Military reference books and manuals (2009-2023, Volume 6) - page 5
CLC - COMPREHENSIVE LIST OF CAUSES
(View pg. 3 for supplementary material and input the numbers for Immediate and Root Causes)
Critical Factors
Immediate Causes
Root Causes
SEVERITY MATRIX (for explanations roll over the matrix or refer to pg.4)
Actual Loss (What was actual loss using matrix below?)
Potential Loss (What might have been the most serioust probable (not worst imaginable) outcome of this
event?)
Formatted
For Potential Loss choose probability of Reoccurrence:
H (high) - chance greater than 1 in 10 of outcome being realized
M (medium) - chance between 10 and 1000 of outcome being realized
L (low) - chance less than 1 in 1000 of outcome being realized
Business
Property
Security/
Severity level
Health
Safety
Environment
Reputation
Interruption/
Damage
Criminal Act
Unit Outage
A
B
C
D
E
F
G
1
A1
B1
C1
D1
E1
F1
G1
2
A2
B2
C2
D2
E2
F2
G2
3
A3
B3
C3
D3
E3
F3
G3
4
A4
B4
C4
D4
E4
F4
G4
5
A5
B5
C5
D5
E5
F5
G5
L
M
H
L
M
H
L
M
H
L
M
H
L
M
H
L
M
H
L
M
H
GETTING HSE RIGHT
(mark x one)
A - inadequate requirements/guidelines
Does Incident relate to the one of the Golden Rules?
B - requirements/guidelines not appropriate
If Yes, mark appropriate Rule(s)
C - requirements/guidelines not complied
A B C
Getting the Basics Right
1. Leadership and Accountability
Permit to Work
2. Risk Assessment and Management
Energy Isolation
3. People, Training and Behaviors
Ground Disturbance
4. Working with Contractors and Others
Confined Space Entry
5. Facilities Design and Construction
Working at Heights
6. Operations and Maintenance
Lifting Operations
7. Management of Change
Vehicle Safety
8. Information and Documentation
Management of Change (MOC)
9. Customers and Products
10. Community and Stakeholder Awareness
Does Incident Relate to Dropped Objects?
11 Crisis and Emergency Management
12 Incident Analysis and Prevention
Yes
13 Assessment, Assurance and Improvement
No
ACTIONS TO PREVENT RECCURRENCE
Pr
Respo
A
iority
Action
Due Date
nsible person
ctonee
(1
,2 or 3)
SIGNATURE
Originator
Supervisor for activity
Site/facility manager
N
Name
Name
ame
Jo
Job
Job Title
b Title
Title
Appendix B - Tr@ction Severity Matrix
Severity Index
INCIDENT REPORT FORM
REPORT TITLE
[Performance Unit]
INCIDENT REPORT
NO
General Information
INCIDENT TYPE
Near Miss
dd/mm/yy
Time
(Mark x one or more)
Facility/Site
Injury / Illness
Area/Module
Material Release
Companies involved
Property Damage/Fire
Drilling & Wells / Construction / Production & Maintenance /
Incident Function
Transportation
Other / Fabrication Yards & Construction
Security
Responsible contact
[Name, Job Title]
work process
Commissioning
Drilling
Shutting down
Other (Specify)
Construction
Inspection
Storage
Demolition
Maintenance
Transporting (Specify)
Discharging Products
Normal Operation
W ire line / well service
INCIDENT DESCRIPTION, LESSONS LEARNED, COMMENTS
[Report as fact only what you are clear is fact. Specify status of anything else you report, e.g. estimate/belief]
[Lessons learned]
[Weather/Ground Comments]
Outputs (use extra pages for multiple injuries)
PERSONAL INJURY (underline necessary item)
Nature of injury:
Type of contact
Bo
First Aid Treatments
Work
dy part
1. Non-prescription
Abrasion; Amputation;
Caught Between;
Related:
Avulsion; Bite; Blister; Blood Borne
Chemical Substances; Cold
injured:
medication at non-
Pathogen; Burn-Chemical; Burn-
Substances; Diving Related;
YES
Thermal; Carpal Tunnel Syndrome;
Electricity; Eye flash; Fall from
NO
Chemical Exposure; Concussion;
Height; Fall from Ladder/Steps;
prescriptive strength
Disp
Contusion/Bruise; Death; Dislocation;
Fire or Explosion; Foreign Body
2. Tetanus immunizations
Classific
Dust Disease - lung; Electric Shock;
in Eye; Fumes or Gas; Handling
3. Cleaning, flushing or soaking wounds
Fracture; Hernia; Impalement; Incision;
Goods or Materials;
on the surface of the skin
ation:
Irritation; Laceration; Loss of
Lifting/Handling Equipment
Consciousness (asphyxiation); No
Failed; Loss of Containment;
4. Using wound coverings such as bandages,
Fatality
apparent Injury; Occupational Skin
Machinery; Radiation; Slip or
Band-AidsTM, guaze pads, est., or using
DAFWC
Disease; Physical Agent Disorder
Fall at same level; Struck
butterfly bandages or Steri-StripsTM
Restricte
(e.g., heat, cold); Poisoning; Puncture
Against; Struck by; Structural
5. Hot or cold therapy
d work Medical
W ound; Respiratory Condition - Toxic
Failure; Transport; Use of Hand
6. Any non-rigid means of support
Treatment
Agent; Sprain or Strain; Standard
Tools; Other (Specify)
7. Temporary immobilization devices
First aid
Threshold Shifts (STS); Trauma
8. Drilling of a fingernail or toenail to relieve
No
Disorder (e.g., noise, vibrations); Other
pressure, or draining fluid from a blister
(Specify)
treatment
9. Using eye patches
10. Removing foreign bodies from the eye
Overtim
using only irrigation of a cotton swab
Age
Gender
Occupation
Experienc
Person Affected
11. Removing splinters or foreign material from
e
e
areas other that the eye by irrigation, tweezers,
cotton swabs or other simple means
12. Using finger guards
Yes No
BP / Contractor / 3rd Party
13. Using massages
14. Drinking fluids for relief of heat stress
MATERIAL RELEASE
Material
Tot
Not
Release Type
Released to
Released
al Volume
recovered
Atmospheric /Leak /Spill / Waste
Water /Air /Ground /Containment
Disposal
Area
TRANSPORTATION
Type (Car, Truck, Aircraft,
Driver
Road / Accident type / Load / Other comments
Maritime, etc.)
Bp /Contractor
[Be specific]
/3rd Party
PROPERTY/EQUIPMENT DAMAGE/ FIRE
Description
Loss in $
Comments
CLC - Comprehensive list of causes
(View pg. 3 for supplementary material)
Critical Factors
Immediate Causes
Root Causes
Severity matrix (for explanations roll over the matrix or refer to pg.4)
Actual Loss (What was actual loss using matrix below?)
Potential Loss (What might have been worst probable not worst imaginable outcome of this event?)
For Potential Loss choose probability of Reoccurrence:
H (high) - chance greater than 1 in 10 of outcome being realized
M (medium) - chance between 10 and 1000 of outcome being realized
L (low) - chance less than 1 in 1000 of outcome being realized
Business
Property
Security/
Severity level
Health
Safety
Environment
Reputation
Interruption/
Damage
Criminal Act
Unit Outage
A
B
C
D
E
F
G
1
A1
B1
C1
D1
E1
F1
G1
2
A2
B2
C2
D2
E2
F2
G2
3
A3
B3
C3
D3
E3
F3
G3
4
A4
B4
C4
D4
E4
F4
G4
5
A5
B5
C5
D5
E5
F5
G5
L
M
H
L
M
H
L
M
H
L
M
H
L
M
H
L
M
H
L
M
H
Actions to prevent reccurrence
Pr
Respo
iority
D
Completio
Action
nsible person
(1
ue date
n date
,2 or 3)
Appendix C - Incident Report Form
REPORT TITLE
[Performance Unit]
INCIDENT REPORT
NO
GENERAL INFORMATION
Formatted
(Mark x only one)
Formatted
Accident (fill out appropriate
accident category)
Near Miss
dd/mm/yy
Time
ACCIDENT CATEGORY
Facility/Site
(Mark x one or more)
Injury / Illness
Area/Module
Illness
Companies involved
Material Release
Companies involved
Drilling & Wells
/ Construction / Production & Maintenance / Other /
Property Damage/Fire
Incident Function
Fabrication Yards & Construction
Transport accident
Security
work process
Air Transport
Drilling
Office Work
Sea transport
Catering
Inspection
Oil transport
Storage
Commissioning
Lifting - Crane operations
Pipe laying
Survey
Construction
Lifting - Rigging operations
Production/Injection
Wire line / well service
Demolition
Maintenance
Process shutdown
Other (Specify)
Discharging Products
Material handling
Receipt of shipment/goods
Diving
Normal Operation
Road transport
INCIDENT DESCRIPTION, LESSONS LEARNED, COMMENTS
[Report as fact only what you are clear is fact. Specify status of anything else you report, e.g. estimate/belief]
[Lessons learned]
WEATHER CONDITIONS
GROUND CONDITIONS
Clear/Fair
Sleet
Bituminous based
Muddy
Foggy
Snow
Concrete
Rocky
Freezing Temperature
Sunny
Dry
Sandy
Hail
Thunderstorm
Gravel
Slippery
Mist
Windy
Icy
Wet
Overcast
Dark
Inclined
Not relevant
Rain
Not relevant
Level
Other (Specify)
OUTPUTS (USE EXTRA PAGES FOR MULTIPLE INJURIES)
Formatted
PERSONAL INJURY (underline necessary item)
Work Related:
First Aid Treatments
Nature of injury:
Type of contact
Body part injured:
Formatted
1. Non-prescription medication at non-
YES NO
prescriptive strength
Abrasion; Amputation; Avulsion;
Caught Between; Chemical
1. Ankle
2. Tetanus immunizations
Bite; Blister; Blood Borne
Substances; Cold
2. Arm/Shoulder
3. Cleaning, flushing or soaking wounds on the
Pathogen; Burn-Chemical; Burn-
Substances; Diving Related;
3. Back
Classification:
surface of the skin
Thermal; Carpal Tunnel
Electricity; Eye flash; Fall from
4. Chest
Fatality
4. Using wound coverings such as bandages,
Syndrome; Chemical Exposure;
Height; Fall from
5. Ear
DAFWC
Band-AidsTM, gauze pads, est., or using
Concussion; Contusion/Bruise;
Ladder/Steps; Fire or
6. Eye
butterfly bandages or Steri-StripsTM
Death; Dislocation; Dust Disease -
Explosion; Foreign Body in
7. Extensive
Restricted work
5. Hot or cold therapy
lung; Electric Shock; Fracture;
Eye; Fumes or Gas; Handling
8
. Finger
Medical Treatment
6. Any non-rigid means of support
Hernia; Impalement; Incision;
Goods or Materials;
9. Foot
First aid
7. Temporary immobilization devices
Irritation; Laceration; Loss of
Lifting/Handling Equipment
10. Hand
No treatment
8. Drilling of a fingernail or toenail to relieve
Consciousness (asphyxiation); No
Failed; Loss of Containment;
11. Head
pressure, or draining fluid from a blister
apparent Injury; Occupational Skin
Machinery; Radiation; Slip or
12. Internal lesions
9. Using eye patches
Disease; Physical Agent Disorder
Fall at same level; Struck
13. Knee
Type of case:
10. Removing foreign bodies from the eye
(e.g., heat, cold); Poisoning;
Against; Struck by; Structural
14. Mouth
Injury
using only irrigation of a cotton swab
Puncture Wound; Respiratory
Failure; Transport; Use of
15. Skin
11. Removing splinters or foreign material from
Condition - Toxic Agent; Sprain or
Hand Tools; Other (Specify)
16. Throat
Illness
areas other that the eye by irrigation, tweezers,
Strain; Standard Threshold Shifts
17. Tooth
cotton swabs or other simple means
(STS); Trauma Disorder (e.g.,
18. Toe
12. Using finger guards
noise, vibrations); Other (Specify)
19. Thigh/ leg
13. Using massages
20. Wrist
14. Drinking fluids for relief of heat stress
21. Other (specify)
Male/
Shift
Overtime
Age
Occupation
Experience
Person Affected
Female
Normal
BP / Contractor /
Changeover
Yes No
3rd Party
Extended
MATERIAL RELEASE
Release Type
Material Released
Total Volume
Not recovered
Released to
Atmospheric /Leak /Spill / Waste Disposal
Water /Air /Ground /Containment Area
TRANSPORTATION
Type (Car, Truck, Aircraft, Maritime, etc.)
Driver
Road / Accident type / Load / Other comments
[Be specific]
Bp /Contractor /3rd Party
PROPERTY/EQUIPMENT DAMAGE/ FIRE
Description
Loss in $
Comments
CLC - COMPREHENSIVE LIST OF CAUSES
Formatted
(View pg. 4 for supplementary material and input the numbers for Immediate and Root Causes)
Formatted
Critical Factor(s) (major contributors to the incident which, if eliminated, could prevent the occurrence or reduce the incident’s severity):
1.1, 1.2, etc
1.1, 1.2, etc
√
Immediate Causes
√
Root Causes
DEFINE
DEFINE
1. Following Procedures
1. Physical Capability
2. Use of Tools & Equipment
2. Physical Condition
3. Use of Protective Methods
3. Mental State
4. Inattention/ Lack of Awareness
4. Mental Stress
5. Protective Systems
5. Behavior
6. Tools, Equipment & Vehicles
6. Skill Level
7. Work Exposure to
7. Training/ Knowledge Transfer
8. Work Place Environment/ Layout
8. Management/ Supervision/ Employee Leadership
9. Contractor Selection & Oversight
10. Engineering/ Design
11. Work Planning
12. Purchasing, Material Handling & Material Control
13. Tools & Equipment
14. Work Rules/Policies/Standards/Procedures (PSP)
15. Communication
Severity matrix (for explanations roll over the matrix or refer to pg.5)
Actual Loss (What was actual loss using matrix below?) Mark all appropriate categories.
Potential Loss (What might have been worst probable not worst imaginable outcome of this event?) Mark all appropriate
F
or Potential Loss choose probability of Reoccurrence:
Formatted
H (high) - chance greater than 1 in 10 of outcome being realized
M (medium) - chance between 10 and 1000 of outcome being realized
L (low) - chance less than 1 in 1000 of outcome being realized
Business
Security/
Severity level
Health
Safety
Environment
Property Damage
Reputation
Interruption/
Criminal Act
Unit Outage
A
B
C
D
E
F
G
1
A1
B1
C1
D1
E1
F1
G1
2
A2
B2
C2
D2
E2
F2
G2
3
A3
B3
C3
D3
E3
F3
G3
4
A4
B4
C4
D4
E4
F4
G4
5
A5
B5
C5
D5
E5
F5
G5
L
M
H
L
M
H
L
M
H
L
M
H
L
M
H
L
M
H
L
M
H
GETTING HSE RIGHT (refer to pg.6)
GOLDEN RULES
(mark x one)
A - inadequate requirements/guidelines
Does Incident relate to the one of the Golden Rules?
B - requirements/guidelines not appropriate
If Yes, mark appropriate Rule(s)
C - requirements/guidelines not complied
A
B
C
Specify
(1.1, 1.2 etc)
Getting the Basics Right
1. Leadership and Accountability
Permit to Work
2. Risk Assessment and Management
Energy Isolation
3. People, Training and Behaviors
Ground Disturbance
4. Working with Contractors and Others
Confined Space Entry
5. Facilities Design and Construction
Working at Heights
6. Operations and Maintenance
Lifting Operations
7. Management of Change
Vehicle Safety
8. Information and Documentation
Management of Change (MOC)
9. Customers and Products
Does Incident Relate to Dropped Objects?
