Military reference books and manuals (2009-2023, Volume 4)

Risk Assessment, Permit to Work and Supplementary Certificates

All Excavation Work

All works shall be:

 Preceded by a Risk Assessment

 Carried out under a Permit to Work, supported where necessary by:

o Isolation Confirmation Certificate, if applicable

o Clearance for Excavation Certificate

o An application to perform lifting operations/Clearance to Move Heavy Equipment

Certificate, if applicable

o Confined Space Entry Certificate, if excavation defined as confined space

 Implemented by competent and suitably qualified personnel under control of a Site

Supervisor or his appointed nominee

Permit Requirements

Prior to permit issue, the following must be ascertained:

 All Isolation Confirmation Certificates (ICC's) for the excavation have been checked

and validated, if applicable.

 All P&ID, site underground lay out drawings should be reviewed

 The landowner has granted right of access.

 The Task Risk Assessment has been carried out (in particular, all power, pilot or

tracer cables that are within the excavation zone, overhead and below ground, must

be located and identified).

 The Task Work-pack, if applicable, are approved and onsite

In addition, the procedures listed in Section 6 should be consulted wherever there is a

potential for:

 Possible energy release

 The presence of hydrogen sulphide or hydrocarbon gas

 An oxygen deficient environment

 The presence of carbon monoxide or other chemical substances

Environmental Impact Assessment

For new excavations in areas not previously excavated or areas containing refurbished

sections of the old GIOC pipeline, before any excavation (mechanical or non-mechanical)

may begin, an Environmental Impact Assessment must be conducted to establish whether or

not the area of excavation is of ecological or archaeological importance. An Environmental

Impact Assessment Report / Letter (based on the findings of the assessment) shall be sent to

the State Committee of Ecology (SCE) for approval. Only when this report / letter has been

approved can excavation commence, and even then, only in accordance with any

requirements specified by the SCE.

Note: Protection of Historical and Cultural Monuments shall be implemented in

accordance with the EMS Manual and Procedure No. EP - 003

Site Supervisor - Assessment Responsibilities

The Site Manager / Site Controller shall review archaeological maps, ensure that the

Environmental Adviser is notified of any scheduled ground disturbance (inside and outside

the right-of-way) and shall ensure all relevant personnel are made aware of the resulting

Environmental Assessment.

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Environmental Adviser - Assessment Responsibilities

Upon notification of the intended excavation, the Environmental Adviser shall:

 Provide the Site Supervisor with GIS information regarding natural and archaeological

features on the site

 Provide the Site Supervisor with GPS coordinates and photographs of any important

features

 Conduct a presentation identifying relevant natural and archaeological features on the

site. Attendees for the presentation shall include the Area Authority / Performing

Authority / Supervisor and machinery / excavator operators

5.5 EXCAVATION PROCEDURES

Note: No excavation shall be performed:

Without a BP representative being on site as far as is reasonably practicable

Until adequate communications with management and/or the emergency

response team are assured (the communications protocol to be adopted shall

be included in the Emergency Response Bridging Document) and/or in the

relevant operations procedures).

Note: No mechanical excavation shall take place closer than1m to any existing live

pipelines, cables, services and services. Use of mechanical excavation to within

1m is subject to said pipelines, cables or services being identified, located and

suitably protected.

Excavation Inspections

Where personnel are required to work in excavations of 1.2m or deeper a safety inspection

by a competent person must be carried out on each shift as follows:

 Before work is started

 After severe weather conditions or seismic activity

 After other occurrences which may increase the hazard of cave-ins

All high-risk excavations as defined by the Risk Assessment must be attended by a geo-

technical engineer/person trained in soil analysis.

Toolbox Talks

A toolbox talk shall be carried out prior to works commencing with all parties involved in the

works. Talks shall be carried out during the works when the initial shift handover takes place

and when new works come on site.

Note: Toolbox talks shall be recorded.

Non-Mechanical Excavation

Once the position of the pipeline has been found, mechanical excavation may proceed down

to 500mm from the top of the pipe, leaving the remainder to be removed by hand. This also

applies to each side of the pipe except that the last 1000mm is to be removed by hand.

Machine excavation down to a depth of 500mm to top of pipe is only allowed if combined with

hand excavation as follows:

 Hand excavate a slit trench across the intended excavation up to a depth of 300mm

 Probe the hand excavated area to confirm the pipeline is at 500mm or greater depth

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 Machine excavate the remaining area to a depth not exceeding the depth of the hand

excavation

 Hand excavate a slit trench as above, probe and the if pipe cover below depth of

hand excavation is greater than 500mm again machine excavate the remaining area

to a depth not exceeding the depth of the hand excavation

 Repeat the above until a cover of 500mm over the pipeline remains. This shall then

be removed by hand excavation only

Note: An entry certificate may be required for work in an excavation that is deeper

than 1.2m.

Soil below the pipeline shall be removed by hand to the side of the excavations where it can

be mechanically removed.

If the pipeline at any time is exposed by excavation, it shall be properly supported and

protected against damage to the satisfaction of the Area Authority or BP representative. On

completion, permanent support shall, if necessary, be constructed to avoid future settlement.

Temporary supports shall be installed under exposed services, where required and the

Contractor shall submit a sketch of proposed support for approval prior to excavating.

To avoid damage during work, any exposed part of the pipeline shall be protected by

cladding (for example, timber) as directed by the Area Authority/BP representative and any

damage to the protective wrap/coating of the pipeline, whether existing or caused by

excavation work, etc., shall be brought to his notice.

Mechanical Excavation

Before machine excavation begins:

Pipelines, should be depressurised as far as is reasonably practicable, and hand digging

should be completed around pipelines, utilities, and cathodic protection system components

Note: Use caution when excavating around live lines and / or lines that may be

severely corroded.

Note: Excavator buckets shall not be fitted with teeth during excavations in the

vicinity of pipelines or any other service.

Operating restrictions

The following are operating restrictions for excavating equipment:

 Tracked vehicles should be used in preference to wheeled equipment on the side of

the excavation to minimise soil compaction.

 Equipment must be operated within its rated capacity.

 Personnel must stay clear of excavating equipment while in operation.

 Examples of unsafe areas include: under or beside the bucket of a backhoe, near

hydraulic rams of a bulldozer, etc.

 Roll Over Protective Structure (ROPS) is required by PUWER 98 to be fitted on any

mobile equipment as far as is reasonably practicable.

Decision whether or not ROPS is required, is based on pre-job Risk Assessment and

exemptions from this rule are as follows:

 The ROPS would increase the overall risk to safety

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 It is not reasonably practicable to operate the mobile work equipment with such a

device fitted

 If mobile equipment was purchased for use in the business before 5 December 1998

 A seat belt must be installed on equipment manufactured with a ROPS.

 Do not use equipment if the ROPS has been removed

Note: “Pure” ditching machines (those without blades or backhoe attachments) are

excluded from ROPS requirements.

Operators

Equipment operators must:

 Be trained in the use of the equipment

 Be certified to operate the equipment to satisfy the BP and local legislative

requirements where applicable

 Be properly seated when operating equipment controls

 Wear seat belts if the equipment is in operation and furnished from the manufacturer

with a Roll Over Protective Structure (ROPS)

 Use care at all times to maintain equipment stability

 Always drive at safe speeds for the conditions encountered (for example, on rough

ground, slopes, crossing ditches, turning, etc)

 Always use steps and handles provided when mounting or dismounting equipment

Equipment operators must not:

 Start the engine unless seated in the driver‟s seat

 Allow other personnel to ride on the equipment unless it is designated for more than

one occupant

 Get off the equipment while it is in motion, except in an emergency

 Leave the equipment with running engine unattended

Parking and Moving Equipment

The table below describes the operator requirements for specific excavating equipment.

Activity

Precautions

Parking excavating

 Park the unit on level ground if possible and lower the boom to

equipment

a relaxed position

Parking a backhoe on

 Lower the bucket so that the cutting blade contacts the

an incline

ground, then apply the parking brake and securely chock the

wheels.

Loading equipment

 Use crawl gear.

on a trailer

Storing or

 Use trainer ramps

transporting a ditcher

 Lower the boom

on a trailer

 Place the transmission in gear and fasten the ditcher securely

to the trailer

Using Backhoes

The following precautions apply whenever a backhoe is used during excavation:

 Personnel must not be in an excavation within the full reach of the backhoe while it is

excavating

 The boom must be raised and centred before engaging or disengaging the transport.

Control Tier:

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 Avoid using the full reach or swinging a loaded bucket to the downhill side

Note: This will prevent upsets when operating on a slope.

 Attach towlines at a point below the rear axle

Note: Attaching above this level increases the risk of rollover.

Waste Management

Waste management on the excavation site shall be implemented according to the EMS

Manual and Procedure No. EP 80

Power Lines

Before operating equipment, all utility lines and overhead power lines must be located and

identified.

Note: See 4.5 The Use of Mechanical Equipment Near Overhead Power Lines.

Hydrocarbon Pipelines

Mechanized excavation in close proximity to hydrocarbon lines poses an increased risk of

fire/explosion in the event of hydrocarbon release.

Note: Mechanical excavation shall not occur within 15.2m of an open flame, such as

a flare, an equipment burner without a flame arrester, cutting torch, etc.

Excavated Materials

Excavated material shall be placed at least 1m away from the edge of the excavation and

shall be stockpiled within the Right of Way area.

Topsoil

The stripped topsoil shall be stored for re-use away from the side of the excavation and

separate from the sub-soil.

The height of stored soils should be limited to 2m in order to reduce erosion problems and

prevent the development of anaerobic conditions within the stockpile. Weed growth may

need to be controlled by spraying with approved herbicides.

Warning: Do not pile topsoil under overhead power lines.

Subsoil

The stripped sub-soil shall be stored for re-use away from the side of the excavation and

separate from the topsoil.

Warning: Do not pile subsoil under overhead power lines.

Contaminated Soil

Note: Any excavation where contaminated ground is encountered shall have a

Task Risk Assessment completed. This Risk Assessment shall take into

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consideration the duration that the excavation is expected to be open.

