jetty.

Intruder Detection System (IDS):

 Detectors installed at the all gates of the Passenger Handling Facility.

X-Ray machine:

Control Tier:

<<2>>

Revision Date: <<18 February 2010>>

Document Number: << AZSPU-HSSE-DOC-00290-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms



1 X-Ray machine is installed at the registration area of the Passenger Handling Facility area for

baggage/cargo/personal belongings security check.

Walk Through Metal Detector:



1 Walk Through Metal Detector is installed at the entrance to the

“sterile zone” for the

personnel security check.

Hand Held Metal Detector:



1 Hand Held Metal Detector is provided to the security guard for the additional assurance of the

personnel security check.

Sequence of the passenger handling process:

All personnel (100%) going to offshore should be verified, identified and registered against

their Vantage ID cards, company’s ID and passport at the entrance to the Passenger Handling

Area.

All personnel (100%) entering the passenger handling area after registration (e.g. going to

offshore, service and based staff etc.), their baggage (including hand bags, laptop cases etc),

cargo and personal belongings should be searched by security guards using X-Ray machine and

Metal detectors.

After security search the baggage and cargo should be kept in the storage under the security

control. Hand bags, laptop cases etc. are allowed to the waiting/lounge area and to the vessel -

seating area and each passenger is responsible for the security/purity of his hand bags.

After security search the outgoing personnel should pass to the waiting/lounge area. i.e. “sterile

zone”. One of the senior position passengers among the passenger crew staff should be

nominated as a Senior Passenger. He/she should control and be responsible for the

security/purity of passengers’ hand bags during being in the Passenger Handling Facility and

during a trip by a vessel until arriving to the 500mtr of the relevant installation.

In case of any exits from the “sterile zone” and return an individual should pass through all

registration/security check again.

In all cases of exits from the “sterile zone” and Passenger Handling Facility (non-connected with

loading to the vessel, e.g. smoking) the main entrance gate should be used.

Checked baggage/cargo, which is going to the boat (through the main entrance), should be

escorted by a security guard. The loading process of baggage/cargo to the vessel and to the

on-board baggage’s container/s should be controlled by a security guard. When all assigned

baggage/cargo are loaded into the container security guard should seal a container with a

numbered plastic tie-wrap seals (security guard and a Passenger Attendant (Vessel) should

record the number of a seal), which could be break opened only by the Passenger Attendant

(Vessel) at the entering to the 500mtr of the relevant installation:

o The Passenger Attendant (Vessel) should control the process of a loading of hand bags,

laptop cases etc. into the relevant container, put simple plastic tie-wrap seal on the

container, control and monitor the process of loading of the container/s to the platform.

Control Tier:

<<2>>

Revision Date: <<18 February 2010>>

Document Number: << AZSPU-HSSE-DOC-00290-2>>

Print Date: 2/1/2011

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o In case of detection of any break down of seals (on a vessel) a case should be

appropriately recorded and informed by instance to the platform, PHF management and

Security.

o On the whole the Passenger Attendant (Vessel) should control all personnel during the

embarkation/disembarkation process, all passenger movements on vessel, assist/control

baggage handling.

8. Outgoing personnel loading to the vessel should be escorted by security guards. Offshore

personnel should leave the

“sterile zone” through the two exits. The loading process of

personnel should be controlled by a security guard.

9. In case if any passenger refused to go offshore by any reason (when his/her baggage already

passed a security search) all checked baggage should be re-checked again (except the cases

when he will not have passed the medical/alcohol checks).

10. In case of in any passenger’s baggage a weapon or its components and ammunitions will be

found, all checked baggage should be re-checked again. Shift Supervisor, Site and Security

management must be informed immediately. The case should be acted and handovered to a

local police for further official investigations.

11. If X-ray Operator suspects that a baggage may contain a bomb or detects a suspicious items on

explosive devices or their any components his below actions are necessary:

 Keep calm, under no circumstances nobody should touch, shake, squeeze or bend it!

 The baggage should not be rolled out from X-Ray machine!

 Security Shift Supervisor, Site and Security management should be informed

immediately.

 Security Manager and Incident Commander should immediately be informed.

 Security Shift Supervisor should act according to the instructions given by Security

Manager or Incident Commander.