10. Community and Stakeholder Awareness
11 Crisis and Emergency Management
Yes
12 Incident Analysis and Prevention
No
13 Assessment, Assurance and Improvement
FOR ACTIONS CHOOSE THE PRIORITY:
Formatted
1 (High) - needs to be completed in less than 1 week
2 (Medium) - needs to be completed in less than 1 month
3 (Low) - needs to be completed in less than 6 months
ACTIONS TO PREVENT RECURRENCE
Formatted
Prio
rity
Accountable
N
Action
Actionee
(1,2
Target Completion Date
person
or
3)
1
2
3
MANAGEMENT COMMENTS
Formatted
SIGNATURE
Originator
Supervisor for activity
Site/facility manager
Name
Name
Name
Job Title
Job Title
Job Title
Date
Date
Date
CLC - COMPREHENSIVE LIST OF CAUSES
Formatted
Immediate Causes
Formatted
1-1 Violation by individual; 1-2 Violation by group; 1-3 Violation by Supervisor; 1-4 Operation of equipment without authority; 1-5
1
Following Procedures
Improper position/posture for work; 1-6 Overexertion of physical capability; 1-7 Work or motion at improper speed; 1-8 Improper
lifting; 1-9 Improper Loading; 1-10 Shortcuts; 1-11 Others
2-1 Improper use of equipment; 2-2 Improper use of tools; 2-3 Use of defective equipment (aware); 2-4 Use of defective tools
2
Use of Tools & Equipment
(aware); 2-5 Improper placement of tools, equipment or materials; 2-6 Operation of equipment at improper speed; 2-7 Servicing
of equipment in operation; 2-8 Other
3-1 Lack of knowledge of hazards present; 3-2 Personal protective equipment not used; 3-3 Improper use of personal protective
equipment; 3-4 Servicing of energized equipment; 3-5 Equipment or materials not secured; 3-6 Disabled guards, warning
3
Use of Protective Methods
systems or safety devices; 3-7 Removal of guards, warning systems or safety devices; 3-8 Personal protection equipment not
available; 3-9 Others
4-1 Improper decision making or lack of judgment; 4-2 Distracted by other concerns; 4-3 Inattention for footing and
4
Inattention/Lack of Awareness
surroundings; 4-4 Horseplay; 4-5 Act of violence; 4-6 Failure to warn; 4-7 Use of drugs or alcohol; 4-8 Routine activity without
thought; 4-9 Other
5-1 Inadequate guards or protective devices; 5-2 Defective guards or protective devices; 5-3 Inadequate personal protective
5
Protective Systems
equipment; 5-4 Defective personal protective equipment; 5-5 Inadequate warning systems; 5-6 Defective warning systems; 5-7
Inadequate isolation of process or equipment; 5-8 Inadequate safety devices; 5-9 Defective safety devices; 5-10 Other
6-1 Defective equipment; 6-2 Inadequate equipment; 6-3 Improperly prepared equipment; 6-4 Defective tools; 6-5 Inadequate
6
Tools, Equipment & Vehicles
tools; 6-6 Improperly prepared tools; 6-7 Defective vehicle; 6-8 Inadequate vehicle for the purpose; 6-9 Improperly prepared
vehicle; 6-10 Other
7-1 Fire or explosion; 7-2 Noise; 7-3 Energized electrical Systems; 7-4 Energized systems, other than electrical; 7-5 Radiation;
7
Work Exposure to
7-6 Temperature extremes; 7-7 Hazardous chemicals; 7-8 Mechanical hazards; 7-9 Clutter or debris; 7-10 Storms or acts of
nature; 7-11 Slippery floors on walkways; 7-12 Other
8-1 Congestion or restricted motion; 8-2 Inadequate or excessive illumination; 8-3 Inadequate ventilation; 8-4 Unprotected
Formatted
height; 8-5 Inadequate wok place layout; 8-6 Other
8
Work Place Environment/ Layout
Back to CLC
Formatted
Root Causes
1-1 Vision deficiency; 1-2 Hearing deficiency; 1-3 Other sensory deficiency; 1-4 Reduced respiratory capacity; 1-5 Other
permanent physical disabilities; 1-6 Temporary disabilities; 1-7 Inability to sustain body positions; 1-8 Restricted range of body
1
Physical Capability
movement; 1-9 Substance sensitivities or allergies; 1-10 Inadequate size or strength; 1-11 Diminished capacity due to
medication; 1-12 Other
2-1 Previous Injury or illness; 2-2 Fatigue; 2-3 Diminished performance; 2-4 Blood sugar insufficiency; 2-5 Impairment due to
2
Physical Condition
drug or alcohol use; 2-6 Other
3-1 Poor judgment; 3-2 Memory failure; 3-3 Poor coordination or reaction time; 3-4 Emotional disturbance; 3-5 Fears or phobias;
3
Mental State
3-6 Low mechanical aptitude; 3-7 Low learning aptitude; 3-8 Influenced by medication; 3-9 Other
4-1 Preoccupation with problems; 4-2 Frustration; 4-3 Confusing directions/demands; 4-4 Conflicting directions/demands; 4-5
4
Mental Stress
Meaningless or degrading activities; 4-6 Emotional overload; 4-7 Extreme judgment/decision demands; 4-8 Extreme
concentration or perception demands; 4-9 extreme boredom; 4-10 Other
5-1 Improper performance is rewarded; 5-2 Improper Supervisory example; 5-3 Inadequate identification of critical safe
5
Behavior
behaviors; 5-4 Inadequate reinforcement of critical behaviors; 5-5 Inappropriate of aggression; 5-6 Improper use of production
incentives; 5-7 Supervisor implied haste; 5-8 Employee perceived haste; 5-9 Other
6-1 Inadequate assessment of required skills; 6-2 Inadequate practice of skills; 6-3 Lack of coaching on skill; 6-4 Insufficient
6
Skill Level
review of instruction to establish skill; 6-5 Other
7-1 Inadequate knowledge transfer; 7-2 Inadequate recall of training materials; 7-3 Inadequate training effort; 7-4 No training
7
Training/Knowledge Transfer
provided; 7-5 Other
8-1 Conflicting roles/responsibilities; 8-2 Inadequate leadership; 8-3 Inadequate correction of prior hazards/incident; 8-4
Management/ Supervision/
Inadequate identification of worksite/job hazards; 8-5 Inadequate management of change system; 8-6 Inadequate incident
8
reporting/investigation system; 8-7 Inadequate/lack of safety meetings; 8-8 Inadequate performance measurement and
Employee leadership
assessment; 8-9 Other
Back to CLC table
9-1 Lack of contractor pre-qualifications; 9-2 Inadequate contractor pre-qualifications; 9-3 Inadequate contractor selection; 9-4
9
Contractor Selection & Oversight
Use of a non-approved contractor; 9-5 Lack of job oversight; 9-6 Inadequate oversight; 9-7 Other
10-1 Inadequate technical design; 10-2 Inadequate standards, specifications and/or design criteria; 10-3 Inadequate
assessment of potential failure; 10-4 Inadequate ergonomic design; 10-5 Inadequate monitoring and construction; 10-6
10
Engineering/Design
Inadequate assessment of operational readiness; 10-7 Inadequate monitoring of initial operation; 10-8 Inadequate evaluation
and/or documentation of change; 10-9 Other
11-1 Inadequate work planning; 11-2 Inadequate preventive maintenance; 11-3 Inadequate repair; 11-4 Excessive wear & tear;
11
Work Planning
11-5 Inadequate reference materials and publications; 11-6 Inadequate audit/inspection/monitoring; 11-7 Inadequate job
placement; 11-8 Other
12-1 Incorrect item received; 12-2 Inadequate research on materials/equipment; 12-3 Inadequate mode or route of shopping; 12-
Purchasing, Material Handling
4 Improper handling of materials; 12-5 Improper storage of materials or spare parts; 12-6 Inadequate material packaging; 12-7
12
and Material Control
Material shelf life exceeded; 12-8 Improper identification of hazardous materials; 12-9 Improper salvage and/or waste disposal;
12-10 Inadequate use of safety and health data; 12-11 Other
13-1 Inadequate assessment of needs and risks; 13-2 Inadequate human factors/ergonomic considerations; 13-3 Inadequate
standards or specifications; 13-4 Inadequate availability; 13-5 Inadequate adjustment/repair/maintenance; 13-6 Inadequate
13
Tools & Equipment
salvage and reclamation; 13-7 Inadequate removal/replacement of unsuitable items; 13-8 No equipment record history; 13-9
Inadequate equipment record history; 13-10 Other
Work Rules/ Policies/Standards/
14-1 Lack of PSP for the task; 14-2 Inadequate development of PSP; 14-3 Inadequate implementation of PSPs, due to
14
Procedures (PSP)
deficiencies; 14-4 Inadequate enforcement of PSP; 14-5 Inadequate communication of PSP; 14-6 Other
15-1 Inadequate horizontal communication between peers; 15-2 Inadequate vertical communication between supervisor and
person; 15-3 Inadequate communication between different organizations; 15-4 Inadequate between work groups; 15-5
Inadequate communication between shifts; 15-6 Inadequate communication methods; 15-7 No communications method
available; 15-8 Incorrect instructions; 15-9 Inadequate communication due to job turnover; 15-10 Inadequate communication of
15
Communication
safety and health data, regulations or guidelines; 15-11 Standard terminology not used; 15-12 Verification/repeat back
techniques not used; 15-13 Messages too long; 15-14 Speech interference; 15-15 Other
Back to CLC table
Formatted
SEVERITY MATRIX EXPLANATION
Formatted
A1
Multiple person on-site with over-exposure to harmful effects with onset of severe or life-threatening irreversible health effects e.g.
occupationally induced cancer, kidney damage, asbestosis and mesothelioma, genetic or harm to the unborn. Single persons off-site with over-
exposure to harmful effects with onset of severe or life-threatening irreversible health effects e.g. cancer, kidney damage, asbestosis and
mesothelioma, genetic or harm to the unborn. Multiple persons off-site with over-exposure to harmful effects with resultant moderate or worse
irreversible health effects e. g. asthma, noise induced hearing loss
A2
Multiple persons on-site with over-exposure to harmful effects with resultant moderate irreversible health effects e.g. asthma, occupational noise
induced hearing loss. Single person on-site with over-exposure to harmful effects with onset of severe or life-threatening irreversible health
effects e.g. cancer, kidney damage, asbestosis and mesothelioma, genetic or harm to the unborn. Single person off-site with over-exposure to
harmful effects with resultant moderate irreversible health effects e.g. asthma, occupational noise induced hearing loss. Multiple persons off-site
with over-exposure to harmful effects with mild to moderate reversible health effects e. g. irritation, nausea
A3
Multiple persons on-site with over-exposure to harmful effects with reported and confirmed mild to moderate reversible health effects, e.g.
irritation, nausea. Single person on-site with over-exposure to harmful effects with resultant moderate irreversible health effects e.g. asthma,
occupational noise induced hearing loss. Single person off-site with over-exposure to harmful effects with mild to moderate reversible health
effects e. g. irritation, nausea
A4
Potential for on-site over-exposure but no reported ill-health effects. Single person on-site with reported symptoms of mild to moderate
reversible health effect, g. irritation, nausea-confirmed by medical authority. Potential for off-site exposure but no effects identified
A5
Single person on-site with over-exposure to harmful effects, but no reported ill-health effect e.g. monitoring result shows occupational exposure
limit has been exceeded, or one-off event such as failure of local controls or PPE· No impact off-site or detectable off-site exposure
B1
Multiple fatalities amongst persons on site. Fatality to single person off site. Multiple permanent injuries to person off site
B2
Fatality to single person on site. Multiple permanent injuries amongst persons on site. Permanent injury to single person off site. Multiple non
permanent injuries to persons off site
B3
Permanent injury to single person on site. Multiple non-permanent injuries (DAFWC) amongst persons on site. Non permanent injury to single
person off site
Back to Matrix
B4
Single or Multiple minor (recordable) injuries amongst persons on site. Recordable injury (medical treatment) to single person off site
B5
First Aid or less. No impact to persons off site
C1
Large uncontrolled release of hazardous material, e.g. > 10,000 barrels, 1,000 barrels in sensitive area, > 100 Te of classified material Impact
for beyond the facility boundary. Long term damage affecting extensive area off site and prolonged clean-up
C2
Uncontained release of reportable quantity, e.g. >100 barrels, 10 Te classified material. Impact on immediate neighborhood beyond facility
boundary. Long term damage affecting limited area off site and prolonged clean-up
C3
Uncontained release of minimum reportable quantity. No long-term impact beyond facility boundary. Prolonged damage on site
C4
Release contained site. No prolonged damage
C5
Contained releases of hazardous material. No off site impact. Minor damage/quick clean-up
D1
>$ 5 million. Extensive damage to unit/facility, impact at adjacent unit. Impact offsite (e.g. window breakage)
D2
$ 0,5-5 million. Damage to large proportion. No impact off site
D3
$ 100 k to $ 500 k. Damage to a single major plant item. Widespread damage to minor equipment items, e. g. cabling, instrumentation and
small bore pipework
D4
$10 k to $ 100 k. Localized damage to minor equipment items
Back to Matrix
D5
< $ 10 k Superficial damage
E1
National or international media coverage. Prosecution and heavy fine by regulator. Change of regulations at national level
E2
National media attention. Prosecution of regulator
E3
Regional media coverage. Extended involvement of regulator focusing on issues beyond immediate event
E4
Local media coverage. Increased regulator enforcement at site level e. g. improvement notice. Equipment repair plus testing
E5
Complaints from local neighborhood/community. No formal action by regulator
F1
> $ 5 million > 1 year. Cabling, instrumentation and small bore pipework
F2
$ 0,5-1 million1 month replacement/extensive repair of mayor plant items e.g. vessels, compressors
F3
$ 100 k to $ 500 k> 1 week Replacement/extensive repair of a single major plan item Equipment repair/replacement of extensive testing
F4
< $ 10k to $ 100 k< 1 week Equipment repair plus testing
F5
< $ 10 k< 1 day Repairs can be completed with unit on line
G1
Civil unrest in country requiring evacuation of staff. Bomb attack. Hostage taking/ Kidnap Murder. Serious sabotage
G2
Serious criminal act leading to prosecution. Serious breach of guidelines on handling security information. Major extortion/ bribery/ fraud
G3
Criminal act involving police investigation. Breach of company policies leading to dismissal. Bomb threat. Minor sabotage. Minor extortion/
bribery/ fraud
G4
Breach of company policies leading to formal disciplinary action
G5
Breach of company policies leading to informal warning
Back to Matrix
THIRTEEN ELEMENTS OF BP’S HSE MANAGEMENT SYSTEM FRAMEWORK
Formatted
1.1. Leaders model positive HSE behaviors by personal example both on and off the job, and reinforce and reward positive behaviors.
Formatted: Bullets and Numbering
1.2. Leaders engage in clear, two-way communication with employees, contractors and others on HSE issues.
1.3. Leaders integrate the HSE Expectations into business planning and decision making processes, ensuring that documented systems
are in place to deliver these Expectations.
1.4. Leaders establish clear HSE goals and objectives, roles and responsibilities, performance measures and allocate competent resources
and, where necessary, specialist expertise.
Leadership and
1.5. HSE Management systems are developed, documented, implemented and supported throughout the organization. These address
1.
Accountability
health, safety, technical integrity, environmental, security, product and operational risks in accordance with the appropriate
Expectations.
1.6. Leaders‟ HSE performance is assessed against their annual objectives, based on feedback from line management, peers and others in
the Business Unit.
1.7. Leaders integrate Group HSE targets into their business activities. (These include, for example, external verifications, climate
change, sustainable development, biodiversity, and emissions reductions.)
1.8. Leaders promote the sharing of HSE lessons learned inside and outside their Business Unit.
Back to gHSEr table
2.1. Leaders put into place and promote the use of processes to identify hazards associated with BP‟s activities, assess risks, control
the hazards and manage the risks to acceptable levels.
2.2. Potential hazards and risks to personnel, facilities, the public, customers and the environment are assessed for existing operations,
Formatted: Bullets and Numbering
Risk Assessment
products, business developments, acquisitions, modifications, new projects, closures, divestments and decommissionings.
2.
and Management
2.3. Assessed risks are addressed by levels of management appropriate to the nature and magnitude of the risk. Decisions are clearly
documented and resulting actions implemented through local procedures.
2.4. Risks assessments and risk management/control measures are referenced in project approval documentation.
2.5. Risk assessments are updated at specified intervals and as changes are planned.
3.1. Employees and contractors practice, encourage, and reinforce safe, healthy and environmentally sound behaviors.
3.2. HSE roles, responsibilities and accountabilities are developed and used to define individual performance targets. These are
documented, and feedback on personal performance is provided.
3.3. Recruitment, selection and placement processes ensure that personnel are qualified, competent, and physically and mentally fit
for their assigned tasks.
3.4.
BP‟s workforce has the required skills and training to competently perform their tasks in a healthy, safe and environmentally sound
Formatted: Bullets and Numbering
People, Training
manner. Training is evaluated to determine its effectiveness.
3.
and Behaviors
3.5.
W ith employees‟ involvement, physical, chemical, biological, ergonomic and psychological health hazards are identified and the risks
managed in the workplace.
3.6.
Each worksite has access to an appropriate level of medical support and to resources/facilities that promote health and wellness.
3.7.
A programme is in place to ensure that the performance of our workforce and others on our premises is not impaired by drugs and
alcohol.
3.8.
New or transferred employees, contractors and other visiting personnel undergo appropriate site orientation/induction training which
covers HSE rules and emergency procedures.
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4.1.
Pre-qualification, selection and retention criteria are established for work performed by contractors, suppliers and others, including a
Formatted: Bullets and Numbering
system for assuring their compliance.
4.2.
Hazards and risks associated with contractor and procurement activities in our businesses are identified and effectively managed.
Working with
4.3.
Interfaces between BP and suppliers of services and products are identified and effectively managed.
4.
