Military reference books and manuals (2009-2023, Volume 5)

CRS-44

Citation

Description

6 U.S.C. § 612(a)(4)(A)

Requires the Administrator of FEMA to ensure

that states and high-risk urban areas that

receive grants administered by DHS conduct or

participate in exercises under section 648(b) of

the Post-Katrina Act of 2006 [6 U.S.C. §

748(b)].

6 U.S.C. § 753(a)(1)(B)

Requires the President to ensure that each

federal agency with responsibilities under the

National Response Plan has organizational

structures that are assigned, trained, and

exercised for the missions of the agency.

6 U.S.C. § 753(a)(3)

Requires the President to ensure that each

federal agency with responsibilities under the

National Response Plan develops, trains, and

exercises rosters of response personnel to be

deployed when the agency is called upon to

support a federal response.

6 U.S.C. § 913

Directs the Secretary of the Department in

which the Coast Guard is operating to require

each high risk facility to conduct live or

full-scale exercises described in 33 C.F.R. §

105.220(c) not less frequently than once every

2 years.

6 U.S.C. § 1137(c)(7)

Requires the Secretary of DHS to develop and

issue regulations for a public transportation

security training program, that will include,

among other things, live situational training

exercises regarding various threat conditions,

including tunnel evacuation procedures.

6 U.S.C. § 1167(c)(8)

Requires the Secretary of DHS to develop and

issue regulations for a railroad security training

program, that will include, among other things,

live situational training exercises regarding

various threat conditions, including tunnel

evacuation procedures.

6 U.S.C. § 1184(c)(8)

Requires the Secretary of DHS to develop and

issue regulations for an over-the-road bus

security training program, that will include,

among other things, live situational training

exercises regarding various threat conditions,

including tunnel evacuation procedures.

CRS-45

Citation

Description

49 U.S.C. § 44918(a)(2)(G)

Requires each air carrier providing scheduled

passenger air transportation to carry out a

training program for flight and cabin crew

members to prepare the crew members for

potential threat conditions, including

situational training exercises regarding various

threat conditions.

50 U.S.C. § 2315(a)(2)

Requires the Secretary of Homeland Security

to develop and carry out a program for testing

and improving the responses of federal, state,

and local agencies to emergencies involving

nuclear, radiological, biological, and chemical

weapons and related materials. The program

shall include exercises to be carried out in

accordance with sections 102(c) and 430(c)(1)

of the Homeland Security Act of 2002 [6

U.S.C. §§ 112(c), 238(c)(1)].

CRS-46

Appendix B. Acronym Glossary

Acronym

Term

AAR

After Action Report

APHS/CT

Assistant to the President for Homeland Security and

Counterterrorism

APNSA

Assistant to the President for National Security Affairs

ATF

Bureau of Alcohol, Tobacco, Firearms and Explosives

CAP

Corrective Action Plan

CBRNE

Chemical, Biological, Radiological, and Nuclear

Explosives

CEP

Chairman (Of the Joint Chiefs of Staff) Exercise

Program

CFR

Code of Federal Regulations

CJCS

Chairman of the Joint Chiefs of Staff

CJCSI

Chairman of the Joint Chiefs of Staff Instruction

CJCSM

Chairman of the Joint Chiefs of Staff Manual

COOP

Continuity of Operations

CPX

Command Post Exercise

CRAF

Civil Reserve Air Fleet

CRS

Congressional Research Service

DHS

Department of Homeland Security

DNI

Director of National Intelligence

DOD

Department of Defense

DOJ

Department of Justice

DRG E&E Sub-PCC

White House Domestic Response Group, Exercise and

Evaluation Policy Coordinating Subcommittee

DSCA

Defense Support to Civil Authorities

EEG

Exercise Evaluation Guides

EOC

Emergency Operations Center (used generically)

ESC

Executive Steering Committee

CRS-47

Acronym

Term

ESF

Emergency support Function

Functional Exercise

FEMA

Federal Emergency Management Agency

FMCSA

Federal Motor Carrier Safety Administration

FOUO

For Official Use Only

Federal Register

FSE

Full Scale Exercise

HHS

Department of Health and Human Services

HSC

Homeland Security Council

HSEEP method

Homeland Security Exercise and Evaluation Program.

Exercise design, development, conduct, evaluation, and

improvement planning methodology.

HSGAC

Senate Committee on Homeland Security and

Governmental Affairs

HSGP

Homeland Security Grant Program

HSPD

Homeland Security Presidential Directive

IED

Improvised Explosive Device

IND

Improvised Nuclear Device

Improvement Plan

Joint Chiefs of Staff Operational Plans and Joint Force

Development directorate

JCS

Joint Chiefs of Staff

JEP

Joint Exercise Program

JFO

Joint Field Office

JLLIS

Joint Lessons Learned Program, DOD

JWFC

Joint Warfighting Center

LLIS

Lessons Learned Information Sharing,

[https://www.llis.dhs.gov]

MOU

Memorandum of Understanding

CRS-48

Acronym

Term

NCC

National Coordinating Center for Telecommunications

NCP

National Continuity Programs

NCR

National Capital Region

NCS

National Communications System

NEP

National Exercise Program

NEXS

National Exercise Schedule

NGB

National Guard Bureau, DOD

NGO

Nongovernmental Organization

NGO

Nongovernmental Organization

NIC

National Integration Center, FEMA

NIMS

National Incident Management System

NLE

National Level Exercise

NOC

National Operations Center

NORAD

North American Aerospace Defense Command

NPG

National Preparedness Guidelines

NPS

National Planning Scenarios

NRF

National Response Framework

NRP

National Response Plan (superseded by NRF)

NSC

National Security Council

NSPD

National Security Presidential Directive

OEM

Office of Emergency Management (used generically)

OGR

House of Representatives Committee on Oversight and

Government Reform

OMB

Office of Management and Budget

OSD

Office of the Secretary of Defense

Pandemic Influenza

PLE

Principal Level Exercise

POC

Point of Contact

Safe System of Work for Management of Marine Assurance

Page 2 of 20

Table of Contents

PURPOSE & SCOPE

1.1 Purpose

1.1.1

SAFETY GOALS

1.1.2

EXPECTATIONS

1.2 Scope

DEFINITIONS

GENERAL REQUIREMENTS

3.1 Legislation & Standards

3.2 Company Requirements

3.3 Stopping Unsafe Work

3.4 Deviations

AZSPU ROLES AND RESPONSIBILITIES

4.1 Single Point of Accountability Marine (SPA Marine)

4.2 AzSPU Marine Authority Organisation

4.3 SPU Marine Authority (MA)

4.4 Operations Marine Authority (SMA)

4.5 Terminal Operations Marine Authority - Supsa (TMA)

4.6 Project Marine Authority (PMA)

4.7 Rig Audit Team

4.8 Marine Authority (MA)

4.9 Marine Discipline Experts

4.10 Marine Practitioners

MANAGEMENT OF MARINE ASSURANCE

5.1 GMS Application

5.1.1

BP SHIPPING

5.1.2

E&P………………………………………………………………………………….10

5.1.3

AZSPU

5.2 AzSPU Marine Management System

5.2.1

AZSPU SSOW FOR THE MANAGEMENT OF MARINE ACTIVITIES

5.2.2

MARINE HANDBOOK

5.2.3

MARINE OPERATIONS MANUAL

5.2.4

SUPSA TERMINAL RULES AND REGULATIONS

5.2.5

AZSPU MARINE SHAREPOINT SITE

5.3 Marine Planning

5.3.1

GENERAL

5.3.2

PLANNING MARINE ACTIVITIES

5.3.3

MARINE OPERATIONS AND MARINE REPRESENTATIVE

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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Safe System of Work for Management of Marine Assurance