All excavations in contaminated ground conditions will be bounded to prevent the ingress of

surface water and shall be monitored on a regular basis for any change in the level of the

ground water or liquid level (particularly in the event of heavy rainfall). Monitoring shall be on

a 24hour basis in high-risk areas as determined by the Hazard Risk Assessment.

Excavated contaminated soil shall be placed into a bunded area lined with heavy - duty

plastic sheeting to avoid seepage and shall be segregated from uncontaminated soil.

All excavated soil grossly contaminated with hydrocarbons and not re-used shall be

transported to a designated treatment facility approved by BP.

Where work in an area of contaminated ground cannot proceed in accordance with the

schedule, consideration will be given to back-filling the excavation

5.6 BACKFILLING PROCEDURE

Preparation

Notice, Approval and Supervision

Adequate notice shall be given to BP of the intention to backfill within the wayleave of the

pipeline.

In addition, backfilling of the trench shall not commence without the approval of the Site

Team Leader or the Area Authority/BP representative and shall only proceed in the presence

of the Area Authority/BP representative. The Area Authority/BP representative shall advise

on the specification of the backfill and the method of consolidation around the pipeline.

Backfill Materials

No perishable materials such as vegetable growth, timber bush, etc are to be filled into the

trench.

Special care must be taken to prevent any stones, cinders, slag, debris of made up ground or

other harmful matter which will be likely to set up corrosion from coming into contact with the

pipe.

Stony or gravely trenches are frequently a problem at river crossings and old riverbeds. If

rock, stones or gravel are present in the bottom of the trench then fine material is first placed

below the pipeline to ensure that only fine material surrounds the pipe.

Backfilling Guidelines

Backfilling operations should be carried out in well-compacted layers to protect pipeline from

heavy loads passing over. Allowance should be made for sufficient overfilling or mounding of

the filled trench to compensate for subsequent settlement. The following guidelines apply to

backfilling operations:

Note: If a compactor is used, area gas monitoring shall be conducted throughout

the compacting activity

1. All water shall be removed from the trench before backfilling commences.

2. The bottom of the trench shall be padded as far as is reasonably practicable with a

minimum of 150mm of suitable granular material, i.e., building sand, to be approved

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by the Area Authority/BP representative, free from hard objects which might damage

the pipe coating. This padding shall be compacted in layers of 150mm.

Note: The removal of any fine materials from riverbanks and / or riverbeds is strictly

prohibited.

3. Before backfilling, it must be checked that the pipe is evenly bedded on the trench

padding throughout its length.

4. Imported granular or selected excavated materials, i.e., building sand, shall then be

rammed at sides (150mm) and around the pipe until 300mm of cover over the top of

the pipe has been hand rammed.

5. The original topsoil is to be replaced in the top of the trench with the same depth as

that on the working width.

6. All surplus excavated materials, rock, welding rods, waste and all unwanted material

shall be removed from the site of the works and the site left in a tidy condition.

7. The backfill can be compacted if deemed necessary using a diesel driven plate

compacter. Care must be taken not to damage pipelines

8. On completion of backfilling all fields, verges, tracks, paths, garage drives and access

roads should be permanently reinstated to a condition equivalent to that before the

commencement of the work.

9. Any damage to field drains etc must be repaired and local farmer/land owner be

invited to inspect the repair(s) prior to backfill.

5.7 SITE REINSTATEMENT

Reinstatement of the site shall be implemented in accordance with the EMS Manual and

Procedure No. EP-100.

Drainage

Any field drains that have been damaged should be repaired or replaced. Drainage patterns

should be returned to their original state by using the same permeable materials that were

excavated.

Topsoil reinstatement should take place in dry conditions to prevent permeability and

drainage characteristics from being altered through compaction.

Topography

In addition, excavated soils should be redistributed across the entire right-of-way to restore

the natural topography. Any areas outside the trench area that have been compacted by

moving vehicles should be loosened using deep-tine cultivators.

The responsible department in order to ensure that restoration is satisfactory or to ensure

that monitoring should continue should carry out a final inspection.

5.8 DOCUMENTATION

The following documentation and information must be maintained and readily available:

 Risk Assessments

 Permits and Supplementary Certificates

 Equipment inspection reports

 Operator certificates

 Notices to 3^rd parties

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 Notices received

 Excavation Report

6. KEY DOCUMENTS / TOOLS / REFERENCES

This Procedure for Excavation shall, where appropriate, be used in conjunction with this suite

of BP AzSPU SSOW Procedures referenced below.

Document Number

Title of Procedure

AZSPU-HSSE-DOC-00088-2

CoW Training Policy

AZSPU-HSSE-DOC-00012-2

Procedure for Authorisation

AZSPU-HSSE-DOC-00063-2

Procedure for Task Risk Assessment

AZSPU-HSSE-DOC-00048-2

Procedure for Energy Isolation-Electrical

AZSPU-HSSE-DOC-00049-2

Procedure for Energy Isolation-Process

AZSPU-HSSE-DOC-00013-2

Procedure for Confined Space Entry

AZSPU-HSSE-DOC-00054-2

Procedure for Incident Investigation and Reporting

AZSPU-HSSE-DOC-00015-2

Procedure for Control of Inhibits & Overrides.

AzSPU-HSSE-DOC-00060-2

Procedure for Permit to Work

AZSPU-HSSE-DOC- 00002-2

Procedure for Control of Work

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APPENDIX A: EXCAVATION SUPERVISOR COMPETENCY CHECKLIST

Full Name:

Company

Department

Date

________________________________

_____/_____/_______

________________________

__________________

___

ES Competency Assessment Criteria

The individual should have satisfactorily completed the following SSoW Mandatory Trainings (Classroom based or CBT), before the

assessment

Initial Training Details

Refresher Training Details

Date

Course Title

at least 6 month prior to

Course Title

at least 6 month prior to

expiration

Excavation Safety

_____/_____/_______

Excavation Safety

_____/_____/_______

Confirmed by Training Coordinator / Supervisor

Name:

_____________________________

Name:

_____________________________

Assessment

Re-Assessment

Elements

Requirements

Date

Signature

Date

Signature

Hazard

Demonstrate a good knowledge in confined space

Identification

entry hazards & controls identification

/ the

Confined Space

Ground Disturbance in Group Defined Practice for

____/___/__

__/___/___

Entry

Control of Work; Excavations and Trenches deeper

than 1.2m

Assessed by HSEA Name: __________________

The individual must have a valid understanding of:

- Access and Security / Barriers

Site Safety

- Vehicle Traffic; Access Routes identification and

preparation

- Toolbox Talk

____/___/__

__/___/___

- Risk Assessment, Permit to Work and

Supplementary Certificates;

- Excavation Inspections / Excv. Insp. Checklist

- Portable Gas Detectors

Assessed by HSEA Name: __________________

The individual must have a valid understanding of

Energy Isolations

the relevant Energy Isolation process (P) (E)

____/___/__

__/___/___

Assessed by AA Name: ____________________

Clear understanding of the Excavation Supervisor,

Banksmen, Machinery Operator

`s Roles &

Responsibilities as per AzRPU Excavation

Roles &

Procedure.

____/___/__

__/___/___

Responsibilities

Confined Space Entrants and Stand by Man R&Rs

as per AzRPU CSE procedure

Assessed by AA Name:_____________________

The ES must have practical experience and

valid understanding of:

Excavation

- Method of excavation; Non-Mechanical &

procedure

Mechanical Excavation

____/___/__

__/___/___

- Excavated Materials

- Underground communications diagrams

Assessed by AA Name:_____________________

Pre-excavation

The individual must have a valid understanding of:

requirements and

- Excavation Boundaries

procedure

- Excavation design requirements

____/___/___

___/___/____

Assessed by CE Name:_____________________

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Individual must have sufficient knowledge of:

Backfilling /

- Preparation for backfilling

Site Reinstatement

- Backfill Materials

___/___/__

- Backfilling Guidelines

____/___/__

- Drainage & Topography

Assessed by CE Name:_____________________

Slope

Individual to have required knowledge in slope

Requirements and

requirements for excavations and categories of soil

____/___/__

__/___/___

Ground Type

Assessed by CE Name:_____________________

The above named is authorised as competent to

Site Controller

carry out their duties within the Safe System of

Interviewed and

Work at < S I T E >. This authorisation is valid for

____/___/___

Authorised

a period of 3 years

___/___/____

Approved by SC Name _________________

ES - Excavation Supervisor

SC - Site Controller

CE - Civil Engineer

AA - Area Authority

HSEA - Safety Advisor

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APPENDIX B: EXCAVATION ENTRY INSPECTION CHECKLIST

The Excavation Entry Inspection Checklist has to be filled in prior to entry NEW Excavation.

All of the Excavations deeper than 1.2 m have to be Inspected and Excavation Entry

Inspection Checklist has to be filled in

(prior to entry to Excavated Area), before

commencing work for the first time to assure excavation is safe for Entry by the crew and:

Excavation has been shored, sloped or benched; Machinery has been inspected; There is no

evidence of diesel or oil spills; Spoil heaps are kept back from the sides of the excavation by

at least 1m; PTW is in place; etc...

The Excavation has to be inspected by site Responsible Person and site Area Authority

(or delegate) before the WCC is issued (for the first time).

If the answer to any of the questions on the Inspection Checklist is ‘NO’ then permission

must be granted by the Site Controller.

The Excavation Entry Inspection Checklist has to be attached to the Work Confirmation

Certificate after inspection is complete.

The Excavation ENTRY Inspection checklist has to be filled in when the Excavation work is

completed and the crew is going in to conduct their work. Excavation Entry Inspection

Checklist is not needed if the activity itself is Excavation.