Contractors and
4.4.
Clear deliverables and performance standards are agreed to and systems are put in place to assure HSE and technical compliance.
Others
4.5.
Purchased products and services are, where possible, verified as meeting national/international health, safety and environmental
standards.
4.6.
Joint venture and alliance partners have HSE management systems that are aligned with those of BP, meet legal compliance
requirements and satisfy the Group‟s Expectations and targets.
5.1.
Baseline technical, environmental and health data are collected before the development of any new operation, facility or major
Formatted: Bullets and Numbering
modification.
5.2.
Facilities are designed and constructed using technology which balanced commercial risks and financial benefits to manage technical
risk and minimize or eliminate emissions, discharges, impacts on biodiversity and other environmental impacts.
5.3.
Project management systems and procedures addressing technical integrity and HSE accountabilities are documented and well
understood. Design, procurement and construction standards are formally approved by the designated technical / engineering
authority. Formal design review, verification and validation studies are carried out based on risk assessment.
5.4.
Operational, maintenance and HSE expertise are integrated early in the project / design stage. Experience from previous projects and
current operations are applied.
Facilities Design
5.5.
Potential hazards are identified and HSE risks assessed using appropriate risk assessment tools (e.g. quantified risk assessments,
and Construction
5.
HAZOPS, and HSE reviews) at specific stages of a project from concept through to start-up, and risks are mitigated through risk
management techniques.
5.6.
Deviations from design standards are identified and managed at an appropriate level, with the reasons documented and retained
5.7.
Local regulatory requirements are met or exceeded. Where these are absent or inadequate, standards are set that protect people and
the environment.
5.8.
Quality assurance and inspection systems are in place to ensure that facilities meet design and procurement specifications and that
construction is in accordance with approved standards.
5.9.
Documented pre-startup reviews are carried out for all newly installed or modified equipment to confirm that construction is in
accordance with design, all required verification testing is complete and acceptable, and all recommendations / deviations are closed
and approved by the designated technical authority.
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6.1.
Post-startup reviews are carried out for all newly installed or modified equipment to confirm that construction is in accordance with
Formatted: Bullets and Numbering
design, all required verification testing is complete and acceptable, and all recommendations / deviations are closed and approved by
the designated technical authority.
6.2.
Applicable regulatory requirements are met or exceeded and operational / technical / mechanical integrity is maintained by use of clearly
defined and documented operational, maintenance, inspection and corrosion control systems.
6.3.
Key operating parameters are established and regularly monitored. The workforce understands their roles and responsibilities to
maintain operations within these parameters.
6.4.
Clearly defined startup, operating, maintenance and shutdown procedures are in place with designated authorities identified (e.g. permit
Operations and
to work, hand-over, equipment and process isolation, etc.).
6.
Maintenance
6.5.
Equipment that has been out of service for maintenance or modification is subject to documented inspection and testing prior to use.
6.6.
Reliability and availability of protective systems are maintained by appropriate testing and maintenance programmes, including
management of temporary disarming or deactivation.
6.7.
Risks introduced by simultaneous operations are assessed and managed.
6.8.
HSE impacts associated with waste, emissions, noise, and energy use are monitored, and minimized.
6.9.
Comprehensive waste management programmes are in place to ensure that wastes are minimized, re-used, recycled, or properly
disposed of.
6.10. Decommissioning, remediation and restoration plans are established using risk-based studies for end of life equipment / facilities.
6.11. A quality assurance programme exists to ensure that equipment replacement or modification maintains operations integrity.
7.1. The health, safety, security, environmental, technical and other impacts of temporary and permanent changes are formally assessed,
Formatted: Bullets and Numbering
managed, documented and approved.
7.2. Changes in legal and regulatory requirements, technical codes, and knowledge of health and environmental effects, are tracked and
appropriate changes implemented.
Management of
7.3. Effects of change on the workforce / organization, including training requirements, are assessed and managed.
7.
Change
7.4. The impact on product quality of changes in manufacturing processes is assessed, associated hazards are evaluated and risks are
controlled.
7.5. The original scope and duration of temporary changes are not exceeded without review and approval.
Back to gHSEr
table
8.1. A system is in place to securely manage drawings, design data and other documentation, including definition of responsibilities for
Formatted: Bullets and Numbering
maintaining this information.
8.2. Applicable regulations, permits, codes, standards and practices are identified. The resultant operating requirements are documented
and communicated to the workforce.
Information and
8.3. Pertinent records are maintained, available and retained as necessary. Obsolete documentation is identified and removed from
8.
circulation.
Documentation
8.4. Scope and format of technical documentation will be agreed for each facility and will form part of the design input for new facilities and
modifications.
8.5. Employee health, medical and occupational exposure records are maintained with appropriate confidentiality and retained as necessary.
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9.1. Assessments are conducted for new products prior to marketing or distribution, to identify health, safety and environmental hazards
Formatted: Bullets and Numbering
and risks associated with normal use and foreseeable misuse.
9.2. Periodic reassessments are conducted for all manufactured and re-branded products and intermediate streams. This includes a review
of adverse effects reported or experienced by those handling these products.
9.3. New uses or markets for existing products are evaluated to ensure that health, safety and environmental hazards and risks are
identified and addressed.
9.4. Records of assessment, background information and conclusions are kept up-to-date throughout the product's life and retained as
Customers and
necessary.
9.
Products
9.5. Up to date information on health, safety and environmental hazards and risks relating to the use, storage, handling, transport and
disposal of our products is available to the workforce, customers and others. Material Safety Data Sheets (MSDS), labels and other
information are developed and issued to handlers and users in accordance with legislative and customer requirements, and as
information changes.
9.6. A system exists to collect and review adverse effects reported or experienced by those handling our products. Causes for concern are
identified and actions are taken.
9.7. An effective recall system exists for products where a defect could give rise to health, safety or environmental hazards.
9.8. A system is in place to respond on a 24-hour basis to emergency requests for product health, safety and environmental information.
10.1. Open and proactive communications are established and maintained with employees, contractors,
regulatory agencies, public organizations and communities regarding the HSE aspects of our
business.
Community and
10.2. BP Amoco recognizes and responds to government and community HSE related Expectations and concerns about our operations and
Formatted: Bullets and Numbering
our products.
10.
Stakeholder
10.3. HSE impacts of new business development on local communities are openly assessed, communicated, and integrated into the
Awareness
business case.
10.4. HSE impacts of any divestment or decommissioning on existing operations, neighbors or local community (originally identified during
the new business development stage) are reviewed, communicated and managed.
10.5. Major business operations periodically issue an externally verified statement relating to HSE performance and programmes.
11.1. Emergency management plans are based on the risks that potentially impact the business. These plans are documented, accessible,
Formatted: Bullets and Numbering
clearly communicated and align to the BP Amoco Group's emergency management system.
11.2. Equipment, facilities and personnel needed for emergency response are identified, tested and available.
11.3. Personnel are trained and understand emergency plans, their roles and responsibilities, and the use of crisis management tools and
Crisis and
resources.
11.
Emergency
11.4. Drills and exercises are conducted to assess and improve emergency response / crisis management capabilities, including liaison with
Management
and involvement of external organizations.
11.5. Periodic updates of plans and training are used to incorporate lessons learned from previous incidents and exercises.
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table
12.1. All health, safety, technical integrity, security and environmental incidents, including near misses, are openly reported, investigated,
Formatted: Bullets and Numbering
analyzed and documented.
12.2. Major incidents are investigated by a multi-function / level team with participation and leadership from outside the Business Unit.
Incidents Analysis
12.3. Incident investigations, including identification of root causes and preventive actions, are documented and closed-out.
12.
and Prevention
12.4. Information gathered from incident investigations is analyzed to identify and monitor trends and develop prevention programmes.
12.5. Lessons learned from investigations are shared across BP Amoco and personnel take appropriate action upon receipt of such
information.
12.6. Mutual sharing of lessons learned and good practice is encouraged within the wider energy and chemical industry.
13.1. HSE performance indicators (both inputs and outcomes) are established, communicated and understood throughout the organization.
Formatted: Bullets and Numbering
13.2. The workforce is actively involved in periodic self-assessments of the effectiveness of processes and procedures to meet the HSE
Expectations.
13.3. HSE performance indicators are regularly used to determine when and what management system changes are necessary. When
changes occur in one HSE Element the impact on the entire management system is evaluated.
13.4. A system exists to continually improve HSE behaviors through observation, recording and coaching.
13.5. A documented, risk-based audit programme exists to periodically evaluate progress towards HSE targets, regulatory compliance, and
the effectiveness of the Business Unit management system(s).
13.6. The Business Unit, in co-operation with the audit team, plans audits which are objective and systematic. These are documented and
Assessment,
conducted using expertise from inside and outside the unit.
13.
Assurance and
13.7. Findings from learning processes (e.g. audits, incident investigation, near misses, HAZOPS, etc.) are prioritized, tracked and used to
Improvement
systematically improve the HSE management system.
13.8. The Business Unit leadership team reviews the management system to ensure it is continually delivering consistent, desired
performance. Based on the review, new risk-based targets are considered and established wherever necessary.
13.9. Business Units report HSE performance data, as part of the Group's HSE Reporting Requirements.
13.10. A process is in place whereby assurance is regularly provided to the Chief Executive Officer demonstrating effective implementation of
the BP Amoco HSE Commitment and Expectations. Annual self-assessments against these Expectations are carried out by each
Business Unit, along with external audits at least every three years.
Back to gHSEr
table
Multiple minor (recordable) injuries amongst persons on site. Recordable injury (medical treatment) to single person off siteNon-permanent injury
(DAFW) to person on site. Multiple minor (recordable) injuries amongst persons on siteFirst Aid or less. No impact to persons off siteRecordable injury
(medical treatment) to single person on site. No impact to persons off siteTr@ction offers both an actual and potential severity matrix for
ranking the severity of an incident. The potential severity matrix follows the actual in succession of the Tr@ction screens.
Actual Severity Matrix:
S
Health
Safet
Enviro
Prop
Reputa
Busine
verity
y
nment
erty Damage
tion
ss
Levels
Interruption/Uni
t Outage
A
B
C
E
F
G
1
A1
B1
C1
E1
F1
G1
2
A2
B2
C2
E2
F2
G2
3
A3
B3
C3
E3
F3
G3
4
A4
B4
C4
E4
F4
G4
5
A5
B5
C5
E5
F5
G5
Potential Severity Matrix:
S
Heal
Saf
Envir
Pro
Reput
Busin
verity
th
ety
onment
perty
ation
ess
Levels
Damage
Interruption/U
nit Outage
A
B
C
E
F
G
1
A1
B1
C1
E1
F1
G1
2
A2
B2
C2
E2
F2
G2
3
A3
B3
C3
E3
F3
G3
4
A4
B4
C4
E4
F4
G4
5
A5
B5
C5
E5
F5
G5
Probabi
* Definitions for recurrence in the Potential Risk Matrix :-
High - There is a greater than 1 in 10 chance of outcome being realised
Medium - There is between a 1 in 10 and 1 in 1000 chance of outcome being realised
Low - There is less than a 1 in 1000 chance of outcome being realised
Severity Index Descriptions
Health
ndex
Formatted: Bullets and Numbering
Multiple person on-site with over-exposure to harmful effects with onset of
1
severe or life-threatening irreversible health effects e.g. occupationally induced
cancer, kidney damage, asbestosis and mesothelioma, genetic or harm to the
unborn.
Single persons off-site with over-exposure to harmful effects with onset of
severe or life-threatening irreversible health effects e.g. cancer, kidney damage,
asbestosis and mesothelioma, genetic or harm to the unborn.
Multiple persons off-site with over-exposure to harmful effects causing moderate
or worse irreversible health effects e.g. asthma, noise induced hearing loss
Formatted: Bullets and Numbering
Multiple persons on-site with over-exposure to harmful effects with resultant
2
moderate irreversible health effects e. g. asthma, occupational noise induced
hearing loss
Single person on-site with over-exposure to harmful effects with onset of severe
or life-threatening irreversible health effects e.g. cancer, kidney damage,
asbestosis and mesothelioma, genetic or harm to the unborn.
Single person off-site with over-exposure to harmful effects with resultant
moderate irreversible health effects e. g. asthma, occupational noise induced
hearing loss
Multiple persons off-site with over-exposure to harmful effects with mild to
moderate reversible health effects e. g. irritation, nausea
Formatted: Bullets and Numbering
Multiple persons on-site with over-exposure to harmful effects with reported and
3
confirmed mild to moderate reversible health effects, e. g. irritation, nausea
Single person on-site with over-exposure to harmful effects with resultant
moderate irreversible health effects e. g. asthma, occupational noise induced
hearing loss
Single person off-site with over-exposure to harmful effects with mild to
moderate reversible health effects e. g. irritation, nausea
Formatted: Bullets and Numbering
Potential for on-site over-exposure but no reported ill-health effects
4
Single person on-site with reported symptoms of mild to moderate reversible
health effect,
e.g., irritation, nausea-confirmed by medical authority
Formatted: Bullets and Numbering
Potential for off-site exposure but no effects identified
Formatted: Bullets and Numbering
Single person on-site with over-exposure to harmful effects, but no reported ill-
5
health effect
e.g. monitoring result shows occupational exposure limit has been
exceeded, or one-off event such as failure of local controls or PPE
Formatted: Bullets and Numbering
No impact off-site or detectable off-site exposure
Safety
Formatted: Bullets and Numbering
Multiple fatalities amongst persons on site
1
Fatality to single person off site
Multiple permanent injuries to person off site
Formatted: Bullets and Numbering
Fatality to single person on site
2
Multiple permanent injuries amongst persons on site
Permanent injury to single person off site
Multiple non permanent injuries to persons off site
Formatted: Bullets and Numbering
Permanent injury to single person on site
3
Multiple non permanent injuries(DAFWC) amongst persons on site
Non permanent injury to single person off site
Formatted: Bullets and Numbering
Non permanent injury (DAFW) to person on site
4
Multiple minor (recordable) injuries amongst persons on site
Formatted: Bullets and Numbering
Recordable injury (medical treatment) to single person on site
5
No impact to persons off site
Environment
Formatted: Bullets and Numbering
Large uncontrolled release of hazardous material, e. g. > 10,000 barrels, 1,000
1
barrels in sensitive area, > 100 Te of classified material
Impact for beyond the facility boundary
Long term damage affecting extensive area off site and prolonged clean-up
Formatted: Bullets and Numbering
Uncontained release of reportable quantity, e. g. >100 barrels, 10 Te classified
2
material
Impact on immediate neighborhood beyond facility boundary
long term damage affecting limited area off site and prolonged clean-up
Formatted: Bullets and Numbering
Uncontained release of minimum reportable quantity
3
No long term impact beyond facility boundary
Prolonged damage on site
Formatted: Bullets and Numbering
Release contained site
4
No prolonged damage
Formatted: Bullets and Numbering
Contained releases of hazardous material. No off site impact
5
Minor damage/quick clean-up
Property Damage
Formatted: Bullets and Numbering
$ 5 million
1
Extensive damage to unit/facility
Impact at adjacent unit
Formatted: Bullets and Numbering
$ 0,5-1 million
2
Damage to large proportion
No impact off site
Formatted: Bullets and Numbering
$ 100 k to $ 500 k
3
Damage to a single major plant item
Widespread damage to minor equipment items, e. g.
Cabling, instrumentation and small bore pipework
Formatted: Bullets and Numbering
$10 k to $ 100 k
4
localized damage to minor equipment items
Formatted: Bullets and Numbering
< $ 10 k
5
Superficial damage
Reputation
Formatted: Bullets and Numbering
National or international media coverage
1
Prosecution and heavy fine by regulator
Change of regulations at national level
Formatted: Bullets and Numbering
National media attention
2
Prosecution of regulator
Formatted: Bullets and Numbering
Regional media coverage
3
Extended involvement of regulator focusing on issues beyond immediate event
Formatted: Bullets and Numbering
Local media coverage
4
Increased regulator enforcement at site level e. g. improvement notice
Formatted: Bullets and Numbering
Complaints from local neighborhood/community
5
No formal action by regulator
Business Interruption/Unit Outage
Formatted: Bullets and Numbering
> $ 5 million
1
> 1 year
Cabling, instrumentation and small bore pipework
Formatted: Bullets and Numbering
$ 0,5-1 million
2
1 month
replacement/extensive repair of mayor plant items e.g. vessels, compressors
Formatted: Bullets and Numbering
$ 100 k to $ 500 k
3
> 1 week
Replacement/extensive repair of a single major plan item
Equipment repair/replacement of extensive testing
Formatted: Bullets and Numbering
< $ 10k to $ 100 k
4
< 1 week
Equipment repair plus testing
Formatted: Bullets and Numbering
< $ 10 k
5
< 1 day
Repairs can be completed with unit on line
Security/Criminal Act
Formatted: Bullets and Numbering
Civil unrest in country requiring evacuation of staff
1
Bomb threat
Hostage taking
Serious sabotage
Formatted: Bullets and Numbering
Serious criminal act leading to prosecution
2
Serious breach of guidelines on handling security information
Formatted: Bullets and Numbering
Criminal act involving police investigation
3
Breach of company policies leading to dismissal
Formatted: Bullets and Numbering
Breach of company policies leading to formal disciplinary action
4
Formatted: Bullets and Numbering
Breach of company policies leading to informal warning
5
Appendix D - Model Terms of Reference Template
INCIDENT INVESTIGATION TEAM
The following Investigation Team members and leadership have been agreed by the
President; Performance Unit Leader and Manager, HSE.