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5.3.4

PERMIT TO WORK PROCESS

5.3.5

INCIDENT INVESTIGATION AND REPORTING

5.4 Procurement, chartering and clearance of marine service providers and

vessels

5.4.1

SCOPE

5.4.2

PROCUREMENT, LEASING OR BAREBOAT CHARTERS

5.4.3

MARINE MANAGEMENT CONTRACTS

5.4.4

TIME AND VOYAGE CHARTERING VESSELS

5.4.5

MARINE ASSURANCE CONTRACTS

5.4.6

MARINE / OFFSHORE CONTRACTORS

5.5 Vessel Assessment process (Excluding Tanker shipments from Supsa)

5.5.1

OBJECT

5.5.2

SCOPE

5.5.3

PROCESSES AND PROCEDURES

5.5.4

VETTING ASSESSMENT

5.5.5

VETTING INFORMATION MANAGEMENT

5.5.6

RESPONSIBILITIES

5.5.7

PROJECT VESSEL CLEARANCE (SHORT TERM USE)

KEY DOCUMENTS/TOOLS/REFERENCES

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazSPU/component/hssesms

Safe System of Work for Management of Marine Assurance

Page 4 of 20

1 Purpose & Scope

The purpose of this document is to define how AzSPU meets and implements the

requirements of the Group Marine Standard and its subordinate practices. It is applicable

across all AzSPU sites and delivery teams.

1.1 Purpose

1.1.1 Safety Goals

The goal of this SSoW is to achieve no accidents, no harm to people and no damage to the

environment. To achieve this goal the SSoW complies with the following:

 BP Group Marine Standard and its subordinate practices

 Azerbaijan Strategic Performance Unit Safe Systems of Work

 BP HSE management system - getting HSE right

 Compliance with applicable industry standards and practices

 Compliance with applicable international and national marine legislation

1.1.2 Expectations

The expectations of the SSoW are to:

Comply fully with all applicable legal requirements.

Provide a secure and safe working environment.

Ensure that all employees, contractors and others are well informed, well trained,

engaged in and committed to the HSE improvement process.

Provide assurance that the safety processes in place are working effectively.

Maintain confidence in the integrity of BP operations.

Confirm that the management systems of contractors fully support BP‟s commitment

to HSE performance.

1.2 Scope

This SSoW applies to the Marine Assurance of all marine activities conducted by or behalf of

the AzSPU. It does not apply to non marine mission works and systems e.g. drilling

operations, diving operations, Project installation works, but it does apply to marine elements

of the works e.g. DP Ops, Anchor handling and hull integrity.

Marine Activity is defined as:-

 Procurement, Chartering or Contracting

 Selection, Inspection, Approval

 Operation

 Design, Construction, Commissioning, and Disposal

A. Of the following Marine Vessels/Units:-

1. Vessels involved in the carriage or towage of any cargo, hydrocarbon, non-

hydrocarbon, packaged, containerised, heavy lift or project whether between ports,

within ports on inland waterways or from ports to offshore locations.

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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Safe System of Work for Management of Marine Assurance

Page 5 of 20

2. Vessels involved in the carriage, accommodation and transfer of personnel

3. Vessels used in the provision of construction, exploration and development services

but excluding the specific Mission Systems. (E.g., diving systems on diving vessels

would be excluded.)

B. And of the Marine Structure and Systems of a Floating Production System to

include:-

1. That structure involved in the maintenance of watertight integrity of the unit and

systems for the removal of water from compartments in a routine or emergency mode

2. That structure involved in the maintenance of the integrity of hydrocarbon storage

and those systems involved with the safe transfer of hydrocarbons within the unit and

to any off take vessel

3. Stability of the unit including those systems designed to manage stability in a routine

or emergency mode

4. Propulsion and dynamic position keeping systems

5. Associated systems or equipment contained within the hull of the unit or directly

attached to it from the point of view of their impact on items 1-4 (above), in the event

of a failure or fault condition in the systems or equipment

6. The integrated nature of Floating Production Systems makes the exact demarcation

of Marine Activity complex. Where a lack of clarity exists, it is the responsibility of the

Marine Authority (referred to herein as the “MA”) and the Engineering Authority of the

BP Operation involved to agree on design and assurance of items that interface or

interact between non-marine plant and Marine Systems.

C. Operation and equipment of the ship shore interface of marine terminals including

SBMs

The decision as to whether the Group Marine Standard applies to a BP Operation rests

solely with BP Shipping and not with the BP Operation. Where there is any doubt regarding

the applicability then a judgement should be called for from the GVP & CEO Shipping and

Aviation

Joint Ventures and Contractors

In the case of Joint Ventures (JV‟s) and contractors, the following shall apply:

1. Where BP is to acquire operational control of a new JV, the adoption of the Group

Marine Standard shall be mandatory and shall be reflected in the relevant

agreements

2. Where BP has operational control of an existing JV, BP shall adopt the Group Marine

Standard for that JV. Where BP does not have operational control of a JV, BP shall,

after an appropriate Risk Assessment, endeavour to ensure the operator adopts the

appropriate elements of the Group Marine Standard and shall seek to amend

relevant agreements immediately or upon renewal to reflect the Group Marine

Standard

3. Where BP relies on a contractor to perform work that would be subject to the Group

Marine Standard, if performed by BP employees, BP shall, after an appropriate Risk

Assessment, endeavour to ensure that the contractor adopts the Group Marine

Standard and shall seek to amend relevant contracts immediately or upon renewal to

reflect the Group Marine Standard

4. Where it is not possible or feasible to require a JV or contractor to adopt the Group

Marine Standard, or where a JV or contractor has agreed to adopt the Group Marine

Standard, in the period before any standard is adopted, BP shall seek to influence or

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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Safe System of Work for Management of Marine Assurance

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persuade the JV or contractor to adopt a set of principles based on the Group Marine

Standard

5. Where cargo is co-freighted with another party, the majority of the cargo is owned by

that other party, and the other party is the contracting party, a risk assessment shall

be carried out to ensure that other party‟s standards are such that the risk to the BP

Group is small

2 Definitions

Refer to document AzSPU-HSSE-DOC-00021-2 HSE Definitions for definitions common to

this Procedure.

3 General Requirements

3.1 Legislation & Standards

This procedure complies with applicable national law. Applicable national law is national law

as amended by project specific agreements, e.g. the ACG Production Sharing Agreement

(PSA), and relevant International Conventions, if any, in force in Azerbaijan or Georgia, as

applicable.

In the absence of national legislation, or where national legislation is inconsistent with the

requirements of project specific agreements, BP Group Standards or applicable

requirements from UK or US legislation will be complied with.

Where requirements conflict, legal advice has been obtained and a defendable compliance

position adopted.

The standards and practices contained in this procedure are consistent with those

internationally recognized within the petroleum industry.

3.2 Company Requirements

It is a company requirement that all tasks are subjected to an assessment of risk to

demonstrate that risks have been reduced to as low a level as reasonably practicable

(ALARP). This can be achieved by complying with the Company‟s existing standards. Where

compliance with Company standards cannot reasonably be achieved, a formal level 2 Risk

Assessment will be undertaken to identify any additional controls and demonstrate that risks

remain as low as reasonably practicable. Whether by compliance with Company Standards

or through level 2 Risk Assessment, the Company‟s Golden Rules of Safety must be

complied with. Golden Rules are non-negotiable.