 If Incident Commander, Security Manager or Site Manager orders full evacuation of the

personnel from the Passenger Handling Facility, Security Shift Supervisor should:

o Evacuate all people from the Passenger Handling Facility;

o Check the Assembly area, and if it is safe post a guard there;

o Arrange guards and set cordons to block the access to the area;

o Inform BSPS Security and Management, local police about the threat.

12. Based on a request from Offshore (OIM or delegate), Site and Security Management the

baggage, cargo and personal belongings of passengers returning from offshore should be searched

by security guards using X-Ray machine and Metal detectors etc.

Vessel crews and visitors

 A Captain of each vessel or his delegate should supply the BSPS Security with an updated crew

list as soon as a change in the crew.

 The BSPS Security should have the updated crew lists available at all times to confirm names

prior to entering any movements in the log.

 Security should inform a vessel Captain of a crew and visitors’ arrival and check and log them

according to the provided list. All personnel except crew to board on the vessel are considered

visitors.

Control Tier:

<<2>>

Revision Date: <<18 February 2010>>

Document Number: << AZSPU-HSSE-DOC-00290-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms



All vessel crews’ personnel and vessels visitors should report to BSPS Security about their arrival

and departure.



The BSPS Security should provide visitor badges for visitors and liaise with the vessels’ captains

whether such visitors are allowed on board or not.



All vessel crew members, visitors and their belongings should pass through the security check

(X-Ray, Metal detectors) before entering to the vessel.



A Captain of each vessel or his delegate should supply the BSPS Security with the list of the

crew temporarily leaving the boat for non-work related reasons.



On return they (crew and visitors) should apply again to the Security guard for the registration,

then they, their baggage and personal belongings should be searched by security guard (X-Ray

machine and Metal detectors) prior the returning to their designated boat.



All vessels’ crew should pass through 100% alcohol check each time prior the entering to the

Jetty/Vessel. Marine onshore support team (Ship Operator), visitors will be subject to alcohol

check on random or suspicious bases.



Security should report immediately to the Shift Supervisor or Site Management of any personnel

refusing or not wishing to comply with this procedure.



Entry to the Jetty/boat by vehicle of vessel crews and visitors will be denied.



All goods aimed for and leaving the vessels should be documented (manifested) and copy of

such document should be provided to BSPS Security prior to entering or leaving the boat.



In case of when a name of a vessel crew member cannot be verified with the lists and goods

cannot be matched with the in-line documentation Shift Security Supervisor and Site

management should be informed immediately. The person or goods will be denied access to

the Jetty pending the management approval.



Checked vessel crew, visitors and goods should be observed and loading/embarkation process

should be controlled by a security guard.

Vehicle Access Control - Delivery vehicle to the Jetty/vessel only:

 Delivery vehicles should be allowed to the Jetty only after getting the permission from Site

Management.

 Vehicles with granted access to the Jetty should be subject to safety and security check.

 The entry and leaving of the vehicles should be appropriately logged and copies of in-line

documents should be collected by security.

The following information should be logged:

- Vehicle registration number

- Drivers Name

- Time of Entry or departure

- Destination

 In case if above requirements are not completed/or declined no vehicle should be allowed to

the Jetty unless advised by Site management.

Access Control to the Passenger Handling Facility

Control Tier:

<<2>>

Revision Date: <<18 February 2010>>

Document Number: << AZSPU-HSSE-DOC-00290-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms



All employees based at BSPS i.e. Aviation/FCB, Marine Contractor and Security staff etc must be

electronically registered at the main entrance gate and passed through security check as it

mentioned above each time when they proceed to/from the Passenger Handling Facility.



Site Manager gives an approval for the activation of badges of the mentioned staffs.



The updated list of employees is to be kept at the post. Site Management is responsible for the

updating of the list.



All authorized employees, not in possession of a valid Badge will be given a visitor’s pass which

will be handed to the Guard at the end of the shift.



The Guard will keep a register of all temporary badges handed out.



All BP employees who are not based at BSPS, Contractors and Visitors shall be classified as

visitors and shall be required to report to security at the main entrance gate.



After getting a confirmation from the visiting person the below mentioned information should

be entered into the visitor’s log and then visitor pass issued:

- Name of person requiring access

- Name of company he or she represents

- Name of employee being visited

- Visitors pass number



Visitors should be met and accompanied within the facility by an employee (host) at all times.

Host holds full responsibility for visitor’ action/behavior while in the facility.