Name
Position
1
2
3
4
5
6...etc
The Team Leader appointed by (Position
) is (Name
).
The Team Leader will:
provide methodology guidance for the Investigation Team
Formatted: Bullets and Numbering
ensure compliance with the Terms of Reference
ensure compliance with BP references for incident investigation
ensure consensus among Team Members regarding report contents
ensure persons accountable for actions agree with action(s) and date(s)
report directly to (position), who is the Owner for this Investigation Team
provide daily progress updates to the Owner for the duration of the investigation.
OBJECTIVES
1. Identify and review immediate causes of the incident.
Formatted: Bullets and Numbering
2. Identify and analyze relative people, positions, parts and papers.
3. Identify and review system causes of the accident.
4. Map evidence; establish chronological list of events to identify critical factors.
5. Utilize “Comprehensive List of Causes; A Tool for System Cause Analysis” to analyze the
incident.
6. Develop recommendations, corrective actions and lessons learned for the Owner‟s review
and approval.
Focus is on prevention of recurrence of a like-in-kind incident and communications of
positive optics.
_______________________________(Owner)
References:
BP “Getting HSE Right”, Element 12
BP Standards and Practices, Standard 2 Incident Reporting.
Appendix C - Model Terms of Reference Template
INCIDENT INVESTIGATION TEAM
The following Investigation Team members and leadership have been agreed by the
President; Performance Unit Leader and Manager, HSE.
Name Position
............................................................ 1
............................................................ 2
............................................................ 3
............................................................ 4
............................................................ 5
6...etc
The Team Leader appointed by (Position
) is (Name
).
The Team Leader will:
provide methodology guidance for the Investigation Team
Formatted: Bullets and Numbering
ensure compliance with the Terms of Reference
ensure compliance with BP/Amoco references for incident investigation
ensure consensus among Team Members regarding report contents
ensure persons accountable for actions agree with action(s) and date(s)
report directly to (position), who is the Owner for this Investigation Team
provide daily progress updates to the Owner for the duration of the investigation.
OBJECTIVES
1. Identify and review immediate causes of the incident.
Formatted: Bullets and Numbering
2. Identify and analyze relative people, positions, parts and papers.
3. Identify and review system causes of the accident.
4. Map evidence; establish chronological list of events to identify critical factors.
5. Utilize “Comprehensive List of Causes; A Tool for System Cause Analysis” to analyze the
incident.
6. Develop recommendations, corrective actions and lessons learned for the Owner‟s review
and approval.
Focus is on prevention of recurrence of a like-in-kind incident and communications of
positive optics.
_______________________________(Owner)
References:
BP/Amoco “Getting HSE Right”, Element 12
BP Standards and Practices, Standard 2 Incident Reporting.
Appendix DE - System Cause AnalysisComprehensive List of Causes Chart
People
Parts
Comprehensive List of Causes
A TOOL FOR ROOT CAUSE ANALYSIS
Solutions
DESCRIPTION OF
IMPLEMENTATION & RESEARCH PHASES:
ANALYSIS PHASE:
INCIDENT
EVIDENCE GATHERING
IDENTIFICATION OF CRITICAL FACTORS
• Document the type / severity of
• Gather relevant evidence
• Organise all evidence
event
• Implementation phase = direct evidence (scene and witnesses)
• Map evidence
Positions
Paper
• Cover the who / what / when /
• Research phase = indirect evidence (written sources)
• Identify critical factors
where / how as known at the time
• Consider People / Parts / Position / Paper
• Use CLC to identify all immediate and root causes
POSSIBLE IMMEDIATE CAUSES
ACTIONS
CONDITIONS
1.
Following Procedures
2.
Use of Tools or Equipment
3.
Use of Protective Methods
4.
Inattention / Lack of Awareness
5.
Protective Systems
6.
Tools, Equipment & Vehicles
7.
Work Exposures to
8.
Work Place Environment / Layout
1-1
Violation by individual
2-1
Improper use of equipment
3-1
Lack of knowledge of hazards present
4-1
Improper decision making or lack of judgment
5-1
Inadequate guards or protective devices
6-1
Defective equipment
7-1
Fire or explosion
8-1
Congestion or restricted motion
1-2
Violation by group
2-2
Improper use of tools
3-2
Personal protective equipment not used
4-2
Distracted by other concerns
5-2
Defective guards or protective devices
6-2
Inadequate equipment
7-2
Noise
8-2
Inadequate or excessive illumination
1-3
Violation by supervisor
2-3
Use of defective equipment (aware)
3-3
Improper use of proper personal protective
4-3
Inattention to footing and surroundings
5-3
Inadequate personal protective equipment
6-3
Improperly prepared equipment
7-3
Energized electrical systems
8-3
Inadequate ventilation
1-4
Operation of equipment without authority
2-4
Use of defective tools (aware)
equipment
4-4
Horseplay
5-4
Defective personal protective equipment
6-4
Defective tools
7-4
Energized systems, other than electrical
8-4
Unprotected height
1-5
Improper position or posture for the task
2-5
Improper placement of tools, equipment or
3-4
Servicing of energized equipment
4-5
Acts of violence
5-5
Inadequate warning systems
6-5
Inadequate tools
7-5
Radiation
8-5
Inadequate work place layout
1-6
Overexertion of physical capability
materials
3-5
Equipment or materials not secured
4-6
Failure to warn
5-6
Defective warning systems
6-6
Improperly prepared tools
7-6
Temperature extremes
• controls less than adequate
1-7
Work or motion at improper speed
2-6
Operation of equipment at improper speed
3-6
Disabled guards, warning systems or safety
4-7
Use of drugs or alcohol
5-7
Inadequate isolation of process or equipment
6-7
Defective vehicle
7-7
Hazardous chemicals
• displays less than adequate
1-8
Improper lifting
2-7
Servicing of equipment in operation
devices
4-8
Routine activity without thought
5-8
Inadequate safety devices
6-8
Inadequate vehicle for the purpose
7-8
Mechanical hazards
• labels less than adequate
1-9
Improper loading
2-8
Other
3-7
Removal of guards, warning systems or safety
4-9
Other
5-9
Defective safety devices
6-9
Improperly prepared vehicle
7-9
Clutter or debris
• locations out of reach or sight
1-10
Shortcuts
devices
5-10
Other
6-10
Other
7-10
Storms or acts of nature
• conflicting information is presented
1-11
Other
3-8
Personal protective equipment not available
7-11
Slippery floors or walkways
8-6
Other
3-9
Other
7-12
Other
POSSIBLE SYSTEM CAUSES
PERSONAL FACTORS
JOB FACTORS
1.
Physical Capability
2.
Physical
3.
Mental State
4.
Mental Stress
5.
Behavior
6.
Skill Level
7.
Training / Knowledge
8.
Management /
9.
Contractor
10.
Engineering /
11.
Work Planning
12.
Purchasing, Material
13.
Tools & Equipment
14.
Work Rules / Policies /
15.
Communication
1-1
Vision deficiency
Condition
3-1
Poor judgment
4-1
Preoccupation with
5-1
Improper performance
6-1
Inadequate
Transfer
Supervision / Employee
Selection &
Design
11-1
Inadequate work
Handling & Material
13-1
Inadequate
Standards / Procedures (PSP)
15-1
Inadequate horizontal
1-2
Hearing deficiency
2-1
Previous injury or
3-2
Memory failure
problems
is rewarded
assessment of
7-1
Inadequate knowledge
Leadership
Oversight
10-1
Inadequate technical
planning
Control
assessment of needs
14-1
Lack of PSP for the task
communication
1-3
Other sensory
illness
3-3
Poor coordination
4-2
Frustration
• saves time or effort
required skills
transfer
8-1
Conflicting roles /
9-1
Lack of contractor
design
11-2
Inadequate preventive
12-1
Incorrect item
and risks
•lack of defined responsibility
between peers
deficiency
2-2
Fatigue
or reaction time
4-3
Confusing
• avoids discomfort
6-2
Inadequate
• inability to
responsibilities
pre-qualifications
• design input
maintenance
received
13-2
Inadequate human
for PSP
15-2
Inadequate vertical
1-4
Reduced respiratory
•due to
3-4
Emotional
directions /
• gains attention
practice of skill
comprehend
• unclear reporting
9-2
Inadequate
obsolete
• assessment of
•inadequate
factors / ergonomics
•lack of job safety analysis
communication
capacity
workload
disturbance
demands
5-2
Improper supervisory
6-3
Infrequent
• inadequate
relationships
contractor pre-
• design input not
needs
specifications to
considerations
•inadequate job safety
between supervisor
1-5
Other permanent
•due to lack of
3-5
Fears or phobias
4-4
Conflicting
example
performance of
instructor
• conflicting reporting
qualifications
correct
• lubrication /
vendor
13-3
Inadequate standards
analysis
and person
physical disabilities
rest
3-6
Low mechanical
directions /
5-3
Inadequate
skill
qualifications
relationship
9-3
Inadequate
• design input not
servicing
•inadequate
or specifications
14-2
Inadequate development of PSP
15-3
Inadequate
1-6
Temporary
•due to
aptitude
demands
identification of critical
6-4
Lack of coaching
• inadequate training
• unclear assignment of
contractor selection
available
• adjustment /
specifications on
13-4
Inadequate availability
•inadequate coordination with
communication
disabilities
sensory
3-7
Low learning
4-5
Meaningless or
safe behaviors
on skill
equipment
responsibility
9-4
Use of non-approved
• design output
assembly
requisition
13-5
Inadequate adjustment
process / equipment design
between different
1-7
Inability to sustain
overload
aptitude
degrading activities
5-4
Inadequate
6-5
Insufficient review
• misunderstood
• conflicting assignment
contractor
inadequate
• cleaning /
•inadequate control
/ repair /
•inadequate employee
organizations
body positions
2-3
Diminished
3-8
Influenced by
4-6
Emotional overload
reinforcement of
of instruction to
instructions
of responsibility
9-5
Lack of job oversight
• design input
resurfacing
on changes to
maintenance
involvement in the
15-4
Inadequate
1-8
Restricted range of
performance
medication
4-7
Extreme judgment /
critical safe behaviors
establish skill
7-2
Inadequate recall of
• improper or
9-6
Inadequate oversight
infeasible
11-3
Inadequate repair
orders
13-6
Inadequate salvage
development
communication
body movement
•due to
3-9
Other
decision demands
• proper
6-6
Other
training material
insufficient delegation
9-7
Other
• design output
• communication of
•unauthorized
and reclamation
•inadequate definition of
between work groups
1-9
Substance
temperature
4-8
Extreme
performance is
• training not
of authority
unclear
needed repair
substitution
13-7
Inadequate removal /
corrective actions
15-5
Inadequate
sensitivities or
extremes
Not Applicable
concentration /
criticized
Not Applicable
reinforced on the job
8-2
Inadequate leadership
Not Applicable
• design output not
• scheduling of work
•inadequate product
replacement of
•inadequate format for easy
communication
allergies
•due to oxygen
perception
• inappropriate peer
• inadequate refresher
• standards of
correct
• examination of
acceptance
unsuitable items
use
between shifts
1-10
Inadequate size or
deficiency
demands
pressure
training frequency
performance missing
• design output
parts
requirements
13-8
No equipment record
14-3
Inadequate implementation of
15-6
Inadequate
strength
•due to
4-9
Extreme boredom
• inadequate
7-3
Inadequate training
or not enforced
inconsistent
• parts substitution
•no acceptance
history
PSP, due to deficiencies
communication
1-11
Diminished capacity
atmospheric
4-10 Other
performance
effort
• inadequate
• no independent
11-4
Excessive wear and
verification
13-9
Inadequate equipment
•contradictory requirements
methods
due to medication
pressure
feedback
• inadequate training
accountability
design review
tear
performed
record history
•confusing format
15-7
No communication
1-12
Other
variation
Not Applicable
• inadequate
program design
• inadequate or
10-2
Inadequate
• inadequate
12-2
Inadequate research
13-10 Other
•more than one action per
method available
2-4
Blood sugar
disciplinary process
• inadequate training
incorrect performance
standards,
planning for use
on materials /
step
15-8
Incorrect instructions
Not Applicable
insufficiency
5-5
Inappropriate
goals / objectives
feedback
specifications, and /
• extension of service
equipment
Not Applicable
•no check-off spaces provided
15-9
Inadequate
2-5
Impairment due
aggression
• inadequate new
• inadequate work site
or design criteria
life
12-3
Inadequate mode or
•inaccurate sequence of steps
communication due to
to drug or alcohol
5-6
Improper use of
employee
walk-through
10-3
Inadequate
• improper loading
route of shipment
•confusing instructions
job turnover
use
production incentives
orientation
• inadequate safety
assessment of
• use by untrained
12-4
Improper handling of
•technical error / missing
15-10
Inadequate
2-6
Other
5-7
Supervisor implied
• inadequate initial
promotion
potential failure
people
materials
steps
communication of
haste
training
8-3
Inadequate correction of
10-4
Inadequate
• use for wrong
12-5
Improper storage of
•excessive references
safety and health
Not Applicable
5-8
Employee perceived
• inadequate means
prior hazard / incident
ergonomic design
purpose
materials or spare
•potential situations not
data, regulations or
haste
to determine if
8-4
Inadequate identification
10-5
Inadequate
11-5
Inadequate reference
parts
covered
guidelines
5-9
Other
qualified for job
of worksite / job hazards
monitoring of
materials or publications
12-6
Inadequate material
14-4
Inadequate enforcement of PSP
15-11
Standard terminology
7-4
No training provided
8-5
Inadequate management
construction
11-6
Inadequate audit /
packaging
•inadequate monitoring of
not used
Not Applicable
• need for training not
of change system
10-6
Inadequate
inspection / monitoring
12-7
Material shelf life
work
15-12
Verification /
identified
8-6
Inadequate incident
assessment of
• no documentation
exceeded
•inadequate supervisory
repeat back
• training records
reporting / investigation
operational
• no correction
12-8
Improper identification
knowledge
techniques not used
incorrect or out of
system
readiness
responsibility
of hazardous
•inadequate reinforcement
15-13
Messages too long
date
8-7
Inadequate or lack of
10-7
Inadequate
assigned
materials
•non-compliance not
15-14
Speech interference
• new work methods
safety meetings
monitoring of initial
• no accountability
12-9
Improper salvage
corrected
15-15
Other
introduced without
8-8
Inadequate performance
operation
for corrective action
and / or waste
14-5
Inadequate communication of
training
measurement &
10-8
Inadequate
11-7
Inadequate job
disposal
PSP
Not Applicable\
• decision made not to
assessment
evaluation and / or
placement
12-10
Inadequate use of
•incomplete distribution to
train
8-9
Other
documentation of
• appropriate
safety and health data
work groups
7-5
Other
change
personnel not
12-11
Other
•inadequate translation to
Not Applicable
10-9
Other
identified
appropriate languages
Not Applicable
• appropriate
Not Applicable
•incomplete integration with
Not Applicable
personnel not
training
available
•out of date revisions still in
cause categories apply. If 'yes,' circle the specific root cause.
For each identified critical factor, consider if any of the listed root
• appropriate
use
If none of the root causes in the category apply, then check the
personnel not
14-6
Other
'not applicable' box at the bottom of the column.
provided
Not Applicable
11-8
Other
Not Applicable
CORRECTIVE PHASE: PROPOSALS FOR CORRECTIVE ACTION
• Align with ‘Getting HSE Right’ elements
ELEMENTS OF GETTING HSE RIGHT
Leadership and
Risk Assessment and
People, Training and
Working with
Facilities Design and
Operations and
Management of
Information and
Customers and
Community and
Crisis and Emergency
Incidents Analysis and
Assessment, Assurance
Accountability
Management
Behaviours
Contractors and Others
Construction
Maintenance
Change
Documentation
Products
Stakeholder Awareness
Management
Prevention
and Improvement
Form 3862 Rev 1 Feb 99
Appendix E - Incident Investigation Report
Incident Investigation Report
The Incident Investigation Report is a tool used to document and report information and track
recommended actions for incidents and near misses and must be completed for all incidents.
Use Accident & Incident Reporting Data Base (Tr@ction) to document an Incident.