3.3 Stopping Unsafe Work

To stop the continuation of potentially unsafe work at the earliest possible stage, the Control

of Work (CoW) Policy and this procedure make it very clear that all personnel are obliged

and have the authority to “STOP” the work that they consider to be unsafe.

3.4 Deviations

This procedure is written in sufficient detail that it should be able to be applied consistently at

all sites / installations. There may still be the requirement for some local rules covering site /

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazSPU/component/hssesms

Safe System of Work for Management of Marine Assurance

Page 7 of 20

installation specific logistical/administrative arrangements and local variations in

responsibilities to reflect differences in organisational arrangements. These local rules

should not deviate from the core processes within this document. Any form of deviation from

this procedure, including but not limited to local rules, shall be requested and authorised in

accordance with SSOW, Procedure for Deviations (Doc. No: AZSPU-HSSE-DOC-00011-2).

4 AzSPU Roles and Responsibilities

4.1 Single Point of Accountability Marine (SPA Marine)

The SPA Marine is a leadership team position with line accountability for the implementation

of GMS and through application of GMS, ensuring conformance with the Standard as well as

compliance with industry and local marine related regulations. This position is currently held

by VP HSSE and Technical.

4.2 AzSPU Marine Authority Organisation

Az Spu Marine Authority Organisation

AzSpu Marine Authority

Baku

Operations Marine Authority

Terminal Operations Marine Authority

Projects Marine Authority

Baku

Supsa

London

4.3

SPU Marine Authority (MA)

The SPU Marine Authority is accountable for ensuring processes and systems are in place

within the operating business for the identification and management of marine risk and are

the absolute authority in marine matters within the SPU. The SPU MA has delivery marine

authorities who administer delivery divisions on his behalf. In addition to the delivery marine

authorities there is an interface document with Specialist Technical Support - Rig Audit

Team to provide for the marine assurance of MODUs contracted to the SPU.

The SPU Marine Authority will lead all marine practitioners, whether employed directly by BP

or contracted to BP, that are engaged in marine activities in support of the SPU. They will

ensure that processes and systems exist for identifying and managing marine risk, manage

the controlled application of the Group Marine Standard and its subordinate practices (as

applicable). AzSPU Marine Authority will ensure that competent marine discipline experts

are available to address all risks associated with the marine activities of the SPU‟s offshore

production assets and that each marine practitioner has, and understands, the limits of their

accountabilities through the provision of competency profiles and delegated job descriptions.

Responsibilities extend to ensuring that the marine activities of the SPU comply with

industry, international and local regulation and legislation. They will liaise closely with a wide

range of internal and external stakeholders concerning vessel/unit suitability, movements

and operational requirements providing marine expertise and being the focal point for all

shipping operations including reviewing performance and improving operational procedures.

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazSPU/component/hssesms

Safe System of Work for Management of Marine Assurance

Page 8 of 20

4.4

Operations Marine Authority (SMA)

The Operations Marine Authority (Ops MA) is accountable to the SPU MA for leading all

marine practitioners that are engaged in marine activities in support of AzSPU offshore

operations. They will ensure that processes and systems exist for identifying and managing

marine risk. Manage the controlled application of the Group Marine Standard and

subordinate Practices (as applicable). As Operations Marine Authority they will ensure that

competent marine discipline experts are available to address all risks associated with the

marine activities of the SPU‟s offshore production assets and that each marine practitioner

has, and understands, the limits of their accountabilities through the provision of competency

profiles and delegated job descriptions. Responsibilities extend to ensuring that the offshore

operation activities of the SPU comply with industry, international and local regulation and

legislation. They will liaise closely with a wide range of internal and external stakeholders

concerning vessel/unit suitability, movements and operational requirements providing marine

expertise and being the focal point for all marine activities operations including reviewing

performance and improving operational procedures.

The Operations MA is responsible to the SPU Marine Authority and will liaise closely with the

SPU MA to ensure GMS integrity is maintained.

4.5

Terminal Operations Marine Authority - Supsa (TMA)

The Terminal Operations Marine Authority (Supsa) is accountable to the AzSPU MA for

leading all marine practioners that are engaged in marine activities in support of Supsa

Terminal Marine Operations. They will ensure that processes and systems exist for

identifying and managing marine risk. Manage the controlled application of the Group Marine

Standard and its subordinate marine practices (as applicable). As Terminal Operations

Marine Authority they will ensure that competent marine discipline experts are available to

address all risks associated with the marine activities of terminal operations and that each

marine practioner whether employed directly by BP or contracted to BP, that are engaged in

marine activities in support of Supsa Terminal Operations has, and understands, the limits of

their accountabilities through the provision of competency profiles and delegated job

descriptions. Responsibilities extend to ensuring that the terminal marine activities comply

with industry, international and local regulation and legislation. They will liaise closely with a

wide range of internal and external stakeholders concerning vessel/unit suitability,

movements and operational requirements providing marine expertise and being the focal

point for all marine activities including reviewing performance and improving operational

procedures.

The Terminal Operations MA is functionally responsible to the SPU Marine Authority and will

liaise closely with the SPU MA to ensure GMS integrity is maintained.

4.6

Project Marine Authority (PMA)

The Project Marine Authority is accountable to the AzSPU MA for leading all marine

practioners that are engaged in marine activities in support of Supsa Terminal Marine

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazSPU/component/hssesms

Safe System of Work for Management of Marine Assurance

Page 9 of 20

Operations. They will ensure that processes and systems exist for identifying and managing

marine risk. Manage the controlled application of the Group Marine Standard and its

subordinate marine practices (as applicable).The Project Marine Authority will lead all marine

practitioners, whether employed directly by BP or contracted to BP, that are engaged in

marine activities in support of the project. During the design and construction phases the

role will emphasize engineering and construction/commissioning aspects. During the

transition to the Installation stage, the primary focus will move toward operations. .

The Project Marine Authority will ensure that competent marine discipline experts are

available to address all risks associated with marine activities consistent with the stage of

project development and that each marine practitioner has, and understands, the limits of

their accountabilities through the provision of competency profiles and delegated job

descriptions. Responsibilities extend to ensuring that the marine activities of the project

comply with industry, international and local regulation and legislation. The Project Marine

Authority will liaise closely with a wide range of internal and external stakeholders

concerning the key marine project elements and provide marine knowledge and expertise to

the other stakeholders within the project. During the transition to Installation, the Project MA

will be expected to review performance and drive improvements in the procedures governing

the marine elements of the project.

The Project MA is functionally responsible to the SPU Marine Authority and will liaise closely

with the SPU MA to ensure GMS integrity is maintained. In particular, the SPU MA should

determine, in agreement with the Project Marine Authority, when, during the life of the

project, to introduce operational marine practitioners and when the Project Marine Authority‟s

roles and accountabilities should transition to Installation and subsequently terminate.

4.7 Rig Audit Team

The Rig Audit Team have been delegated the task of undertaking required GMS assurance

audits and inspections of SPU contracted MODU‟s by the SPU MA. Additionally the rig audit

team provides MODU mission expertise to the SPU MA and relevant delivery MA‟s. The

SPU MA remains accountable for review, appraisal and acceptance of the marine aspects of

MODU„s within the SPU and as such is the sole approving and accepting authority for these

aspects.