On leaving the base the visitors pass should be returned to security at the main entrance gate

and the visitors log updated with time of departure.



Only the Site Manager or his delegate should authorize the removal of property from Passenger

Handling Facility.

Control Tier:

<<2>>

Revision Date: <<18 February 2010>>

Document Number: << AZSPU-HSSE-DOC-00290-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Security Guard Service

Baku Sea Port Station (BSPS)

Security Post Orders

Security Shift Supervisor - one guard

(Positioned at the security operator desk point)



Manage the BSPS security staff so as to protect staff, protect assets and prevent loss.



Ensure that all instructions are compliance with the Security Officer’s Code of Conduct, SOPs and

Security Post Orders.



Manage the discipline, morale and welfare of the security staff.



Is responsible for the dress and behavior of all security personnel on site.



vacation leaves and change of days-off.



Is responsible for the co-ordination and control of all Security Guards assigned to him, their

trainings, their duty rotas and shifts, and for their day-to-day duty instructions.



Constantly seek ways to improve the company security, identifying risks to company safety and

security, advising the Management of security options for the management/control of those risks.



Be ensure that security staff is aware, in advance, of their duty shift times and, where appropriate,

their duty location, substitute other guards in case of necessity.



Should have a good level of capabilities to work (as trained) with security equipment utilizing at the

site, i.e. X-Ray machine, Walk through metal detector gate, hand held metal detector.



Hold regular shift meetings with security guards on performance and discipline and report to line

management.



Randomly carry out searches of all guards. Whilst on duty in accordance with SOPs the Security

Shift Supervisor is liable to inspection by the Senior Shift Commander or BP Security management

at first instance.



Implement permanent safe-key control by in time and proper registrations made on Keys Issuance.

Take immediate and appropriate actions in case of keys missing or not returned and make proper

registrations in Occurrence Log.



Control the radio communications held among guards.



Induct new hired guards about Security First Aid response, ensure each guard that boxes and carry

bags registrations to be made for each use FA items. In case of serious injures IMT Medical Case

Manager should be informed (mob. Phone: 0552214877).



Ensure each guard knows the location of fire hose reels and fire extinguishers.



Is responsible for the registrations of all information into the Occurrence Log on daily basis and

information handover within the stuff.



Maintain clean and accurate posts, and supervise that during shift handover/takeover by every

guard at each post.



Monitor and track implementation of team’s safety targets on ASA/BOSS on monthly basis. Report

unsafe actions and behaviors filling in ASA/BOSS online registration forms.



As instructed should ensure that he keeps a close liaison with the site managers or department

heads, assist and cooperate with management and other teams on business needs, be point of

contact with Navigation (Aviation) team, BSPS security, a boat Captains and local Police.



Should be in overall charge of the site security operation during his duty shift. This includes

managing the functions of any electronic security systems or equipment installed on the site.



Implement permanent security CCTV monitoring and control proper operation of EAC (Electronic

Access Control), IDS (Intruder Detection system) systems.



Keep under CCTV control entrance/exit doors, detect and react immediately to any illegal intrusion

observed by CCTV.

Control Tier:

<<2>>

Revision Date: <<18 February 2010>>

Document Number: << AZSPU-HSSE-DOC-00290-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

 Monitor traffic (pedestrian/vehicular) flow in front of BSPS, jetty and adjacent areas captured by

CCTV cameras.

 Communicate immediately with the Site management if any area is alarm-displayed on CCTV

monitor.

 Every Friday of each week after completion of all vessel departures Shift Supervisor must check all

the CCTV cameras’ status during the past week by selective viewing of morning, day, evening &

night time recordings for each Date of the past week and provide weekly report on CCTV check

status to line management.

 In case of emergency/major incident Security Shift Supervisor should inform Site Manager/On-

Scene Commander without delay.

 React promptly to any emergency and take necessary actions according to the site emergency

response plan/procedure to protect the Company, its employees and its assets.

 Receive information about fire/emergency and contact immediately with Police/Fire/Medical

services as required by the nature of incident.

 In case of fire alarm/evacuation act in accordance with emergency procedures.

X-Ray operator - one guard

(Positioned at the X-Ray - main entrance after registration desk during operation times).



Should have a good level of capabilities to work (as trained) with security equipment utilizing at

the site, i.e. X-Ray machine, Walk through metal detector gate, hand held metal detector.