For Minor Incidents, the computer record in the Accident and Incident Data Base (Tr@ction)
may be the only report.
Sites that do not have access to Tr@ction must complete the form below and submit the
form to their designated Accident & Incident Data Base Recorder, or to Central HSE for input
to Tr@ction.
For Major Incidents a separate report must be produced. When appropriate the Site
Manager may require a written report (including the form below) until supporting materials
such as photographs and witness statements in addition to the accident and incident data
base record for Minor Incidents.
REPORT TITLE ˛
INCIDENT REPORT NO ˛
SYNERGY REPORT NO ˛
TYPE OF INCIDENT
(tick off one) —
(tick off one or more) —
Accident (requires page 3)
Personal Injury
Road Accident
Spill to environment
Gas leak
Near miss
Property damage
Fire/explosion
TIME AND PLACE OF THE INCIDENT
Facility/Site
Area/module
dd/mm/yy
Time
Area responsible unit
WORK PROCCESS
(tick off)
Production/Injection
Pipe laying
Lifting
Maintenance
Diving
Leisure
Construction/mods
De-oiling
Catering
Office-work
Storage
Security
Oil transportation
Survey
Drilling
Inspection
Pipe coating
Deck operation
Wireline/wellservice
Sea transport
Road transport
Air transport
Other (Specify) ˛
SURROUDING FACTORS
Company involved
System involved
Equipment involved
Substances involved
DESCRIPTION OF THE INCIDENT
(Describe what happened)
LOSS POTENTIAL
(What might have been worst probable not worst imaginable outcome of this event? Circle a letter on the matrix.)
Oil Spill
Oil Spill
People
Cost $
Onshore
Offshore
> 100 BBL
>100 BBL
Fatality
Damage/loss
A1
A2
A3
A4
A5
>500 K
10 - 100 BBL
10-100 BBL
Permanent Disability
Damage/loss
B1
B2
B3
B4
B5
100K - 500K
1 - 10 BBL
1-10 BBL
Hospital Stay
Damage/loss
C1
C2
C3
C4
C5
50 - 100K
0.1 - 1 BBL
0.1
- 1 BBL
Professional Medical
Damage/loss
D1
D2
D3
D4
D5
Treatment
10 - 50K
< 0.1 BBL
<O.1 BBL
Simple First Aid
Damage/loss
E1
E2
E3
E4
E5
< 10K
<in 5
>in 5
>in 1
>in 6
>in 14
years
years
year
months
days
IMMEDIATE CAUSES
SUBSTANDARD ACTS
SUBSTANDARD CONDITIONS
Operating equipment without authority
Inadequate guards or barriers
Failure to warn
Defect equipment
Failure to secure
Substandard housekeeping
Failing to keep the workplace tidy
Inadequate ventilation
Making safety device/equipment inoperable
Fire hazards
Using defective equipment
Inadequate maintenance
Incorrect use of machine and equipment
Temperature extreme
Failing to use PPE properly
Climate extreme
Improper work position for the task
Inadequate warning system
Servicing/working on equipment in operation
Slippery or uneven surface
Improper lifting
Restricted access
Lack of respect for barriers/signs
Inadequate protective equipment
Using defective tools
Loose/falling objects
Failing to select PPE properly
Inadequate lighting
Improper loading/placement
Defect tools
Horse play
Wrong substances
Improper speed
Explosion hazards
Outside BP control
Inadequate warning signs
Force major
Flooding
Outside BP control
BASIC CAUSES
PERSONAL FACTOR
JOB FACTOR
Lack of respect for procedure
Inadequate procedure/instructions
Risk not properly identified
Inadequate accountability
Lack of knowledge
Inadequate supervision
Lack of skill
Inadequate shift hand over
Lack of experience
Inadequate standards
Physical stress
Inadequate maintenance program
Lack of physical ability to do the job
Inadequate equipment
Lack of motivation
Inadequate specification
Distraction
Inadequate planning
Failure to follow procedure
Lack of procedure/instructions
Lack of training
Inadequate monitoring
Psychological stress
Inadequate design
Failure to follow instructions
Inadequate purchasing
Lack of psychological ability to do the job
Inadequate tools
Outside BP control
LACK OF CONTROL
A B C
(tick off )
1. Leadership and Accountability
A - inadequate requirements/guidelines
Formatted: Bullets and Numbering
2. Risk Assessment and Management
B - requirements/guidelines not appropriate
3. People, Training and Behaviors
C - requirements/guidelines not complied
4. Working with Contractors and Others
5. Facilities Design and Construction
6. Operations and Maintenance
7. Management of Change
8. Information and Documentation
9. Customers and Products
10. Community and Stakeholder Awareness
11 Crisis and Emergency Management
12 Incident Analysis and Prevention
13 Assessment, Assurance and Improvement
14 External factors beyond control
ACTIONS TO PREVENT RECURRENCE
Action
Responsi
P
C
ble person
riority
ue date
ompletion
(
date
1,2 or 3)
CONSEQUENCES
PERSONAL INJURY (use extra pages 3 if needed for multi injuries)
DAWFC:
Type of injury:
Type of event:
Body part
Yes
No
Squeezed
Hit against
injured:
Cut
Hit by
Ankle
Fracture
Fall to lower level
Arm /
Recordable:
Burn
Fall to same level
shoulder
Yes
No
Foreign body
Stuck in
Finger
Electrical shock
Hooked by
Foot
Injury class:
Internal injury
Squeezed between
Hand
Recordable
Chemical exposure
Contact with(current/temp/chem.
Head
fatality
Stretched/twisted
etc.)
Skin
Permanent
Poisoning
Overload/strain
Knee
disability
Radiation
Bite/sting
Chest
Occupational
Welding flash
Inhalation
Thigh / leg
illness
Other
Injection
Back
Restricted work
Bruise
Throat
First aid
Psychological
Tooth
treatment
Wound
Toe
Strain/sprain
Ear
Concussion
Eye
Other
Internal
lesions
Mouth
Extensive
injuries
Wrist
Na
Compa
S
Experience
Experie
Shift
Employment
me
ny name
ge
ex
in present inst./location
nce in present
contract
position
Permanently
Male
Day shift
employed
Contractor
Female
Night shift
Subcontractor
Overtime
Substitute
Third party
Leisure
Visitor
Training
SPILLS and LOSS OF CONTAINMENT
Type of discharge
Total Volume
Volume not recovered
Disch
arge to
Sea/water
Air
Ground
PROPERTY DAMAGE
Description
Loss in $
LESSONS LEARNED
MANAGEMENT COMMENTS (Note if this is a major or high potential incident reportable to London)
SIGNATURE
Investigator
Supervisor for activity
Site/facility manager
Appendix FF - Guidelines for Reporting and Recording Occupational Injuries
and Illnesses
Formatted
Introduction
It is recognized, that a well-established incident reporting and recording process is essential for
successful functioning of an HSE Management System. The process can help drive continuo us
improvement in HSE performance through the prevention of future similar incidents and as an output
measure to drive prevention programs.
It is easier to eliminate or mitigate risks at the stage of near miss rather than deal with consequences
of more serious incidents. If we work to eliminate the minor incidents we can prevent the more
serious ones.
Reporting and recording of all incidents feeds databases, with which trend analyses can be
conducted to determine where to focus HSE efforts. BP uses Tr@ction system for this purpose.
These Guidelines are designated as practical aid to help managers, supervisors and others in
reporting and recording practices. While we recognize that we must also report on oil spills,
environmental emissions and other losses, these Guidelines focus on Health & Safety reporting.
There is a dual purpose to the compilation of injury and illness data. First is governmental recording,
and second is the internal use of the data to manage our health and safety programs.
This revised Guideline reflects changes to the required governmental recording in the United States
of America. Regardless of location, all BP organizations must comply with governmental
requirements for recording occupational injuries and illnesses.
Why use the USA OSHA guidelines for the basis of our reporting and recording? Most of the other
companies (Exxon-Mobil, Shell, Dupont and Conoco) that we like to compare our performance to use
the OSHA basis - and unless we do as well, we lose this ability to compare and benchmark.
Since we use the data internally to assess safety performance, we also have an ethical obligation to
make the data as accurate as reasonably possible.
Formatted
Recording
Prompt reporting of incidents is essential. Before we can report we must be ab le to accurately
classify our incidents. The Injury and Illness Reporting Decision Tree in Appendix G is an aid in this
effort. In order to be accurate we must consider:
Work relationship - An injury or illness is presumed to be work related if the event or
Formatted: Bullets and Numbering
exposure takes place in the work environment. The work environment is defined as the
establishment and other locations where one or more employees are working or are present
as a condition of their employment. The work environment includes not only phy sical
locations, but also the equipment or materials used by the employee during the course of his
or her work. Essentially, it is when one is acting in the interest of the employer. There are
nine exceptions to the work-related rule:
1. General public
2. Voluntary participation in recreation
3. Signs/symptoms surface at work but are non work-related event or exposure
4. Food/drink for personal consumption (unless employer provides catering)
5. Personal tasks outside normal working hours
6. Grooming / self medication
7. Commuting to work (even if BP is providing the bus to bring employees to the office or
Terminal)
8. Cold or influenza
9. Mental illness (two exceptions: 1. post traumatic stress syndrome tied to specific
workplace incident, and, 2. employee voluntarily provides employer with an opinion from
licensed health care professional stating employee's mental illness is work-related)
Further information is available in form of the “Occupational Injury and Illness Information -
Accurate Determinations & Consistent Reporting” booklet. This guide is available by request
to the Business Unit Resource Safety Team.
BP Premises - A site operated by a BP company or a marine vessel owned or operated by a
Formatted: Bullets and Numbering
BP company. Further clarification of premises is addressed in Appendix H, Upstream HSE
Accountabilities and Boundaries - Activity Circles.
Our premises include pipeline right of way as well as our more typical operating facilities and
BP offices. Contractor offices that conduct engineering and design activities are not our
premises and we do not count their performance against the BU on Operate 1 reporting.
Some Projects may keep track for internal overall Project HSE performance, but these man-
hours and incidents do not impact our BU HSE performance and are not reportable to ExCo.
Typically, Contractor offices do not count in our statistics.
Employment status - we count both Company and Contractor incidents that are work
Formatted: Bullets and Numbering
related. Accounting for Contractor incidents is a function of premises, as well as the nature of
work and whether it is at a 3rd Party fabrication site. A definition for Contractor follows in the
next section.
Contractor - A contractor is any non-BP person who is on BP premises under contract, for
business purposes. (There are some exceptions.) Contractors that are doing fabrication or
construction work on sites that are not our premises count in a special category on the
Operate1 Report, but do not impact BU HSE Performance. Only those fab-site man-hours
dedicated to our project, and incidents that are fatalities and lost time incidents are reported
in this special category. We do not count fab-site medical treatment cases that aren't
DAFWC, nor do we count any of their Safety Inputs.
Third party - Is any person who is not an employee or contractor of BP, and the only
incidents we count for them is a fatality associated with our work.
Near Miss - An undesired event that, under slightly different circumstances, could have
resulted in harm to people, damage to assets, environmental harm or unplanned operational
shutdown. A near miss is an incident involving the unintentional transfer of energy but has no
negative consequence.
First Aid Case - The following is the list of recognized first aid treatments. If it isn‟t on the
list and it is a medical treatment then it will count as a recordable injury or illness.
1. Using a non prescription med at non prescription strength
2. Administering tetanus immunizations
3. Cleaning, flushing or soaking wounds on the surface of the skin
4. Using wound coverings such as bandages, Band-Aids, gauze pads, etc.; or using
butterfly bandages or Steri-Strips
5. Using hot or cold therapy
6. Using any non-rigid means of support, such as elastic bandages, wraps, non-rigid back
belts, etc.
7. Using temporary immobilization devices while transporting an accident victim
8. Drilling of a fingernail or toenail to relieve pressure, or draining fluid from a blister
9. Using eye patches
10. Removing foreign bodies from the eye using only irrigation or a cotton swab
11. Removing splinters or foreign material from areas other than the eye by irrigation,
tweezers, cotton swabs or other simple means
12. Using finger guards
13. Using massages
14. Drinking fluids for relief of heat stress.
Recordable Injury/Illness Case (Medical Treatment) - RII cases are all work-related
Formatted: Bullets and Numbering
injuries and illnesses that result in loss of consciousness, restriction of work or motion,
transfer to another job, or require treatment beyond first aid.
Restricted Work Case - The employee is kept from performing one or more of the routine
functions of his or her job, or from working the full workday that he or she would otherwise
have been scheduled to work. Or, a physician or other licensed health care professional
recommends that the employee not perform one or more of the routine functions of his or her
job, or not work the full workday that he or she would otherwise have been scheduled to work.
Routine Functions - For record keeping purposes, an employee‟s routine functions are
those work activities the employee regularly performs at least once a week.
Days Away From Work Case (DAFWC) - A work-related injury or illness that would prevent
the injured person from working on the day following that which the injury occurred, whether
or not he or she is actually scheduled to work the following shift. If the medical professional
declares that the individual is not fit to return to work on the day following the injury, then the
case is classified as a DAFWC even if the following day is not a scheduled workday. If a
person subsequently must have corrective surgery or otherwise miss work as a result of the
work related injury, and does so during a scheduled absence then the injury is still considered
a DAFWC.
High Potential (HiPo) Incident - Is an incident or near miss, including a security incident,
where the most serious probable outcome is a Major Incident.
Major Incident (MIA) - Is an incident, including a security incident, involving any one of the
following:
¾ a fatality associated with BP operations
¾ multiple serious injures
¾ significant adverse reaction from authorities, media, NGO‟s or the general public
¾ cost of accidental damage exceeding US$ 500,000
¾ oil spill of more than 100 barrels, or less if it at a sensitive location
¾ release of more than ten tonnes of a classified chemical.
¾ Note: An incident must always be treated as a Major Incident for investigation purposes if
personal injury resulting in a day away from work case or an oil or chemical release
beyond company premises has occurred.
Recordable Fatality - a fatality is deemed recordable unless the circumstances indicate that
the event is not relevant to the measurement of the health and safety performance of the
Company. Fatalities arising, for example, from suicide, inexplicable personal behaviour or
natural causes would normally be excluded.
Incident severity - all incidents should be reported. Incident severity is determined per the
Tr@ction Severity Matrix (See Appendix C).
Road Accident - are accidents involving vehicles, which occur on the road and result in
damage or a work-related injury. This includes work related operation of vehicles by BP
employees and product delivery vehicles operated by BP contractors.
¾ A zero-cost threshold is applied and reporting is irrespective of whether the accident was
judged preventable or non-preventable.
¾ A BP operated vehicle is a delivery, or other vehicle, driven by a BP employee for work
related purposes, although the vehicle may be owned, hired or leased.
¾ A contractor operated delivery vehicle is either a company branded vehicle or a vehicle
under a BP term contract (i.e. for more than one year) where the same driver is employed
on a regular basis.
Formatted
Reporting
All incidents must be reported. Some incidents such as Fatalities and other Major Incident
Announcements must be promptly reported with 24 hours to London. All recordabl e incidents,
including DAFWC as well as man-hours are reported monthly to London through Tr@ction generated
Operate 1 reports. Near misses and other minor incidents are only reported locally.
The standard Incident Report Form is found on the HSE Website.
Safety inputs include STOP Cards, ASA Observations, Safety Training Hours and Percent Action
Closure. It is important to note that safety input frequencies are calculated on a 200,000 -manhour
basis, just the same as our outputs.
More detailed information on Safety Input and Output reporting can be obtained from BP Upstream
Reporting Guidelines, which are available upon request from AzBU HSE.
Local Performance Unit reporting systems should be in place to analyze and resolve STOP and ASA
observations. This should include monthly management review of outstanding actions. Significant
actions are managed with Tr@ction and include actions that result from a MIA, HiPo or key audits
such as getting HSE right.
Formatted
References
1. Occupational Injury and Illness Information - Accurate Determinations & Consistent Reporting
Formatted: Bullets and Numbering
2. Upstream Reporting Guidelines (Supplement to Group Reporting Guidelines)
Formatted
HEALTH & SAFETY
GUIDELINES FOR REPORTING AND RECORDING
OCCUPATIONAL INJURIES AND ILLNESSES
Azerbaijan Business Unit
INTRODUCTION
It is recognized, that a well-established incident reporting and recording process is essential for
successful functioning of an HSE Management System. The process can help drive continuous
improvement in HSE performance through the prevention of future similar incidents and as an output
measure to drive prevention programs.
It is easier to eliminate or mitigate risks at the stage of near miss rather than deal with consequences
of more serious incidents. If we work to eliminate the minor incidents we can prevent the more
serious ones.
Reporting and recording of all incidents feeds databases, with which trend analyses can be
conducted to determine where to focus HSE efforts. BP uses Tr@ction system for this purpose.