4.8 Marine Authority (MA)

Marine Authority is the term used throughout this document to identify the accountable

marine management person. It should be taken to mean the delivery section MA unless a

specific MA is stated. In general the SPU MA has delegated authorities to delivery section

MA‟s and they will be first point of contact for delivery issues however the SPU MA shall in

all cases be the over riding authority. Each delivery MA shall keep the SPU MA updated on

marine matters and issues for his delivery area and shall defer to the SPU MA where doubt,

concern, lack of clarity or disputes exists. Each MA is bound by the authorities set within

GMS and any further constraints imposed by the SPU MA. Each MA shall appoint a deputy

for periods of absence.

4.9 Marine Discipline Experts

Marine Discipline Experts provide expertise for / in support of the SPU at the request of the

SPU MA. They will ensure that processes and systems are followed for identifying and

managing marine risk in their area of expertise. They will ensure that all risks in their area of

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazSPU/component/hssesms

Safe System of Work for Management of Marine Assurance

Page 10 of 20

expertise associated with the marine activities of the SPU‟s offshore production assets are

addressed and that individuals understand the limits of their accountabilities through

discussions with the SPU MA. Their responsibilities extend to ensuring that the marine

activities of the discipline comply with industry, international and local regulation and

legislation. They will liaise closely with a wide range of internal and external stakeholders

concerning vessel/unit suitability, movements and operational requirements providing marine

expertise and being the focal point for the discipline expertise.

4.10 Marine Practitioners

Marine Practitioners will ensure that processes and systems in conformance with the Group

Marine Standard are followed, this includes managing marine risks. Responsibilities extend

to ensuring that the marine activities of the Operation comply with industry, international and

local regulation and legislation. They will oversee vessel/unit suitability, movements and

operational activities by providing marine expertise and being the focal point for the marine

operations including reviewing performance and improving operational procedures.

5 Management of Marine Assurance

5.1 GMS Application

5.1.1 BP Shipping

BP Shipping is owner of the Group Marine Standard and is accountable for implementation

across the BP Group.

BP Shipping assures elements of the standard that have been delegated to Segments to

execute.

5.1.2 E&P

E&P are accountable for executing elements of the standard that have been delegated to the

segment by BP Shipping.

The Segment Marine Authorities are the link between the segment and BP Shipping.

The Segment Marine Authorities (SMA) appoints SPU / BU / Operations Marine Authorities

and is accountable for establishing GMS compliant systems within the segment businesses.

The E&P SMA may additionally define standards in excess of those mandated by the Group

Marine Standard.

5.1.3 AzSPU

AzSPU as part of E&P execute locally elements of GMS that have been delegated to the

segment. AzSpu has developed a local marine operating system that implements GMS

throughout the AzSpu

GMS applies at all AzSpu sites. Note: Ceyhan Terminal is not covered by GMS as this is

BOTAS operated facility.

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazSPU/component/hssesms

Safe System of Work for Management of Marine Assurance

Page 11 of 20

5.2 AzSPU Marine Management System

5.2.1 AzSPU SSoW for the Management of Marine Activities

Details how AzSPU manages marine activities in accordance with OMS requirements that

reflect Group Marine Standard

5.2.2 Marine Handbook

Details how the AzSPU marine organisation manages GMS works.

5.2.3 Marine Operations Manual

Details marine operational standards, processes and practices for ALL AzSPU marine

operations. It contains details of Azerbaijan offshore field installations.

5.2.4 Supsa Terminal Rules and Regulations

Details marine operational standards and practices specific to Supsa Marine Terminal

operations.

5.2.5 AzSPU Marine SharePoint Site

Provides electronic access to marine information, data and resources to customers and

stakeholders.

5.3 Marine Planning

5.3.1 General

All planning for marine operations or projects shall consider the involvement the SPU MA

throughout all stages of the planning process (Appraise, Select, Define & Execute). The SPU

MA is the head of Marine expertise within the SPU and as such is the overriding authority

within the SPU on marine matters.

Where required by element‟s 6 & 8, or 12 of the Group Marine Standard a Marine Assurance

Plan will be developed with stakeholders. The plan will detail the interfaces with BP

Shipping, other parties and the assurance processes.

Where interfaces with BP shipping are required these shall be managed through the Marine

Authority. The Marine authority will manage the interface with BP Shipping through the

Segment Marine Authority.

5.3.2 Planning Marine Activities

Work scopes and procedures must be clearly defined and reviewed by the delivery team and

MA before work can commence. They shall be written with due regard to BP expectations,

policies and practices.

The roles and responsibilities of all organizations and key personnel involved in the

emergency response, management and control of marine operation or marine project must

be clearly defined.

All activities including work scopes, generic and specific procedures must be subject to a

formal risk assessment process during the planning phase. The SPU MA is accountable for

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazSPU/component/hssesms

Safe System of Work for Management of Marine Assurance

Page 12 of 20

assigning personnel with relevant marine experience to provide marine input in to risk

assessment and for signing off marine risk. The process will identify any requirement to

change the work scope and procedures and/or any mitigating measures to be applied.

Where the operation is inside a BP ROW (Right of Way) or involves work within 500 m of a

BP asset the MA shall ensure the procedures are reviewed and approved by a competent

delegated marine authority or practitioner.

The process should involve all contractors with active involvement from all parties whose

acts or omissions could adversely affect the health and safety of persons engaged in the

project or could affect plant, equipment or the environment.

Any vessel proposed for use in the operation shall be approved and agreed by the AzSPU

MA prior to acceptance or commitment.

Marine related MOC (Management of Change - AzSPU-GEN-PRC-001-C7) shall require

approval from the AzSPU MA or his delegate.

Deviations from GMS requirements will normally require the raising of an exception or

variation request by the AzSPUL as per SSOW Deviations (AzSPU HSSE DOC 00011-2). In

matters related to vessel clearance and acceptance the MA has, within defined boundaries

set by BPS and Segment, deviation approval authority.

No marine operation can commence until authorised HSE and Emergency Response

bridging documents have been approved and issued. The HSE bridging document is the

interface between BP and other parties SMS‟s. It provides scope overview, operational detail

and outlines how the HSE requirements have been met. The Emergency response bridging

document defines accountabilities between parties and details emergency coordination

details and processes between the parties. The AzBU Crisis Management Department and

Incident Management Team must receive controlled copies of emergency response bridging

documents.

5.3.3 Marine Operations and Marine representative

The SPU Marine Operations Manual defines minimum marine standards that apply to marine

operations conducted by or on behalf of the SPU. The AzSpu may appoint a Marine

Representative to operations. The representative will be issued with ToR by the MA and will

verify compliance with agreed procedures and AzSpu Marine operations Manual

requirements. The Marine representative has the right of veto over the commencement or

continuation of marine operations that he considers are in breach of agreed standards or

procedures.

5.3.4 Permit to Work Process

In addition to the marine contractor or vessel permit to work system, when working inside

AzSPU controlled areas, the BP Permit to Work (PTW) (AzSPU HSSE DOC 00060-2)

system is to be employed where required by the AzSpu SSOW. Where the PTW is for

marine operations the Marine Representative will normally act as performing authority. The

Marine Representative will not act performing authority for non marine related mission

permits.

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazSPU/component/hssesms

Safe System of Work for Management of Marine Assurance

Page 13 of 20

5.3.5 Incident Investigation and Reporting

All marine accidents and incidents shall be reported to the MA as per AzSpu Incident

Investigation and Reporting procedure.