Conduct 100% security check of baggage/personnel belongings of outgoing personnel (after

their registration), of Aviation/FCB staff or any other visitors entering to the Passenger Handling

Facility i.e. “sterile zone”, of vessels’ crews and their visitors, of Service staff etc. each time

when they proceed to the passenger handling facility.



Conduct 100% check of cargos going offshore after the relevant registration and request by

dispatcher/aviation representative.



immediately.



In case if any failures in X-Ray machine conduct all aforementioned checks manually.



Substitute other guards in case of necessity.



Maintain clean and accurate post, and follow that during shift handover/takeover.



Report unsafe actions and behaviors filling in ASA/BOSS online registration forms.



Report suspicious activity immediately to Shift Supervisor.



If X-ray Operator detects a suspicious item in the baggage he should request his Assistant to

conduct manual check of the baggage.



If X-ray Operator suspects that a baggage may contain a bomb or detects a suspicious items on

explosive devices or their any components his below actions are necessary:

 Keep calm, under no circumstances nobody should touch, shake, squeeze or bend it!

 The baggage should not be rolled out from X-Ray machine!

 Security Shift Supervisor, Site and Security management must be informed immediately.

X-Ray operator assistant - one guard

(Positioned at the X-Ray during operation times)



Should have a good level of capabilities to work (as trained) with security equipment utilizing at

the site, i.e. X-Ray machine, Walk through metal detector gate, hand held metal detector..

Control Tier:

<<2>>

Revision Date: <<18 February 2010>>

Document Number: << AZSPU-HSSE-DOC-00290-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms



Manual check of baggage/cargo/personnel belongings upon the request of X-Ray Operator if he

detects a suspicious item in the baggage etc.



Keep under the control the storage area.



Provide relief for X-Ray operator and metal detector operator.



Substitute other guards in case of necessity.



Security escort of outgoing personnel and baggage/cargo.



Maintain clean and accurate post, and follow that during shift handover/takeover.



Report unsafe actions and behaviors filling in ASA/BOSS online registration forms.



Report suspicious activity immediately to X-Ray Operator and Shift Supervisor.

Metal detectors operator - one guard

(Positioned at the Walk through metal detector during operation times)



Should have a good level of capabilities to work (as trained) with security equipment utilizing at

the site, i.e. X-Ray machine, Walk through metal detector gate, hand held metal detector.



Conduct 100% personal security check of outgoing personnel entering to the “sterile zone”, of

Aviation/FCB staff or any other visitors entering to the Passenger Handling Facility i.e. “sterile

zone”, of vessels’ crews and their visitors, of Service staff etc. each time when they proceed to

the passenger handling facility through Walk through metal detector and manual check by Hand

held metal detector.



Should control and monitor on the hand bags, laptop cases etc. taken by the passengers into

the waiting/lounge area.



Security escort of outgoing personnel and baggage/cargo.



Substitute other guards in case of necessity.



Maintain clean and accurate post, and follow that during shift handover/takeover.



Report unsafe actions and behaviors filling in ASA/BOSS online registration forms.



Report suspicious activity immediately to X-Ray Shift Supervisor.

Access to the Jetty and a boat - one guard

(Positioned at the Jetty gatehouse during operation times)

 Should have a good level of capabilities to work (as trained) with security equipment utilizing at

the site, i.e. X-Ray machine, Walk through metal detector gate, hand held metal detector.

 Control access to the Jetty and a boat.

 Control over the loading process of a personnel to a vessel.

 Control over the loading process of baggage/cargo to the vessel and to the on-board baggage’s

container/s. Should seal a container with a numbered plastic tie-wrap seals when all assigned

baggage/cargo are loaded into the container and make relevant records in the log book.

 Substitute other guards in case of necessity.

 Maintain clean and accurate post, and follow that during shift handover/takeover.

 Report unsafe actions and behaviors filling in ASA/BOSS online registration forms.

 Report suspicious activity immediately to Shift Supervisor.

On-Duty Security Guard - two guards (7x24)

(during non operation times)

 Should have a good level of capabilities to work (as trained) with security equipment utilizing at

the site, i.e. X-Ray machine, Walk through metal detector gate, hand held metal detector

Control Tier:

<<2>>

Revision Date: <<18 February 2010>>

Document Number: << AZSPU-HSSE-DOC-00290-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

 Control access to the Jetty and a boat.