These Guidelines are designated as practical aid to help managers, supervisors and others in
reporting and recording practices. While we recognize that we must also report on oil spills,
environmental emissions and other losses, these Guidelines focus on Health & Safety reporting.
There is a dual purpose to the compilation of injury and illness data. First is governmental recording,
and second is the internal use of the data to manage our health and safety programs.
This revised Guideline reflects changes to the required governmental recording in the United States
of America. Regardless of location, all BP organizations must comply with governmental
requirements for recording occupational injuries and illnesses.
Why use the USA OSHA guidelines for the basis of our reporting and recording? Most of the other
companies (Exxon-Mobil, Shell, Dupont and Conoco) that we like to compare our performance to use
the OSHA basis - and unless we do as well, we lose this ability to compare and benchmark.
Since we use the data internally to assess safety performance, we also have an ethical obligation to
make the data as accurate as reasonably possible.
RECORDING
Prompt reporting of incidents is essential. Before we can report we must be able to accurately
classify our incidents. In order to be accurate we must consider:
Formatted: Bullets and Numbering
Work relationship - An injury or illness is presumed to be work related if the event or exposure
takes place in the work environment. The work environment is defined as the establishment
and other locations where one or more employees are working or are present as a condition
of their employment. The work environment includes not only physical locations, but also the
equipment or materials used by the employee during the course of his or her work.
Essentially, it is when one is acting in the interest of the employer. There are nine exceptions
to the work-related rule:
1.General public
2.Voluntary participation in recreation
3.Signs/symptoms surface at work but are non work-related event or exposure
4.Food/drink for personal consumption (unless employer provides catering)
5.Personal tasks outside normal working hours
6.Grooming / self medication
7.Commuting to work (even if BP is providing the bus to bring employees to the office or
Terminal)
8.Cold or influenza
9.Mental illness (two exceptions: 1. post traumatic stress syndrome tied to specific workplace
incident, and, 2. employee voluntarily provides employer with an opinion from licensed
health care professional stating employee's mental illness is work-related)
Further information is available in form of the “Occupational Injury and Illness Information -
Accurate Determinations & Consistent Reporting” booklet. This guide is available by request
to the Business Unit Resource Safety Team.
Formatted: Bullets and Numbering
BP Premises - A site operated by a BP company or a marine vessel owned or operated by a BP
company.
Formatted
For the purpose of corporate report only:
1.A Drilling rig operating on a BP licensed block is considered BP premises.
Formatted: Bullets and Numbering
2.A ship on term charter to BP is considered BP premises.
3.A supply base managed and operated by a contractor is not considered BP premises.
4.A contractor‟s base or manufacturing site is not considered BP premises even if it is used
solely for supporting a BP contract.
5.Contract Accountable Manager may require the contractor to report other accidents and
incidents in connection with BP work, but these will not be entered into Tr@ction or
reported to the corporate center.
Employment status - we count both Company and Contractor incidents that are work related.
Accounting for Contractor incidents is a function of premises, as well as the nature of work
and whether it is at a 3rd Party fabrication site. A definition for Contractor follows in the next
section.
The Injury and Illness Reporting Decision Tree found in Attachment 1 displays a concise process to
facilitate the classification. Further clarification can be found in the following definitions.
DEFINITIONS
Formatted: Bullets and Numbering
Contractor - A contractor is any non-BP person who is on BP premises under contract, for
under contract, for business purposes. (There are some exceptions.) Contractors that are
doing fabrication or construction work on sites that are not our premises count in a special
category on the Operate1 Report, but do not impact BU HSE Performance. Only those fab -
site manhours dedicated to our project, and incidents that are fatalities and lost time incidents
are reported in this special category. We do not count fab-site medical treatment cases that
treatment cases that aren't DAFWC, nor do we count any of their Safety Inputs.
Third party - is any person who is not an employee or contractor of BP, and the only incidents
Formatted: Bullets and Numbering
we count for them is a fatality associated with our work.
Premises - Our premises include pipeline right of way as well as our more typical operating
Formatted: Bullets and Numbering
facilities and BP offices. Contractor offices that conduct engineering and design activities are
not our premises and we do not count their performance against the BU on Operate 1
reporting. Some Projects may keep track for internal overall Project HSE performance, but
these manhours and incidents do not impact our BU HSE performance and are not reportable
to ExCo. Typically, Contractor offices do not count in our statistics.
Near Miss - an undesired event that, under slightly different circumstances, could have resulted
Formatted: Bullets and Numbering
in harm to people, damage to assets, environmental harm or unplanned operational
shutdown. A near miss is an incident involving the unintentional transfer of energy but has no
negative consequence.
First Aid Case - The following is the list of recognized first aid treatments. If it isn‟t on the list
and it is a medical treatment then it will count as a recordable injury or illness.
1.Using a non prescription med at non prescription strength
2.Administering tetanus immunizations
3.Cleaning, flushing or soaking wounds on the surface of the skin
4.Using wound coverings such as bandages, Band-Aids, gauze pads, etc.; or using butterfly
bandages or Steri-Strips
5.Using hot or cold therapy
6.Using any non-rigid means of support, such as elastic bandages, wraps, non-rigid back
belts, etc.
7.Using temporary immobilization devices while transporting an accident victim
8.Drilling of a fingernail or toenail to relieve pressure, or draining fluid from a blister
9.Using eye patches
10.Removing foreign bodies from the eye using only irrigation or a cotton swab
11.Removing splinters or foreign material from areas other than the eye by irrigation,
tweezers, cotton swabs or other simple means
12.Using finger guards
13.Using massages
14.Drinking fluids for relief of heat stress.
Recordable Injury/Illness Case (Medical Treatment) - RII cases are all work-related injuries
Formatted: Bullets and Numbering
and illnesses that result in loss of consciousness, restriction of work or motion, transfer to
another job, or require treatment beyond first aid.
Restricted Work Case - The employee is kept from performing one or more of the routine
functions of his or her job, or from working the full workday that he or she would otherwise
have been scheduled to work. Or, a physician or other licensed health care professional
recommends that the employee not perform one or more of the routine functions of his or her
job, or not work the full workday that he or she would otherwise have been scheduled to
work.
Routine Functions - For recordkeeping purposes, an employee‟s routine functions are those
work activities the employee regularly performs at least once a week.
Days Away From Work Case (DAFWC) - a work-related injury or illness that would prevent the
injured person from working on the day following that which the injury occurred, whether or
not he or she is actually scheduled to work the following shift. If the medical professional
declares that the individual is not fit to return to work on the day following the injury, then the
case is classified as a DAFWC even if the following day is not a scheduled workday. If a
person subsequently must have corrective surgery or otherwise miss work as a result of the
work related injury, and does so during a scheduled absence then the injury is still considered
High Potential (HiPo) Incident - is an incident or near miss, including a security incident, where
the most serious probable outcome is a Major Incident.
Major Incident (MIA) -is an incident, including a security incident, involving any one of the
Formatted
following:
¾a fatality associated with BP operations
¾multiple serious injures
¾ significant adverse reaction from authorities, media, NGO‟s or the general public
¾cost of accidental damage exceeding US$ 500,000
¾oil spill of more than 100 barrels, or less if it at a sensitive location
¾release of more than ten tonnes of a classified chemical.
Note: An incident must always be treated as a Major Incident for investigation purposes if
personal injury resulting in a day away from work case or an oil or chemical release beyond
company premises has occurred.
Recordable Fatality - a fatality is deemed recordable unless the circumstances indicate that
Formatted: Bullets and Numbering
the event is not relevant to the measurement of the health and safety performance of the
Company. Fatalities arising, for example, from suicide, inexplicable personal behaviour or
natural causes would normally be excluded.
Incident severity - all incidents should be reported, whether a STOP card, ASA, near miss or
more serious incident including a loss of some sort. Only those incidents, which are OSHA
recordable are reported on our Business Unit performance to the Group Business Centre in
London. Incident severity is determined per the Tr@ction Severity Matrix.
Road Accident - are accidents involving vehicles, which occur on the road and result in
Formatted
damage or a work-related injury. This includes work related operation of vehicles by BP
employees and product delivery vehicles operated by BP contractors.
¾ A zero-cost threshold is applied and reporting is irrespective of whether the accident was
judged preventable or non-preventable.
¾ A BP operated vehicle is a delivery, or other vehicle, driven by a BP employee for work
related purposes, although the vehicle may be owned, hired or leased.
¾ A contractor operated delivery vehicle is either a company branded vehicle or a vehicle
under a BP term contract (i.e. for more than one year) where the same driver is employed
on a regular basis.
REPORTING
All incidents must be reported. Some incidents such as Fatalities and other Major Incident
Announcements must be promptly reported with 24 hours to London. All recordable incid ents,
including DAFWC as well as man-hours are reported monthly to London through Tr@ction generated
Operate 1 reports. Near misses and other minor incidents are only reported locally.
The standard Incident Report Form is found on the HSE Website.
Safety inputs including STOP Cards, ASA Observations, Near Misses and Safety Training Hours are
captured and reported. It is important to note that safety input frequencies are calculated on a
200,000-manhour basis, just the same as our outputs. The exception at this writing is that for safety-
training hours, the basis is BP manhours only.
Safety inputs are being revised as this Guideline is being published, so refer to the Upstream
Reporting Guidelines (Supplement to Group Reporting Guidelines) when they are f inalized. Safety-
training hours may change to include all BP led training. The coming year may also see Near Misses
move to the Output side of the equation. Another potential change is the likely inclusion of action
tracking as a performance metric.
Local Performance Unit reporting systems should be in place to analyze and resolve STOP and ASA
observations. This should include monthly management review of outstanding actions. Significant
actions are managed with Tr@ction and include actions that result from a MIA, HiPo or key audits
such as getting HSE right.
Appendix 2, HSE Accountability Boundaries gives a description of the limits of recording and
reporting including those for Contractors.
REFERENCES
1.Occupational Injury and Illness Information - Accurate Determinations & Consistent Reporting
Formatted: Bullets and Numbering
2.Upstream Reporting Guidelines (Supplement to Group Reporting Guideli nes)
APPENDICES
F1. Injury and Illness Reporting Decision Tree
F2. HSE Accountability Boundaries
Appendix FG1 - Injury and Illness Reporting Decision Tree
If in the work environment,
assumed work-related unless:
Gather
•
Member of general public,
Information
•
Signs & symptoms surface at work
but result solely from non-work-
related event or exposure,
•
Voluntary participation,
•
Eating, drinking, preparing own
food,
•
Doing personal tasks outside
working hours,
Did the employee
No
•
Personal grooming, self-
experience an
medication, intentional self-
injury or illness?
inflicted injury,
•
Company parking lot while
commuting,
•
Common cold or flu, or
Yes
•
Mental illness.
Other work-related exceptions:
•
Home away from home &
Is the injury or
No
•
Personal detour while on
illness work-
company business.
related?
General Reporting Criteria:
• Death,
Yes
• Days away from work,
• Restricted work or transfer to
another job,
• Medical treatment beyond first aid,
Is the injury or
illness a new
No
• Loss of consciousness, or
• A significant injury or illness
case?
diagnosed by a physician or other
licensed health professional:
• Cancer,
Update the
• Chronic irreversible disease,
• Fractured or cracked bone,
previously
or
Yes
reported injury
• Punctured eardrum.
or illness entry if
necessary.
First aid treatments:
• Non-prescription medication in
non-prescription strength,
Does the injury or
• Tetanus immunizations,
• Cleaning, soaking, flushing
illness meet the
wounds on surface of skin,
No
general reporting
• Use of bandaids, Steri-Strips or
butterfly bandages,
criteria or the
• Hot or cold therapy,
application to the
• Non-rigid means of support,
• Temporary immobilization devices
specific cases?
while transporting an accident
victim,
• Drilling finger or toe nail,
Yes
• Eye patch,
• Removing foreign bodies from eye
using irrigation or cotton swab,
• Removing splinters or other
Do not
Report
foreign material from places other
report
than the eye by simple means,
the injury
• Using finger guards,
injury or
or illness.
• Using massages, or
illness.
• Drinking fluids for relief of heat
stress.
Appendix F2 - HSE Accountability Boundaries
Formatted
Appendix H - HSE Accountability Boundaries
AZERBAIJAN BUSINESS UNIT
(AzBU)
Procedure for:
PERMIT TO WORK
Issued for
C2
09.09.2004
G.Stacey
SsoW WG
N.McCleary
G. Campbell
use
Rev
Date
Reason for
Prepared by
Checked by
Approved by TA
Endorsed by
Issue
Notes: Completely re-written
HSE - SAFETY
Azerbaijan BU Document Reference
Asset Code
Dept Code
Document Type
Sequence No
Revision Code
UNIF
HSE
PRO
103
C2
The controlled version of this document can be found at: http://baku.bpweb.bp.com/dep/hse/safe/
Next Revision Date: 30/09/2005
Print Date: 24/07/2010
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING
Title: PTW PROCEDURE
Doc No: UNIF-HSE-PRO-103-C2
Rev No: C2
Page 2 of 36
Dated: September, 2004
Originating Dept: HSE
TABLE OF CONTENTS
1.0 INTRODUCTION
3
1.1 Purpose
3
1.2 Deviations
3
1.3 Scope
3
1.4 Document Review
3
1.5 SSOW Specific Cross references
3
1.6 BP Golden Rules of Safety
4
1.7 Language Facilitation
4
2.0 ROLES AND RESPONSIBILITIES
5
2.1 Performance Unit Leaders (PUL)
5
2.2 Asset Manager
5
2.3 Site Managers (SM) / Site Controllers (SC) / Offshore Installation Managers
(OIM)
........................................................................................................................... 5
2.4 Department Head (DH)
6
2.5 Area Authority (AA)
6
2.6 Affected Area Authority (AAA)
7
2.7 Performing Authority (PA)
7
2.8 Control Room Operator (CRO)
8
2.9 Authorised Gas Tester (AGT)
8
2.10 Firewatcher
8
2.11 Isolating Authority (IA)
9
2.12 Responsible Electrical Person (REP)
9
2.13 Permit To Work Co-ordinators (PTWC)
9
2.14 Custodian
9
3.0 AUDITING AND MONITORING
10
4.0 COMPETENCY, TRAINING AND AWARENESS
11
4.1 General
11
4.2 Levels of Training
11
4.3 Records
11
5.0 THE PERMIT TO WORK BUSINESS PROCESS
12
5.1 Types of Permit To Work
14
5.2 Hot Work Naked Flame
14
5.3 Hot Work Spark Potential
15
5.4 Cold Work Breaking Containment
15
5.5 Cold Work
16
5.6 Confined Space Entry
16
5.7 Formal Procedure
17
5.8 Work not requiring a Permit or Formal Procedure (Non-Permitted Work)
17
6.0 SUPPLEMENTARY CERTIFICATES
18
6.1 General
18
6.2 Isolation Confirmation Certificate (ICC)
18
6.3 Plant Contamination Certificate
19
6.4 Clearance for Excavation Certificate
19
6.5 Clearance to Move Heavy Equipment
19
7.0 REGISTERS
20
8.0 SITE PLOT PLANS
20
The controlled version of this document can be found at: http://baku.bpweb.bp.com/dep/hse/safe/
Next Revision Date: 30/09/2005
Print Date: 24/07/2010
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING
Title: PTW PROCEDURE
Doc No: UNIF-HSE-PRO-103-C2
Rev No: C2
Page 3 of 36
Dated: September, 2004
Originating Dept: HSE
1
Introduction
1.1
Purpose
The purpose of this Permit To Work (PTW) procedure is to ensure that the controls
necessary are available to provide safe performance for work against a specific range
of potentially hazardous tasks. These activities are explained in Section
5. This
procedure shall be used in alignment with the suite of BP AzBU SSOW procedures.
PTW is the generic term that refers to documents for controlling work. These
documents are designed to cover different work activities and will be addressed within
this procedure.
1.2
Deviations
The procedures are written in sufficient detail that they should be able to be applied
consistently at all sites. There may still be the requirement for some local rules covering
site-specific logistical/administrative arrangements and local variations in
responsibilities to reflect differences in organisational arrangements. These local rules
should not deviate from the core processes within this document. Any form of deviation
from this procedure, including but not limited to local rules, shall be requested and
authorised in accordance with the SSOW Deviations from Regulations and Procedures
procedure (Doc. No. UNIF-HSE-PRO-101)
1.3
Scope
The scope covers defined activities of BP and Contractors at all BP AzBU sites and
installations.
1.4
Document Review
This document will be reviewed on an annual basis when users from the sites will have
an opportunity to propose changes to the existing processes and procedures. The
document Technical Authority will be responsible for coordinating this review.
1.5
SSOW Specific Cross references
This PTW procedure shall, where appropriate, be used in conjunction with this suite of
BP AzBU SSOW Procedures referenced below.