5.4 Procurement, chartering and clearance of marine service providers and vessels

5.4.1 Scope

This section applies to;

 All vessels used by or on behalf of the SPU. It covers all vessels including rigs,

pleasure craft, barges or other craft used or capable of being used as a marine

platform or means of transportation on or in water by or on behalf of the SPU. It does

not however normally apply to common carriers where the SPU is one of many

public customers for the service. (A common carrier is a business that transports

people, goods, or services and offers its services to the general public under license

or authority provided by a regulatory body. A common carrier holds itself out to

provide service to the general public without discrimination for the "public

convenience and necessity”. Common carriers typically transport persons or goods

according to defined and published routes, time schedules and rate tables).

 Marine service providers, including marine contractors, that provide marine

management, consultancy and or assurance services for or on behalf of the SPU

 Marine contractors and operators who operate or charter vessels for use by or on

behalf of the SPU

 Marine contractors who manage or operate AzSPU marine facilities.

This section does not apply to Bulk Hydrocarbon Shipping which is to be managed by BP

Shipping directly.

5.4.2 Procurement, leasing or Bareboat charters

No vessel can be procured, leased or bareboat chartered by the AzSpu without involving

BP Shipping in the process. (See 6.4 for Voyage and time charter vessels)

BP Shipping shall be involved in the all aspects of acquiring a vessel from appraise through

to execute. A marine assurance plan will be required for the process. The AzSPU MA shall

be involved at all stages and is the link between the AzSPU and BP Shipping.

5.4.3 Marine Management Contracts

No contract or commitment for the provision of marine management services may be

entered into unless the company nominated for the contract has been cleared and approved

by the AzSpu MA. Management contractors will as a minimum be required to have been

assessed by BP shipping and be registered on the offshore assurance database as

approved for the type of work being proposed.

5.4.4 Time and voyage chartering vessels

Time and voyage charters will normally be managed by the AzSPU without involving BP

Shipping. No contract or commitment to voyage or time charter a vessel on behalf of the

SPU may be entered into unless the vessel nominated for the contract has been cleared and

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazSPU/component/hssesms

Safe System of Work for Management of Marine Assurance

Page 14 of 20

approved by the AzSpu MA. Details of vessel assessment and acceptance process are

detailed in section 7.

5.4.5 Marine Assurance Contracts

No contract or commitment for the provision of marine assurance services may be entered

into unless the company nominated for the contract has been cleared and approved by the

AzSpu MA. Management contractors will as a minimum be required to have been assessed

by BP shipping and be registered on the offshore assurance database as approved for the

type of assurance work being proposed.

5.4.6 Marine / Offshore Contractors

No contract or commitment with marine / offshore contractors may be entered into unless the

company nominated for the contract has been cleared and approved by the AzSpu MA.

Contractors will as a minimum be required to have been assessed by BP shipping and be

registered on the offshore assurance database as approved for the type of work being

proposed.

The contract shall require that any vessels used in the contract are cleared and approved by

the AzSPU MA. The contractor shall assume any risk should they engage a vessel prior to

obtaining AzSpu MA approval. The contractor / proposed contractors shall provide the MA

with sufficient notice to allow the MA to arrange an appropriate inspection if required. Details

of vessel assessment and acceptance process are detailed in section 7.

5.5

Vessel Assessment process (Excluding Tanker shipments from Supsa)

5.5.1 Object

The purpose of the Vessel Assessment Process is to detail the process and criteria used by

the Marine Authority (MA) to assess a vessel in determining suitability for use on SPU

business. The BP Group is committed to ensuring that all marine operations in which the BP

Group has an interest are carried out safely, with the minimum risk to people, the

environment and the BP Group.

5.5.2 Scope

This process shall be used to provide assurance in support of the SPU Projects and

Operations involved with exploration, development and production activities in the SPU. It

does not cover hydrocarbon shipping from Supsa Terminal which is covered by BP Shipping

Tanker Vetting System.

This process applies to AzSPU owned and chartered vessels, contractor supplied vessels

and vessels contracted through a third party that are used by or on behalf of SPU works.

5.5.3 Processes and Procedures

5.5.3.1 General

Vessel approval will be based on satisfactory vessel inspection reports and reviews by the

SPU Marine Authority (SPU MA) or designee, taking into consideration the following:

Owner and or operating (technical and safety) managers of the vessel

Standard and competency of the manning on board.

Safety management

Operations and integrity management

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazSPU/component/hssesms

Safe System of Work for Management of Marine Assurance

Page 15 of 20

Operational requirements

Standard and certification of hull, marine systems and equipment

The assessment will include, but will not be limited to, the age of the vessel, the owners or

managers, the classification society, the flag state authority, any special features of the

vessel and any industry based historical information such as, vessel inspection reports,

feedback reports, casualty data, repair history and owner assessments, as well as

assurance of compliance with all applicable local, national and international regulations,

industry guidelines and recognized standards.

All information resources must be carefully reviewed to ensure there are no issues or

behaviours that could impact the suitability of the vessel for BP Group business. Adverse

conditions should be followed up with the vessel‟s managers and cross-referenced to any

available Owner Assessment Reports.

Any outstanding issues should be highlighted to the Marine Authority (MA) or designee, and

relevant details recorded.

5.5.3.2 Frequency of Assessment

In the absence of any adverse conditions regarding the vessel, the frequency that vessels

are inspected and assessed will depend on the type of vessel, and will follow the validity

periods advised below. The Marine Authority (MA) or designee will apply the validity periods

in a practical manner, considering the Fleet Review Process.

Vessels: maximum 12 months validity.

On exception, a longer period may be deemed appropriate by the Marine Authority (MA).

Assessments may be based on either BP or International Marine Contractors Association

(IMCA) Common Marine Inspection Document (CMID) inspection reports.

5.5.3.3 Scope of Assessment

The scope of the Assessment will be determined by type and duration of charter. All

Dynamic Position (DP) vessels shall also have a DP Failure Mode Effects Analysis (FMEA).

In addition, DP Trials are required on an annual basis (within the previous 12 months).

5.5.3.3.1 Voyage Charter

Where a vessel is contracted for a single or multiple voyage(s), the approval process will

consist of the following:

1) A physical inspection (within the previous 12 months) of the vessel by a competent vessel

inspector to a recognized inspection protocol and any additional requirements to assure:

 Fitness for intended purpose

 Physical condition of the vessel and its equipment

 Compliance with international and national legislation

 Competence and safety awareness of crew

 Presence of a safety management system

2) Review of the inspection, previous experience of the manager and vessel by a competent

person e.g. Marine Authority (MA) or designee.

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazSPU/component/hssesms

Safe System of Work for Management of Marine Assurance

Page 16 of 20

5.5.3.3.2 Short Term Time Charter

Where a vessel is contracted for a short term time charter (up to six months), the approval

process will consist of the following:

1) A physical inspection of the vessel (within the previous 12 months) by a competent vessel

inspector to a recognized inspection protocol and any additional requirements to assure:

 Fitness for intended purpose

 Physical condition of the vessel and its equipment

 Compliance with international and national legislation

 Competence and safety awareness of crew

 Presence of a safety management system

2) Review of the inspection report, previous experience of the vessel manager and vessel by

a competent person e.g. Marine Authority (MA) or designee.

3) Review of the vessel‟s last dry dock or major repair records to ensure there are no

outstanding structural issues by a competent person e.g. Marine Authority (MA) or designee.

5.5.3.3.3 Time Charter

Where a vessel is contracted on a time charter time charter longer than six months, the

approval process will consist of the following:

1) A physical inspection of the vessel (within the previous 12 months) by a competent vessel

inspector to a recognized inspection protocol and any additional requirements to assure:

Fitness for intended purpose

Physical condition of the vessel and its equipment

Compliance with international and national legislation

Competence and safety awareness of crew

Presence of a safety management system

2) Review of the inspection report, previous experience of the vessel manager and vessel by

a competent person e.g. Marine Authority (MA) or designee.

3) Review of the vessel‟s last dry dock or major repair records to ensure there are no

outstanding structural issues by a competent person e.g. Marine Authority (MA) or designee.

4) A structural inspection and review of the vessel‟s structural records by a competent

structural engineer.

5) A formal audit of the vessel manager by a competent person to assess:

Management, superintendence and safety systems

Maintenance systems and practice

Emergency response capability

5.5.3.4 Owner or Operating (Technical and Safety) Managers

In compliance with the appropriate type of charter, the Owner or Operating Managers can be

assessed using either or both of the following:

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazSPU/component/hssesms

Safe System of Work for Management of Marine Assurance

Page 17 of 20

Fleet Review Process, which will give an overview assessment of the management

of the vessel and the effectiveness of the vessel owner or operating manager.

Owner Assessment Process that entails a visit to the offices of the Owner or

Operating Manager. The Owner Assessment will be based on a pre-set

questionnaire that allows a detailed review of the management policies and

procedures.

The Fleet Review and Owner Assessment Processes are described in more detail below.

These may be supplemented by owner or operating managers visiting BP premises to

provide information on their company activity.

5.5.3.5 Standard and Competency of the Manning on Board

The competence of vessel crews, particularly senior marine and engineering officers, can

have a significant impact on the safe operation of vessels, and poorly qualified and under-

trained staff can contribute substantially to marine incidents.

BP will only employ vessels where the certification and training of the vessel staff conform to

the International Convention on Standards of Training and Certification of Watch Keeping for

Seafarers (STCW ‟95) or comparable local regulations, or a published equivalent for the

vessel on which they are sailing.

Information regarding the standard and competency of the vessel staff can be obtained from

the following sources:

 CMID vessel inspection reports

 Owner assessment reports

5.5.3.6 Safety Management

All vessels being used by the SPU to which this Policy applies are required to comply with,

and be operated in accordance with, all applicable international and national safety

legislation, approved industry guidelines and any additional requirements set by the SPU MA

Information regarding the level of compliance towards safety standards on board the vessel

can be obtained from the following sources:

 CMID vessel inspection reports

 Owner Assessment reports

 Compliance with International Safety Management Code (ISM) - where applicable

 Incident Reports

 Industry Intelligence

5.5.3.7 Operations and Integrity Management

All vessels being used by AzSPU must be assessed to ensure they are being managed,

operated and maintained to acceptable standards, and that there are suitable management

systems in place to ensure safe, secure, healthy and environmentally sound performance.

Information regarding the operations and integrity management can be obtained from the

following sources:

 CMID vessel inspection reports

 Owner assessment reports

 Ratings review

 Casualty data

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazSPU/component/hssesms

Safe System of Work for Management of Marine Assurance

Page 18 of 20

 Feedback from prior operations

5.5.3.8 Operational Limitations (Operating Subjects)

The Marine Authority (MA) may require that specific limitations (called „Operating Subjects‟)

be applied to vessels depending on the operating location, hull design, special features or on

the operability of specific pieces of equipment that the vessel may have on board.

The Marine Authority (MA) may issue conditional “subjects” including but not limited to the

following special features:

 Dynamic Positioning (DP)

 Vessel type

 Legislation

5.5.3.9 Standard and Certification of Hull, Marine Systems and Equipment

All vessels being used by the AzSPU are required to comply with all applicable international

and national legislation and be registered with a recognized Flag Administration Authority

and Classification Society.

The Marine Authority (MA) may require specific additional assurances on the vessel‟s

structure depending on the age of the vessel. Vessels over 25 years of age shall complete

the following:

 Hull structural assessment

 Condition Assessment Program (CAP) - where applicable

5.5.4 Vetting Assessment

All relevant information available should be assessed so that a complete picture of the

vessel, its operating standards and the quality of its management systems can be analysed

and any risks to the BP Group identified prior to vessel use.

5.5.5 Vetting Information Management

The SPU has established a vessel database on the Marine Assurance Team website where

data containing a vessels vetting status can be obtained. Additionally vetting reports will

down loaded to the central offshore assurance database. The central offshore database is

by registered access only.

5.5.6 Responsibilities

The SPU Marine Authority (SPU MA) has been delegated the authority to implement the

Vetting Process and associated policies and procedures within the SPU by BP Shipping

Offshore Assurance Team.

5.5.7 Project vessel clearance (short term use)

See flow chart on next page.

6 Key Documents/Tools/References

This procedure shall, where appropriate, be used in conjunction with this suite of AzSPU

Procedures referenced below.

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazSPU/component/hssesms

Safe System of Work for Management of Marine Assurance

Page 19 of 20

Document Number

Title of Procedure

AZSPU-HSSE-DOC-00011-2

Procedure for Deviations

AZSPU-HSSE-DOC-00060-2

Procedure for Permit To Work

AZSPU-HSSE-DOC-00063-2

Procedure for Task Risk Assessment

AzSPU-GEN-PRC-001-C7

AzSPU Management of Change Procedure

AzSPU-HSSE-DOC-00021-2

HSE Definitions

GRP-STD_04

Group Marine Standard

GRP STD 02

Group Standard for Control of Work

Revision/Review Log

Revision Date

Authority

Custodian

Revision Details

15 October 09

AzSPU Safety &

SPU Operations

Initial Issue

Compliance

MA - John

Manager - Y.

Mitchell

Zaytsev

and SPU Marine

Authority - Bill

Van Dipten

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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Safe System of Work for Management of Marine Assurance

Page 20 of 20

Vessel Requirement for Project

related works

CMID (IMCA M149)

Is a positive CMID

carried out by BP

(IMCA M149) report

Contractor proposes vessel

approved inspection

for the specific

to Project for approval

companies on the

vessel done within

proposed vessel

the year available?

YES

Project submits CMID report to MA to

check historical backg1round of vessel

Project submits completed

CMID (IMCA M149) to MA

Full Closure of

observations

Project submits request to

Dispens

from completed

MA to issue dispensation

ation

CMID (IMCA

for open observation/s with

required

M149)?

suitable justification/s.

YES

Accepted

by MA?

Vessel accepted for use

Vessel NOT accepted for

use

Control Tier:

<<2>>

Revision Date: <<07 October 2009>>

Document Number: << AZSPU-HSSE-DOC-00123-2>>

Print Date: 2/6/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazSPU/component/hssesms

Title: Fitness for Task and Health Surveillance

Doc No: AZSPU-HSSE-REC-00719-2

Management Programme - Scope and Frequency of

Page 1 of 25

Fitness for Task and Health Surveillance Assessments.

Dated: September, 2010

Originating Dept: HSE & Engineering

Scope and Frequency of Fitness for Task and Health Surveillance

Assessments.

Fitness for task assessments

Office-based Staff

Office - based employees (e.g. new administrative staff) need only be reviewed for

chronic health problems liable to be a cause of poor attendance. Normally, such

assessments do not require a rigorous examination.

Periodic health assessments for these staff are not required, unless recommended

otherwise following the initial assessment.

DSE users are entitled for a Middle Distance vision test once in two years. It could be

performed upon employee‟s request (through AzSPU Health Team) or if indicated.