 Permanent monitoring CCTV, EAC and IDS systems.

 Conduct personal and baggage security check (x-ray and metal detectors) of all personnel and

visitors entering to the “sterile zone” and of vessels’ crews and their visitors, of service staff etc.

 Security escort of vessel crew member/vessel visitors and their baggage.

 Conduct check of vessels’’ goods and cargos going offshore after the relevant registration and

request by dispatcher/aviation representative.

 Control over the loading process both personnel and baggage/cargo.

 Register and report any failure in metal detectors and in X- Ray monitoring and recording, and

inform Shift Supervisor immediately.

 In case if any failures in X-Ray machine conduct all aforementioned checks manually.

 Substitute each other in case of necessity.

 Maintain clean and accurate post, and follow that during shift handover/takeover.

 Report suspicious activity immediately to Shift Supervisor.

 Act as mentioned in aforementioned instructions and post orders.

Vantage registrar - one receptionist (female)

 Conduct 100% check-in/registration of all outgoing to offshore passengers through Vantage

POB system.

 Should have a good level of capabilities to work (as trained) with security equipment utilizing at

the site, i.e. Walk through metal detector gate, hand held metal detector.

 Conduct personal security check through Walk through metal detector and manual check by

Hand held metal detector of outgoing personnel entering to the “sterile zone”, of staff or

visitors entering to the Passenger Handling Facility i.e. “sterile zone”, of vessels’ crews and their

visitors in case if they are females.

 Assist with terminal administration as required.

Remember: Failure to implement and execute above written instructions and post orders

by on duty guard will be considered as poor performance and lead to a disciplinary action.

(+994 12) 598 4358 is the contact phone number with BSPS Security.

Control Tier:

<<2>>

Revision Date: <<18 February 2010>>

Document Number: << AZSPU-HSSE-DOC-00290-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Appendix 1.

Listed below are dangerous and other goods which are not allowed offshore:

All types of fire, gas, pneumatic, side and mechanical arms: pistols, revolvers, rifles, guns*,

carbines, and other types of fire, gas, pneumatic arms, electroshock devices and their

imitator; Arbalests, arms for submarine hunting, sabers, broadswords, cutlasses, spears,

daggers, hangers, dirks, stilettos, knifes:

any types of knifes (e.g. hunting, troops landing, Finnish dagger/knifes, spear knifes, gully,

common household knifes, switchblade knife, sharp knife, flick knife, penknife, Stanley

knives etc) are prohibited to offshore except cases described in the

“Azerbaijan SPU

Offshore Operations Knife Policy AZSPU-HSSE-DOC-00014-3” document (e.g. food knifes,

canteen cutlery, scissors, medical instruments used by medical personnel, or tools such as

chisels, scrapers etc). Link to the document is attached below:

http://docs.bpweb.bp.com/dkAzSPU:/published/hse/azspu/offshore_organisation/documents/A

ZSPU-HSSE-DOC-00014-3

Any exception to this rule must be approved by the site controller, i.e. OIM. In these cases

contractors may bring knives with them offshore as a part of their tool kits. These knives

must be handed in to the platform nominated person immediately on arrival and are subject

to the common knife issue/ return and PTW (Permit to Work) process outlined in the knife

policy (security should remind to passengers about this rule during check-ins).

All vendors are therefore requested not to carry knives of any description in their toolboxes.

Explosive substances/materials, explosive devices, and objects charged into them like: all

types of gun powders regardless of quantity and packed forms; Live cartridges (including

small-calibers gas arms’ bullets); Hunting percussion caps (muskets); Pyrotechnic devices:

signals, light signals, signal flares, signal bullets, pull down sabers, smoke sabers, special

matches for explosives, sparklers; Trotyl, dynamite, tolite (trinitrotoluene), ammonal and

other explosive materials; Capsule-detonators, electric detonators, electric fuses, detonating

fuses etc. Common domestic matches and cigarette lighters.

Pressured and low pressed gases: common household use gases (butane, propane) and

other gases; neuro-paralytic gases, tear gas cylinders.