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Procedure for Excavations

Page 26 of 29

EXCAVATION ENTRY INSPECTION CHECKLIST

THIS MUST BE COMPLETED PRIOR TO ENTRY NEW EXCAVATION deeper than 1.2 meter

BEFORE COMMENCING WORK FOR THE FIRST TIME

If the answer to any of the questions below is ‘NO’ then permission must be granted by the

Site Controller

Area/Location :

YES

N/A

Checklist

Supervisor is aware of the CoW GDP - Ground Disturbance and

definition of Confined Space

Risk Assessment conducted

PTW (and supplementary Certificates) are in place

Workgroup is aware of the hazards associated with the task

Excavation has been shored, sloped or benched

Machinery has been inspected

Competent Banksman is on site and easily identifiable

Correct PPE is being identified and worn by all workers

There is no evidence of diesel or oil spills

Underground services have been identified

Overhead power lines have been identified

Spoil heaps are kept back from the sides of the excavation by at

least 1m

Drip trays are in place under stationary machinery

Comments :

Inspected by:

Site Responsible Person:

Name: -

………….…..……Signed: -

………….…..… Date:

………Time:

Site Area Authority (or delegate):

Name: -

………….…..……Signed: -

………….…..… Date:

………Time:

If the answer to any of the questions below is „NO‟

Approved by:

Site Controller

Name: -

………….…..……Signed: -

………….…..… Date:

………Time:

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Procedure for Excavations

Page 27 of 29

Appendix C: Emergency Procedure in the Event of Pipeline Damage

SAFETY PROCEDURE IN CASE OF DAMAGE TO A PIPELINE

Should the pipeline be damaged, the following steps shall be taken:

Shutdown all running plant and ensure that all other sources of ignition are removed.

Remove all personnel from immediate vicinity.

Prevent the approach of traffic or any unauthorized persons.

Revision/Review Log

Revision Date

Authority

Custodian

Revision Details

22 October 2004

CHSSE Manager

CHSSE Team

Initial Issue as controlled document

Leader

07 Sept 2007

Alan McNulty

Esmira

General:

(CHSSE Manager)

Akhundova

Throughout the procedure the document

(CHSSE Team

numbering for referred procedures has been

Leader)

changed from UNIF to AzSPU.

Section 1. Introduction:

1.2 Scope; Wording changes. Following

inclusion to Section 1 are; 1.3 Legislation &

Standards, 1.4 Ground Disturbance Golden

Rules of Safety, 1.5 Company Requirements,

1.6 Stopping Unsafe Work, 1.7 Deviations, 1.8

Document Review, 1.9 SSOW Specific Cross

References (new doc control numbers). 1.10

Language Facilitation, 1.11 Procedure

Summary.

Section 2. Responsibilities:

Is now “Definitions & Abbreviations”. New

section.

Section 3. Access Routes:

Is now “Roles and Responsibilities”. Changes

made to the responsibilities of SM, SC, Area

Authority, Machinery Operator.

Section 4. Route Identification and

Preparation:

Is now “Trenches and Excavations”. New

section.

Section 5. Site Safety:

Is now “Access Routes”.

Section 6. Pre-excavation Requirements and

Procedure:

Is now “Route Identification and Preparation”.

Section 7. Excavation Procedures:

Is now “Site Safety”. Under 7.3 Excavator

Operators; Word „certified‟ included into line.

Section 8. Backfilling Procedures:

Is now “Pre-excavation Requirements and

Procedure”. Under 8.4 Excavation Boundaries;

Additional paragraph added. Under 8.7 Risk

Assessment, PTW and Supplementary

Certificates; Bullet point - Cold Work Special

Task Permit changed to - Permit to Work

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Procedure for Excavations

Page 28 of 29

Certificate.

Section 9. Site Reinstatement:

Is now “Excavation Procedures”. Under 9.1

Excavation Inspections; Second bullet point

changed from - „after rainstorms‟ to „After

severe weather conditions or seismic activity.

Section 10. Documentation:

Is now “Backfilling Procedure”.

Section 11. Is now “Site Reinstatement”.

Section 12. Is now “Documentation”.

Appendices.

Appendix: A, List of Abbreviations and

Definitions moved to section 2 of the main

document. Appendix A is now Emergency

Procedure in the Event of Pipeline Damage.

3 new appendices included to the document as

follows:

Appendix B: Excavation Inspection Checklist

Appendix C: Procedure Summary

Appendix D: Feedback & Improvement

suggestions

07 November

Alan McNulty

Adalat Mamedov

The next review/revision date is extended to

2008

CHSSE Manager

Central Team

15.04 2009 due to rescheduling

Lead

05 December

Yuliy Zaytsev

Adalat Mamedov

2008

Safety & Compliance

Central Team

Authority position/name has changed to reflect

Systems Manager

Lead

org changes in HSE&TD as of December 1st

2008

23 April 2009

Yuliy Zaytsev

Niyaz Mamedov

Paragraph 3.2 - two new bullets are added

Safety & Compliance

HSE Systems -

Systems Manager

Cotrol of Work

Paragraph 7.1 - wording changes in regard to

Advisor

hard barriers using

Paragraph 8.1 - additional wording is given

regarding Excavation Certificate requirements

Paragraph 9.4 - new bullet is added

22 January 2011

Yuliy Zaytsev

Elman

The numbering of the Procedure is entirely

Offshore Health &

Shikhkerimov

changed inline with AzSPU HSE Standardized

Safety Manager

Safety

Document Management Procedure

Systems/CoW

Template(ASPU-HSSE-DOC-00025-A1)

Lead

Previous Lessons Learned: HiPOs database,

Traction Incident reports, Legal Environment,

Group requirements have been tackled to see if

any changes required

Section 2 Definitions and Abbreviations

Removed irrelevant abbreviations

Added new “Hazardous area” definition

Section 3 General Requirements has been

amended with “shall” statements in order to

meet relevant group requirements

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Procedure for Excavations

Page 29 of 29

Reference to Golden rules, GHSER elements

and to Deviations procedure have been taken

out from use

Sub-Section 5.2 Route Identification &

Preparation(Construction) insert “made”

wording to sentence to make a sense

Sub-Section 5.3 Site Safety - Lighting

updated with additional pointing details

5.4 Pre-excavation requirements and

procedure - Permit Requirements second

bullet point added with additional permit

controls requirement

Sub- Section 5.5 Excavation Procedures

Removed duplication notes on excavator‟s

bucket requirements

Removed confusing note “Seat belts should not

be worn if the equipment is not fitted with a

ROPS.”

Appendix A: New Excavation Supervisor

Competency Checklist has been developed in

order to bring consistent approach in

assessment process across organization.

Appendix B: New Entry Inspection Checklist

has been developed in order to bring consistent

approach in assessment process across

organization.

This review has also resulted in AzRPU Control

of Work Training Policy (AZSPU-HSSE-DOC-

00088-2) being revised, where clarification

given on Excavation safety training.

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Procedure for Fire Prevention, Detection & Response

Page 1 of 18

Procedure for Fire Prevention, Detection and

Response

AZSPU-HSSE-DOC-00051-2

This number supersedes UNIF-HSE-PRO-159-C1

Authority:

AzSPU Safety & Compliance

Custodian:

Safety Systems/CoW Lead

Systems Manager

Scope:

AzSPU

Document Administrator:

MS Document Coordinator

Issue Date:

05 October 2004

Issuing Dept:

Safety & Compliance Systems

Revision Date:

25 January 2011

Control Tier:

Next Review

14 February 2011

Date:

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Procedure for Fire Prevention, Detection & Response

Page 2 of 18

TABLE OF CONTENTS

PURPOSE / SCOPE

1.1

PURPOSE

1.2

SCOPE

DEFINITIONS

GENERAL REQUIREMENTS

3.1

BP AZSPU REQUIREMENTS

3.2

LEGISLATION & STANDARDS

3.3

STOPPING UNSAFE WORK

3.4

DEVIATIONS

3.5

LANGUAGE FACILITATION

RESPONSIBILITIES

4.1

SITE MANAGER (SM) / SITE CONTROLLER (SC) / OFFSHORE INSTALLATION MANAGER (OIM)

4.2

AREA AUTHORITY

4.3

ALL PERSONNEL

FIRE PREVENTION

5.1

HOUSEKEEPING AND PROCEDURES

5.1.1

Work Areas and Walkways

5.1.2

Waste Materials

5.1.3

Working Practices

5.2

RISK ASSESSMENTS

5.2.1

All Activities

5.2.2

Hot Work

5.3

HAZARDOUS AREAS

5.3.1

Hot Work in Hazardous Areas

5.3.2

Plant and Equipment in Hazardous Areas

5.3.3

Motor Vehicles and Internal Combustion Engines

5.4

HANDLING AND STORAGE OF FLAMMABLE SUBSTANCES

5.4.1

Handling

5.4.2

Storage

5.5

FIRE PROTECTION OF BUILDINGS AND PLANT

5.6

FIXED FIRE DETECTION SYSTEMS

5.6.1

Description and Types

5.6.2

Location and Use

5.6.3

Operation

5.6.4

Inspection and Maintenance

5.7

MANUAL FIRE DETECTION

5.7.1

Site Specific Procedures

5.7.2

Person Discovering Fire

5.8

PERSONNEL RESPONSE TO FIRE ALARM

5.9

FIXED FIRE FIGHTING EQUIPMENT

5.9.1

Description and Types

5.9.2

Location and Operation

5.9.3

Inspection and Maintenance

5.10

PORTABLE FIRE FIGHTING EQUIPMENT

5.10.1 Description and Types

5.10.2 Location

5.10.3 Operation and Use - Recharging

5.10.4 Inspection and Maintenance

5.11

TRAINING PROGRAMME

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Procedure for Fire Prevention, Detection & Response

Page 4 of 18

1 PURPOSE / SCOPE

1.1 PURPOSE

This Safe System of Work provides the information necessary for ensuring the safety of

personnel, buildings, installations, and plant with regard to fire prevention, detection and

response. This is not intended as engineering design standard.

1.2 SCOPE

The contents of this procedure are applicable to all BP owned and managed sites

installations in Azerbaijan and Georgia. Contractors working on BP owned or managed sites /

installations are also responsible for alignment with this procedure.

This document does not replace the procedures prepared and adopted by specialist

contractors. Neither does it supersede any national and local regulatory requirements.

This procedure contributes to compliance with Group Control of Work (CoW) standard that

the Hazards associated with BP activities are identified and that the risks are assessed and

managed.

All guidelines contained shall be regarded as the minimum requirements for BP owned or

managed sites / installations in Azerbaijan and Georgia.

The scope covers defined activities of BP and Contractors at all BP AzSPU sites and

installations.