N

Type of Examination

Pre-employment

Fitness for Task Health Questionnaire (parts

√

1,2,3,4,7,8) filled in / reviewed / signed

Task check list filled in / reviewed / signed

√

Clinical Examination (+Mental state

√

examination)

Urine test

√

Vision Check

√

Middle Distance Vision Test (DSE Users)

√

Chest X-ray

√

Drug test - 5 panel drug THC, COC, OPI,

√

AMP, PCP urine testing (Buprenorphine for

Georgia based staff)

Important Note: If office-based employees are expected to perform all or part of their

duties at sites, are involved in travel or may be exposed to other

occupational hazards that are not normally associated with routine

office work, their screening scope needs to reflect these additional

requirements (see Section 1.P and Section 1.D).

Title: Fitness for Task and Health Surveillance

Doc No: AZSPU-HSSE-REC-00719-2

Management Programme - Scope and Frequency of

Page 2 of 25

Fitness for Task and Health Surveillance Assessments.

Dated: September, 2010

Originating Dept: HSE & Engineering

Security Guards

Pre-

Periodic

N

Type of Examination

employment

(2 yearly)

Fitness for Task Health Questionnaire

√

(parts 1,2,3,4,7,8) filled in / reviewed /

signed

Task check list filled in / reviewed / signed

√

Clinical Examination (+Mental state

√

examination)

Urine test

√

Vision Check *

√

Middle Distance Vision Test (for DSE

As required*

users)

Audiometry

√

If indicated*

Spirometry **

√

ECG (if indicated, if a smoker or if over 40

√

years old)

10.

Chest X-ray

√

If clinically

indicated

11.

Full Blood Count and ESR

√

12.

Glucose

√

13.

Physical Fitness Test

√

14.

Drug test - 5 panel drug THC, COC, OPI,

√

AMP, PCP urine testing (Buprenorphine

for Georgia based staff)

Diphtheria / Tetanus

Risk based*

As needed*

16.

Rabies

Risk based*

As needed*

* Refer to the filled Task check list

** ERS 1993 Prediction values .Ref. Standardised Lung Function Testing. Report working

party “Standardization of Lung Function Tests”, Official Statement of the European

Respiratory Society & European Community for Coal and Steel (ECCS), Luxembourg.

European Respiratory Journal, Volume 6, Supplement 16, 1993 (1-100). ISBN 87-16-

15024-4

Title: Fitness for Task and Health Surveillance

Doc No: AZSPU-HSSE-REC-00719-2

Management Programme - Scope and Frequency of

Page 3 of 25

Fitness for Task and Health Surveillance Assessments.

Dated: September, 2010

Originating Dept: HSE & Engineering

Drivers

The objective is to ensure that drivers are fit to undertake the duties required of them and

do not present a risk to themselves, their passengers, other road users or pedestrians.

National employees are the subject to comply with local statuary fitness for task

requirements.

Drivers are subject to more rigorous examination.

N

Type of Examination

Pre-

Periodic

employment

(2 yearly)

Fitness for Task Health Questionnaire

(parts 1,2,3,4,7,8) filled in / reviewed

√

/ signed

Task check list filled in / reviewed /

signed

√

Clinical Examination (+Mental state

√

examination)

Urine test

√

Vision Check *

√

Audiometry

√

If indicated*

Chest X-ray

√

If indicated

10.

ECG (if over 40 y.o, if a smoker or if

√

indicated)

11.

Full Blood Count and ESR

√

If indicated

Glucose

√

13.

Drug test - 5 panel drug THC, COC,

√

OPI, AMP, PCP urine testing

(Buprenorphine for Georgia based

staff)

14.

Rabies

Risk based*

Refer to the filled Task check list

Title: Fitness for Task and Health Surveillance

Doc No: AZSPU-HSSE-REC-00719-2

Management Programme - Scope and Frequency of

Page 4 of 25

Fitness for Task and Health Surveillance Assessments.

Dated: September, 2010

Originating Dept: HSE & Engineering

Offshore Workers, Pipeline and Terminal Operators, Other Operations and

Construction Employees

Health assessment of offshore workers and visitors, pipeline, terminal and marine base

operators, other operations and construction staff will be performed as per the OGUK

Medical Aspects of Fitness for Offshore Work: Guidance for Examining Physicians - Issue 6

National employees are the subject to comply with local statuary fitness for task

requirements.

Under a revised agreement between the UK, Norway and the Netherlands, a Certificate of

Fitness granted in any of theses countries should be equally acceptable in the others.

Typically, the examinations will include:

N

Type of Examination

Pre-employment

Periodic

(2 yearly)

Fitness for Task Health

√

Questionnaire (parts 1,2,3,4,7,8)

filled in / reviewed / signed

Task check list filled in / reviewed /

√

signed

Clinical Examination (+Mental

√

state examination)

Urine test

√

Vision Check*

√

Spirometry***

√

Audiometry

√

10.

Chest X-ray

√

If indicated

ECG (if over 40 y.o., if a smoker or

√

if indicated)

12.

Full Blood Count and ESR

√

13.

Glucose

√

14.

Drug test - 5 panel drug THC,

√

COC, OPI, AMP, PCP urine testing

(Buprenorphine for Georgia based

staff)

15.

Dental Assessment**

√

16.

Diphtheria / Tetanus

√

As needed

17.

Rabies

Risk based

Chester Step test

√

According to task

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Refer to filled Task check list

Dental Assessment process is divided into 2 categories:

 General Dental Assessment

 Dental Clearance Certification

 New hires will go via General Dental Assessment process and if significant

problem identified the time restricted fitness certificate will be issuing to give a

candidate time to manage dental health problems.

 Pipeline and Terminal Operators, Other Operations and Construction Employees

will go via General Dental Assessment; no formal Dental Clearance Certification is

required. The Dental Assessment Form to be used.

 Mandatory Dental Clearance Certification will be applying for all periodic fitness

assessment of those who are required to work offshore or travel offshore frequently

as per task check list. The certification to be provided by dentist.

*** ERS 1993 Prediction values .Ref. Standardized Lung Function Testing. Report

working party “Standardization of Lung Function Tests”, Official Statement of the

European Respiratory Society & European Community for Coal and Steel (ECCS),

Luxembourg. European Respiratory Journal, Volume 6, Supplement 16, 1993 (1-

100). ISBN 87-16-15024-4

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Originating Dept: HSE & Engineering

Food Handlers

Please refer to Health Assessment for Food Handlers for detailed information. General

aspects of food safety are outlined in AzSPU Food Safety Management Programme. Those

food handlers are working in Offshore Workers, Pipeline and Terminal Operators, Other

Operations and Construction sites have to undergo fitness assessments according Section

1.D in line with scope for Food handlers..

N

Type of Examination

Pre-employment

Periodic

(6 monthly)

Questionnaire and Clinical form

√

filled in / reviewed / signed

Clinical Examination and Mental

√

State & Skin Examination

General Dental Assessment

√

Vision check basic

√

Chest X-ray

√

If indicated

ECG (if over 40 y.o., if a smoker or

√

if indicated)

Drug test - 5 panel drug THC,

√

As needed

COC, OPI, AMP, PCP urine testing

(Buprenorphine for Georgia based

staff)

Urine analysis

√

Stool microscopy and culture

√

10.

Medical swabs

As needed to comply with local legal

requirements

11.

Rabies

If at risk

12.

D/T, Hepatitis A; Typhoid; Polio

√

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Originating Dept: HSE & Engineering

Fire and Emergency Crew

Fire and Emergency Crews are represented by:

 Fire and rescue team (FRT)

 Emergency response team (ERT)

FRT is the processional team of fire and rescue specialists while ERT is the trained team

where some of whom will have a range of duties including fire fighting, assisting with a

controlled facility evacuation and casualty search and rescue during the installation

emergencies as an addition to their normal operations duties.