Control Tier:

<<2>>

Revision Date: <<18 February 2010>>

Document Number: << AZSPU-HSSE-DOC-00290-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

4. Quick inflammable liquids, fluids: acetone, benzene, gasoline, sample products of quick

inflammable oil products, methanol, methyl acetate ester, boracic acid, esters, ethyl

cellulose, and all other types of quick inflammable liquids.

5. Inflammable solid explosives: potassium, natrium, metal calcium, phosphoric calcium and

others; White, red, yellow phosphorus and other chain of inflammable solid explosives;

organic heroxide; Colloid nitrocellulose in the form of solute wet or dry granular or fold with

content less than 25% of water; dry or wet nitrocellulose with content less than 30% of

solute or less than 20% of water.

6. Toxic and poisonous / toxic substances: regardless of the packed forms and types (solid or

liquid) toxic and poisonous

/ toxic substances with any poisonous strength: brusine,

nicotine, strychnine, tetrahydrofurfuryl alcohol, antifreeze, braking fluid, ethylene glycol,

mercury, different types of prussic acid and others.

7. Caustic and corrosive substance: strong inorganic acids: chlorides, sulfates, nitrates and

others; other strong acids and corrosive substances.

8. Any other devices, materials, substances, objects and items which suspicious to be used to

put in practice any unlawful interference actions.

All the above-mentioned forbidden items are to be safe-kept till the return of owner.

* Except offshore platforms’ flare guns registered as BP property. Refer to the Document “Azerbaijan Offshore Operations Performance Unit.

Safe Working Practice. Control and use of flare ignition gun. AZSPU-HSSE-DOC-000XX-3”.

Revision Date

Authority

Custodian

Revision Details

<<12 February

<< Aviation &

<< Offshore

Initial Issue

2010>>

Crew Boat

Security TL /

Services

Babayev,

Elshad>>

Manager / Vass,

Derek>>

<<11 March

<< Fast Crew

<< Offshore

Minor updates re consistency with

2010>>

Boat Services

Security TL /

offshore knife policy

Team Leader /

Babayev,

Elshad>>

Nariman

Aydamirov>>

Control Tier:

<<2>>

Revision Date: <<18 February 2010>>

Document Number: << AZSPU-HSSE-DOC-00290-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Handling Instructions for Center for Army Lessons Learned (CALL) Products

Center for Army Lessons Learned (CALL) authorizes official use of this CALL product for operational and institutional purposes that contribute to the

overall success of U.S., coalition, and allied efforts.

The information contained in this product reflects the actions of units in the field and may not necessarily be approved U.S. Army policy or

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This product is designed for official use by U.S., coalition, and allied personnel and cannot be released to the public without the expressed written

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When no longer needed, all CALL “U.S. UNCLASSIFIED, For Official Use Only [FOUO]” paper products and electronic media will be shredded

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international organization without the written consent of CALL.

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REL NATO, GCTF, ISAF, MCFI, ABCA

For Official Use Only

FIRST 100 DAYS OEF ETT HANDBOOK

Foreword

This handbook is written for you, the embedded training team (ETT) member. Traditionally, this mission was reserved for Special Forces’ units or

teams. With the revision of Army Field Manual 3.0, Operations, this is now a mission for general purpose forces. The Army has not yet officially

designated one organization or agency as the ETT proponent; therefore, information concerning TTs circulates at all levels. This handbook has

been vetted by the Joint Center for International Security Forces Assistance, 1st Infantry Division, Combined Security Transition

Command-Afghanistan, and the Center for Army Lessons Learned Integration Network.

There are two key facts ETT members must consider:

• Your first 100 days in theater will set the tone for the rest of your tour.

• You will not have much time for professional reading while at the predeployment site. So, if you only read one handbook, we think it

should be this one.

The subjects in this handbook are a compilation of the most important topics raised by your predecessors during in theater interviews and

redeployment surveys.

Your success in this mission has greater impact than you may imagine. Your success means that the United States is one step closer to reducing its

footprint in Afghanistan and bringing our Soldiers home.

Steven Mains

Colonel, Armor

Director

Center for Army Lessons Learned

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For Official Use Only

CENTER FOR ARMY LESSONS LEARNED

Center for Army Lessons Learned

Director

Colonel Steven Mains

Branch Chief

David Bialas

CALL Analyst

Major Daniel Morris

Production Coordinator

Valerie Tystad

Editor

Patricia McAllister

Graphic Artist

Eric Eck

Publication Liaison

Carrie Harrod

The Secretary of the Army has determined that the publication of this periodical is necessary in the transaction of the public business

as required by law of the Department. Use of funds for printing this publication has been approved by Commander, U.S. Army

Training and Doctrine Command, 1985, IAW AR 25-30.

Unless otherwise stated, whenever the masculine or feminine gender is used, both are intended.

Note: Any publications referenced in this newsletter (other than the CALL newsletters), such as ARs, FMs, and TMs, must be

obtained through your pinpoint distribution system.

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REL NATO, GCTF, ISAF, MCFI, ABCA

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FIRST 100 DAYS OEF ETT HANDBOOK

Introduction

“Arguably, the most important military component in the War on Terror is not the fighting we do ourselves, but how well we

enable and empower our partners to defend and govern their own countries.”

-Secretary of Defense Robert Gates, 10 October 2007

Congratulations on your assignment as an embedded training team (ETT) member. As the Afghanistan government continues to build

its national security forces in a dynamic environment, the U.S. Army is focusing on ETTs. Because there is not a great deal of doctrine

or materials written on ETTs, the Center for Army Lessons Learned (CALL) is working to fill the gap until the Army can develop

solid doctrine for this important mission.

In April and May of 2008, CALL surveyed ETT Soldiers returning from Afghanistan. The survey asked respondents to identify what

information (or training) would have facilitated their first 100 days in theater. What Soldiers identified as important in training, skills,

and knowledge for those first 100 days forms the basis for this handbook. This handbook passes that knowledge along to other

Soldiers, especially those who have never been an ETT member.

This handbook is designed to complement a series of already published First 100 Days Handbooks (Soldiers’, Leaders’, and

Commander and Staff ). This handbook will not repeat subjects covered in other handbooks, nor address all topics of interest. CALL’s

intent is to address the most important topics based on historical data.

Keep in mind that information not covered in this handbook may be available in other CALL resources accessible from the CALL

Web site, a one-stop-shop for any and all the information you may need. See the last page of this handbook for the CALL Products

“Online.”

Each section of the handbook begins with a quotation taken from the April/May 2008 survey.

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REL NATO, GCTF, ISAF, MCFI, ABCA

For Official Use Only

FIRST 100 DAYS OEF ETT HANDBOOK

Chapter 1

Establishing Relationships

“I would have liked to have had more training on interaction with host nation forces.”

-MAJ, Corps G2 mentor

Advising and Mentoring

As an embedded training team (ETT) member, you can count on playing the roles of advisor and mentor. Some of you may also be

trainers.

Definitions:

• Military advisor: Soldier sent to foreign nations to aid that nation with its military training, organization, and other military

tasks.

• Mentor: A trusted friend, counselor, or teacher; usually a more experienced person.

Doctrinally, ETT members conduct an advisory mission; however, within Afghanistan, the use of the term mentor is more readily

used by the Afghan National Security Forces (ANSF) (e.g., Afghan National Army [ANA], Afghan National Police [ANP], etc.).

An effective advisor performs not only the advisory role, but will be a mentor to his counterpart.

Mentor basics

The ANSF unit has much to gain from coalition advisors:

• Coalition funding and equipment (lethal and nonlethal)

• Coalition intelligence

• Coalition effects (lethal and nonlethal)

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REL NATO, GCTF, ISAF, MCFI, ABCA

For Official Use Only

CENTER FOR ARMY LESSONS LEARNED

• Coalition training

• Operational and tactical advice

A great advisor can:

• See solutions to seemingly unsolvable problems.

• Work from the commander’s intent and guidance.

• Orchestrate events to ensure success from behind the scenes (focus on the mission versus seeking personal credit).

A great advisor must:

• Be part diplomat and part warrior.

• Stay aware of local power struggles and how they will affect his organization.

• Attempt to influence ANSF according to long-term interests rather than short-term gains.

A mediocre advisor:

• Does not understand the dynamics of rapport, credibility, and value.

• Is often reduced to liaison roles with counterparts, while liaison officers who understand these dynamics often achieve status

similar to advisors or confidantes with counterparts.

Key Skill Areas for Mentoring

The ANA are skillful in:

• Dismounted patrolling

• Combined arms

• Branch-specific skills

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REL NATO, GCTF, ISAF, MCFI, ABCA

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Military reference books and manuals (2009-2023, Volume 5) - page 12