2 DEFINITIONS

Refer to document AzSPU-HSSE-DOC-00021-2 HSE Definitions for definitions common to

this Procedure. Definitions specific to the Procedure are included below.

Fire Response:

All measures used to minimise injury and loss through fire,

including procedures, design, selection, installation and

maintenance.

Fire Prevention:

Procedures used to minimise or prevent fire.

Fire Detection

Equipment designed to detect fire and raise the alarm.

Systems:

Fire

Systems designed to suppress or extinguish fires through

Suppression

automatic or manual activation.

Systems:

Emergency

Planned measures designed to minimise the risk of injury in an

Procedures:

emergency situation.

Combustible:

The property of any material or substance that will readily burn.

Flammable:

The property of a substance that ignites easily, burns intensely

and has a rapid flame-spread.

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Procedure for Fire Prevention, Detection & Response

Page 5 of 18

Flash Point:

The lowest temperature at which a flammable or combustible

liquid gives off vapours to form an ignitable mixture with air.

Ignition

The lowest temperature at which a mixture of vapour and air will

Temperature:

ignite without a spark or flame. The term also applies to the

temperature of a hot surface that can ignite flammable vapours.

Flammable or

The range between the smallest and largest amounts of vapour

Explosive

in a given quantity of air that will explode or burn. The amount is

Range:

usually given in percentages and is based on normal

atmospheric temperatures and pressures.

Water

The capability of a flammable or combustible liquid to be soluble

Solubility:

in water.

Spontaneous

Ignition due to the rapid oxidation of a substance that generates

Combustion:

enough heat for ignition to occur.

In which an area is not one of Zone 0, 1 and 2.

Non-

Hazardous:

(electro-pneumatic; electronic; heat sensing wire; quartzoid

Heat detectors:

bulbs)

(photo-electric cell, ionisation detectors, continuous air sampling)

Smoke

detectors:

(infra-red detectors, ultra violet detectors)

Flame

detectors:

Site Manager

Site Controller

Offshore Installation Manager

OIM

Area Authority

Performing Authority

3 GENERAL REQUIREMENTS

3.1 BP AZSPU REQUIREMENTS

It is a company requirement that all tasks are subjected to an assessment of risk to

demonstrate that risks have been reduced to as low a level as reasonably practicable

(ALARP). This can be achieved by complying with BP existing standards. Where compliance

with BP standards cannot reasonably be achieved, a formal level 2 Risk Assessment will be

undertaken to identify any additional controls and demonstrate that risks remain as low as

reasonably practicable, whether by compliance with BP Standards or through level 2 Risk

Assessment.

- Operating Management System OMS Essentials 3.2.1 and 4.5.1

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Procedure for Fire Prevention, Detection & Response

Page 6 of 18

“No smoking” policy is required within all facilities of BP. Smoking is allowed only at

designated areas.

3.2 LEGISLATION & STANDARDS

This procedure complies with applicable national law. Applicable national law is national law

as amended by project specific agreements, e.g. the ACG Production Sharing Agreement

(PSA), and relevant International Conventions, if any, in force in Azerbaijan or Georgia, as

applicable.

In the absence of national legislation, or where national legislation is inconsistent with the

requirements of project specific agreements, BP Group Standards or applicable requirements

from UK or US legislation will be complied with.

Where requirements conflict, legal advice has been obtained and a defendable compliance

position adopted.

The standards and practices contained in this procedure are consistent with those

internationally recognized within the petroleum industry.

3.3 STOPPING UNSAFE WORK

To stop the continuation of potentially unsafe work at the earliest possible stage, the Control

of Work (CoW) Policy and this procedure for Fire Protection make it very clear that all

personnel are obliged and have the authority to “STOP” the work that they consider to be

unsafe.

3.4 DEVIATIONS

This procedure is written in sufficient detail that it should be able to be applied consistently at

all sites / installations. There may still be the requirement for some local rules covering site /

installation specific logistical/administrative arrangements and local variations in

responsibilities to reflect differences in organisational arrangements. These local rules should

not deviate from the core processes within this document. Any form of deviation from this

procedure, including but not limited to local rules, shall be requested and authorised in

accordance with SSOW, Deviations from Regulations and Procedures (Doc. No: AZSPU-

HSSE-DOC-00011-2).

3.5 LANGUAGE FACILITATION

Due to the various languages spoken at sites / installations, there is a necessity to assist all

with “an ease of understanding”.

4 RESPONSIBILITIES

4.1 SITE MANAGER (SM) / SITE CONTROLLER (SC) / OFFSHORE INSTALLATION MANAGER (OIM)

Site Managers / Site Controllers / Offshore Installation Managers shall develop appropriate

instructions for fire protection and prevention and associated emergency procedures using the

contents of this document as a guideline and where necessary by consulting with relevant

expert authorities.

The Site Manager / Site Controller / Offshore Installation Manager shall be responsible and

accountable for the application of this procedure in his area of responsibility. He shall ensure:

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Procedure for Fire Prevention, Detection & Response

Page 7 of 18

 On-site compliance with this safe System of Work

 The formulation, implementation and continual review of fire protection, prevention and

emergency procedures on their site or installation

 Ensuring all personnel undergo regular training and drills in fire protection and that all

personnel employed on the site are in possession of relevant and up-to-date fire

fighting training certificates

Note: In some cases, the requirement for individual certification may be waived at

the Site Manager’s, Site Controller’s or Offshore Installation Manager’s

discretion (for example, for manufacturer’s representatives or service hands

who may be on site on a one-off basis and for only a short period of time)

 Ensuring an inspection and maintenance schedule is in place for:

o Fixed and portable fire fighting systems and equipment

o Fire detection systems.

4.2 AREA AUTHORITY

Within their particular areas, Area Authorities are responsible for ensuring:

 Compliance with this safe System of Work

 That fire prevention and housekeeping standards are maintained at all times

 That all fire fighting equipment is in date and fully functional

 That all activities are carried out in a safe and responsible manner with regard to fire

risks, and that Risk Assessments are carried out wherever necessary

4.3 ALL PERSONNEL

All personnel, including contractors, are responsible for the prevention and detection of fire. In

particular, all personnel are responsible for:

 Immediately informing their supervisor of any situation that they consider to be a

potential fire risk

 Conducting themselves and their work in a fire-safe manner

 Ensuring that they are aware of and fully understand the actions they must take in the

event of a fire alarm

 Ensuring that they are fully aware of the actions they must take on discovering a fire

5 FIRE PREVENTION

Prevention is the first line of defence against fire. All reasonably practicable measures shall be

taken to reduce the fire risks to as low as reasonably practicable.

5.1 HOUSEKEEPING AND PROCEDURES

Properly established and applied housekeeping procedures are required in order to reduce

both the risk of fire and the ultimate consequences should a fire occur.

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Procedure for Fire Prevention, Detection & Response

Page 8 of 18

5.1.1 Work Areas and Walkways

No materials, flammable or otherwise, should be allowed to accumulate in the workplace or in

walkways, where they can present direct fire hazards or obstruct attempts to deal with a fire.



Work areas and walkways should be kept free of any unnecessary flammable

materials, including:

o Flammable materials or agents no longer required for the activity

o Combustible waste (for example, wood shavings, flammable dust)

o Packaging materials, particularly plastics and polyester foam waste which, when

ignited, can give off large amounts of dense, black smoke and toxic fumes



All spills involving flammable liquids shall be cleaned up immediately. Where

necessary, suitable cleaning materials should be provided and used.



Flammable liquids should be dispensed over a drip tray, the contents of which should

be disposed of at frequent regular intervals (for example, on completion of dispensing

activities)



Where necessary, working areas should be kept free of flammable dust accumulation

by regular cleaning, and vacuuming spillages as they occur

5.1.2

Waste Materials



Suitable containers must be provided for waste materials. These containers must be

clearly labelled with regard to their use and contents.



Oily or paint soaked rags, waste, or clothing shall be placed in closed receptacles that

shall be emptied frequently, ensuring safe disposal of their contents.



Contaminated waste materials should be disposed of safely in accordance with the

Environmental Management System. If necessary, waste disposal experts should be

used

5.1.3

Working Practices



Keep containers closed when not in use. If possible, use safety containers with self-

closing lids.



Only dispense flammable liquids in a safe place where there is good ventilation and no

source of ignition.



Take extra care when dealing with, or working close to, engine fuels, solvents and

thinners. Nearly all refined liquid petroleum products will emit a flammable vapour and

may convert naturally to a gaseous state at or below temperatures found in a normal

working environment



Do not use flammable liquids for cleaning machinery or machine parts.



Suitable signs should be posted in areas where ignition sources or flammable

materials are likely to be in use



Identified fire risks should be dealt with immediately

Note: In accordance with BP’s Golden Rules, all personnel are obliged to stop

work if they consider work to be unsafe. This includes the risk of fire.

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Procedure for Fire Prevention, Detection & Response

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5.2 RISK ASSESSMENTS

5.2.1 All Activities

Risk Assessments shall assess the potential for a fire and its possible consequences. In

particular, Risk Assessments should address the:

 Existence of planned and accidental ignition sources

 Proximity of combustible materials to the work area or storage area

 Possible consequences of fire and the possibility of the fire spreading to adjacent

areas

 Provision of suitable and adequate fire fighting equipment and personnel

 Requirement for contingency plans in the event of a fire or spillage

 Competency of personnel involved in the work and of those who may be required to

deal with the initial outbreak of a fire

5.2.2 Hot Work

Hot Work, spark potential or naked flame, shall only take place under the control of a Permit

to Work that is supported by a formal Risk Assessment.

5.3 HAZARDOUS AREAS

5.3.1 Hot Work in Hazardous Areas

It is BP policy that hot work (naked flame) should not be carried out in hazardous areas

(Zones 0, 1 and 2) whilst the plant is online and/or under the pressure. Alternative engineering

solutions should always be sought for activities that require hot work.

Normally work of this nature should be carried out during planned turnarounds when the plant

can be depressurized, drained and made hydrocarbon free.