Document Number
Title of Procedure
UNIF - HSE- PRO - 101
Deviations from Regulations and Procedures
UNIF - HSE- PRO - 102
Incident Investigation and Reporting
UNIF - HSE- PRO - 103
PTW Procedure
UNIF - HSE- PRO - 104
Authorisation
UNIF - HSE- PRO - 105
Task Risk Assessment
UNIF - HSE- PRO - 106
Energy Isolations-Electrical
UNIF - HSE- PRO - 107
Energy Isolations-Process
UNIF - HSE- PRO - 108
Confined Space Entry
UNIF- HSE- PRO- 241
Leak Testing
The controlled version of this document can be found at: http://baku.bpweb.bp.com/dep/hse/safe/
Next Revision Date: 30/09/2005
Print Date: 24/07/2010
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING
Title: PTW PROCEDURE
Doc No: UNIF-HSE-PRO-103-C2
Rev No: C2
Page 4 of 36
Dated: September, 2004
Originating Dept: HSE
1.6 BP Golden Rules of Safety
PTW is one of BP’s Golden Rules of Safety and states:
Before conducting work that involves confined space entry, work on energy system,
ground disturbance in locations where buried hazards may exist, or hot work in
potentially explosive environments, a permit must be obtained that:
Defines scope of work
Identifies hazards and assesses risk
Establishes control measures to eliminate hazards or mitigate the risk
Links the work to other associated work permits or simultaneous operations
Is authorised by the responsible person(s)
Communicates above information to all involved in the work
Ensure adequate control over the return to normal operations
1.7 Language Facilitation
Due to the various languages spoken at site, there is a necessity to assist all with “an
ease of understanding”. Therefore, the development and use of information tools are
available.
The controlled version of this document can be found at: http://baku.bpweb.bp.com/dep/hse/safe/
Next Revision Date: 30/09/2005
Print Date: 24/07/2010
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING
Title: PTW PROCEDURE
Doc No: UNIF-HSE-PRO-103-C2
Rev No: C2
Page 5 of 36
Dated: September, 2004
Originating Dept: HSE
2
Roles and Responsibilities
The key roles and responsibilities within the PTW process are described below.
2.1
Performance Unit Leaders (PUL)
Performance Unit Leaders (PUL’s) are responsible for:
Ensuring that the PTW Process is applied at sites within their area of responsibility.
Periodic internal reviews and / or audit of the operations of the PTW.
2.2
Asset Manager
The Asset Managers are responsible for:
Ensuring that the PTW Process applied at their sites are authorised by them prior
to implementation.
Periodic self-regulatory reviews.
2.3
Site Managers (SM) / Site Controllers (SC) / Offshore Installation Managers
(OIM)
Offshore Installation Managers/ Site Managers and Site Controllers are responsible for:
Overall operation of the PTW on their site and ensuring that the procedures
described in this document are consistently followed.
Ensuring that the PTW process is subject to regular monitoring and auditing, acting
upon the results of these audits to maintain the integrity of the system and
proposing any recommendations for system improvement.
Authorising the Department Head (DH), Area Authority (AA), Performing Authority
(PA), Isolating Authority (IA) and Authorised Gas Tester (AGT) as competent to
carry out their duties, as described in this document, and ensuring that a controlled
log of all authorised personnel is maintained.
Ensuring that the training and competency standards, as defined in this document,
are followed and to satisfy himself/herself that the AA is competent by carrying out
assessments after their first three permits have been completed and thereafter at
an agreed frequency but not greater than twelve months.
Authorisation of all categories of Work Permits.
Approval of all Level 2 Risk Assessments (Normal), Operational Risk Assessments
(ORA) , Stand Alone Risk Assessments (SARA) and Isolation Risk Assessments
(IRA).
Approval of lessons learned and audits.
Signature for approval of Deviations from this procedure.
Approve and register of approved Formal Procedures
Re-issue of all permits
The controlled version of this document can be found at: http://baku.bpweb.bp.com/dep/hse/safe/
Next Revision Date: 30/09/2005
Print Date: 24/07/2010
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING
Title: PTW PROCEDURE
Doc No: UNIF-HSE-PRO-103-C2
Rev No: C2
Page 6 of 36
Dated: September, 2004
Originating Dept: HSE
2.4
Department Head (DH)
The Department Head (where applicable) roles and responsibilities are:
Operation of the PTW process within their areas of responsibility.
Countersignature of all categories of permit within their area of responsibility and
ensuring that the appropriate hazards and controls have been identified and
mitigations are in place for the planned task.
2.5
Area Authority (AA)
The Area Authority is responsible for the day-to-day management of the PTW process
within their area of responsibility. The AA is normally the Shift/Operations Team Leader
or equivalent, although any individual can be dedicated to the role. There may be more
than one AA at any particular site.
The duties of the AA are:
To report to the OIM/SM/SC and have overall responsibility for the safe control of
work activities in accordance with these procedures and within their designated
area. This includes the issue of all Work Permits.
Liasing closely with the Performance Authority (PA’s) when planning permits, to
ensure that the appropriate hazards and controls have been identified for that task.
Ensuring that the appropriate level of risk assessment has been carried out for the
task (Level 1 or Level 2)
Ensuring that all the appropriate control measures have been put in place prior to a
permit being issued, confirming that the PA fully understands the scope of the task
and that other members of the work party have been fully briefed via a safety
Toolbox Talk or equivalent means of communication.
Providing the culture to “STOP the Job” if anyone feels unsafe.
Approval of isolation design, control of isolation implementation and ensuring that
the isolation is in place prior to allowing an associated permit to be issued. Also
ensuring that the isolation is properly removed after completion of the work and
cancellation of the permit.
To ensure that the worksite inspections are carried out before, during and after the
performance of each task (some of this task activity may be delegated to a
competent nominated person).
To ensure that there is a walk through of every work site activity before and after
completion of work as a minimum, ensuring good housekeeping, isolations and
tags removed as appropriate.
Ensuring that adequate handovers take place at shift change, crew change or
other change out/over of AA’s, PA’s and IA’s.
Maintaining the Long-Term Isolations (LTI) Register and carrying out audits as
specified.
Validate lessons learned and audits.
To ensure that any cancelled permit to work documents are replaced with new
ones.
To be on the installation facility and available at all times.
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Page 7 of 36
Dated: September, 2004
Originating Dept: HSE
2.6
Affected Area Authority (AAA)
This applies where there is more than one AA on a site. Where activities carried out in
one area impinge or impact on activities in another area.
(e.g.
: Simultaneous
Operations-SIMOPs), then the AA must inform the AAA. The AAA must:
Countersign the Permit from the adjoining area to confirm that he/she is aware of
the activity-taking place and that the hazards can be effectively managed with
specified controls.
Be aware about duration and types of all isolations affecting the work area and the
area under his/her responsibility.
Communicate with personnel working within his/her area who may be affected by
the adjacent activities to ensure that they understand the potential impact on their
activities.
To ensure that there is a walk through of every work site activity before and after
Completion of work.
2.7
Performing Authority (PA)
The Performing Authority is the responsible person for the activity being carried out
under the Permit. The PA may be the person carrying out the task or may be
supervising a group of people carrying out the job. The PA can be responsible for more
than one task at any one time providing he/she can safely manage the tasks
concurrently. The PA’s main duties are to:
Reports and interacts regularly with the AA and AAA on any Management Of
Change (MOC) issues to ensure the risks from all hazards are mitigated by
controls to as low as reasonably practicable (ALARP).
Create the Permit and identify the hazards and control measures (Level 1 Risk
Assessment) for the task being planned.
Participate in any Level 2 Risk Assessment (L2RA) where required.
Ensure that where other persons are involved in the task, they fully understand the
scope of the work and the hazards and controls for the job by holding a toolbox talk
meeting. This includes ensuring that all of those involved in the specific work
activity sign off the worksite hard copy of the Permit.
Provide the culture to “STOP the Job” if anyone feels unsafe.
Ensure that only personnel authorised by the Permit participate in the work and no
unauthorised interference takes place.
Ensure that any supplementary controls are applied.
Ensure that only work covered within the scope of the Permit takes place.
Ensure that lessons learned from the job are captured.
Ensure that where there are any deviations from the initial Permit conditions the
work will be stopped and reassessed.
Ensure that the worksite is kept in a clean and safe condition both during and upon
completion of the job.
Ensure adequate handovers take place at shift and crew change periods with the
oncoming PA and AA.
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Note: A Performing Authority and an Area Authority cannot be the same person on a
permit. (e.g. : each task has to have separate PA’s and AA’s)
2.8
Control Room Operator (CRO)
The role of the Control Room Operator (CRO) varies considerably between sites and
another person, typically an AA, may carry out some of these duties. During the
construction phase of the project, the Permit To Work Co-ordinator (PTWC) will carry
out the duties. The typical main duties of the CRO/ PTWC are:
Inhibition and reinstatement of sections of the fire and gas detection or protection
systems in support of work control activities in accordance with requests made by
the AA.
Controlling the return of the hardcopy of the Permit at the end of each shift.
Control and issue of portable gas detectors.
Control and issue of radios
Ensuring override register is kept up to date.
2.9
Authorised Gas Tester (AGT)
Authorised Gas Testers (Level 1 or 2) are approved persons who have been trained
and certified in gas testing, they are authorised to test for the presence of flammable
vapours, toxic gas and oxygen as required in support of the Permit or Entry Certificate
as requested by the AA.
Level 1 AGT’s are competent to carry out gas testing on all activities including
Confined Space Entry (CSE) activities.
Level 2 AGT’s are qualified to carry out gas tests in support of all activities excluding
Confined Space Entry (CSE).
For confined space work the Level 1 AGT must retest the atmosphere at the start of
each shift, or when the work has been suspended for an extended period within the
shift.
2.10 Firewatcher
A firewatcher must be present to monitor the work area while fire and gas systems are
inhibited for hot work, e.g. welding and burning. The Firewatcher must be suitably
trained in the equipment they have to handle and are responsible for ensuring that:
Suitable fire fighting equipment is available and ready for immediate use.
Flammable materials are cleared away from the worksite.
Drains remain covered and sealed.
Sparks and welding spatter are contained (by the use of fire blankets, water sprays
etc)
They are familiar with the location of the nearest fire alarm activation means and
when and how the fire alarm will be raised where a fire or gas release occurs in the
area.
The alarm is raised should there be a fire or gas release in the area.
In complex multi-deck layouts, more than one firewatcher may be required.
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2.11 Isolating Authority (IA)
The Isolating Authority is responsible for isolating specific sections of plant or items of
equipment to the highest quality and for the security of isolation, which is reasonably
practicable. The IA is also responsible for demonstrating the integrity of the isolation to
the AA and PA and for monitoring the integrity of isolations whilst they are in force. The
relevant IA shall also witness the insertion of spades to achieve positive isolation when
required. The IA will be responsible for ensuring compliance with energy isolation
requirements. The IA can also be the Performing Authority if required.
2.12 Responsible Electrical Person (REP)
The Responsible Electrical Person shall have a clear overview of the installation and of
all the electrical work being carried out. The REP will approve any switching programs,
will countersign permits with electrical content where the Area Authority isn’t electrically
competent, ensuring that the isolation has been correctly designed and the Isolating
Authority has the appropriate authorisation level for the work.
The REP will be an Electrical Authorised person having the highest level of
authorisation required for the site being worked on. At any time there can only be one
REP for each installation.
2.13 Permit To Work Co-ordinators (PTWC)
PTW Co-ordinators are required to operate, monitor and control the Permit System.
The Permit to Work Coordinators main responsibilities will be but not limited to:
Issuing and subsequent control of the PTW system on the site they are
allocated.
Routine site tours monitoring PTW application.
Ensuring the correct permit and and/or isolation certificate is used.
Ensuring the correct signs, tags and locks are used.
Responsible for ensuring the appropriate Task Based Risk assessment process
is in place and being implemented.
Act as focal point for all matters relating to Permit Issue and Control.
Attend work planning and scheduling meetings.
Attend PTW/Risk assessment meetings
Carry out regular audits on the PTW system.
Maintain an Audit Register.
2.14 Custodian
The Custodian of this document is the PTW Technical Authority.
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Originating Dept: HSE
3
Auditing and Monitoring
Each Business Asset shall:
Undertake internal audits of the operation of the Permit to Work System at each
site.
Maintain an Audit Register.
Have in place a system for tracking recommendations through to close-out.
Use of a Standard Audit Checklist is recommended, to allow comparison with external
audit results.
The recommended frequency of Audit is as follows:
Installation/Site personnel
1 permit per day
Site Safety Adviser
1 permit per week
Site Manager/ Controller
1 permit per month
Permit audits should be a cross section of activities ongoing i.e. hot work, cold work,
spark potential.
Installation / Site personnel should carry out audits of individual tasks covering both the
PTW and the Isolation Confirmation Certificate (ICC) on a regular basis.
Site Managers shall carry out regular internal reviews of the findings of Permit to Work
Audits to ensure that any critical failings in the system, or its manner of implementation,
have been identified and appropriate actions have been taken.
The BU HSE Department as part of their audit schedule shall carry out a PTW audit.
Such audits shall examine a cross section of at least 20 Permits, and a number of
relevant ICC’s, together with compliance with this procedure and any deviations in
place. The results of the audit shall be discussed with Management and issued for
information and actions allocated to individuals as appropriate.
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Originating Dept: HSE
4
Competency, Training and Awareness
4.1
General
All personnel involved in the use of the PTW shall be both trained and proven to be
competent to the appropriate level.
The competency of all relevant personnel shall be established during the planning
process for a particular job. The Area Authority and/or Line Supervisor shall ensure
that the personnel involved in the activity have the correct competencies through
records or requesting individuals to produce relevant certification.
4.2
Levels of Training
The levels of training are:
first time users: -
Performing Authority (PA) level using classroom based training, with possibly a
computer-based Training (CBT) for refreshers. This also requires a practical field
based assessment to demonstrate that the trainee understands the Permit To Work
system.
Area Authority (AA) /Affected Area Authority (AAA) personnel training for the first
time at Area Authority level shall attend the classroom-based training and assessment
normally lasting two days.
Having undergone the appropriate training and assessed competent to carry out the
relevant duties, PA’s, AA’s and AAA’s can only take on the role when they have been
authorised by the OIM / Site Manager or Site Controller.
For those considered experienced: (Regular users) Refresher training shall be
undertaken, and assessed, at a frequency of not more than 2 years, or if absent from
the operation for more than 12 months.
For those transitioning from another PTW system to this one: transition training
shall be undertaken with all attendees being assessed for competency acceptance.
For all AzBU employees: prior to any involvement with the PTW system all
employees shall receive awareness training to ensure that they understand the
importance of PTW and how it affects them in the working environment.
4.3
Records
Records of attendance and competency will be filed for future reference / verification by
Senior Management.
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5.0
The Permit to Work Business Process
The sequence of events in compiling a typical Permit to Work is summarised below:
PTW
Action by
Action to be Taken
Section
No
Prior to completing the form the originator of the work activity shall discuss the scope, if
appropriate with the PA.
1
PERFORMING
Provides sufficient information for subsequent personnel to
AUTHORITY
assess the task. Estimates duration and signs the section.
2
PERFORMING
Identifies the hazards in the task, work area and adjacent or
AUTHORITY
associated work.
Lists precautions to be taken to control hazards identified.
AREA
Note any inhibits required.
AUTHORITY
Consult with Affected Area Authorities.
Specifies the protective clothing to be worn and equipment to
be carried.
3
AREA
Lists the Supplementary Certificates raised in connection
AUTHORITY
with the Permit and any other relevant information.
4
AREA
When a test is required, completes the Sanction To Test
AUTHORITY
(STT) section.
5
AFFECTED AREA
Completes authorisation section by signature having assured
AUTHORITY/DEP
him/herself that previous sections are acceptable.
ARTMENT
HEAD/SITE
CONTROLLER
/OIM / SITE
MANAGER
6
GAS TESTER
Gas tests equipment and work area s as required. Logs and
(where required)
signs the results.
7
AREA
Formal hand over to Performing Authority, after specified
AUTHORITY /
work site inspection.
DELEGATE
PERFORMING
Signs to accept responsibility for carrying out specified work.
AUTHORITY
8
CONTROL ROOM
Permit numbered at the top of the page and entered into the
OPERATOR /
Permit Register Inhibits put in place.
PTWC
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Originating Dept: HSE
Section
Action By
Action to be taken
9
AREA
PTW can be revalidated at shift change for a maximum of 7
AUTHORITY
days by re-issue of permit Note: if the work is incomplete a
OIM / SC / SM
new permit should be raised for up to a further 7 days.
PERFORMING
Approvals are required to confirm acceptance as appropriate.
AUTHORITY
OIM/SC/SM can either revalidate in column provided on
/AAA / SC / AGT
permit, or a print-out provided by PTWC of all permits being
revalidated for next day
10
PERFORMING
Statement of completion or non-completion of task and work
AUTHORITY
site inspection with Area Authority/Delegate.