All Fire and Emergency Crew members will follow Emergency Response Team Medical

Standards requirements and the aerobic capacity VO2 maximum of 35mls/kg/min has

been determined as the minimum standard.

National employees are the subject to comply with local statuary fitness for task

requirements.

NFBA 1582 Standard on Medical Requirements for Fire Fighters and Information for Fire

Department Physicians will be applying for specific health conditions of professional FRT

members which are not covered by above standards.

All Fire and Emergency Crew members who are required to wear the BA sets shall

undergo annual respiratory fit testing.

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Originating Dept: HSE & Engineering

Respiratory Protective Equipment Users

All individuals who are required to wear respiratory protection equipment (RPE) are

subject to complete health assessment to make sure that they are medically and physically

capable.

There are two groups of self-contained breathing apparatus (SCBA) users:

 Routine use (eg enclosed space entry)

 Emergency use (eg fire fighting, rescue)

All SCBA users will follow Emergency Response Team Medical Standards requirements

where the aerobic capacity VO2 maximum of 35mls/kg/min has been determined as the

minimum standard.

All other RPE users will follow the scope described in Section 1.D

In addition to assessment of medical and physical fitness, all RPE users will undergo

quantitative RPE fit testing to ensure an effective mask/face seal can be achieved

according to

AzSPU Respiratory Protection Programme.

Note: Workers may use disposable dust masks for nuisance dust avoidance, in non-

hazardous atmospheres, without being fit tested.

Frequency of quantitative RPE fit testing:

 Pre SCBA/respirator use.

 Periodic: annually.

 Following significant illness, injury likely to adversely affect fitness.

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Originating Dept: HSE & Engineering

Divers

These are to be performed by a certified medical provider only, according to the

international standard of fitness for diving works. See IMCA Medical Standards for

Diving at Work and also AzSPU Procedure for Diving and Subsea Operations.

Health Professionals

All those with potential exposure to blood/body fluids must be offered Hepatitis B

immunisation Hepatitis B vaccination. TB status assessment (Heaf test) is required.

First Aiders

 All those with potential exposure to blood/body fluids must be offered Hepatitis B

immunization.

 Country specific requirements may include additional immunizations/tests

People assigned for work in high temperature environments

There are several conditions that should be assessed in relation to suitability for

performing high temperature work. These are:

 Any pre-existing medical conditions which might affect a person's ability to cope with

heat stress e.g. heart and circulation disorders, lung diseases, epilepsy, diabetes, kidney

problems.

 Any current medical treatment of relevance.

 Any previous history of heat illness. This may indicate susceptibility and the need for

extra care.

 Any history of alcohol or substance misuse - increases dehydration risk and some

recreational drugs can cause problems with body temperature regulation.

 Any short term disorders/minor illnesses that would make working in hot conditions

inadvisable.

 Baseline measurements of height, weight, pulse rate, blood pressure and temperature

should also be taken.

 BMI (Body Mass Index) should be calculated for each individual, those with a body

mass index of >35 are at significantly increased risk of development of illness related

to high temperature work.

 Age is also a significant risk factor; those who are over 50 years of age are at

significantly higher risk of developing heat-induced illnesses.

This is a complex area, it is therefore important that advice should be taken from the

Health Team prior to any decision to select a member of staff for high temperature

working or prior to any decision to exclude a member of staff from fulfilling duties as a

high temperature worker on medical fitness grounds.

See also OGP Health Aspects of Work in Extreme Climates.

Title: Fitness for Task and Health Surveillance

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Originating Dept: HSE & Engineering

People assigned for work in cold temperature environments

Only appropriate health assessment will make it possible to identify certain

contraindications specific to work in extreme cold such as:

 Cardio - vascular diseases see OGP Health Aspects of Work in Extreme Climates.

 Raynauds syndrome (white finger construction of blood vessels due to the cold)

 Cold induced asthma

 Cold induced urticaria (itching)

 Previous cold injury

Certain conditions may contra-indicate work in extreme cold, e.g. alcohol and drug abuse,

heavy smokers who may have respiratory problems, severely obese such as BMI (Body

Mass Index)  35, and the medically unfit.

All medications should be scrutinized as to their effects on physiological impact when

working in extreme cold. i.e.:

 Medications which alter vigilance e.g. tranquillizers, sleeping pills, antidepressant

drugs, antihistamines

 Medications which act on blood circulation e.g. medication for high blood pressure

and drugs which act on the heart

 Medications and other substances which may increase the risk of hypothermia e.g.

alcohol.

M. Lone/Night /Shift Workers

Lone workers are at specific risk if they suffer from a pre-existing condition that could

render them unable to summon assistance should they get into difficulties. Depending on

the condition the individual may be at increased risk if there is a significant delay in

reaching hospital facilities if required.

There are several conditions that should be assessed in relation to suitability for lone work.

These are:

 Heart disease

 Dependence on drugs or alcohol

 Chest problems or asthma

 Epilepsy

 Diabetes

 History of stroke, fainting and unexplained loss of consciousness.

 Communication problems.

See also AzSPU Fatigue Management Programme.

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Originating Dept: HSE & Engineering

Cleaners /Housekeeping staff/ Manual Handlers/ Sewage Workers/ Pest

Control

General examination for cleaners should have emphasis on dermatological and respiratory

conditions.

Based on risk assessment Vaccination against Tetanus and other potential diseases can be

recommended. Vaccination against D/T, Hepatitis A, polio and typhoid are required for all

sewage and pest control workers. For pest control workers rabies vaccination should be

provided as well.

Some of these employees may need to be enrolled into appropriate Health Surveillance

Programmes.

Additional investigations may be required for employees to meet requirements of

particular jobs performed by them (refer to Section 1.D).

See also AzSPU Manual Handling Management Programme

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Originating Dept: HSE & Engineering

Medical Assessments before International Assignment (pre-posting)

The scope of the assessments depends on the outcome of the risk assessment for the

proposed host location and an initial enquiry into the individual‟s previous health

experience. The visa requirements also should be taken into consideration and

documentation for visa purposes filled in accordingly.

The process is coordinating by HR International Mobility team and UK Health Team

Refer to the following supportive documents:

 International Mobility Global Expat Flow Diagrams

 Global Expatriate Health Clearance Process (Clinic Guidance Pack)

 High and Low risk Countries Map

 Global Expat Process Health Requirements

 Employee Briefing Pack for Expatriation Process

 Medical Fitness Requirements for Different Countries - CD ROM „Medical

Criteria - Fitness for Posting‟ can be obtained form AzSPU OH Team

Periodic Health Assessments during Posting

Expatriate BP Exploration Caspian Sea Ltd. employees will undergo periodical health assessment

according the task they are involved and highlighted in different sections of this document.

Expatriate BP Exploration Caspian Sea Ltd. employees and their resident dependants in

Azerbaijan are advised to undergo periodic medical assessments part of the Azerbaijan Republic

State Migration Service Annual Residence Permit process. See scope of medical assessment here.

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Originating Dept: HSE & Engineering

Business Travel Health Assessments

Employees who travel regularly overseas on Company business may be exposed to health

risks not normally encountered in their home country.

All business travellers are required to undergo regular health assessments to ensure that:

 Any personal medical conditions can be accommodated during their travel

 Their health has not been adversely effected by either the travel undertaken or the

environment at the locations visited

All business travelers should receive advice on preventative health measures and details

about the health services and emergency medical arrangements relevant to their likely

destinations ( See Global Clinic List ( May 2008))

Military reference books and manuals (2009-2023, Volume 5) - page 28