In circumstances where the OIM/Site Controller/Asset Manager consider that hot work could

be safely carried out in a hazardous area and where there is no other practicable alternative,

the following precautions are required:

 A level 2 Risk Assessment outlining rigorous control measures must be conducted

 Before the work commences approval must be obtained from the PUL and

Engineering Authority

Refer to SSOW Procedure for Hot Work AZSPU-HSSE-DOC-00053.

5.3.2 Plant and Equipment in Hazardous Areas

Equipment and plant used in Zones 0, 1, and 2 must be explosion proof and electrical devices

must be intrinsically safe.

Any source of unplanned ignition, including mobile phones, matches and cigarette lighters

shall not be taken into these areas.

5.3.3 Motor Vehicles and Internal Combustion Engines

Special precautions are required for the use of motor vehicles and internal combustion

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Procedure for Fire Prevention, Detection & Response

Page 10 of 18

engines. In particular:

 Motor vehicles and internal combustion engines shall not be allowed in Zones 0 and 1

 Vehicles requiring entry to operational areas must meet minimum requirements - spark

arrestors and Chalwyn valves

 Motor vehicles and internal combustion engines shall only be allowed into Zone 2

under a Hot Work (Spark Potential) Permit.

5.4 HANDLING AND STORAGE OF FLAMMABLE SUBSTANCES

5.4.1

Handling



Site Managers, Site Controllers, Offshore Installation Managers and Area Supervisors

shall be aware of hazardous and flammable materials that are used or stored within

their areas of responsibility and shall have contingency plans in place for dealing with

spills and fires involving these materials



Personnel handling flammable materials shall be suitably qualified and trained in the

use and properties associated with those materials



Personnel handling or dealing with flammable substances shall be equipped with

suitable personal protective equipment, including but not necessarily limited to face

protection, hand protection and fire-proof coveralls



Suitable fire fighting equipment shall be made available in areas where flammable

substances are handled

5.4.2

Storage



Site Managers, Site Controllers, Offshore Installation Managers and Area Authorities

shall be aware of all flammable materials stored within their areas of authority



Flammable substances shall not be stored near to sources (potential or real) of flame,

high heat or near other combustible materials



Flammable substances shall be stored in secure storage areas or facilities



Storage areas for flammable liquids and gases shall be well ventilated in order to

promote rapid dispersal of vapours given off from leaks, spills or unplanned releases



Storage areas for flammable substances shall have signs and notices clearly posted

warning personnel that flammable substances are present



Where necessary, storage areas shall be equipped with adequate containment

facilities, for example trays or bunding, to prevent spills from spreading to other areas



Containers used for flammable materials shall be clearly and accurately labelled with

regard to their contents



Glass containers shall not be used for storing flammable liquids

5.5 FIRE PROTECTION OF BUILDINGS AND PLANT

As a minimum, building work shall comply with local authority requirements.

New and altered buildings / installations and work sites shall be formally assessed and

adequate provision made for:

 Fire detection

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Procedure for Fire Prevention, Detection & Response

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 Fire fighting equipment (fixed and portable)

 Personnel escape routes

Note: Any buildings, installations, or sites undergoing structural alterations or a

change of use must be reassessed for the above points.

5.6 FIXED FIRE DETECTION SYSTEMS

5.6.1 Description and Types

The most types of fire detection system used on BP sites and installations in Azerbaijan and

Georgia are:

Heat detectors (electro-pneumatic; electronic; heat sensing wire; quartzoid bulbs)

Smoke detectors (photo-electric cell, ionisation detectors, continuous air sampling)

Flame detectors (infra-red detectors, ultra violet detectors)

5.6.2 Location and Use

As a minimum, fixed fire detection systems shall be located and used in accordance with the

manufacturer’s recommendations and in accordance with local legislation.

Detection systems shall not be modified in any way without undergoing a thorough Risk

Assessment. Any modification must only be carried out in accordance with Management of

Change.

All modifications shall be recorded and held on site.

5.6.3 Operation

Fire detection systems shall include an automatic alarm system that:

 Alerts personnel to an outbreak of fire

 Provides indication of where the fire is.

 Activates a fire suppression system (for example, sprinkler system)

If for any reason these facilities must be overridden:

 Personnel must be informed (for example by public announcement)

 Smoking shall not take place in the affected area

 Any hot work in the affected area shall only be allowed under the control of a Permit to

Work and only when alternative arrangements for fire detection and protection have

been arranged (for example, the use of fire watchers)

5.6.4 Inspection and Maintenance

Fire detection systems should be inspected and maintained by a competent person and in

accordance with the manufacturer’s instructions and recommendations. The Site Manager /

Site Controller / Offshore Installation Manager shall ensure that a suitable inspection and

maintenance programme is in place for fixed detection systems.

Inspection results and any repairs carried out to a fixed fire detection system must be

recorded and held on site for future reference.

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Procedure for Fire Prevention, Detection & Response

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5.7 MANUAL FIRE DETECTION

5.7.1 Site Specific Procedures

Note: The procedures to be adopted upon discovering a fire, or hearing the fire

alarm, are site specific and will vary between locations. For example, on an

offshore installation, some personnel might not evacuate immediately but

are required to remain at their place of work in order to make plant and

equipment safe or to form part of the fire fighting team. For this reason the

information given here is of a generic nature only.

Personnel shall be made aware of site-specific fire and emergency procedures during their

initial safety induction. The induction should cover:

 Action to take in the event of a fire

 Escape routes and muster points

 Manual alarm point locations

 Extinguisher locations

In addition, fire and muster instructions shall be posted at strategic locations around the site.

Note: At all times, personnel are responsible for making themselves aware of the

fire and emergency procedures relevant to their location.

5.7.2 Person Discovering Fire

Personnel discovering a fire should:

1. Raise the alarm the alarm by shouting “FIRE-FIRE-FIRE” and activate alarm call-point.

2. If the fire is small and easily extinguishable and a suitable extinguisher is available,

attempt to put out the fire (provided a person is trained in basic fire fighting) without

endangering themselves or others, or

if the fire is not easily extinguishable or the initial attempt to extinguish the fire fails,

evacuate the area closing any doors en route.

3. Follow the fire and emergency procedures specific to the site / installation.

5.8 PERSONNEL RESPONSE TO FIRE ALARM

Upon hearing the fire alarm, personnel should:

1. Switch off / make safe the equipment they are using and leave the area / building by

the nearest safe exit, closing doors and windows behind them

2. Proceed in accordance with local fire and emergency procedures

Note: Personnel should not delay from evacuating to collect their personal belongings.

5.9 FIXED FIRE FIGHTING EQUIPMENT

5.9.1 Description and Types

The most common types of fixed fire fighting systems are:

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 Sprinklers

 High Velocity Water Spray (Automatic and Manual)

 Medium Velocity Water Spray (Automatic and Manual)

 High Expansion Foam Flooding Systems (Fixed and Portable)

 CO₂ Fire Suppression Systems (may be used in unmanned areas)

5.9.2 Location and Operation

As a minimum, fixed fire fighting systems shall be located and used in accordance with the

manufacturer’s recommendations and in accordance with local legislation.

Fixed fire fighting systems shall not be modified in any way without undergoing a thorough

Risk Assessment. Any modification must only be carried out in accordance with Management

of Change.

All modifications shall be recorded and held on site.

5.9.3 Inspection and Maintenance

As a minimum, fixed fire fighting systems should be inspected and maintained by a competent

person and in accordance with the manufacturer’s instructions and recommendations and

local legislation. The Site Manager / Site Controller / Offshore Installation Manager shall

ensure that a suitable inspection and maintenance programme is in place for fixed fire fighting

systems.

Inspection results and any repairs carried out to a fixed fire fighting system must be recorded

and held on site for future reference.

5.10 PORTABLE FIRE FIGHTING EQUIPMENT

5.10.1 Description and Types

 Water: Water filled extinguishers are suitable for use on fires involving paper, wood,

and rubbish.

Warning: Water extinguishers must not be used on electrical fires where there is a

possibility of the water coming into contact with electrical sources.

 Foam: Foam filed fire extinguishers may be used successfully on fires involving paper,

wood and general rubbish. However, foam fire extinguishers are primarily designed for

use on oil fires.

Warning: Foam extinguishers must not be used on electrical fires where there is a

possibility of the foam coming into contact with electrical sources.

 Dry Powder: Dry powder filled extinguishers may be used on fires involving rubbish

and oil and may also be used on electrical fires. However, the use of dry powder on

electrical equipment usually makes that equipment unusable.

 Carbon Dioxide (CO2): CO2 extinguishers are intended for use on electrical fires

only. If used on fires involving rubbish and debris, the pressure from the extinguisher is

likely to disturb the seat of the fire and spread burning material. For the same reason

they are not suitable for oil based fires.

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Procedure for Fire Prevention, Detection & Response

Page 14 of 18

5.10.2 Location

Portable fire fighting equipment must be placed in accordance with local fire regulations,

national fire protection guidelines and any other requirements.

The location of all portable fire fighting equipment should be shown on safety plans placed at

strategic locations around the site / installation.

5.10.3 Operation and Use - Recharging

All extinguishers must be recharged immediately after each use. Chemicals must never be

mixed, as the resulting chemical reactions may damage the extinguisher.

Recharging must only be done by trained personnel.

5.10.4 Inspection and Maintenance

All maintenance of portable fire fighting equipment must be carried out by a competent person

and in accordance with the manufacturer’s recommendations and local legislation.

The following inspections represent the minimum requirements of any inspection programme:

 All extinguisher units must be in the designated location and clearly visible. Signs or

painted red backg2rounds may be used to identify extinguisher locations.

 All extinguishers must be visually checked every month to ensure operational reliability

(for example, seals are in place, nozzles and hoses are free from damage, integrity of

the extinguisher body for corrosion or other indicators of potential failure, and the units

can be accessed easily).

 Annual inspections must be performed as per manufacturer’s specifications and

applicable regulations.

 Inspection results shall be documented for each extinguisher unit and retained on file

at the local site.

5.11 TRAINING PROGRAMME

All personnel are required to be knowledgeable on the common causes and types of fire and

must be familiar with the use of fire fighting equipment. This is achieved by the use of a

comprehensive training programme that includes:

 Established training courses for all personnel joining a BP installation, including a

schedule of planned and regular refresher courses

 Regular on-site drills and practices

5.12 TRAINING RECORDS

Training records for all personnel shall be held on site. In particular, for offshore installations,

all personnel shall have completed their training before being allowed offshore unless the

Offshore Installation Manager grants dispensation (for example, for contractor personnel who

shall only be offshore on a one-off basis and only for a limited period).

5.13 PRACTICE DRILLS

Practice drills shall be held at regular intervals according to an established programme. The

drills shall be used to practice and improve personnel skills and knowledge in fire fighting

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Procedure for Fire Prevention, Detection & Response

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techniques and also to highlight any shortcomings in established fire fighting procedures.

Ref. AzSPU Emergency Response and Crisis Management Training Standards AZSPU-

HSSE-DOC-00005-2

6 DOCUMENT REFERENCES

This procedure shall, where appropriate, be used in conjunction with this suite of AzSPU

Procedures referenced below.

Document Number

Title of Procedure

AZSPU-HSSE-DOC-00011-2

Procedure for Deviations

AZSPU-HSSE-DOC-00060-2

Procedure for Permit To Work

AZSPU-HSSE-DOC-00063-2

Procedure for Task Risk Assessment

AZSPU-HSSE-DOC-00048-2

Procedure for Energy Isolations-Electrical

AzSPU-HSSE-DOC-00021-2

HSE Definitions

AZSPU-HSSE-DOC-00049-2

Procedure for Energy Isolations-Process

AZSPU-HSSE-DOC-00013-2

Procedure for Confined Space Entry

AZSPU-HSSE-DOC-00005-2

Emergency Response and Crisis Management Training

Standards

AZSPU-HSSE-DOC-00002-2

Procedure for Control of Work

APPENDIX A: CHECKLIST FOR FIRE SAFETY MANAGEMENT

http://docs.bpweb.bp.com/dkAzSPU:/content/hse/spu/documents/AZSPU-HSSE-DOC-00123-2

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Procedure for Fire Prevention, Detection & Response

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09 June 2008

Alan McNulty

Abbas Islamov

General:

(AzSPU CH&S Manager)

(Central Safety TL)

Throughout the procedure the document

numbering for referred procedures has been

changed from UNIF to AzSPU.

Section 1. Introduction:

Wording changes. The following are inclusion

to Section 1. They are:

1.2 Scope, 1.3 Legislation & Standards, 1.4

Company Requirements, 1.5 Stopping Unsafe

Work, 1.6 Deviations, 1.7 Document Review,

1.8 SSOW Specific Cross References (new

doc control numbers), 1.9 Language

Facilitation, 1.10 Procedure Summary

Section 3. Roles & Responsibilities:

3.1 Site Manager - Site Controller and

additional wording are added.

Paragraph 4.3.1 Hot Work in Hazardous

Areas - is fundamentally changed due to and

in accordance with the last changes taken

place in the SSOW Procedure for Hot Work.

Paragraph 6.2.4 Inspection & Maintenance

- second bullet is changed. Requirement of

checking integrity of the extinguisher body for

corrosion is added

Appendix B: Procedure Summary

Appendix C: Feedback & Improvement

Suggestions

05 December 2008

Yuliy Zaytsev

Adalat Mamedov

Authority position/name and custodian name

AzSPU Safety &

Central Safety TL

have changed to reflect org changes in

Compliance Systems

HSE&TD.

Manager

14 August 2008

Yuliy Zaytsev

Niyaz Mamedov

Slight change is made to the wording of the

AzSPU Safety &

HSE Systems / CoW

sub-paragraph 4.1.2

Compliance Systems

Adviser

Manager

The procedure’s numbering is structurally

changed in accordance with Standardized

Document Control Procedure Template

requirements.

25 January 2011

Yuliy Zaytsev

Elman Shikhkerimov

Section 3 General Requirements

AzSPU Safety &

Safety Systems/CoW

Removed reference to Getting HSE right,

Compliance Systems

Lead

Golden Rules and replaced with OMS,

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Procedure for Hot Work Naked Flame

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Procedure for Hot Work

Naked Flame

AZSPU-HSSE-DOC-00053-2

This number supersedes UNIF-HSE-POL-101-C1

Authority:

AzSPU S&C Systems

Custodian:

HSE Systems - Control of Work

Manager

Advisor

Scope:

AzSPU

Document

Administrator:

MS Document Coordinator

Issue Date:

09 Sept 2004

Issuing Dept:

Safety & Compliance Dept

Revision Date:

10 December 2010

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Next Review

18 November 2010

Date:

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Procedure for Hot Work Naked Flame

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TABLE OF CONTENTS

INTRODUCTION

1.1. Purpose

1.2. Scope

1.3. Legislation & Standards

1.4. Company Requirements

1.5. Stopping Unsafe Work

1.6. Deviations

1.7. Document Review

1.8. SSOW Cross References

1.9. Language Facilitation

DEFINITIONS

ROLES & RESPONSIBILITIES

3.1. Operations Manager & Engineering Authority

3.2. Site Manager (SM) / Site Controller (SC) / Offshore Installation Manager

(OIM)

3.3. Area Authority (AA)

3.4. Performing Authority (PA)

3.5. Employees

POLICY & CLARITY

4.1. Policy

4.2. Clarity

RISK ASSESSMENT

5.1. Key Risk Issues

5.2. Background

WORKPLACE PRECAUTIONS

6.1. Insulated Flanges

6.2. Open Drains

Appendix A: Checklists

Appendix B: Habitats

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Procedure for Hot Work Naked Flame

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INTRODUCTION

1.1.

Purpose

This document sets out the precautions and conditions considered necessary for the

safety of all Hot Works Naked Flame carried out on BP owned or managed sites in

Azerbaijan and Georgia. It has been produced so that all involved parties can make a

uniform approach hot work activities.

1.2.

Scope

The contents of this procedure are applicable to all BP owned and managed sites /

installations in Azerbaijan and Georgia. Contractors working on BP owned or managed

sites / installations are also responsible for alignment with this procedure.

This document does not replace the procedures prepared and adopted by specialist

contractors. Neither does it supersede any national and local regulatory requirements.

However contractors will not be permitted to perform works on BP AzSPU sites without

proper work control certification.

- Operating Management System OMS Essentials 3.2(3.2.1) and 4.5(4.5.1)

- BP Group Defined Practice for Control of Work GDP 4.5-0001

All guidelines contained shall be regarded as the minimum requirements for BP owned

or managed sites / installations in Azerbaijan and Georgia.

The scope covers defined activities of BP and Contractors at all BP AzSPU sites and

installations.

1.3.

Legislation & Standards

The aim of this Safe System of Work is to achieve “no accidents”, “no harm to people”

and “no damage to the environment”. To achieve this aim, this SSOW complies with

National Legislation, the terms of the Production Sharing Agreement

(PSA) and

mandatory BP Standards.

The best International Oil Industry practice has been adopted to reduce the level of risk

to ALARP.

In the absence of local regulations, BP Group Standards will apply. In addition,

appropriate UK and US regulations and industry best practice have been considered in

setting suitable goals and targets.

1.4.

Company Requirements

It is a company requirement that all tasks are subjected to an assessment of risk to

demonstrate that risks have been reduced to as low a level as reasonably practicable

(ALARP). This can be achieved by complying with the Company‟s existing standards.

Where compliance with Company standards cannot reasonably be achieved, a formal

level

2 Risk Assessment will be undertaken to identify any additional controls and

demonstrate that risks remain as low as reasonably practicable.

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1.5.

Stopping Unsafe Work

To stop the continuation of potentially unsafe work at the earliest possible stage, the

Control of Work (CoW) Policy and this procedure for Hot Work make it very clear that all

personnel are obliged and have the authority to “STOP” the work that they consider to

be unsafe.

1.6.

Deviations

This procedure is written in sufficient detail that it should be able to be applied

consistently at all sites / installations. There may still be the requirement for some local

rules covering site / installation specific logistical/administrative arrangements and local

variations in responsibilities to reflect differences in organisational arrangements. These

local rules should not deviate from the core processes within this document. Any form of

deviation from this procedure, including but not limited to local rules, shall be requested

and authorised in accordance with SSOW, Deviations from Regulations and Procedures

(Doc. No: AZSPU-HSSE-DOC-00011-2).

1.7.

Document Review

This document will be reviewed on an annual basis when users from the sites /

installations will have an opportunity to propose changes to the existing processes and

procedures. The document Technical Authority will be responsible for coordinating this

review.

1.8.

SSOW Cross References

In carrying out any such Hot Work Naked Flame activity, compliance to AZSPU SSOW

management system shall apply. As a minimum, reference shall be made to the

following:

SSOW

Document Number

Title of Procedure

AZSPU-HSSE-DOC-00060-2

Permit to Work

AZSPU-HSSE-DOC-00063-2

Task Risk Assessment

AZSPU-HSSE-DOC-00048-2

Energy Isolations-Electrical

AZSPU-HSSE-DOC-00049-2

Energy Isolations-Process

AZSPU-HSSE-DOC-00013-2

Confined Space Entry

AZSPU-HSSE-DOC-00002-2

BP Control of Work Standards

1.9.

Language Facilitation

Due to the various languages spoken at sites / installations, there is a necessity to assist

all with “an ease of understanding”.

DEFINITIONS

Hazardous Area

Plant areas processing highly flammable

materials, e.g. gas and condensate

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Procedure for Hot Work Naked Flame

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ALARP

As Low As is Reasonably Practical

Hot Work

Covers the use of any device, tool or

equipment that produces flame, sparks,

arcs, heat or hot particles having enough

energy to ignite flammable or

combustible materials

A combustible material

Any material that will burn, while a

flammable material is a gas or liquid that

is easily ignited by most low-energy heat

sources.

HWNF

Hot Work Naked Flame

SSOW

Safe System of Work

Site Manager

Site Controller

OIM

Offshore Installation Manager

Area Authority

Performing authority

PTW

Permit to Work

TRA

Task Risk Assessment

ROLES & RESPONSIBILITIES

3.1.

Operations Manager & Engineering Authority

Provide approval for Hot Work Naked Flame in hazardous area.

3.2.

Site Manager (SM) / Site Controller (SC) / Offshore Installation Manager

(OIM)

The Site Manager / Site Controller / Offshore Installation Manager shall be responsible

and accountable for the application of this procedure in his area of responsibility, He

shall ensure:

 That adequate numbers of Competent responsible persons are appointed to

manage and maintain the requirements of this procedure

 That this procedure is strictly adhered to for all occasions when it is identified that

hot work is to take place.

 That formal records of all SimOps risk assessments are maintained in

accordance with this procedure

 To ensure the correct approvals from Operations Manager are in place for HWNF

in Hazardous Area

3.3.

Area Authority (AA)

The Area Authority shall be responsible for ensuring that the requirements of this

procedure are adhered to within his area of responsibility. He shall be responsible for

ensuring:

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 That hot work activities have been risk assessed and planned

 That all persons involved in hot work activities are instructed on the requirements

of risk assessment, permit to work conditions, and any risks or hazards

associated with the work activity

 That regular inspection is performed on all hot work activities to confirm that

conditions are suitable and sufficient and, that all personnel are in compliance

with this procedure, and that good housekeeping practices are being

implemented to limit or eliminate the potential for fire.

 That the Performing Authority performs Risk Assessments, and conducts

Toolbox Talks associated with hot work activities.

3.4.

Performing Authority (PA)

The Performing authority shall ensure;

 The compliance of all personnel under their supervision with this procedure when

involved in hot work activities

 That a risk assessment has been performed and a toolbox talk conducted

 That all personnel are informed of, and understand, the risks associated with the

task they are performing, and any associated works that may affect their work

activity

 That the activity is executed in accordance with this procedure

 That hot work activities are halted if an unsafe situation occurs.

 That good housekeeping practices are implemented at all work areas

 That work activities have been reviewed and pertinent information exchanged

with all other affected parties.

3.5.

Employees

All employees shall be responsible for:

 Compliance with this procedure when involved in hot work activities

 Implementing good housekeeping practices

 Informing their immediate Supervisor should any unsafe situation occurs

 Awareness of other personnel and ongoing works in their area



“STOP”ing the work that they consider to be unsafe

POLICY & CLARITY

4.1.

Policy

The Azerbaijan Strategic Performance Unit (AZSPU) policy relating to Hot Work Naked

Flame activities in hazardous areas is that:

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 Engineering shall minimize the need for hot work and provide cost effective

alternatives by careful consideration during the design phase.

 It is not permitted unless all other alternatives have been totally exhausted.

 Appropriate level of authorization has been obtained - Operations Manager &

Engineering Authority (ref. 5.1)

When such work is unavoidable it is necessary to ensure that the activity is planned and

activities recorded and approved demonstrating that ALARP requirements have been

met. In meeting ALARP the following shall be considered:

 Record Management justification for considering naked flame work, including

consideration of alternatives.

 Identify and classify the potential sources of release.

 Determine the extent of the probable risk areas.

 Carry out a formal risk assessment.

Only when these steps have been completed and with the approval of the Operations

Manager may the Area Authority consider the issue of a Hot Work (Naked Flame)

Permit.

If Naked Flame work is considered to be justifiable under these requirements, the

guidance in this document provides a logical and safe application methodology.

4.2.

Clarity

Permit for Hot Work Naked Flame could involve any of the following activities but not

limited to:

 Naked flames (welding, flame cutting)

 Electrical welding

 Electrical induction pre-heating, stress relieving or use of high temperature

thermal calibrators (above 200°C), except in authorised workshops

 Use of portable grinders (air or electrically powered)

 Abrasive wheels

 Use of flare guns

 Use of heat shrink blowers in hazardous zones

 Use of equipment or work on pipe work or vessels contaminated or potentially

contaminated with pyrophoric scale

Note 1: A Hot Work Naked Flame Permit is not required for operations and/or

maintenance activities involving ignited gas flares or permanently mounted plant using

an enclosed flame (boilers, inert gas generators, etc).

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Procedure for Hot Work Naked Flame

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RISK ASSESSMENT

5.1.

Key Risk Issues

It is BP policy that Hot Work Naked Flame should not be carried out in hazardous areas

(Zones 0, 1 and 2) whilst the plant is online and/or under the pressure. Alternative

engineering solutions should always be sought for activities that require hot work.

Normally work of this nature should be carried out during planned turnarounds when the

plant can be depressurized, drained and made hydrocarbon free.

In circumstances where the OIM/Site Controller/Asset Manager considers that Hot Work

Naked Flame could be safely carried out in a hazardous area and where there is no

other practicable alternative, the following precautions are required:

 A level

2 Risk Assessment outlining rigorous control measures must be

conducted

 Before the work commences approval must be obtained from the Operations

Manager (for Georgia Exports - General Manager & HOC) and Engineering

Authority

The Key Risk Issues associated with Hot Work in hazardous areas are the ignition

potential to any local hydrocarbon residues or a leak, which could lead to a localised fire

impact on personnel and potential escalation. Hot work may also require that local fire

detection systems would need to be inhibited.

Any hot work within a zone which is not designated hazardous shall be carried out under

PTW system following appropriate RA and approval process.

5.2.

Background

These requirements are based on hazardous area classification for selection of electrical

equipment. They are not identical and care should be taken not to confuse the results,

which may differ significantly

(The electrical techniques examines plant in normal

operation while these guidelines are concerned with abnormal operation)

The requirements are based on the:

 Identification of any item from which flammable material may be released and

then,

 The assessment of the extent of the risk area likely to be affected if flammable

material is released

Hot work sites must be prepared in such a manner that fires or explosions cannot result

from the work. To do this, it is essential to take all of the steps necessary to keep

flammable and combustible materials away from hot work ignition sources. However, a

combustible liquid that is confined at a temperature near its flash point becomes highly

flammable when it escapes from confinement.

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Procedure for Hot Work Naked Flame

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Preparing for safe hot work requires knowing sources of flammable and combustible

materials and operating conditions, which could adversely affect conditions at the work

site. The people who prepare the hot work sites also have an obligation to help protect

the people who do the work against other hazards. Such hazards include hot, corrosive

or toxic materials, hot atmospheres, harmful chemicals and unsafe access.

For extent of Designated Zones and their detailed use in different kind of plants (on-

shore / off-shore) refer to API RP 505 and ETP 44-60.

WORKPLACE PRECAUTIONS

Additional measures may be taken to reduce risks where this is considered to be

reasonably practicable. Such measures may include the provision of barriers, (such as

fire-blankets or tarpaulins), a habitat around the workplace, or forced ventilation. These

precautions may reduce the extent of the risk area.

6.1.

Insulated Flanges

Where flanges are covered by insulation consideration shall be given to removing the

insulation to enable a satisfactory gas test.

6.2.

Open Drains

Where it is possible for flammable materials to drain in to open drains, the drains shall

be considered to be high risk unless the drain lines are isolated and the drains flushed

though to remove flammable materials. After a satisfactory gas test such flushed drains

may then be considered to be low risk.

Appendix A: Checklists

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Procedure for Hot Work Naked Flame

Page 10 of 16

These checklists are to assist the Area Authority of the precautions, which may be

required in completing a Hot Work permit for naked flame work in a hazardous area. A

completed copy of the appropriate checklist is to be attached to the top (performing

authority) copy of the permit and filed with the permit on completion. A new checklist is

required for each permit; it is not permitted to use the same checklist for continuation

permits when the work lasts more than one day.

In view of the importance of monitoring flammable materials when performing naked

flame hot works in hazardous areas the Area Authority may require to specify the

location of any portable gas detectors. It may even be necessary to mark the required

position of the detectors on site to prevent inadvertent misplacement.

Title: Checklist prior to and During Hot Work

Prior to work starting (by area authority)

When Noted on Permit

Required

Precaution

(Delete as necessary)

If not required

Consult HSE Advisor over Emergency

Yes

Response Plan

Habitat for Hot Work (complete

Yes

additional checklist)

Habitat for Hot Work if a task is carried

Mandatory

out within hazardous area

Yes

Provide Forced Ventilation

Provide fire blankets / Protective

Yes

Screens

Mandatory

Barrier off area

Mandatory

Warning notices around worksite

Appropriate portable fire extinguishers

Mandatory

available at worksite

Check calibration of fixed gas heads /

Yes

detectors

Work squad familiarisation with fire

Yes

equipment

Yes

Test deluge prior to start

Yes

Inform CCR

Carry out worksite inspections before,

Mandatory

during and after the work

Approve isolation design if required and

Mandatory

control it

Mandatory

Level II Risk Assessment

Mandatory

PA prior to start of work

During Work (by performing authority)

Control Tier:

<<2>>

Revision Date: 10 December 2010

Document Number: << AZSPU-HSSE-DOC-00053-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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Procedure for Hot Work Naked Flame

Page 11 of 16

When Noted on Permit

Required

Precaution

(Delete as necessary)

If not required

Specified location for portable gas

Yes

monitors

Mandatory

Permanent Firewatcher

Yes

Radio contact with control room

Production operator to monitor plant

Yes

pressure

Yes

Ground monitor linked to fire hydrant

All fire doors to/from area to be kept

Yes

shut

Appendix B: Habitats

Control Tier:

<<2>>

Revision Date: 10 December 2010

Document Number: << AZSPU-HSSE-DOC-00053-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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Procedure for Hot Work Naked Flame

Page 12 of 16

A temporary habitat is a temporary construction used to protect personnel and/or a work

site from weather and interference from surrounding processes. Temporary habitats are

made from scaffold and tarpaulins, purpose made rigid boarding or similar materials and

shall be of the following types:

Type 1 Personnel/Equipment Habitat

This type of habitat is solely for the use of protecting personnel or equipment from the

weather. These can be further defined as equipment storage areas or weather shelters

where no work activities are being performed.

Type 2 Work Habitat

This type of habitat is sheeted out to protect a worksite from surrounding plant conditions

in a hazardous area. Hot Work Naked Flame may be carried out in these habitats during

full area shutdowns

(turnarounds) providing that the area has been proved to be

hydrocarbon free and deemed unclassified under the hazardous area zone

classification.

Type 3 Positive Pressure Habitat

This type of habitat allows Hot Work Naked Flame to be carried out in, or within 15 m of

hazardous area.

Habitats shall:

 Be built so that an Entry Attendant can be posted outside and ensure

communication with personnel inside the habitat

 Have the exit clearly marked, both inside and out. The exit shall be capable of

being opened from either side. If the habitat obstructs a walkway, then suitable

barriers shall be erected together with warning signs

 Have radio communication made available to the Entry Attendant whilst the

habitat is in use to raise the alarm in the event of a gas detector activating or

emergency situations

 The minimum number of personnel allowed in the habitat is two with one of the

inhabitants acting as Firewatcher

 Have all gas cylinders located outside the habitat, and any hoses and torches

used removed from the habitat at work breaks and at completion of the task

 Have a foam fire extinguisher available inside the habitat and a dry powder

extinguisher externally

 Have a pressure set firewater hose with spraying nozzle laid out to the habitat

from the nearest hydrant or drum and placed so that it can easily be operated by

the Firewatcher from outside the habitat

 Only fire retardant material shall be used in the construction

Positive Pressure Habitats used for Hot Work Naked Flame shall:

 Have an entrance that maintains positive pressure

 Have the exit clearly marked, both inside and out. The exit shall be capable of

being opened from either side. If the habitat obstructs a walkway, then suitable

barriers shall be erected together with warning signs

 Have radio communication made available to the Entry Attendant whilst the

Control Tier:

<<2>>

Revision Date: 10 December 2010

Document Number: << AZSPU-HSSE-DOC-00053-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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Procedure for Hot Work Naked Flame

Page 13 of 16

habitat is in use to raise the alarm in the event of a gas detector activating or

emergency situations

 Have an overpressure of 5 to 20mm water gauge (can be monitored by the aid of

slanting pipe fluid manometer)

 Have an exterior manometer for read-off of overpressure in the habitat

 Be built so as to minimise possible hydrocarbon leakage points in the habitat

 Pressurisation shall be by air circulation drawn from a safe zone well away from

any noxious fumes taking account of wind direction and release sources. The

source of air for the inlet duct shall be at least 2m inside a designated safe zone

that has been declared gas free. The exhaust vent shall be ducted, from a point

opposite to the inlet, to a safe, open air zone. Inlet and outlet ducts shall be

protected and either marked with signs or guarded so that obstruction is

prevented. The ducts and air supply hoses shall be clearly marked at both ends

„For Habitat Use - Do Not Remove‟. A gas detector shall be placed at the habitat

inlet for the duration of the task to ensure no ingress of toxic or

flammable/explosive gases.

 Radio communication shall be made available to the Entry Attendant whilst the

habitat is in use to raise the alarm in the event of a gas detector activating or

emergency situations

Precautions

Habitats that are constructed for hot work require special precautions to be considered

to mitigate against risk of fire to the habitat itself. Habitats in this case will be constructed

from fire retardant sheeting and additional protection will be required in the form of fire

blankets in the direct vicinity of the hot work area to include floor, and in some cases

walls and ceilings.

Note: It must be remembered that although fire retardant material should be used

throughout, this material in certain circumstances can still support a fire.

It is difficult to specify exactly what specific precaution should be taken as each job will

be different. The following checksheet must be used to identify what precautions have

been put in place; this must be completed for each habitat.

Checklist Prior To Habitat for Hot Work

FACILITY:

APPROVAL TO PROCEED WITH THE WORKSCOPE

Area Authorities Signature:

Date:

To be completed /signed/approved prior to the commencement of Naked Flame Work

Yes

Is the housing secure, safe, made of fire retardant material and sturdy enough to hold

men and equipment?

Are the entrance and exit satisfactory and are they identified?

Is the inside of habitat and any combustible fabric lined with fire blankets and is the fire

blanket secured to ensure that it stays in place within the habitat.

Control Tier:

<<2>>

Revision Date: 10 December 2010

Document Number: << AZSPU-HSSE-DOC-00053-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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Procedure for Hot Work Naked Flame

Page 14 of 16

Will any welding debris etc. be contained within the habitat and neither come into

contact with the habitat structure nor fall out of the habitat into the external

environment?

Is the habitat of sufficient size for at least 2 men to carry out the job within minimum

restriction?

Is the inside of the habitat free from combustible material?

Is the pressurising air supplied from at least 2 meters within a safe area and is the

ducting properly secured?

Is the duct marked „FOR HABITAT USE - DO NOT REMOVE‟?

Is the air supply to air movers marked „FOR HABITAT USE - DO NOT REMOVE‟?

Is the exhaust ducting vented out of the module

Can the pressure within the habitat be maintained at a pressure above atmospheric

pressure? State test pressure achieved:

_______________________

Is the exit from the habitat of sufficient size to allow easy escape in an emergency and

is there a suitable viewing port?

Is the area at the pressurising duct inlet, gas free?

Have all open ended pipes, not subject to work scope been blanked?

(Not applicable means yes)

NOTE:

The answers to all the above questions must be „YES‟ . Any conditions which do not meet the

procedure requirements must be rectified before the habitat can be put into service.

APPROVAL OF THE HABITAT

Habitat Build Responsible Person

Signature:…………………………….…………………………… Date: …………………………………………….

Area Authority

Signature: ………………………………………………………… Date: ……………………………………………..

2^nd Auditor

Signature: …………………………………………………………. Date: ……………………………………………

APPROVAL TO PROCEED WITH THE WORKSCOPE

SC Signature: ……………………………………………….

Date: …………………………………………..

Review / Revision Log

Control Tier:

<<2>>

Revision Date: 10 December 2010

Document Number: << AZSPU-HSSE-DOC-00053-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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Procedure for Hot Work Naked Flame

Page 15 of 16

Revision Date

Authority

Custodian

Revision Details

09 September 2004

Alan McNulty

Esmira Akhundova

Initial Issue

15 March 2008

Alan McNulty

Abbas Islamov

Table of Contents changed as follows:

AzSPU CH&S

Central Safety TL

Section 3 is now Responsibilities; Section 4 is

Manager

now Policy and Clarity.

General.

Section 1. Introduction. The Section now

consists of 10 new paragraphs substituting 2

replaced ones - Policy and Clarity, they are:

1.1 - Purpose; 1.2 - Scope; 1.3 - Legislation;

1.4 - Company Requirements; 1.5 - Stopping

Unsafe Work; 1.6 - Deviations; 1.7 -

Document Review; 1.8 - SSOW Cross

References; 1.9 - Language Facilitation; 1.10

- Procedure Summary.

Section 2. Definitions. The previous title

„Definitions and Abbreviations‟ was altered to

„Definitions‟. 10 new definitions were added.

Section 3. Responsibilities. New section

consisting of 4 paragraphs defining the roles

and responsibilities of key personnel.

Section 7. Non-Process Flammable

Meterials. It is deleted as making the

Procedure inconsistent with its toughening as

to permissibilities and deviations.

Appendix B Describes now the use of

Habitats.

04 Dec 2008

Alan McNulty

Adalat Mamedov

Paragraph 5.1 - For Georgia Exports

AzSPU CH&S

Central Safety TL

approval must be obtained from General

Manager

Manager & HOC and Engineering Authority.

16 March 2009

Yuliy Zaytsev,

Adalat Mamedov,

Next revision date extended to 30.04.2009

Safety&Compliance

Central Safety TL

due to rescheduling

Systems Manager

23 April 2009

Yuliy Zaytsev,

Niyaz Mamedov

Paragraph 3.4 - additional bullet is added

Control Tier:

<<2>>

Revision Date: 10 December 2010

Document Number: << AZSPU-HSSE-DOC-00053-2>>

Print Date: 2/1/2011

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Procedure for Hot Work Naked Flame

Page 16 of 16

Safety&Compliance

HSE Systems -

Paragraph 4.2 - four additional bullets are

Systems Manager

Control of Work

added

Advisor

Appendix A - additions made to the checklist

18 May 2009

Yuliy Zaytsev,

Niyaz Mamedov

The title of the Procedure: is changed from

Safety&Compliance

HSE Systems -

previous one

„Procedure for Hot Work‟ to

Systems Manager

Control of Work

„Procedure for Hot Work Naked Flame‟

Advisor

Paragraph 3.1 - new paragraph is added

„PUL & EA‟ which content is referred to this

Procedure only.

Paragraph 3.2 - additional bullet is added

(the last one)

Paragraph 4.2 - four bullets related to HW

Spark Potential are taken out

Appendix A - four mandatory requirements

are added to the Checklist

Appendix B - wording changes made to

penultimate bullet in

„Positive Pressure

Habitats used for HWNF requirements.

02 February, 2010

Yuliy Zaytsev,

Kamran Aliyev

PUL was replaced with Operations Manager

Safety&Compliance

HSE Systems -

for the approval of HWNF activity within

Manager

Control of Work

hazardous area

Advisor

10 December 2010

Yuliy Zaytsev,

Kamran Aliyev

Section 1 Purpose and Scope

Safety&Compliance

HSE Systems -

Removed reference to Getting HSE right,

Manager

Control of Work

Golden Rules and replaced with OMS, Group

Advisor

requirements

Control Tier:

<<2>>

Revision Date: 10 December 2010

Document Number: << AZSPU-HSSE-DOC-00053-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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Procedure for Hydrogen Sulphide

Page 1 of 14

Procedure for Hydrogen Sulphide

AZSPU-HSSE-DOC-00066-2

This number supersedes UNIF-HSE-PRO-201-C1

Authority:

AzSPU Safety & Compliance

Custodian:

Safety Systems/CoW Lead

Systems Manager

Scope:

AzSPU

Document

Administrator:

Document MS Coordinator

Issue Date:

12 October 2004

Issuing Dept:

Safety & Compliance Systems

Revision Date:

25 January 2011

Control Tier:

Next Review

14 February 2011

Date:

Control Tier:

<<2>>

Revision Date: 25 January 2011

Document Number: << AZSPU-HSSE-DOC-00066-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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Military reference books and manuals (2009-2023, Volume 4) - page 39