AREA
Acceptance by Area Authority of state of completion and
AUTHORITY/
work site inspection.
DELEGATE
Declares that systems can be returned to normal operation.
11
CONTROL ROOM
Completes Permit Register. Cancels Inhibits and ensures
OPERATOR or
effective close out of work activity.
PTWC
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5.1
Types of Permit To Work
Permit to Work System tasks are divided into one of the following categories:
Hot Work Naked Flame
Hot Work Spark Potential
Cold Work
Cold Work Breaking Containment
Confined Space Entry
Formal Procedure
Details of Permit colours, re-validation, and maximum life and authorisation levels are
shown below:
HOT WORK
HOT
COLD
COLD
CONFINED
FORMAL
NAKED
WORK
WORK
WORK
SPACE
PROCEDURE
FLAME
SPARK
BREAKING
ENTRY
POTENTIAL
CONTAINMENT
RED
YELLOW
BLUE
BLACK
GREEN
WHITE
COLOUR
At each shift
RE-VALIDATION
change of
At shift change of Performing Authority or 12 hours
Area Authority
or Performing
Authority
MAXIMUM LIFE
7 days or 14
7 days or 14
7 days or
7 days or 14
7 days or
1 shift (max
shifts (day /
shifts (day /
14 shifts
shifts (day /
14 shifts
12 hours).
night)
night)
(day / night)
night)
(day / night)
The approved
Formal
Procedure
revalidated
annually
AUTHORISATION
Site
Site
Site
Site
Site
Site
SIGNATORY
Manager/
Manager/
Manager/
Manager/ OIM/
Manager/
Manager/
LEVEL
OIM/ Site
OIM/ Site
OIM/ Site
Site Controller
OIM/ Site
OIM/ Site
Controller
Controller
Controller
Controller
Controller
5.2
Hot Work Naked Flame
Permit for Hot Work could involve any of the following activities:
Naked flames (welding, flame cutting)
Electrical welding
Electrical induction pre-heating, stress relieving or use of high temperature
thermal calibrators (above 200°C), except in authorised workshops
Use of portable grinders (air or electrically powered)
Abrasive wheels
Use of flare guns
Use of heat shrink blowers in hazardous zones
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Use of equipment or work on pipe work or vessels contaminated or potentially
contaminated with pyrophoric scale
Note 1: A Hot Work (Naked Flame) Permit is not required for operations and/or
maintenance activities involving ignited gas flares or permanently
mounted plant using an enclosed flame (boilers, inert gas generators,
etc).
5.3
Hot Work Spark Potential
Permit for Hot Work (Spark Potential) could involve any of the following activities:
Dry grit/shot blasting in hazardous zones
Needle gunning in hazardous zones
Pneumatic chisels in hazardous zones.
Use of battery-operated cameras in hazardous zones
Use of non-appropriately rated EX equipment in hazardous zones
Opening live electrical junction boxes in hazardous zones where the terminals
are exposed to atmosphere
Use of air or hydraulically powered tools, mechanically capable of generating a
spark in hazardous zones
Use of electrically powered equipment capable of generating a spark in
hazardous areas
Work involving explosives and perforation guns in hazardous zones.
Use of cartridge operated fixing tools in hazardous zones
Operation of protected portable diesel engines not tied into fire and gas
systems in hazardous and non-hazardous zones
Note 2: It is Company policy to avoid hot work in hazardous areas wherever
practicable. It is the role of engineers planning the work to minimise the
need for hot work and provide cost effective alternatives by careful
consideration during the design and planning phase.
5.4
Cold Work Breaking Containment
Permit for Cold Work
(Breaking Containment) could involve any of the following
activities:
Construction, maintenance, overhauls and repair work in operational areas
involving breaking containment of hydrocarbon systems
Spading and de-spading of systems under pressure or which contain
flammable substances- depending on tools used.
Sampling of Hydrocarbon products by any means other than an approved
sample point.
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5.5
Cold Work
Permits for Cold Work could involve any of the following activities:
Well service operations
Working on vessels/equipment contaminated with Low Specific Activity (LSA)
scale/Naturally Occurring Radioactive Materials (NORM)
Working with radioactive sources
Working with asbestos or mineral fibre products
Civil and ground preparation works
High pressure water jetting or wet grit blasting
Ultra High Pressure (UHP) water cutting
Painting/spray painting
Removal of handrails, gratings, hatches and fixed ladders
Scaffolding erection/dismantling
Use of air or hydraulically powered tools including needle guns in non-
hazardous zones
Dry grit/shot blasting in non-hazardous zones
Use of lasers
Work affecting the availability of fire and gas detection systems
Work affecting the availability of fire or explosion control or protection
arrangements e.g. deluge, fixed fire fighting, fire pumps, fire main etc.
5.6
Confined Space Entry
A Permit for Confined Space Entry shall be raised when it is necessary for personnel to
enter confined spaces as defined in UNIF-HSE-PRO-108 Confined Space Entry.
The Confined Space Entry Permit differs from the other permits in that:
It can only be issued to an AGT Level1
A Level 2 RA is mandatory
Provision is made for gas tests in Section 8, including a continuation sheet.
It does not permit any form of work, only visual inspection and gas testing
It requires to be authorised by the Site Controller (SC) / OIM / Site Manager.
Permit for Confined Space Entry involves the following activities:
Declaring that the confined space is positively isolated so that the
Authorised Gas Tester can enter, subject to any special conditions
Authorising entry by the Authorised Gas Tester
Recording the gas test and re-test results
Declaring the confined space safe for entry
Specifying whether or not Breathing Apparatus is required
Written communication between the Authorised Gas Tester and Area
Authority
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5.7
Formal Procedure
Certain activities do not normally need to be covered by a Permit within the SSOW
process. Competent people using approved formal procedures may carry out these
tasks. Where situations change then it is important that these procedures are reviewed
and updated accordingly.
Formal Procedures are authorised by the Site Manager/OIM/Site Controller and are
reviewed annually. A Formal Procedure is valid for 1 shift
(12 hours). A Formal
Procedure-Application form is used to request this work-scope. The register of valid
Formal Procedures is held by the Site Manager/OIM/Site Controller, and accessed by
the Area Authority.
These activities may include the following Operations carried out in accordance with
Installation procedures covering the following unless otherwise agreed:
Workshop Activities
Contractor Yards as a minimum excluding Confined Space Entry activities
Lab sampling
Safety Equipment checks
General housekeeping
Carpentry work by approved contractors
Vibration monitoring work
Flow line tracing
Gas testing (not in Confined Spaces)
Routine operations tasks i.e. Start / stop pumps, filter changes etc.
Work preparation (e.g.: this does not include scaffolding)
5.8
Work not requiring a Permit or Formal Procedure (Non-Permitted Work)
Certain activities do not normally need to be covered by a permit within the SSOW
process. These activities may include the following:
Operations covering the following:
Production plant operations.
Crane operations.
Drilling operations.
Use of the following tools and equipment inside accommodation areas, workshops,
control rooms and other non-hazardous modules protected by fire and gas
detection equipment.
Battery operated cameras without flash
Processes involving naked flames or hazardous substances in
approved laboratories.
Visual inspection of areas (except confined space and rope access).
Operation of equipment for approved training purposes e.g. use of fire fighting or
life saving appliances during drills.
The handling and use of non hazardous materials
Work of a cold nature (i.e. machining, fitting, turning and calibration work) in
workshops in Non-Hazardous areas.
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6
Supplementary Certificates
6.1
General
Four supplementary certificates (see appendices for formats) are provided for use
where activities have to be performed before a Permit to Work can be issued:
Isolation Confirmation Certificate (ICC)
Plant Contamination Certificate
Clearance for Excavation Certificate
Clearance to Move Heavy Equipment Certificate
Provision is made for cross-referencing the Permits and supplementary certificates.
6.2
Isolation Confirmation Certificate (ICC)
Where items of equipment require to be isolated to allow the work to take place safely
then an Isolation Confirmation Certificate (ICC) must be raised to control the isolation
except in the case where a personal isolation is acceptable.
The Isolation Confirmation Certificate (ICC) applies to all types of isolation, covering
process, control and electrical. The ICC contains a listing of all isolation points and the
AA must approve the design before it can be applied. Individual isolation points must
be signed off by the Isolating Authority (IA) to confirm they have been put in place. Only
on confirmation by the AA that all isolations are in place, can the associated PERMIT(s)
be issued. The ICC must remain in force until all PERMITs associated with the ICC
have been cancelled.
Any Sanction to Test (STT) requirements should be specified at the time of creation of
the ICC where this is known, although they can be identified at a later stage.
The Isolation Confirmation Certificate supports the Permit to Work by providing the
means of:
Recording the isolations which are required before the task detailed on the
associated Permit to Work can proceed
Confirming isolations have been made so that the task can proceed (subject
to authorisation of other certificates e.g., Confined Space Entry)
Authorisation and recording of de-isolations and isolations which may be
required to test equipment under a sanction to test
Authorisation and recording of de-isolation on completion of the task detailed
on the associated Permit to Work.
Note: All requested isolations require the completion of The Isolation Confirmation
Certificate duly signed by the IA before the relevant Permit to Work can be
issued to the PA.
Under certain circumstances, e.g., for short duration low risk tasks, the Area Authority
may authorise isolation by the Performing Authority (Personal Isolation/De-isolation).
For full details of the Isolation Confirmation Certificate see UNIF-HSE-PRO-107 Energy
Isolation Process.
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6.3
Plant Contamination Certificate
A Plant Contamination Certificate shall be used to cover the handling or transport of
equipment, which is, or has been, contaminated.
The certificate provides the means of:
Declaring that a contaminated piece of equipment has been cleaned,
specifying the method(s) used.
Defining the substances with which a piece of equipment is contaminated if it
has not been cleaned.
Specifying the precautions to be taken when handling a piece of
contaminated equipment.
The certificate shall be securely attached to the equipment and a copy included with
the manifest if the equipment is to be transported from the installation / site.
6.4
Clearance for Excavation Certificate
A Clearance for Excavation Certificate shall be used where any excavation or stake
driving is planned, on any site.
The certificate provides the means of:
Applying for permission to excavate as specified.
Recording the consent of those engineers responsible for the technical
integrity of any underground equipment or services, subject to any specified
precautions.
Recording the consent of the Area Authority, subject to the issue of a Permit
to Work.
Acceptance by the Performing Authority, and his undertaking to observe the
required precautions and to obtain the necessary Permit to Work before
starting excavation.
6.5
Clearance to Move Heavy Equipment
A Clearance to Move Heavy Equipment Certificate shall be used when it is planned to
move heavy equipment.
The certificate provides the means of:
Applying for permission to move the heavy equipment as specified.
Specifying the precautions to be taken to avoid damage to underground,
overhead, surface and surface mounted services and facilities.
Recording the consent of the Area Authority subject to the issue of a Permit
to Work.
Acceptance by the Performing Authority, and his undertaking to observe the
required precautions and to obtain the necessary Permit to Work before
starting the move.
The controlled version of this document can be found at: http://baku.bpweb.bp.com/dep/hse/safe/
Next Revision Date: 30/09/2005
Print Date: 24/07/2010
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING
Title: PTW PROCEDURE
Doc No: UNIF-HSE-PRO-103-C2
Rev No: C2
Page 20 of 36
Dated: September, 2004
Originating Dept: HSE
7
Registers
The following registers are mandatory and shall be used at all times. A new sheet shall
be started for each 24-hour period.
Permit to Work
Isolation Confirmation Certificates.
Examples of such registers are attached in Appendices B and C.
A register will also be held and updated by the OIM/SM/SC for all valid approved
Formal Procedures.
8
Site Plot Plans
Site Plot Plans shall be available in appropriate locations for visibility and control.
These plans should illustrate the various type of PTW activities ongoing and be colour
coded to reflect the PTW forms colours.
The controlled version of this document can be found at: http://baku.bpweb.bp.com/dep/hse/safe/
Next Revision Date: 30/09/2005
Print Date: 24/07/2010
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING
AZERBAIJAN BUSINESS UNIT
(AzBU)
Procedure for:
Authorisation
Issued for
N. McCleary
C2
21/10/2004
Yvonne Hepburn
Simon Rollason
G.Campbell
use
K. Kennelley
Rev
Date
Reason for
Prepared by
Checked by
Approved by TA
Endorsed by
Issue
Notes: C2: Update
HSE - SAFETY
incorporates additional
Azerbaijan BU Document Reference
functions, responsibilities and
training requirements
Asset Code
Dept Code
Document Type
Sequence No
Revision Code
UNIF
HSE
PRO
104
C2
The controlled version of this document can be found at: http://baku.bpweb.bp.com/dep/hse/safe/
Next Revision Date: 30/10/2005
Print Date: 24/07/2010
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING
Title: Procedure for:
Doc No: UNIF-HSE-PR0-104-C2
Authorisation
Rev No: C2
Page 2 of 14
Dated: October, 2004
Originating Dept: HSE
TABLE OF CONTENTS
1
INTRODUCTION
3
1.1
DOCUMENT PURPOSE
3
1.2
SCOPE
3
2
FUNCTIONS AND RESPONSIBILITIES
3
2.1
SITE MANAGER/SITE CONTROLLER/OFFSHORE INSTALLATION MANGERS
3
2.2
AREA AUTHORITY
4
2.3
PERFORMING AUTHORITY
4
2.4
AUTHORISED GAS TESTER LEVEL 2
4
2.5
AUTHORISED GAS TESTER LEVEL 1
4
2.6
AUTHORISED LEAK TESTER
4
2.7
ISOLATING AUTHORITY
5
2.7.1
Process Isolators
5
2.7.2
Electrical Isolators
5
2.8
FIREWATCHER
5
2.9
PERMIT TO WORK COORDINATOR
6
2.10
RADIOLOGICAL PROTECTION SUPERVISOR
6
2.11
RESPONSIBLE ELECTRICAL PERSON (REP)
6
3
TRAINING AND COMPETENCY REQUIREMENTS
6
4
AUTHORISATION PROCESS
8
4.1
AUTHORISATION ASSESSMENT
8
4.2
LETTER OF AUTHORISATION AND STATEMENT OF COMPETENCY
9
4.3
AUTHORISATION VALIDITY
9
4.4
AUTHORISATION REGISTER
9
4.5
RECORDS
9
APPENDIX A GENERAL LETTER OF AUTHORISATION
10
APPENDIX B ELECTRICAL AUTHORISATION CERTIFICATE
11
APPENDIX C ELECTRICAL COMPETENCY CERTIFICATE
12
APPENDIX D ELECTRICAL TRAINING CERTIFCATE
13
APPENDIX E ELECTRICAL ASSESSMENT AREAS
14
The controlled version of this document can be found at: http://baku.bpweb.bp.com/dep/hse/safe/
Next Revision Date: 30/10/2005
Print Date: 24/07/2010
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING
Title: Procedure for:
Doc No: UNIF-HSE-PR0-104-C2
Authorisation
Rev No: C2
Page 3 of 14
Dated: October, 2004
Originating Dept: HSE
1 INTRODUCTION
Key functions are defined within the AZBU Safe Systems of Work that must be
fulfilled in order to ensure that the controls are in place to provide the safe execution
of specific activities. Examples of such functions include:
Area Authority (Permit to Work System)
Radiological Protection Supervisor (Radioactive Source Management)
Authorised Gas Tester Level 1 (Confined Space Entry).
Note: Authorised functions are only assigned to personnel who have completed the
necessary training and have been properly authorised.
1.1 DOCUMENT PURPOSE
The purpose of this document is to define the:
Key functions and responsibilities involved in the Safe Systems of Work
procedures
Training and competency required for personnel fulfilling those functions
Authorisation process for each defined function.
1.2 SCOPE
This procedure applies to:
All BP Azerbaijan / Georgia premises where hydrocarbons are processed
or handled
Any BP Azerbaijan / Georgia or contractor premises where work is carried
out under the BP Azerbaijan / Georgia Permit to Work system.
2 FUNCTIONS AND RESPONSIBILITIES
2.1 SITE MANAGER/SITE CONTROLLER/OFFSHORE INSTALLATION MANGERS
The Site Manager/ Site Controller/ Offshore Installation Manger is responsible for the
safety of all personnel at the site and for the safe execution of all work carried out at
the site. With specific regard to this procedure this responsibility covers:
Ensuring that the personnel are competent to carry out any task for which
they are authorised
Communicating the individual responsibilities to those personnel appointed
under this procedure.
In addition, the Site Manager/ Site Controller/ Offshore Installation Manger has
overall responsibility for the implementation of the Permit to Work procedure and its
supporting procedures at the site or offshore installation. This includes the
responsibility for:
The controlled version of this document can be found at: http://baku.bpweb.bp.com/dep/hse/safe/
Next Revision Date: 30/10/2005
Print Date: 24/07/2010
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING