Military reference books and manuals (2009-2023, Volume 4) - page 23
AzSPU Incident Management System Manual
Page 92 of 123
11.2
OSR Activation Authorization Form
Mobilisation Authorisation Form (page 1 of 1)
Mobilisation Authorisation
Southampton
Name of
To:
Duty Manger
Duty Manager:
Date
Southampton Emergency
+ 44 (0) 23 8072 4314
fax:
From
Position:
Company
Contact Number
Subject
Incident Name:
I,
(Name in Block Capitals)
hereby authorise the Activation of OSR (Sauthampton) and its resources in connection with the oil spill
incident of
(Name of Ship, Oil Rig, Terminal etc.)
as of (Time)
on (Date)
OSR (Sauthampton) shall work under direction of:
Name
Position
Company
Signature
BP Exploration (Caspian) Sea
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED
VERSION OF THIS DOCUMENT CAN BE FOUNF AT http://docs.bpweb.bp.com/dkazspu/component/hssesms
AzSPU Incident Management System Manual
Page 93 of 123
Appendix B:
CONTACTS
Appendix B1:
BST/IMT Contacts
Please refer to weekly IMT/ BST Callout Lists
Appendix B2:
BP Country Support Team Contacts
Organisation/Country
Function / Unit
Name
Office
Home
Mobile
Fax
Pager
Country Support Team (Core) Members
Head of Country
Communications and External Affairs Advisor
Legal Advisor
HR Advisor
HSE Advisor
Please refer to weekly BST Callout List
Finance Advisor
Emergency Co-ordinator
Situation Unit/Admin Support
Business Representative
Country Support Team (Support) Members
Medical Advisor
Please refer to weekly IMT Callout Lists
Security Advisor
Additional IMT Manpower Resources
For all other contact numbers please refer to weekly IMT/ BST Callout Lists
Appendix B3:
BCP Contacts
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 94 of 123
Role/Department
Name
Position
Mobile
BCP Leadership
BC Advisor
Mike Barnes
HSE and Engineering VP
(055) 250-7953
BC Coordinator
Anar Hassanov
CCM&ER Manager
(055) 322-9774
Functional BCP SPAs
Offshore PU
Eddie Biegala
Offshore Operations Senior H&S Advisor
(055) 250-1764
Sangachal Terminal
Chingiz Salahov
Health & Safety Team Leader
(055) 250-8345
Exports PU
Murad Abbasov
Exports PU Emergency Response Coordinator
(055) 221-4880
Renewals PU
Greg Riley
Exploration Manager
(055) 450-5610
Major Projects PU
Rob Conrad
Project Services Manager
(055) 245-1625
Logistics
Zamig Ismailov
Marine Supervisor
(055) 225-9756
DC&I
Gary Christman
Vice President DC&I
(055) 245-7109
Waste Management
Ahsan Jafarov
Waste Operations Manager
(055) 222-3468
HSE&Engineering
Elchin Gassimov
Technical Information Management Team Leader
(055) 210-9059
HSE&Eng/Health
Shahla Seyidova
Occupational Health Advisor
(055) 455-0533
HSE&Eng/Regulatory Affairs
Eldar Ali-zade
P&RA Advisor
(055) 225-0262
HSE&Eng
Idrak Nazarov
H&S Team Leader - CDWG
(055) 245-1632
HSE&Eng/CCM&ER
Sevinj Alifkhanova
CCM&ER Advisor
(055) 225-3477
HSE&Eng/Environment
Nargiz Mustafayeva
Environmental Advisor
(055) 225-6786
Tax
Elnara Mammadova
Tax Advisor
(055) 225-4165
Finance
Sardar Agayev
Group Account Analyst
IT&S
Rovshan Akhmedov
IT&S Senior Operations Manager
(055) 425-0509
Business Services
Sevinj Islamova
Building Operations Team Leader
(055) 450-5320
Human Resources
Dmitriy Kirilov
HR Projects Coordinator
(055) 250-1388
Legal
Togrul Akhmedov
Legal Advisor
(055) 225-8647
PSCM
Margarita Kashkay
PSCM & Business Services P&R TL
(055) 225-0553
Security
Abdulla Alakbarov
Security Advisor
(055) 425-0207
C&EA
Elmira Rahimova
Media Relations Officer
(055) 225-6013
Georgia Office
Pridon Niguriani
Crisis Management & ER Advisor
(+995 99) 58 46 39
Turkey Office
Melih Tumer
Health, Safety & Emergency Response Manager
+90 (532) 247 53 16
IT&S DA&RT members
Name
Function
Mobile
IT&S Recovery Team
Rovshan Akhmedov
IT&S Senior Operations Manager
(055) 425-0509
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 95 of 123
IT&S Recovery Team
Sabir Hagverdiyev
Area Operations Manager
(055) 437-0037
IT&S Recovery Team
Vugar Mamedov
GO Infrastructure Support Lead
(055) 225-0797
IT&S Recovery Team
Samir Nurmamedov
Applications Manager
(055) 425-3276
IT&S Recovery Team
Slava Fomstov
Desktop Service Line Manager
(055) 425-5499
IT&S Recovery Team
Elchin Bannayev
Regional Field Digital Infrastructure Manager
(055) 420-0085
Office Space Continuity Team
Chingiz Mekhtiyev
Property Services & Housing Manager
(055) 425-0328
Office Space Continuity Team
Sevinj Islamova
Building Operations Team Leader
(055) 450-5320
Appendix B4:
BP Executive Support Team Contacts
Contact
24 Hour Contact Number
E&P Lead Senior Executive - Andy Inglis/CEO of Exploration & Production
+44 (0) 7920 537 328
Duty Senior Executive at St. James's London
+44 (0) 20 7496 5555
Duty Senior Executive (alternative number)
+44 (0) 20 7925 0845
Appendix B5:
International SOS Medical Emergencies
Regional Operation Centres - 24 hours
Location
Telephone
Fax
London
44 (20) 8762 8008
44 (20) 8748 7744
Moscow
7 095 937 6477
7 095 937 6470
Philadelphia
1-215-245-4707
1-215-244 9617
Singapore
65 338 7800
65 338 7611
Appendix B6:
JV Contacts - please refer to VP of affected business
Appendix B7:
Contractors’ Contacts - please refer to weekly IMT Call-Out List - Contact: HSE Contractor Liaison, Rahim Rahimov
Appendix B8:
Non - BP Contacts - please refer to weekly IMT Callout list
Appendix B9:
External Contacts (i.e. Embassies, NGOs, government) - please refer to Resources Booklet
Appendix C:
Incident Notification Matrix
ORGANISATIONS TO BE NOTIFIED
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 96 of 123
SOCAR:
Day - 521-02-39; Night - 492-15-76
R-1
R-1
R-1
R-1
R-1
R-1
R-1
R-1
R-1
R-1
R-1
I
050 201-91-42 (duty)
Fax: 493-64-92
LEGEND/ NOTES
Ministry of Environment and Natural Resources (MENR)
R-1 requires immediate notification following
R-1
R-1
R-1
R-1
R-1
confirmation of incident along with continues
Duty Telephone (hotline): 438-13 35
updating.
MENR- Environmental Protection Department:
I - Information only within 24hrs or next working day.
Working hours: 438-71-81; 439-67-87
* This office will notify the appropriate area/district
Fax: 492-59-07
R-1
R-1
R-1
R-1
R-1
attorney of an event.
Head of Dept: Huseyn Mamedov
(NOTE) Follow up fax communications should be
Cell: 050 327 18 19
made with appropriate organizations that have fax
MENR- Caspian Complex Environment Monitoring
machine capabilities.
Administration (CCEMA) :
** If other incidents are related with a purposeful
Working hours: 4713901
human factor, MNS should be informed too.
R-1
R-1
R-1
R-1
R-1
R-1
Fax: 4794443
Head of Dept: Mirsalam Ganbarov
Cell: 050 300 00 87
MES*: 112
R-1
R-1
R-1
R-1
R-1
R-1
R-1
R-1
R-1
R-1
R-1
R-1
Ministry of National Security**
405-99-99, 405-62-91, 492-43-69 (24hrs)
R-1
R-1
R-1
R-1
Fax: 493-62-96
Ministry of Internal Affairs:
590-93-31, 492-73-96 (24 hrs)
R-1
I
R-1
R-1
R-1
R-1
R-1
R-1
R-1
Fax: 590-99-29
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 97 of 123
Appendix D: Training and Exercise Guidelines
For more details refer to the Crisis, Continuity Management and Emergency Response Training
Standards (AZSPU-HSSE-DOC-00005-2)
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 98 of 123
Appendix E: Forms and Procedures
Appendix E1: BST Response Forms
Form 1
Individual Incident Log Sheet - BST
Form 2
BST Members and Key Contact Details
Form 3
Business Support Worksheet for Determining Incident Potential
Form 4
BST Incident Status Report
Form 5
BST Stand-Down Form
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 99 of 123
Form 1 - Individual Incident Log Sheet - BST
INCIDENT
NAME & BST ROLE
TIME/DATE
COMMENTS (Include name/contact details as appropriate)
ACTIONS
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 100 of 123
Form 2 - BST Members and Key Contact Details
This form should be completed as soon as the BST is formed and sent to the Incident
Management Team. Updates should be provided as necessary
BST ROLE
NAME
CONTACT NUMBER
CORE BST MEMBERS
Business Support Team Manager
Deputy Business Support Team Manager
HSE Advisor
HR Advisor
Legal Advisor
Communications & External Affairs Advisor
Finance Advisor
Emergency Co-ordinator
Admin/Situation Unit
BST Fax
BST E-mail
SUPPORT BST MEMBERS
As required relevant to incident
circumstances
Correct as of…………………(Time)………………..(Date)
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 101 of 123
Form 3 - Business Support Worksheet for Determining
Incident Potential
The responses indicated on this worksheet reflect the preliminary views of the person
filling out the worksheet based on the information available and known to that person
as of the date and time shown and, as such, are subject to modification as additional
information is obtained.
The Incident Potential worksheet is a guidance document to assist the BS Manager in this
assessment. Once the worksheet has been completed, any answers outlined in bold will
highlight potential issues which the BST must develop actions to address.
Date/Time:
Completed By:
(Checkmarks placed next to answers in BOLD ITALIC CAPITAL letters should trigger a crisis
potential review by the EST)
HUMAN RESOURCES AND MEDICAL ISSUES
Is appropriate information about the incident and BP‟s
Yes
NO
involvement / required internal communication to ALL Company
employees?
COMMUNICATIONS AND EXTERNAL AFFAIRS ISSUES
Have the public and media concerns been addressed ?
Company
YES No
its employees,
YES No
the families of employees
YES No
or its products
YES No
Ability to respond
YES No
other
YES No
HEALTH, SAFETY, AND ENVIRONMENTAL ISSUES
Is the public likely to have health, safety, or environmental or
YES No
socioeconomic concerns / issues that will extend beyond the
completion of incident response operations?
SECURITY ISSUES
Has incident required specialist security interpretation of political
YES No
events?
Will incident require additional security services?
YES No
FINANCIAL / BUSINESS ISSUES
Is the affected facility or operation of strategic importance to BP?
YES No
Will the incident result in a prolonged shutdown of a strategically
YES No
important facility or operation, or have cross-segment impacts?
Will the incident or BP‟s response to the incident generate strong
YES No
public or government agency opposition to restarting the affected
facility or operation?
Could the incident affect BP‟s license to operate the impacted
YES No
facility or operation, or similar facilities or operations?
Could the incident prevent BP from expanding existing / pursuing
YES No
new business operations?
Is the incident likely to generate a large number of third party
YES No
claims?
Are questions being raised about BP‟s commitment to the
YES No
Company‟s Core Values?
Could the incident and/or BP‟s involvement in or response to the
YES No
incident lead to an adverse reaction in financial markets?
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 102 of 123
Could the cost of incident response operations be financially
YES
No
destabilising for BP?
Could the assessment of natural resource damages be financially
YES
No
destabilising for BP?
Could the incident undermine investor confidence in BP‟s stock?
YES
No
Are the incident or BP‟s involvement in/ response to the incident
YES
No
having an adverse impact on the business of BP‟s Business
Partners?
Will the incident adversely affect BP‟s ability to retain existing/
YES
No
attract new Business Partners in the future?
LEGAL ISSUES
Is the incident or BP‟s response to the incident likely to lead to new
Legal YES
No
legal and regulatory requirements that could adversely impact
upon BP‟s ability to continue existing/ pursue new business
Regulatory YES
No
operations?
Is the incident likely to lead to prolonged litigation?
YES
No
Could the incident lead to investigations that will extend beyond the
YES
No
conclusion of incident response operations, or to other locations?
SUMMARY OF FINDINGS
Human Resources Concerns:
Public and Government Affairs Concerns:
Health, Safety, and Environmental Concerns:
Security Concerns:
Financial / Business Concerns:
Legal Concerns:
Form 4 - BST Incident Status Report
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 103 of 123
COVER PAGE
Title of Incident:
---------------------------------------------------------------------------------------------------------
Location:
-------------------------------------------------------------------------------------------------------------------
Date/Time of Incident:
---------------------------------------------------------------------------------------------------------
Type of Incident Plant/Facility Affected:
---------------------------------------------------------------------------------------------------------
Group’s Interest/ Main partners
PSA/
Tick off
Shareholders/participating interest
HGA
relevant
Azeri-
BP (operator - 34.1%), Chevron (10.2%), SOCAR (10%),
Chirag-
INPEX (10%), StatoilHydro (8.6%), Exxon Mobil (8%), TPAO
Gunashli
(6.8%), Devon (5.6%), ITOCHU (3.9%), Hess (2.7%).
(ACG)
Baku-
BP (30.1%); AzBTC (25.00%); Chevron (8.90%); StatoilHydro
Tbilisi-
(8.71%); TPAO (6.53%); ENI (5.00%); Total (5.00%), Itochu
Ceyhan
(3.40%); INPEX (2.50%), Conoco Phillips (2.50%) and Hess (2.36
(BTC)
Shah
BP (operator - 25.5%), StatoilHydro (25.5%), SOCAR (10%),
Deniz
LUKOIL (10%), NICO (10%), Total (10%), and TPAO (9%).
South
BP (technical operator - 25.5%), StatoilHydro (commercial operator
Caucasus
- 25.5%), Azerbaijan SCP Ltd. (10%), LUKOIL (10%), NICO
Pipeline
(10%), Total (10%), and TPAO (9%).
(SCP)
Other
Main Contractor(s):
---------------------------------------------------------------------------------------------------------
REPORT NO:
Date:
Local Time:
Number of Casualties/Survivors:
FATALITIES
INJURIES
MISSING
Group Employees
Non Group Employees
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 104 of 123
Public
Total
Description of Injuries:
Brief Account of Incident - Issues & Actions:
PEOPLE
ENVIRONMENT
COMMUNITY/
AUTHORITIES
MEDIA/
NGOs
BUSINESS
CONTINUITY
INCIDENT
INVESTIGATION
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 105 of 123
Form 5 - BST Stand-Down Form
Title of Incident:______________________________ ___
Date/Time of Incident:_________________________
Date/Time of Stand Down:________________________
Tick off
Reason for stand down
relevant
All main concerns/issues have been safely addressed
The incident has moved from „emergency‟ to the „project‟ stage and can be more
efficiently managed by the project/technical team
BST Manager‟s decision
Please describe if different from above:
Attachments:
Tick off
BST Forms
relevant
BST Members and Key Contact Details
BST Incident Status Report
BST Worksheet for Determining Incident Potential
Maps/layouts/other
BST Manager
Name:__________________________
Signature:______________________
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 106 of 123
Appendix E2: IMT Response Forms
Form 1
IMT Members and Key Contact Details
Form 2
Prompt for Determining Incident Profile
Form 3
IMT Incident Status Report
Form 4
IMT Incident Response Hand Over
Form 5
IMT Stand-Down Form
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 107 of 123
Form 1 - IMT Members and Key Contact Details
Form 2 - IMT Members and Key Contact Details
CONTACT
IMT ROLE
NAME
NUMBER
Incident Commander
Operations Section Chief
Emergency Co-ordinator
Liaison Section Chief
Medical Section Chief
HR Section Chief
Public Information Section
Chief
Planning Section Chief
Logistics Section Chief
Environment Section Chief
GIS Officer
On-Scene Commander
BST Fax
BST E-mail
Correct as of…………………(Time)………………..(Date)
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 108 of 123
Form 2 - Prompt for Determining Incident Profile
Any tick under Yes requires special attention and may mean the incident of high profile.
HEALTH AND SAFETY
Yes
Immediate danger to the life or health of any person
Ongoing short-term or long-term threats to personnel or public safety
HUMAN RESOURCES CONCERNS
A need for Evacuation Management Plan (EMP) activation
DISCHARGE
Source of discharge is uncontrolled
Special expertise required to bring the source under control
MATERIAL SPILLED/EMITTED
Nature/hazards of material unknown
The material is not contained
Potential for loss of containment
Maximum probable quantity of the discharge has not been determined
ENVIRONMENTAL IMPACTS
Potential magnitude of environmental impacts has not been determined
A need for Wildlife Response Plan (WRP) activation
SECURITY
Security threat
Security personnel can not handle situation
COMMUNITY IMPACTS
Impacted in any way?
EXTERNAL AFFAIRS
Required notifications yet to be made
The media interest is likely to be generated
FINANCIAL CONCERNS
A need for cash accounts to support emergency response operations
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 109 of 123
Form 3 - IMT Incident Status Report
COVER PAGE
Title of Incident:
---------------------------------------------------------------------------------------------------------
Location:
-------------------------------------------------------------------------------------------------------------------
Date/Time of Incident:
---------------------------------------------------------------------------------------------------------
Type of Incident Plant/Facility Affected:
---------------------------------------------------------------------------------------------------------
Group’s Interest/ Main partners
PSA/
Tick off
Shareholders/participating interest
HGA
relevant
Azeri-
BP (operator - 34.1%), Chevron (10.2%), SOCAR (10%),
Chirag-
INPEX (10%), StatoilHydro (8.6%), Exxon Mobil (8%), TPAO
Gunashli
(6.8%), Devon (5.6%), ITOCHU (3.9%), Hess (2.7%).
(ACG)
Baku-
BP (30.1%); AzBTC (25.00%); Chevron (8.90%); StatoilHydro
Tbilisi-
(8.71%); TPAO (6.53%); ENI (5.00%); Total (5.00%), Itochu
Ceyhan
(3.40%); INPEX (2.50%), Conoco Phillips (2.50%) and Hess (2.36
(BTC)
Shah
BP (operator - 25.5%), StatoilHydro (25.5%), SOCAR (10%),
Deniz
LUKOIL (10%), NICO (10%), Total (10%), and TPAO (9%).
South
BP (technical operator - 25.5%), StatoilHydro (commercial operator
Caucasus
- 25.5%), Azerbaijan SCP Ltd. (10%), LUKOIL (10%), NICO
Pipeline
(10%), Total (10%), and TPAO (9%).
(SCP)
Other
Main Contractor(s):
---------------------------------------------------------------------------------------------------------
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 110 of 123
REPORT NO:
Date:
Report Start Time:
Local Time:
Number of Casualties/Survivors:
FATALITIES
INJURIES
MISSING
Group Employees
Non Group Employees
Public
Total
Description of Injuries:
Brief Account of Incident - Issues & Actions:
PEOPLE
ENVIRONMENT
COMMUNITY/
AUTHORITIES
MEDIA/
NGOs
BUSINESS
CONTINUITY
INCIDENT
INVESTIGATION
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 111 of 123
Form 4 - IMT Incident Response Hand-over
Incident Name
Date
Incident Location
Time
Substitute IMT
Response operations is handing over to
(tick
relevant)
Operation/Project
1) PEOPLE CONCERN
2) MAJOR HEALTH & SAFETY CONSIDERATIONS
3) STATUS OF SOURCE CONTROL
4) STATUS OF RESPONSE OPERATIONS
5) MAJOR ENVIRONMENTAL CONSIDERATRION
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 112 of 123
7) INFORMATION TRANSFER
Files
yes
no
n/a
Forms
yes
no
n/a
Maps
yes
no
n/a
Other (Specify)
yes
no
n/a
8) CRITICAL COMMUNICATION RIGHT AFTER TRANSITION
BST
yes
no
n/a
Government contacts
yes
no
n/a
Suppliers
yes
no
n/a
Community
yes
no
n/a
Relevant BP employees
yes
no
n/a
Other (specify)
yes
no
n/a
The person handing over
Name
Signature
The person taking over
Name
Signature
Form 5 - IMT Stand-Down Form
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 113 of 123
Title of Incident:
Date/Time of Incident:
Date/Time of Stand Down:
Tick off
Reason for stand down
relevant
All main concerns/issues have been safely addressed
The incident has moved from „emergency‟ to the „project‟ stage and can be more
efficiently managed by the project/technical team
BST Manager‟s decision
Please describe if different from above:
Attachments:
Tick off
IMT Forms
relevant
IMT members and Key Contact Details
IMT Incident Hourly Situation Report
IMT Incident 6 Hourly Situation Report
IMT Worksheet for Determining Incident potential
Maps/layouts/other
IMT Duty Incident Commander
Name
Signature
Appendix E3: IMT Dispensation Proforma
IMT Dispensation Proforma
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 114 of 123
Name:
Date:
Function:
Identify Training / Competency Gap
Justification to Undertake IMT Duty
Mitigation Actions / Training Needs to Meet Current Competency Standards (see IMT
Training Matrix for Requirements)
IMT TA Comments:
Dispensation Granted Yes / No (delete as applicable)
IMT TA Name:
Date:
IMT TA Signature :
CCM&ER
Name:
Line Manager
Name:
Manager
Approval
Signature
Signature:
Approval
Date:
Date:
Note - Dispensation records to be maintained by CCM&ER TL
Appendix E4: Standard Operating Procedures (SOPs)
SOP 1 - Switchboard Emergency Notification Form
SOP 2 - Administration and Accounting of Emergency Cash
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 115 of 123
SOP 1 - Switchboard Emergency Notification Form
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 116 of 123
Note: This received information to be passed immediately on to the Incident Commander
Date:
NAME OF CALLER:
Position of caller
CALL
__________
BACK
NUMBER:
Time: _____
Where is the emergency?: ( Ask for Landmarks, pipeline markers, nearest village, public & farm
roads, expatriates residencies, etc.)
What is the emergency?: ( Oil spill, fire/explosion, personal injury, natural disaster, threats & bombs,
etc.)
Any injured persons and what kind of injury:
Is the emergency under control?:
YES:
NO:
Other Information:
SOP -2 Administration and Accounting of Emergency Cash
1.0
Scope
This procedure covers Policy and Process relating to the Administration of Emergency
Cash.
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 117 of 123
The Process owner is the Manager, Accounting Services, to whom suggested revisions
and/or clarifications to Process should be directed.
Suggested revisions and/or clarifications relating to Policy should be directed to the BU
Controller.
2.0
Summary Policy Statement
The company is maintaining a minimum cash level of Emergency Funds (in USD and in
AZN), which is used for any emergency circumstances as defined by the Incident
Management Team‟s (IMT) Incident Commander or by the Business Support Team
Manager (i.e. Strategic Performance Unit Leader).
The cash level is sufficient to cover the first stage of the incident and is kept in a safe
located at the Incident Management Centre at Villa Petrolea, Baku. The maintenance of
the Fund is on an imprest basis.
The cash must not be used for advances during the normal course of the business.
To the extent that a cash request arises within office hours when the bank is open
and the amount is small enough to come from the bank, preference should be
given to using the bank rather than utilizing the fund.
Cash issued from the emergency fund will be treated as a cash advance and must
be accounted for in accordance with Business Expense Policy.
3.0
Responsibility
Direct access to the emergency fund must be limited to the following company
officers: Manager Accounting Services, Management Accountant, Financial
Accountant and Team Leader Treasury.
The key(s) of the safe have to be kept with the Security Department.
The safe combination code is to be known only by the officers specified above.
In case of emergency, the requesting company official - Accounting Representative
(contact names can be found in the IMT Duty Call-out List), must complete the standard
payment request form. This must be approved by the IMT Incident Commander or by
the Business Support Team Manager.
During office hours the requestor should first contact IBA to pay the cash advance with
the approval of the affected Business Unit Vice-President. If IBA cannot fund the
advance, or outside normal bank hours, the requestor must then approach any one of
the company officers having custody over the emergency cash and the Security
department and give / show them the approved form for issuance of the authorized
amount.
The safe will be opened using the combination code and keys and the authorized
amount will be issued to the requestor.
After the cash has been issued, the requestor must sign the form that he has received
the money. Similarly, the custodian and security personnel must also sign it to witness
that cash has been issued to the requestor.
The requestor may obtain a copy of the fully completed and signed Payment Request
Form.
The fully completed and signed form will then be attached to the accounting entry
batch. The entry will show decrease of cash on the cash account, and the debit
charged to the cash recipient‟s short-term business advance account, which must be
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 118 of 123
accounted for in accordance with the relevant business expenditure procedure and will
require clearance to the expenditure by the submission of an expense statement.
Next working day, the cash count of emergency funds must be performed by the
Accounting and Security Personnel. The replenishment of emergency cash must be
made as soon as reasonably practicable by withdrawing cash from company bank
accounts as governed by the relevant bank mandate.
Appendix E5: BCP Tools
1 Departmental Critical Business Processes
2 Back-up IT&S Equipment
1 Departmental Critical Business Processes
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 119 of 123
BCP Requirements
Note: the departmental individual submitted templates are retained with the Central Crisis,
Continuity Management and Emergency Response Team.
2 Back-up IT&S equipment
Please refer to IT&S Disaster Recovery Plan
Appendix F: IMT Resourcing Strategy
The purpose of the IMT Resourcing Strategy is to ensure that there is the capability of
responding to a number of different emergency and crisis situations in a professional and
effective manner.
IMT Organization Review Process
To ensure the AzSPU has a sustainable and robust IMT there is a need to conduct a regular
review of the organisation to ensure the IMT is manned by the most appropriate, competent and
knowledgeable team. The role of the IMT Technical Authority and CCM&ER Manager is to
conduct this review and communicate as necessary. These roles are supportive to the IMT
roles described in Section 3, Roles and Responsibilities.
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 120 of 123
IMT Technical Authority (VP Level from Operational Line Organization)
Assist CCM&ER Manager to review / approve senior positions within the IMT eg
Incident Commander (IC), Operations Section Chief (OSC) and Planning Section Chief
(PSC), in terms of competency and experience of individuals.
Assist CCM&ER Manager to identify people to undertake the role of coach / mentor to
new IMT members fulfilling the senior positions as detailed above
Assist the CCM&ER Manager to conduct a regular review of the organization to ensure
AzSPU has a sustained CCM&ER capability
Crisis, Continuity Management and Emergency Response Team
Advise AzSPU on CCM&ER capability and needs
Develop and maintain AzSPU CCM&ER Training Standards - IMT competency matrix
Develop and / or source the necessary training to ensure AzSPU is competent to
respond to crisis and emergency situations.
Coach AzSPU personnel to maintain a high degree of preparedness
Develop and maintain a schedule of CCM&ER exercises
Maintenance of AzSPU Incident Management System Manual
Develop and deliver training and exercises
Preparation of duty call out and rota management
Preparation and delivery of weekly IMT handover meetings
Maintenance of operational information supplied by Asset / Facility SPAs for use by IMT
IMT Competency Assurance Process
The IMT Technical Authority together with the CCM&ER Manager during the Organisation
Review Process will ensure that those people appointed to the positions of Incident
Commander (IC), Operations Section Chief (OSC) and Planning Section Chief (PSC) have the
appropriate knowledge and experience to fulfil the role. This prior knowledge and experience
will be further enhanced by the requirements of the AzSPU ER and CM Training Standards.
To ensure the people appointed to fulfil other roles (additional to mentioned above) within the
IMT have the appropriate knowledge and expertise the relevant Functional Leaders are
required to appoint only those people they have assessed as competent in their core role. This
basic knowledge and experience will be further enhanced by the requirements of the AzSPU
CCM&ER Training Standards.
It is the responsibility of the CCM&ER Manager to ensure these standards are met by all
persons in current IMT duty rota by maintaining and retaining the records which will provide the
following data:
The IMT function and the persons name
The training to be received
The date of the training received
Refresher period
Dispensation from training attendance, if any.
This process requires the AzSPU IMT Dispensation Proforma to be completed and
approved by CCM&ER Manager, IMT TA and individual‟s line manager. See Appendix
E3 for the Proforma
The Tier 2 and 3 exercises and real cases attended
The person‟s current IMT eligibility status
The records are to be updated at quarterly basis as a minimum. If the person failed to get the
training within the time specified by AzSPU CCM&ER Training Standards he/she will be
required to swap his duty till the time he/she receives required training or withdrawn from the
IMT duty rota.
Suggested positions for IMT Roles
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 121 of 123
IMT Role
Nominees
Incident Commanders
Area Operations Manager (AOM)
Ops Manager
Wells Manager
AzSPU Technical & Operating Authority
OIM Network Lead
Activity Planning Manager
Engineering Services Manager
Ops HSE&Engineering Capability Development Manager*
Area Engineering Support TL*
Area Scheduling TL*
Structural Civil and Mechanical TL*
Operations Section Chief**
Ops Manager/TL
Maintenance Manager/Superintendent
Engineering Manager
Completion Manager
Exploration Manager
Area Scheduling TL
Functional Performance Manager
Logistics Manager
Export System Manager
Major Projects Director In-country
DWG/Chirag SPA*
WTL Istiglal SPA*
Planning Section Chief**
Ops Planning TLs
Eng and Maint TLs
Ops Support TLs
Wells Programme Manager
Process Engineer
H&S Team Leader/Manager*
Well Planning TL
Logistics Section Chief
Nominations supplied by Logistics Team, PSCM*
HR Officer
Nominations supplied by HR Function
Environment Unit Leads
Env Managers
Env TLs
Env Advisors
Medical Case Managers
Nominations Supplied by Central Health Team
Public Information Officer
Nominations Supplied by C&EA Function
Liaison Officer
Nominations Supplied by C&EA Function
Emergency Response Co-ordinators
Nominations Supplied by
CCM&ER and Assets ER Teams
*Optional dependant on experience and or development opportunity
**Roles require experience from similar disciplines / positions
Appendix G: Guidelines for Time out meetings
Initial Time out:
Incident Commander or delegated person updates the IMT using all of the available information
regarding the incident.
Key Points to consider:
Description of incident
Nature and status of response
Setting up initial response strategy and assigning tasks to section chiefs
Time out meetings:
Time outs led by Incident Commander or delegated person to all IMT members.
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 122 of 123
Update the IMT whenever significant information is received regarding the status of the
incident
Advise the IMT whenever there is a need to make a strategic change in the response to
the incident.
This is a “one way” communication for information purposes to the IMT. Any questions
which arise due to the information provided are to be taken outside of the Team
Briefing.
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE
CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Incident Management System Manual
Page 123 of 123
Revision/Review Log
Revision Date
Authority
Custodian
Revision Details
Mike Barnes VP
Anar Hassanov
HSE &
CCM&ER Manager
Engineering
December 3, 2009
Section 2.2.2.4 - GIS Officer Role has been added to the list of IMT non-duty roles.
Appendix E5 - BCP Critical Business Processes (attachment) has been updated.
Distribution list has been updated
GIS role has been added to the IMT organizational structure
January 29, 2010
Appendix A4: Oil Sill Response Framework has been added
Amendments in the GIS role have been made
February 12, 2010
The following documents have been reviewed and integrated into the IMS :
AzSPU-HSSE-DOC-00019-2 Philosophy and Strategy for ER&CM
AzSPU-HSSE-DOC-00133-2 Incident Management Team Resourcing Strategy
IMT roles have been revised
Onshore VP has been changed to Midstream VP
Appendix E5 (BCP Tools) has been revised
April 6, 2010
Additional action of responsibility has been added to the IC list of responsibilities
May 20, 2010
Changes made to Suggested IMT Roles in Appendix F: IMT Resourcing Strategy
June 25, 2010
Review of the distribution list
Country Support changed to Country Crisis (plan, team)
CM&ER changed to CCM&ER (Crisis, Continuity Management and Emergency Response)
Group Crisis Team changed to Executive Support Team
Azerbaijan Crisis and Emergency Response Organization Structure has been added to Section 2
Section 2.1.4 Update of the EST information
Section 5. 5 Regional Response Team has been changed to Mutual Response Team and context
updated
Appendix A2 (Business Continuity Plan) - info has been revised
Executive Duty Officer Role has been added to the notification graphs
Appendix B3: BCP SPAs positions have been updated
Appendix B4: Executive Support Team Duty Contact has been added
Damage Assessment Procedures in BCP appendixes have been removed
August 20, 2010
Georgia Notification Chart has been added to Section 5 - Activation (5.3)
September 24, 2010
Update of the Appendix A4, Oil Spill Response Framework
Update of the Appendix F, IMT Resourcing Strategy
Control Tier:
2-AzSPU
Revision Date: September 24, 2010
Document Number: AZSPU-HSSE-DOC-00107-2
Print Date: 01.02.2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUNF AT
AzSPU Integrated Pest Control Management Program
Integrated Pest Control Management Program
AzSPU-HSSE-DOC-00279-2
Authority:
Az SPU Health Manager
Custodian:
Az SPU Environmental
Almaz Agazade
Health and Hygiene Lead
Eldar Yarmamedov
Scope:
Az SPU All Operations
Document
Document Asset
Administrator:
Technician Name
Issue Date:
03.03.2009
Issuing Dept:
HSE & TD / Central
Health
Revision Date:
03.03.2009
Control Tier:
2
Revision Date:
03.03.2010
Next Review Date:
03.03.2011
Control Tier: 2
Revision Date: 03/03/2010
Document Number: AZSPU-HSSE-DOC-00279-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION
OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms
1
AzSPU Integrated Pest Control Management Program
1. Purpose
The purpose of this document is to describe the provisions for implementation a comprehensive
program approach that integrates pest control services, maintenance and housekeeping.
This method of pest control is often referred to as Integrated Pest Management (IPM). The
primary goal of an IPM program is to prevent pest problems by managing the facility
environmental make it less conducive to pest infestation. Along with limited applications of
pesticides, pest control is achieved through proactive operational and administrative intervention
strategies to correct conditions that foster pest problems.
IPM is a strategy-based service that considers not only the effectiveness of the program's
components but the risk assessment based approach. Implementation of this program will
prevent or manage pests that may transmit disease, damage property, structures, or material.
This controlled document applies to Azerbaijan Strategic Performance Unit (Az SPU) engaged in
the exploration, drilling, production and transportation of oil; including all related activities.
2. Definition
Integrated pest management (IPM) means a process for managing pest populations that
includes the following elements:
Planning and managing ecosystems to prevent organisms from becoming pests.
Identifying pest problems and potential pest problems.
Monitoring populations of pests and beneficial organisms, damage caused by pests and
environmental conditions.
Using injury thresholds in making treatment decisions.
Suppressing pest populations to acceptable levels using strategies based on considerations
of:
9 Biological, physical, cultural, mechanical, behavioral and chemical controls in
appropriate combinations.
9 Environmental and human health protection.
9 Evaluating the effectiveness of pest management treatments.
Animal euthanasia - (Greek, "good death") is the practice of killing an animal, in a painless or
minimally painful way, for merciful reasons, usually to end their suffering.
Chemical control - IPM does not eliminate the need for pesticides, and they should be used
when necessary. Only trained personnel should apply pesticides. Application of restricted-use
pesticides requires certification, and it may be practical to hire a professional exterminator.
Control Tier: 2
Revision Date: 03/03/2010
Document Number: AZSPU-HSSE-DOC-00279-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION
OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms
2
AzSPU Integrated Pest Control Management Program
Disinfection - The reduction of pathogenic micro-organisms to a level accepted as being safe
for human health according to current scientific understanding
Disinsection - The process of application of chemical substances (insecticides) that kill insects.
Deratization - Rodents control measures involves the use of toxic rodenticides.
Inspection (monitoring) -Thorough inspection of the entire plant by an expert to objectively
identify pest problems is recommended. A written analysis should be provided, with details on
problem areas within the plant. Inspections should be conducted at a predetermined frequency.
For a small processor, it may be cost-effective to hire a pest management specialist.
Mechanical control - These are non-chemical means that stop pests or prevent infestations. We
have covered several means, such as sticky traps, electronic fly traps, needle strips, etc. Storage
insects can often be controlled by temporarily raising or lowering ingredient temperature or
reducing moisture content to levels at which insects cannot grow.
Pest is an injurious, noxious, or troublesome living organism, but does not include a virus,
bacteria, fungus, or internal parasite that exists on or in humans or animals. Usually pest is
insects, rodents, nematodes, fungus, weeds, snakes, birds or other form of terrestrial or aquatic
plant or animal life that is injurious to health or the environment.
Physical control - A standard of cleanliness must be established, with direct accountability for
cleaning. This includes all areas inside and around the outside of the facility. Exclusion practices
combined with routine inspection and repair restrict the ability of pests to enter and move from
place to place in the plant. Some examples of these practices would be proper landscaping,
adequate door seals, no entrances from outside directly into the processing area, and proper
placement of dumpsters.
Recordkeeping - The documentation of each performed activity. These records must be
accurate, up-to-date, and include inspection for evidence of pests in each plant area.
Responsible individuals
- The person(s) who are charged with performing pest control
procedures and recordkeeping. Also, the supervisor responsible for signing off on reviewed
records.
3. Principles
The principles of pest control are following:
Use an ecological approach to vegetation and pest management that strives to reduce
reliance on pesticides as well as integrate preventative measures and alternative control
technology.
Minimize the risk to human health and the environment.
Consider cost-effectiveness and operational feasibility.
Control Tier: 2
Revision Date: 03/03/2010
Document Number: AZSPU-HSSE-DOC-00279-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION
OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms
3
AzSPU Integrated Pest Control Management Program
Consider community values.
Take a leadership role by educating citizens and private landowners about, and promoting an
environmentally-sound, integrated approach to pest management.
Apply IPM principles when planning, designing, constructing and renovating projects.
Ensure accountability in pesticide use through a regular reporting system.
Applying sparing and humane methods of the best international practice
4. Roles and Responsibilities
Health Manager (CAM or Designee) shall
Periodically review and update this program.
Assess and evaluate pest control contractor and its compliance with the requirements as
outlined in this document and best international standards.
Ensure that pest risk assessment is conducted and frequency of pest control is agreed.
Ensure the ongoing monitoring and assessment of the adequacy of the existing pest control
provisions.
Ensuring lessons learned and best practices are communicated between operational sites.
Central Health Advisor (Technical Authority assigned by Health Manager)
Review and maintain this program.
Provide support in pest risk assessment implementation.
Ensure that pest control contractor’s procedures are in line with this program.
Review and audit pest control contractor activities to ensure acceptable standards are being
applied and all relevant Environmental aspects encountered
Providing information and advice on new / forthcoming legislation or measures to improve
pest control services.
Operations Health Advisor
Co-operate with technical authority in implementation of Pest Control Management program.
Provide Health Manager with relevant information regarding contractor’s pest control activities
within Operations.
Control Tier: 2
Revision Date: 03/03/2010
Document Number: AZSPU-HSSE-DOC-00279-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION
OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms
4
AzSPU Integrated Pest Control Management Program
Jointly with site representative(s), nominee(s) and pest control contractor conduct generic
pest control risk assessment.
Regular monitoring of pest control contractor performance.
Ensure that pest control contractor personnel are medically fit for task.
Support respective sites in Pest Control Management issues.
Site Representative / Nominees
Be responsible for implementation of this program on-site.
Jointly with Operations Health Advisor and pest control contractor conduct generic pest
control risk assessment.
Control the frequency and efficiency of site pest control activities and maintain the records of
pest control (Log book).
Ensure that pest control pre-cautions and recommendations on design, repairing,
maintenance and housekeeping of the facility are in place.
Ensure that site emergency services (fire/medical/security) are aware of the hazards of
chemical being used and stored on the site, so that proper precautions can be taken in the
event of fire, spill or accidental poisoning involving hazardous chemical.
Ensure that pest control work is completed and “Pest Control Work Completion Form” or
“Waste Transferal Form” is signed.
Site Manager
Nominate site representative responsible for implementation of “Az SPU Integrated Pest
Control Management Program” on-site (see above).
Ensure that “Az SPU Integrated Pest Control Management Program” is implemented on-site.
5. Scope
The following matters should be considered when selecting a pest control contractor:
Services provided by pest control contractor shall be in compliance with BP Az SPU
Integrated Pest Control Management Program.
Pest control contractor shall undertake a complete pest survey across BP Az SPU facilities
and provide a clear report of recommendations and actions required. The contractor should
detail pests covered, frequency of visits and report pest control activity, arrangements for
Control Tier: 2
Revision Date: 03/03/2010
Document Number: AZSPU-HSSE-DOC-00279-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION
OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms
5
AzSPU Integrated Pest Control Management Program
additional treatments, including emergency response, preventive measures and get approval
of technical authority.
Contractor shall periodically complete a pest risk assessment as part of the contract and
provide the relevant Material Safety Data Sheets and demonstrate knowledge of COSHH
(Control of Substances Hazardous to Health).
The contractor should provide details of all preparations used, supply a written report on each
visit (e.g. survey, risk assessment, pest control activity, additional treatments, etc.) and make
any necessary recommendations with regard to proofing, waste disposal, stock control,
housekeeping, cleaning.
The contractor must have sufficient resources in terms of medically fit for task as per “AzSPU
Fitness for Task Management Program” (refer to The scope and frequency for Specific Task
Health Assessments, Section 15), appropriately vaccinated, adequately trained and qualified
and the necessary equipment to carry out pest control services. It is a requirement for all the
contractors’ staff to be trained to a competent level.
As results of pest survey and risk assessment of pest presence on site, deployment of agreed
pest control methods and techniques to remove or repel pests (including insects, snakes,
rodents, birds and other animals fall under pest control specification - see definition) from BP
Az SPU sites applying sparing methods of the best international practice.
Storage, transportation, deployment, collection and disposal of pest control substances and
equipment.
Minimization of chemical waste by substituting chemicals by mechanical repellents
where/when it is possible.
Removal and disposal of pest habitats and carcasses (if any) when pest destruction agreed
with the Company.
Removal and disposal of dead birds as requested by Company (see section 9.0).
Application of humane methods of control over stray animals as requested by Company (see
section 8.0).
Respond to Company request on services provision 24 hours a day, 365 days a year;
holidays and employee absences will not disrupt this service.
Guarantee of the service quality by contractor’s commitment that if any treatment is
unsuccessful and is not the fault of client personnel then contractor would return to that
location to re-apply treatment free of charge.
Contractor shall submit to the Company information regarding pest control substances,
dosing and methods of their deployment, including the following information:
Process for pest control activities on site.
Control Tier: 2
Revision Date: 03/03/2010
Document Number: AZSPU-HSSE-DOC-00279-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION
OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms
6
AzSPU Integrated Pest Control Management Program
Hazards to health, safety and environment.
Risk control measures to applicators and site personnel.
MSDS (must be provided as a minimum for each substance).
Technical Data sheets if available.
COSHH Assessment of substances if available.
6. Recommended Pest Control Frequency by Contractor
Types of methods (disinfection / disinsection / deratisation / snakes frightening), frequency per
method and measurement of work (sq. m) shall be specific for each location, identified after pest
control survey and joint
(Company - Contractor) risk assessment and agreed by Company
Technical Authority.
7. Monitoring and Quality Assurance/ Frequency
Location
Frequency
Accountable Person
Onshore sites
- along Export
Quarterly
Export Pipelines Health Advisor
Pipelines
Sangachal Terminal (ST)
Quarterly
Sangachal Health Advisor
Offshore
Quarterly
Offshore Health Advisor
Office Services
Quarterly
Central Health
/
Environmental
Health Lead / Technical Authority
On-shore sites / ST /Offshore /
Annually
CAM / Technical Authority
Office Service
Quarterly reviews should include a physical visit to construction/operational sites and
interviews with personnel and activities that are involved in the program. Compare actual
operations with the pest management plan and review relevant records/documentation.
Annual quality assurance and program review should be performed to provide and objective,
ongoing evaluation of Integrated Pest Management activities and effectiveness to ensure that
the program does, in fact, control pests and meet the specific needs of the facility program
and its occupants. Based upon this review, current IPM protocols can be modified and
updated procedures implemented.
8. Stray Animals Strategy
Strategy of Stray Animals Control Management includes following:
Awareness of personnel.
Vaccination of exposed personnel (BP and contractors).
Removal of dead carcasses and utilization by pest control contractor.
Capture, handling and removal of animals in safe manner. All further actions regarding stray
animals based on decision of pest control contractor and site management and will consider
the following:
Control Tier: 2
Revision Date: 03/03/2010
Document Number: AZSPU-HSSE-DOC-00279-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION
OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms
7
AzSPU Integrated Pest Control Management Program
Removal stray animals to another remote location (location shall be advised by
pest control contractor).
Removal of stray animals with further passing to local branches of State
Veterinary Service of Ministry of Agriculture.
Sterilisation and rehabilitation with further returning back or passing to local
branches of State Veterinary Service of Ministry of Agriculture or removal to
another remote location (location shall be advised by pest control contractor)
Animal euthanasia and utilisation by pest control contractor.
In some circumstances (e.g. sterilization, euthanasia, disposal of carcasses, vaccination of stray
animals, etc.) formal arrangement between pest control contractor and local branches of State
Veterinary Service of Ministry of Agriculture might be required.
For more detailed information please refer to “BP Az SPU Stray Animal Strategy”
9. Dead Birds Disposal Strategy
Please refer to the following documents:
“Safe Disposal of Dead Birds on Remote Onshore Az SPU Sites”
DOC-00080-3
“Safe Disposal of Dead Birds on Offshore Az SPU Installations and Vessels”
DOC-00079-3
“Safe Disposal of Dead Birds at AzSPU Sites, Offices and Residences in the Absheron Area”
10. Facility Design / Maintenance / Sanitation and Waste Management
IPM issues and requirements should be addressed in a research facilities planning, design and
construction. This provides an opportunity to incorporate features that help exclude pests,
minimize pest habitat, and promote proper sanitation in order to reduce future corrections that
can disrupt operations.
Many pest problems can be prevented or corrected by ensuring proper sanitation, reducing
clutter and pest habitat, and by performing repairs that exclude pests. Records of structural
deficiencies and housekeeping conditions should be maintained to track problems and determine
if corrective actions have been completed in a timely manner and were effective.
Proper waste management and good housekeeping practice are essential in prevention of
presence and increase of number of stray domestic animals around the facility and therefore
should be strictly followed by all personnel.
Control Tier: 2
Revision Date: 03/03/2010
Document Number: AZSPU-HSSE-DOC-00279-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION
OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms
8
AzSPU Integrated Pest Control Management Program
12. Communication / Record keeping
Site representatives shall be nominated to accompany pest control contractor personnel on site
and monitor service provided (see section 4.0).
Pest control contractor shall complete written report with recommendations and submit to site
representative. Site representative will be responsible to ensure that work is completed in
accordance with scope of contract and results of risk assessment and “Pest Control Work
Completion Form” or “Waste Transferal Form” is signed.
A log book should be used to record pest activity and conditions pertinent to the IPM program. It
may contain protocols and procedures for IPM services in that facility, pest control contractor
report of provided services, Material Safety Data Sheets on pesticides, pesticide labels, treatment
records, floor plans, survey records etc.
13. References
1. BP Az SPU Strategy of Stray Animals Control Management.
2. BP Az SPU Stray and Wild Animals Risk Assessment.
3. BP Az SPU Safe Disposal of Dead Birds Programs.
4. Centres for Disease Control “Sanitation in the Control of Insects and Rodents of Public
Health”.
5. Centres for Disease Control “Ticks of Public Health Importance and Their Control”.
6. Monroe T. Morgan “Environmental Health”, third edition.
7. US Armed Forces Pest Management Board “Integrated Pest Management”.
8. US Armed Forces Pest Management Board “Installation Pest Management Program Guide”.
BP Az SPU Annual IPM Audit Report
Pest Control Company
Site / Location
Name of CAM
Date
Name of Camp Boss /
Audit performed
Site Representative
by
1. Program Management
Comments
1.1 Pest
1.1.1
Is a Pest Management Plan established? Is the plan
Management
current and properly reviewed?
Plan
1.1.2
Is surveillance included in the plan, where appropriate,
for target pests/vectors?
1.1.3
Do site Pest Management Operations follow a written
Pest Management Plan?
1.2 Contracting
1.2.1
Have contracts for pest control services been reviewed
and approved by the CAM?
Control Tier: 2
Revision Date: 03/03/2010
Document Number: AZSPU-HSSE-DOC-00279-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION
OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms
9
AzSPU Integrated Pest Control Management Program
1.2.2
Does Pest control contractor undertake a complete pest
survey across BP Az SPU facilities and provide a clear
report of recommendations and actions required?
1.2.3
Does the contractor’s report detail pests covered,
frequency of visits and reports, arrangements for
additional treatments, including emergency response,
preventive measures and quotation?
1.2.4
Does the Contractor periodically complete a pest risk
assessment as part of the contract and provide the
relevant Material Safety Data Sheets and demonstrate
knowledge of COSHH
(Control of Substances
Hazardous to Health)?
1.2.5
Does contractor have sufficient resources in terms of
trained and qualified staff and the necessary equipment
to carry out pest control services?
1.2.6
Does Contractor officially licensed to operate?
Azerbaijan State License
Certificates of approval for usage of pest control
substances by Azerbaijan Government Body
Authorization of Azerbaijan Government Body on
disposal of animal carcasses as hazardous
waste
1.2.7
Does Contractor available to Company request on
services provision
24 hour a day,
365 day a year;
holidays and employee absences will not disrupt this
service
2. Program Operations
Comments
2.1 Pest
2.1.1
Are important disease vectors present?
Surveillance
and Control
Functions
2.1.2
Are mosquitoes a problem?
2.1.3
Is mosquito breeding sites or potential breeding sites
present?
2.1.4
Are breeding sites located near housing/accommodation
areas?
2.1.5
Are cockroaches a problem?
2.1.6
Are sanitation and/or harborage conditions conducive to
cockroach infestation?
2.1.7
Are the cockroaches control measures effective?
Control Tier: 2
Revision Date: 03/03/2010
Document Number: AZSPU-HSSE-DOC-00279-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION
OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms
10
AzSPU Integrated Pest Control Management Program
2.1.8
Are flies a problem?
2.1.9
Are windows and doors adequately screened and
dumpster lids closed?
2.1.10
Is waste storage area cleaned regularly?
2.1.11
Are all external doors close fitting or adequately
proofed? Are external doors to food preparation and
storage areas kept closed?
2.1.12
Are rodents a problem?
2.1.13
Are exclusion (rodent-proofing) measures adequate?
2.1.14
If present, have rodent bait stations been serviced, and
is there evidence of feeding?
2.1.15
Is there an outdoor rodent control program in effect?
2.1.16
Are birds a problem? If yes, what species?
2.1.17
Are exclusion measures adequate?
2.1.18
Describe if any other pest present. What measures are
employed to manage this?
3. Facilities
Comments
3.1 Operational
3.1.1
Is a current inventory of pesticides maintained? Is a
and Storage
copy provided to the Site HSE department?
Procedures
3.1.2
Are pesticide containers stored off the floor with access
aisles to allow inspection?
3.1.3
Is the pesticide storage facility secured to prevent
unauthorized entry?
3.1.4
Is a change room available for pest management
personnel?
Control Tier: 2
Revision Date: 03/03/2010
Document Number: AZSPU-HSSE-DOC-00279-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION
OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms
11
AzSPU Integrated Pest Control Management Program
3.1.5
Are pest control vehicles properly identified?
3.1.6
Are vehicles used during pest control operations single
purpose?
4. Health and Safety
Comments
4.1 Fitness to
4.1.1
Are all pest management personnel medically screened
work
and fit to work in accordance to AzSPU Fitness to Work
Program?
4.1.2
Are there any diseases that place pest management or
other personnel at risk?
4.1.3
Is vaccination program implemented?
4.2 Work Place
4.2.1
Is pest control chemicals storage area adequately
Monitoring
ventilated?
4.2.2
Are appropriate/approved respirators being used when
handling pesticides?
4.2.3
How is respirator use monitored?
4.2.4
Have the hazards of a pest control chemicals been
thoroughly discussed with emergency (medical/safety)
services?
4.2.5
Is adequate personal protective clothing/equipment
provided?
4.2.6
Is personal protective clothing/equipment worn?
4.2.7
Are Material Safety Data Sheets available for review by
pest management personnel upon request?
5. Regulations
Comments
5.1.1
What state and local regulations apply to pest
management?
5.1.2
Are all state and local regulations available on site for
reference?
5.1.3
Do water quality and effluent regulations exist that
impact on pest management operations?
Revision/Review Log
Revision Date
Authority
Custodian
Revision Details
03.03.2009
Almaz Agazade
Eldar Yarmamedov
First Issue
03.03.2010
Almaz Agazade
Eldar Yarmamedov
See below
Control Tier: 2
Revision Date: 03/03/2010
Document Number: AZSPU-HSSE-DOC-00279-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION
OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms
12
AzSPU Integrated Pest Control Management Program
Section №4 “Roles and Responsibilities” wording PU Health Advisor replaced with Operations
Health Advisor
Control Tier: 2
Revision Date: 03/03/2010
Document Number: AZSPU-HSSE-DOC-00279-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION
OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms
13
AzSPU Integrated Self-Assurance Plan
Page 1 of 8
AzSPU Integrated Self-Assurance Plan
AzSPU-HSSE-DOC-00071-2
Authority:
Yuliy Zaytsev
(AzSPU
Custodian:
Idrak Nazarov
(AzSPU HSE MS
Safety & Compliance
Leader)
Manager)
Scope:
AzSPU Operational PUs
Document
AzSPU HSSE MS Document Co-
Administrator:
ordinator
Issue Date:
08 April 2006
Issuing Dept:
AzSPU HSSE
Revision Date:
15 February 2010
Control Tier:
Tier 2 - AzSPU
Next Review Date:
15 February 2011
Control Tier:
2-AzSPU
Revision Date: 15 February, 2010
Document Number: AzSPU-HSSE-DOC-00071-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED
VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu
AzSPU Integrated Self-Assurance Plan
Page 2 of 8
1
Purpose / Scope
The purpose of this document is to outline the processes in place to provide an independent,
comprehensive and consistent approach to AzSPU managed self-assurance programme carried out
across the operating area and facilities.
The scope of the integrated self-assurance programme has been expanded (from purely ISO 14001
environmental management system audits) to include the following:
AzSPU Management System audits - evaluate the effectiveness of a AzSPU
Operating Areas’ management programs in assuring sustained conformance with
operating requirements
(OMS, ISO 14001 etc.) Management Programmes are
typically coordinated at the AzSPU level and audited at that level, through the
elements of management programs may operate and be audited at the facility level.
Conducted by qualified, objective, and independent auditors, to assess conformance
with management system requirements.
AzSPU Operating Programme audits evaluates the effectiveness of operating
programs in managing risk and assuring compliance (e.g. Control of work program,
waste management etc.) All operations program are within the scope of AzSPU
assurance activities. Risk assessments and other relevant information are used to
prioritize audit activities.
AzSPU expects to conduct one management system audit per year at each operating facility and
operating program audit at least every three years. Operating Program audit frequency is dependent
on the identification of high risk issues (External Audit and Self-Assurance Program Overview
(AzSPU-HSSE-DOC-00035-2)).
Operating area and facilities included within the scope of the
2010 AzSPU Self-Assurance
programme are detailed in Table 1. Two rounds of internal audits are currently scheduled for 2010,
during February and August.
It should be noted that internal AzSPU managed contractor audits are excluded from the scope of
this procedure as they are covered in detail in the AzSPU Contractor HSE Audit Procedure
(AzSPU-HSSE-DOC-00142-2).
2
Definitions
Refer to document AzSPU Definitions procedure (AzSPU-HSSE-DOC-00021-2) for definitions
common to the AzSPU MS.
Control Tier:
2-AzSPU
Revision Date: 15 February, 2010
Document Number: AzSPU-HSSE-DOC-00071-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED
VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu
AzSPU Integrated Self-Assurance Plan
Page 3 of 8
3
Specific Requirements
OMS Essentials - 8.2 Assessment and Audit
GG 8.2 -0001 BP Group Guide for Self Audit Programme
ISO 14001: 2004 - 4.5.1 Monitoring and Measurement
ISO 14001: 2004 - 4.5.2 Evaluation of Compliance
ISO 14001:2004 - 4.5.5 Internal Audit
OHSAS 18001: 2007 - 4.5.1 Performance Measurement and Monitoring
OHSAS 18001: 2007 - 4.5.2 Evaluation of Compliance
OHSAS 18001: 2007 - 4.5.5 Audit
ISO 19011-2002 Guidelines for Quality and/or environmental management system
auditing
GDP 4.5-0001 BP Group Defined Practice for Control of Work - Element 3.10:
Control Tier:
2-AzSPU
Revision Date: 15 February, 2010
Document Number: AzSPU-HSSE-DOC-00071-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED
VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu
AzSPU Integrated Self-Assurance Plan
Page 4 of 8
Table 1 - AzSPU operating area and facilities included within the scope of 2010 AzSPU
managed integrated self-assurance programme
Performance
Operating
Facility
Description
Unit (PU)
area
CWAA
Sangachal Central Waste Accumulation Area (CWAA)
Sangachal
CWAA SPS
SPS Central Waste Accumulation Area (CWAA)
Sangachal
Midstream
Terminal
Sangachal
Sangachal Terminal is the onshore storage and processing facility for
Terminal
hydrocarbon product received from the offshore Azeri, Chirag, Gunashli
(ACG) and Shah Deniz (SD) Contract Area platforms. It also has facilities
associated with the Baku-Tbilisi-Ceyhan pipeline (oil) and South Caucasus
Pipeline (gas).
Logistics
Supply Base, Marine Operations (facilities including supply vessels and
Logstics
Facilities
helicopters supporting offshore production platforms), Diesel tank farm and
mud plant, Helicopter / aviation base
CA&CWP
Central Azeri PDQ platform and C&WP
EA
East Azeri platform
Azeri,
Operations
Chirag,
DWG
Phase 3 Deep Water Gunashli PDQ bridge linked to a compression and
Guneshli
water injection platform (C&WP)
WA
West Azeri PDQ platform
SD Alpha
Shah Deniz Alpha Gas Production Platform
Shah Deniz
Istiglal
BP Management of Istiglal rig drilling operations
Semi Sub
Dilling
Drilling
DDGG
BP Management of DDGG rig drilling operations
Control Tier:
2-AzSPU
Revision Date: 15 February, 2010
Document Number: AzSPU-HSSE-DOC-00071-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED
VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu
AzSPU Integrated Self-Assurance Plan
Page 5 of 8
4
Key Responsibilities
Refer to AzSPU procedure for External Audit and Self Assurance Programme AzSPU-HSSE-DOC-
00035-2 for key roles & responsibilities common to this subject
5
Procedure
External consultants may be contracted to act as the Lead Auditors for operating programme audits,
in order to drive implementation of an integrated approach to self-assurance programme across
AzSPU operations. The benefits of this approach are:
Expertise: The consultants selected will be qualified on the specific subject, with extensive global
experience of BP Operations. The Lead Auditors will be expected to support the further professional
development of the audit team members.
Independence: Recruitment of Lead Auditors will be conducted so as to ensure compliance with
the External Audit and Self-Assurance Program Overview Procedure (AzSPU-HSSE-DOC-00035-
2) which states:
'the Auditors must be objective, which means they are independent of the audit site and/or activity to
be audited, do not have a conflict of interest, and are not subject to pressure (internal or external)
to influence their audit findings’ (5.3.1 Audit Team Selection).
Consistency: The audit process will be managed by a core team including the HSE MS Team &
Lead Auditors. The core team will work closely with Operating Area HSSE Managers. This will
allow a consistent approach to be taken in order to evaluate conformance / compliance across
operating areas, report performance, and follow up on non-conformances / non-compliances. This
approach is intended to reduce the frequency and duration of external surveillance audits.
Optimisation: A core team operating across all operating areas can identify opportunities for
improving the efficiency of the audit process e.g. by consolidating MS, and operating programme
audits to reduce auditing time, cost and operational impacts.
5.1
Reporting Formats
Standardized reporting formats will be used to ensure a consistent and comprehensive approach to
the audits. The following will be used during the 2010 audits:
Audit Notification (if appropriate):
See Appendix 1. The purpose of the audit notification is to:
Define the purpose of the audit.
Define the physical scope (i.e. the facilities and sites to be included).
Define the technical scope (e.g. the specific ISO clauses / environmental aspects to be
included).
Detail the proposed timing and duration of the audit.
Control Tier:
2-AzSPU
Revision Date: 15 February, 2010
Document Number: AzSPU-HSSE-DOC-00071-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED
VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu
AzSPU Integrated Self-Assurance Plan
Page 6 of 8
Identify logistical requirements including H&S and travel plans, local management
access approval and local logistics contacts.
List the audit team members.
List key personnel to be interviewed.
Outline the agenda for audit opening and closing meetings.
Audit Proforma:
The Audit Report Proforma (AzSPU-HSSE-DOC-00035-A1) is appended to the AzSPU External
Audit and Self-Assurance Programme Overview (AzSPU-HSSE-DOC-00035-2).
The purpose of the audit proforma is to:
Provide a unified approach to presenting the audit findings.
Include recommendations for improving HSSE&S management and identify
opportunities for further integration of the MS, as appropriate.
The same audit proforma will be used for management system, and operating programme audit
findings, unless requested otherwise by AzSPU / Operating area personnel. Tables can be repeated
in the proforma if the intention is to present all audit findings in one integrated report.
5.2
Sampling
Management System Audits
One of the main focuses for the MS audits will be verifying that the required ISO
14001
management system elements (e.g. aspects identification, management review etc.) have been
established in accordance with the AzSPU Tier 2 MS procedures and that they are functioning
effectively. As part of this, a checklist demonstrating evidence of compliance to all elements of the
ISO 14001 standard (the ISO 14001 Environmental Management System Requirements Checklist
AzSPU-HSSE-DOC-00101-2) will be completed and embedded in the audit report, along with
corroboratory statements in the audit report summary.
The selection of specific environmental and social aspects / H&S hazards for more detailed audit
review will be selected based on the perceived level of risk. This will be determined following a
review of the coverage of Operating area / facility level inspections, Aspects & Impacts Registers,
and HSE Risk Matrices.
The Audit Notification will clearly define the proposed physical and technical scope of the audit and
operating area representatives will have opportunity to provide feedback prior to the audit.
Operating Programme Audits
As part of the audit scope and schedule development process, risk assessments and other relevant
information are used to prioritize audit activities. The Risk Prioritization Report may be issued
which identifies the highest priority areas for compliance planning. Risk Assessment process and
prioritization the risks will be in accordance with AzSPU Practice for Assessment, Prioritization and
Management of Risk (AZSPU-HSSE-DOC-00252-2).
Operating Programme audits will be conducted to check the effectiveness of operating program in
managing risk and assuring compliance.
Control Tier:
2-AzSPU
Revision Date: 15 February, 2010
Document Number: AzSPU-HSSE-DOC-00071-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED
VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu
AzSPU Integrated Self-Assurance Plan
Page 7 of 8
5.3
Document Control
Documentation resulting from the self-assurance programme will be uploaded to dK Documentum
by the AzSPU HSSE MS Document Co-ordinator.
5.4
Schedule
Two main rounds of self-assurance programme are proposed for 2010, as outlined in the AzSPU
External Audit and Integrated Self-Assurance Plan (AzSPU-HSSE-DOC-00067-2). More detailed
schedules for the February and August audits will be provided in the Detailed Audit Plan for each
round of internal audits.
6
Key Documents/Tools/References
AzSPU External Audit and Integrated Self-Assurance Schedule
(AzSPU-HSSE-DOC-
00067-2).
AzSPU External Audit and Self-Assurance Programme Overview (AzSPU-HSSE-DOC-
00035-2).
AzSPU Audit Report Proforma (AzSPU-HSSE-DOC-00035-A1).
AzSPU HSSE&S Non-compliance and Corrective Action Procedure (AzSPU-HSSE-
DOC-00040-2).
Lead Auditor Terms of Reference - Integrated Self-Assurance Programme - HSSE
Management System Audit (AzSPU-HSSE-DOC-00191-2).
AzSPU Contractor HSE Audit Procedure (AzSPU-HSSE-DOC-00142-2).
ISO 14001 Environmental Management System Requirements Checklist (AzSPU-HSSE-
DOC-00101-2).
AzSPU Practice for Assessment, Prioritization and Management of Risk (AZSPU-HSSE-
DOC-00252-2).
Review / Revision Log
Revision
Authority
Custodian
Revision Details
Date
08 April
Gunther
Yuliy Zaytsev
Initial Issue
2006
Newcombe
01
May
Yuliy Zaytsev
Rebecca Heath
Procedure updated to reflect internal management
2007
system audit plans for 2007. Format of procedure
revised in line with rest of AzSPU Tier 2 procedures.
Reporting Formats updated. Schedule removed and
cross reference provided to AzSPU MS Audit Schedule
to avoid duplication of effort during subsequent
updating.
23 May,
Yuliy Zaytsev
Rebecca Heath
Procedure updated to take into account inclusion of
2008
(AzSPU
(AzSPU HSSE
compliance and subject matter audits into the AzSPU
HSSE MS &
MS Senior
Integrated Internal Audit Plan.
Compliance
Advisor)
Reference to AzSPU Contractor HSE Audit Procedure
Manager)
and Central Health and Safety Assurance Schedule for
2008 added.
Table 1 updated to reflect AzSPU organisational
changes.
Appendix 2: Non-conformity Note / Corrective Action
Request Form removed from procedure. AzSPU
HSSE&S Non-compliance and Corrective Action
Procedure (AzSPU-HSSE-DOC-00040-2) states that
Control Tier:
2-AzSPU
Revision Date: 15 February, 2010
Document Number: AzSPU-HSSE-DOC-00071-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED
VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu
AzSPU Integrated Self-Assurance Plan
Page 8 of 8
non-conformances / non-compliances are recorded in
Tr@ction or local Action Tracking System. No
requirement for an additional form to report this
information.
Requirement for checklist demonstrating evidence of
compliance to all elements of the ISO 14001 standard
to be included in the audit report added (in response to
a November 2007 ISO 14001 external audit finding).
04 May,
Yuliy Zaytsev
Idrak Nazarov
-‘April’ was replaced with February internal audits as
2009
(Safety &
(AzSPU HSE
the period for 1st round of audits has been already
Compliance
MS Team
changed.
Systems
Leader)
-References to Terms of References for the audits
Manager)
planned for 2009 were added.
-Table 1 was updated based on new AzSPU HSE MS
Org Structure to reflect 2009 planned internal audits
-Section 5 was revised to state that External consultant
may be contracted to act as Lead Auditor for
Compliance and Subject matter audits (EMS has been
taken out as it is leaded by internal resources)
-(para 1) Reference to Health & Safety Assurance Plan
was deleted as it is not currently in use
-(para 5.1) ‘Note’ has been added to mention the
possibility of sending it by e-mail.
-(Appendix 1) The title of Audit Notification form was
left as blank to allow using it for all types of internal
audits
15
Yuliy Zaytsev
Idrak Nazarov
-
The procedue was revised to reflect the changes
February,
(Safety &
(AzSPU HSE
recently made in the External Audit and Self-
2010
Compliance
MS Team
Assurance Program AZSPU-HSSE-DOC-00035-2
Manager)
Leader)
in accaordance with GG 8.2-0001 Group Guide for
Self Audit Programmes
-
Roles & Resposnsibilities and references within the
procedure were updated accordingly
-
Audit Notification form was deleted as it is not in
use
Control Tier:
2-AzSPU
Revision Date: 15 February, 2010
Document Number: AzSPU-HSSE-DOC-00071-2
Print Date: 2/1/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED
VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 1 of 19
AzSPU Internal & External Material Release
Reporting & Notification Procedure
AZSPU-HSSE-DOC-00075-2
Authority:
AzSPU Regulatory
Custodian:
AzSPU Environmental
Compliance and
Permit Specialist /
Environment Manager /
Saadet Gafarova
Faig Askerov
Scope:
AzSPU Ops & Projects
Document
AzSPU HSE MS
Administrator:
Document Coordinator
Issue Date:
01 July 2006
Issuing Dept.
AzSPU HSE &
Engineering
Revision Date:
18 October 2010
Control Tier:
2
Next Review
28 February 2011
Date:
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 2 of 19
ABBREVIATIONS:
Az - Azerbaijan
AzSPU - Azerbaijan Strategic Performance Unit
BST - Business Support Team
ET - Environmental Team
Ge - Georgia
GIOC - Georgia International Oil Company
IC - Incident Commander
IMS - Incident Management System (Document No. UNIF-HSE-MA-400)
IMT - Incident Management Team
LWS - Leaks, Weeps, Seeps
MENR - Ministry of Ecology and Natural Resources (Azerbaijan)
MoE - Ministry of Environment (Georgia)
OBM - Oil Based Mud
PU - Performance Unit
SOBM - Synthetic Oil Based Mud
SOCAR - State Oil Company of the Azerbaijan Republic
SPOC - Single Point of Contact
SRT - Site Response Team
Traction - BP Global Incident and Accident Reporting and Action Tracking System
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 3 of 19
1.0 Purpose/Scope
The purpose of this procedure (the “Procedure”) is to provide guidance for conducting
BP internal and external agency substance material release reporting at Azerbaijan
Strategic Performance Unit (AsSPU) sites in order to meet internal (BP Group) and
external (MENR) compliance obligations.
This procedure also provides guidance regarding:
The interfaces between BP internal and external agency reporting of minor (Tier
1) releases that can be dealt with using local, on site resources and larger scale
releases requiring national (Tier 2 Major releases) and international support (Tier
3 Crisis incidents); and
Threshold spill quantities that determine the level of BP internal reporting
required to satisfy BP Group requirements.
Threshold spill quantities that determine the level of BP external Reporting
required to satisfy MENR requirements
This procedure applies to all AzSPU Operational Performance Units (PUs) engaged in
the exploration, drilling, construction, production and/or transportation of oil and gas.
This procedure is a high level document that provides a framework for operational sites
(Assets/Facilities) to implement notification and reporting processes in accordance with
their PU/Asset specific legally binding agreements, whilst ensuring consistency, where
applicable, across BP operations.
Detailed PU specific and country specific reporting requirements are not covered by this
procedure, but can be found in relevant country and PU-specific procedures (see
Section 6.0).
This procedure does not replace, nor should it conflict with existing:
Emergency response and oil spill contingency plans;
Notification practices regarding fires and explosions;
Internal BP HSE reporting requirements including HSE Accountability
Boundaries; or
Leak, weep and seep identification, reporting and correction.
It should be noted that releases of untreated effluents (e.g. sewage, produced water,
hazardous drainage, etc) resulting from treatment plant failure / maintenance will be
reported as a material release in accordance with this procedure.
Routine operational discharges of treated effluents that are out of compliance with
defined specifications (e.g. legislative permits or other standards) will be reported in
accordance with the Non-Compliance and Non-Conformance Corrective and
Preventative Action Procedure (AzSPU-HSE-DOC-00040-2).
If there is any doubt regarding a particular release, further guidance should be sought
from the AzSPU Regulatory Compliance and Environment Manager.
Revision of this controlled procedure will be in accordance with the AzSPU Document
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 4 of 19
Management Procedure (document AzSPU-HSE-DOC-00025-2).
2.0 Definitions and Abbreviations
Except for the capitalized words, terms and abbreviations specifically defined and
provided for in this section, all capitalized words, terms are abbreviations shall have the
meaning ascribed to them in the document AzSPU-HSE-DOC-00021-2.
The following capitalizes words, terms and abbreviations used in this Procedure shall
have the meanings hereby assigned to them.
Material Release or “Spill”
The term “spill” is often used without a strict definition, for the purpose of BP incident
reporting the term “material release” will be used.
For AzSPU, a material release is defined as follows:
An unplanned or accidental loss of primary containment (i.e. tanks, pipelines, process
vessels) of oil or other fluids from a BP or contractor operation, irrespective of any
secondary containment or recovery. And releases of untreated effluents (e.g. sewage,
produced water, hazardous drainage, etc) resulting from treatment plant failure
/
maintenance.
Material releases include (but are not limited to): oil, gas, chemicals, drilling fluids,
domestic wastewater, hazardous substances, sewage, liquids, solids, non-hydrocarbon
gases, halon, fuel, hydraulic oils and produced water.
Oil is defined as any mineral oil based hydrocarbon (condensate, diesel, crude, fuel oil,
oil based mud / drill fluid).
Chemicals include any substance used in support of the exploration, exploitation and
associated processing of hydrocarbons. Examples include, but are not limited to,
operational and maintenance related substances such as production/utility chemicals
like biocide, corrosion inhibitors etc, water based and non-mineral oil based muds
(synthetic drill fluids), fluids like brine, cements, rig wash, pipe dope, hydraulic oils,
potable water system additives, paints and other coatings, fire fighting foams, etc.
Unless contaminated with mineral oil, releases of synthetic base oil, synthetic drill fluids,
water based drill fluids, or completion fluids are defined as chemical material releases.
Where a mixture of substances has been released, samples may be taken for analysis if
the components cannot be reasonably identified by other auditable means.
Notifable Releases
Internal
All substance releases
(liquids, gases or solids) shall be internally reported and
investigated. There is no minimum reportable volume for internal release reporting and
investigation.
External
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 5 of 19
Releases of liquids and solids will be notified to external agencies in a prompt manner
using this procedure. External nottification requirements agreed with MENR of
Azerbaijan Republic are:
If the release to the environment exceeds the volume of 50 L, then notification
will be made within 24 hours after the incident verbally and within 72 hours in
the written form.
If the release to the environment is less than 50 L, then information about the
release will be included into the BP AzSPU Report on Unplanned Releases and
sent to MENR on monthly basis, Appropriate environmental reports to MENR
also can contain information about reports, but they do not replace . the BP
AzSPU Report on Unplanned Releases
External nottification requirements for Georgia should be agreed with MoE of Georgia.
All releases to atmosphere will be internally recorded and investigated. Only those
releases to atmosphere that result, or have the potential to result, in a significant event
(e.g. fire, explosion) will be reported externally. External reporting of atmospheric
releases shall be agreed between the Asset Performance Unit Leader (Az) / Operations
Section Chief (Ge) and the CHSE HSE Director or AzSPU Regulatory Complinace and
Environment Manager on a case-by-case basis.
Untreated Effluents
Untreated effluents could be sewage, produced water, hazardous drainage, etc released
as a result of treatment plant failure / maintenance
Primary containment
Planned primary method (e.g. tanks, pipelines, process vessels) for containing fluids.
Secondary containment
Secondary method (container/bund) used to prevent escape to the environment from
primary containment (e.g. drip tray, bunds, concrete hard standing, etc.).
Leaks, weeps and seeps(LWS)
The categorization of material releases into small leaks, weeps or seeps may differ
according to PU specific inspection and maintenance criteria, local operating and
process conditions. All material releases, leaks, weeps, seeps shall be internally
recorded and reported (as a minimum), logged, their signficance evaluated and any
defects corrected as soon as is practicable. Refer to PU specific guidance/criteria for the
categorisation of site releases.
Material release to the environment
This is defined as a material release where there is no secondary containment (this
includes all unplanned gaseous releases), or where the spillage breaches or leaks from
the secondary containment and thereby comes into contact with the ground (whether
inside or outside the facility boundary), including snow, ice or water.
Lost of Radioactive Sources
Notification to be done to MENR & SOCAR in case of lost sources in the wells.
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 6 of 19
Tier 1, 2 & 3 releases
Incidents are categorised according to the level of resource required to mitigate them.
The actual categorisation of potential releases into tiers will be dictated by site-specific
conditions, however the following general definitions may be used:
Tier 1 release: a small, or minor, material release that requires no intervention,
other than „monitor and evaluate‟, or can be managed using local site resources.
Tier
2 release: a material release that can be managed using the qualified
contractor and/or nationally available resources.
Tier 3 release: a significant material release the management of which requires
internationally available resources.
Traction Database Definitions
For BP Internal Reporting purposes, all material releases, except leaks, weeps and
seeps1, are to be recorded in the Traction Database using the following definitions:
Spills contained on site, starting from minimum reportable requirement;
Spills which reach the environment are defined by BP Group as a material
release where there is no secondary containment, or where any liquid breaches
or leaks from secondary containment come into contact with the environment
(ground, snow, ice or water).
A spill which reaches surface water (fresh, salt or brackish) is defined as a
material release to water. Offshore is classified as „to water‟ and onshore „to
land/surface water‟. Spills into earthern dykes, or bunds should be classified as
material releases which reach the environment, if the dykes or bunds are NOT
impervious to the liquid spilled.
Volume of product spilled: Best estimates of material release volume should be
obtained using the most appropriate methods. In most cases this will be derived
from knowledge of the original contents of the container involved in the spill or
the time over which the spill occurred
Volume of unrecovered spilled, or leaked material: Unrecovered material is that
which remains in the environment (e.g. the ground, water atmosphere or food
chain) following initial clean-up and treatment operations i.e. Volume
Unrecovered = Total Volume Released - Volume Recovered.
Atmospheric releases will be assumed to be wholly unrecovered.
Major Incident Announcement
Defined by BP Group as an announcement of a spill incident resulting in one of the
following:
Oil spills of greater than 100 bbls or less at a sensitive location2 (e.g. spills from
the Inam contract area that have the potential to reach the Kizil Agach State
Natural Reserve and coastal area).
Release of more than 10 tonnes of any chemical.
1
For LWS reporting see Sangachal Terminal Leaks, Weeps, Seeps reporting Procedure (AZSPU-HSSE-
DOC-00074-4)
2
Ecologically sensitive areas include those which contain critically imperiled and imperiled species,
threatened and endangered species, depleted marine mammal species, and those that contain a high
concentration of waterfowl, or a large percentage of the world population of migratory waterfowl species.
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 7 of 19
3.0 Key Responsibilities
Employees and Contractors
Failure to report material releases, or spills, is a violation of national regulations and
company policy and procedure.
Employees and contractors working within BP operational assets and sites of BP
influence are required to immediately report all material releases and LWS to their
supervisor or HSE personel according to this procedure.
During Office Hours:
For Tier
1 releases during office hours, the AzSPU Regulatory Compliance and
Environment Manager (Az) or Communications & External Affairs Manager (Ge) shall be
notified to make the verbal notification required by environmental regulatory bodies of
relevant countries.
Tier
2 and Tier 3 material releases will be managed according to the existing BP
Incident Management System (see Section 4.1.2).
Supervisors and Managers
Supervisors or managers who are responsible for HSE compliance reporting within each
asset shall designate a site Single-Point-Of-Contact
(SPOC), e.g. On-Scene
Commander, HSE Advisor, Environmental Advisor, or SRT member, for material
release or spill evaluation and reporting, and arrange for alternates to be appointed
during the SPOC‟s absences.
Site Single Point of Contact (SPOC)
The SPOC duties will include:
(1) evaluating the significance and extent of material releases and spills;
(2) performing timely internal spill notification to the IMT Duty Incident Commander
(outwith normal working hours if the volume of material released to environment
exceeded 50 liters) and AzSPU Regulatory Compliance and Environment Team
(Az) / Communciations & External Affairs Manager (Ge) according to this procedure
and providing as much information as possible (see Material Release / Spill Verbal
Notification Log in Attachment B); and
(3) providing guidance to their assets on reporting, clean-up, and disposal
requirements.
Duty Incident Commander (Azerbaijan & Georgia)
Out of Normal Office Hours:
For Tier 1 releases outwith normal office hours, or during extended holiday periods, the
IMT Duty Incident Commander shall notify Duty Environmental Leader (Az) / Duty
Liaison Officer (Ge) about the incident
Duty Environment Unit Leader (Azerbaijan) shall:
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 8 of 19
Outwith normal office hours Duty Environment Unit Leader (Azerbaijan) shall:
- contact on-site SPOC and collate the required information regarding the
incident
- complete verbal notification form based on the information provided (Attachment
B) and seek pre-approval from the PUL (or his delegate) before it is verbally
communicated to the required external parties
- provide verbal notification to external agencies within 24 hours after the incident
as per the approved notification list and ensures that the AzSPU Regulatory
Compliance and Environment Team is made aware of external notifications
- informs Duty Public Information Officer to ensure that the Communications &
External Affairs and other relevant departments are aware of the incident and
can respond to any external requests for information as required
- informs site Environmental Advisor
On Scene Commander (Supsa)
For any Tier 1 release, the On-scene Commander (Supsa) shall inform the BP Georgia
Incident Commander, so that an appropriate level of notification and response occurs.
Tier 2 and Tier 3 material releases will be managed according to the existing Incident
Management System (see Section 4.1.2).
On Scene Commander Exports
For any Tier 1 release, the On-scene Commander Export shall inform the Export
Operations Section Chief and
/ or BP Georgia Incident Commander so that an
appropriate level of notification and response occurs.
Tier 2 and Tier 3 material releases will be managed according to the WREP Azerbaijan
Emergency Response Plan
(AzSPU-HSE-DOC-00021-5) and the WREP Georgia
Emergency Response Plan (AzSPU-HSE-DOC-00360-5) and BTC Pipeline Azerbaijan
Oil Spill Containment Site Manual (AZSPU-HSE-DOC-00095-5)
Duty Liaison Officer (Georgia)
The Duty Liaison Officer shall verbally inform the external agencies as appropriate of all
material releases outwith normal office hours and during extended holiday periods.
Duty Public Information Officer
The Duty Public Information Officer will be involved in case of major incidents, or
incidents which attract Media attention and shall:
Obtain accurate information about the release and ensure that
Communications & External Affairs and other relevant departments are
aware of the incident; and
be ready to respond to any external requests for information, as
appropriate.
Asset Performance Unit Leader (Azerbaijan) / Operations Section-Chief (Georgia)
Responsible for approving any notification and formal documentation sent to the AzSPU
Regulatory Compliance and Environment Team for further communication to external
agencies as a result of a material release incident.
Responsibilities include:
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 9 of 19
Initiating verbal notifications
Liaising with the AzSPU Regulatory Compliance and Environment Manager /
C&EA Manager (Ge) to ascertain if external notification for the incident is
required.
Approving external notification texts .
Providing approved external notification texts to the AzSPU Regulatory
Compliance and Environment Manager (Az) for communication with MENR and
SOCAR or to the C&EA Manager (Ge) for communication with MoE and GIOC.
Communicating with Lenders in accordance with Asset specific policies.
Legal Advisors
When requested, to provide legal advice on correspondence with the regulator(s)
HSE & Engineering Vice-President , or delegate
Responsible for establishing policy with regards to internal and external material release
notification and reporting.
AzSPU Regulatory Complinace and Environment ( Azerbaijan) / Communications
& External Affairs Manager (Georgia)
These responsibilities will be as follows:
INTERNALLY
Identifying and interpreting discharge and release notification regulatory
requirements that may apply to asset operations.
Communicating all such requirements to asset environmental representatives.
Providing guidance and assistance on reporting to field HSE personnel, as
required.
Liaising with PU/Asset HSE personnel to ascertain if incident investigation is
required.
Providing a final check to the contents of the notification / correspondence.
Managing the communications and approval process and ensuring that
communications are timely and accurate.
Retaining records of communications in accordance with the AzSPU Records
Control Procedure (AzSPU-HSE-DOC-00041-2).
Maintaining this procedure.
EXTERNALLY
Informing external agencies of notifiable emissions or discharges during working
days/hours.
Liaising with personnel responsible for communications with Partner and Lending
Agencies.
4.0 Procedure/Process
4.1 Spill Discovery, Verbal Reporting and Documentation
Employees and contractors are required to immediately report all material releases
(within 24 hours of the incident occuring) by calling the site SPOC who will evaluate the
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 10 of 19
release and notify the Duty Incident Commander (out of normal office hours) and/or
AzSPU Regulatory Compliance and Environment Manager (Az) / Communications &
External Affairs Manager
(Ge), during office hours, according to the flowchart in
Attachment A.
The SPOC, Duty Incident Commander and / or AzSPU Regulatory Compliance and
Environment Manager (Az) / CE&A Manager
(Ge) shall keep a documented record of
the initial information and notifications thus made. The BP Verbal Spill Notification Log
(Attachment B) will be used for this purpose.
The report of a spill should not be delayed unnecessarily in order to gather precise
information.
4.1.1. Releases into secondary containment
If a material is released into secondary containment (e.g. tanks, bunds, deck plate,
hardstanding, impermeable material) and does NOT reach surface water or land, then
the release shall be cleaned up, recorded as a release and any defects corrected as
soon as practicable according to the existing site management system.
If the release is unlikely to escalate, no further immediate verbal notifications are
required.
4.1.2 Releases that breach secondary containment, or no secondary containment exists
Immediately upon notification, the site SPOC will inform the Duty Incident Commander
and AzSPU Regulatory Compliance and Environment Manager (Az)/ Duty Liaison &
CE&A Manager (Ge) of the release.
Following approval of information by the Asset Performance Unit Leader
(Az)
/
Operations Section-Chief (Ge), verbal notifications shall be made to the appropriate
external agencies by:
Duty Environmental Leader (Az) / Duty Liaison Officer (Ge) (outwith normal office
hours), or
AzSPU Regulatory Compliance and Environment Manager (Az) / CE&A Manager
(Ge) during normal office hours.
Tier 2 and 3 release notifications will be made according to the existing Emergency
Notification Matrix (AZSPU-HSE-DOC-00087-2) for Azerbaijan (IMS 3.11.1) and Georgia
(IMS 3.11.2).
It is acceptable to provide incomplete initial notification and then to retract the
notification if it is not required, or to provide updated information to the regulatory
agencies as more information becomes available. After initial notification has been
made to the regulatory or emergency response organisations, any updates on the status
of the incident should also be recorded and documented on the BP Verbal Spill
Notification Log (Attachment B). Copies of Verbal Spill Notification Logs will be passed
on to the AzSPU Regulatory Compliance and Environment Manager (Az) / CE&A
Manager (Ge) for record keeping.
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 11 of 19
Depending upon the significance of the release, MENR/MoE and SOCAR / GIOC
representatives may request a visit to oversee any site response and clean-up/mitigation
activities. Whilst BP has an obligation to respond to these requests, the safety of
personnel and visitors is the one of the prime concerns to be reviewed in the decision
making process and scheduling of such visits. The Asset Performance Unit Leader (Az)
/ Operations Section-Chief (Ge) is responsible for approving external visits to their sites.
(For Offshore Ops valid Medical Cerificate and BOSIET are required for site visits. PPE
to regulators will be provided by AzSPU Regulatory Compliance and Environment Team
/ CE&A )
Sheens and discharges that occur during spill response and remediation as a result of
attempting to mitigate future pollution threats from a release that has already been
initially reported, are not considered new releases that require yet further notification to
the agencies. Nor are these to be counted as new reportable material releases in
Tr@ction. These ongoing or continuous material releases may be entered into Tr@ction
as “leaks.” The logic behind this is that all operational activities (e.g., initial notification,
clean-up, and waste disposal) have been communicated to the authorities and
concurrence or approval for those activities obtained. When such a plan, no matter how
informal, has been approved, it essentially places the operational activity into a quasi-
permitted release.
4.1.3 Non-BP related material releases
If operations personel observe a material release in the vicinity of a BP facility, that is
not related to BP operations, they should do the following :
1. Log the observation in relevant facility, site documents
2. Enter a note into Tr@ction.
3. Undertake actions required by this procedure for external notification to MENR
& SOCAR in Azerbaijan and the Ministry of Ecology and GIOC in Georgia.
Preparation of a notification note is the responsibility of the PU while communication
with MENR & SOCAR in Azerbaijan and the Ministry of Ecology and GIOC in Georgia
will be done in accordance with section 3.
4.2 Spill Written Reports and Tr@ction
Written reports formally documenting the incident will be submitted to the regulatory time
frame pre-agreed with the agency. (Ref. “Notifiable releases” in Section 2).
All material releases, regardless of volume, will be entered into Tr@ction. All blanks in
the Tr@ction Spill Report module shall be completed, where possible, to ensure
completeness.
In the event a release is promptly reported to an agency as a “spill” but then upon
feedback from the agency or upon further review, it is determined that the release was
not required to be reported, the Tr@ction report may be edited to document the
determination that it was a “leak” instead of a reportable “spill” for BP internal spill
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 12 of 19
accounting purposes. The name of the person making this decision and the basis for
the change of status must be clearly documented in Tr@ction.
Spill reporting documentation will be retained at each facility or site based on Record
Control Procedures, as follows:
Sites will maintain spill logs, along with any incident investigation reports or
related documentation (copies of Waste Transfer Manifests, laboratory analytical
data for any environmental samples or hazardous material samples collected in
the spill response, etc) and ;
AzSPU Regulatory Compliance and Environment Manager
(Az)
/
Communications & External Affairs Manager (Ge) will retain copies of the Verbal
Spill Notification Log, the Tr@ction Incident Report, and records of formal written
correspondence notifying and closing out these incidents with the external
agencies.
4.3 Spill Review
Site HSE personnel will consult with AzSPU Regulatory Compliance and Environment
Team in Azerbaijan and C&EA in Georgia to determine whether a formal Spill Review is
necessary. If warranted, a Spill Review will be conducted to examine and determine the
contributing factors, lessons learned, and potential new or improved prevention
measures. In addition, recycling and reuse options for any recovered spill material and
the exact volume of recovered will be evaluated and documented. Documentation of the
Spill Review will be maintained by AzSPU Regulatory Compliance and Environment
Team in Azerbaijan and C&EA in Georgia .
5.0 External Communication Process
BP will communicate performance externally
(whether good or bad), comply with
applicable legislation and promptly report any breaches of legislation to the relevant
authorities
5.1 Notifiable release
The following will result in the notification of external agencies:
A material release to the environment.
A discharge or emission that is recorded in excess of the quantity and/or
concentration limits agreed with the regulator
(Ref. Section 1 - Purpose/Scope, Section 2 - Notifiable releases)
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 13 of 19
5.1 External Parties to be notified
The following external parties will be notified, as applicable, in the event of a material
release to the environment:
Ministry of Ecology and Natural Resources (MENR), Azerbaijan
Ministry of Environment (MoE), Georgia
The State Oil Company of the Azerbaijan Republic (SOCAR)
The Georgian International Oil Corporation (GIOC)
Partners, as detailed in PU/Asset specific agreements
Lending Agencies, where applicable.
5.2. Notification and Reporting
Notifiabe releases less than 50 L
All notifiable releases less than 50 L must be reported (after approvl of PU senior
management in accordance with Section 3) to the AzSPU Regulatory Compliance and
Environment Team. AzSPU Regulatory Compliance and Environment Team will prepare
BP AzSPU Monthly Report on Unplanned Releases.and issue it to MENR by 25th of
next month. No additional internal communication are expected to be held before issuing
the Reprot to MENR assuming that release reports had been approved by the PU
Senior management before forwarding to the AzSPU Regulatory Compliance and
Environment Team.
Notifiable releases greater 50 L
Initial Notification - As per a external notification threshold specified in the Section 2 -
Notifiable releases, immediately following the observation of a material release (within
24hrs where practicable) the AzSPU Regulatory Compliance and Environment Team
(Az)
/ Communications and External Affairs Team (Ge) will notify the appropriate
external authorities of the incident. Initial communication will normally be conducted by
telephone but will be prepared in written form and will require the review and approval of
the following parties prior to release:
Asset PUL (Az) / Operations Section-Chief (Ge)
Legal Advisors (as required)
AzSPU Regulatory Compliance and Environment Manager
The information provided should be restricted to the minimum necessary in accordance
with the pro-forma (Appendix B - Notification Pro-forma,the Verbal Spill Notification Log)
Formal Notification - As per a external notification threshold specified in the Section 2
- Modifiable releases, a written notification will be issued within 72 hours of the incident
being recorded. A formal letter based on the information provided on the Notification
Pro-forma (Verbal Spill Notification Log - Appendix B) will be submitted to the external
agencies. Further information may be provided regarding the cause of the incident and
the volume of the release, where such information can be verified. The expected dates
for completion of the incident investigation report should be provided if known. The
internal approval process described above must be completed prior to issuing the letter,
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 14 of 19
which will be signed by the AzSPU HSE & Engineering Vice-President, or his delegate.
The letter will be retained in accordance with the AzSPU Record Control procedure
(Document AzSPU-HSE-DOC-00041-2) and should include the Report No. to permit
cross-referencing to the Material Release/Spill Verbal Notification Log.
Final Notification - Following completion of the incident investigation report, a formal
letter will be issued to the external agencies providing final and confirmed information
on the release. In addition to confirming the information provided previously, the letter
should include relevant findings from the incident investigation report (if applicable),
specifically, preventative actions to minimize the likelihood of similar incidents occurring.
The letter will be approved and retained as described above.
6.0 Key Documents/Tools/References
Attachment A - Internal & External Material Release Reporting Flowchart
Attachment B - BP Material Release / Spill Notification Form
BP Traction Database
Asset or facility specific spill reponse and contingency plans
Az SPU Non-compliance and Corrective and Preventative Action Procedure
(AzSPU-HSE-DOC-0040-2).
WREP Azerbaijan Emergency Response Plan (AzSPU-HSE-DOC-00021-5).
WREP Georgia Emergency Response Plan (AzSPU-HSE-DOC-00360-5).
AzSPU Records Control Procedure (AzSPU-HSE-DOC-00041-2).
IMS - Incident Management System (AZSPU-HSE-DOC-00087-2).
Revision Log
Revision Date
Authority
Custodian
Revision Details
Oct, 2007
AzSPU
AzSPU HSE
Annual review
Environmental
External
Manager
Relations
Officer
September,
AzSPU
AzSPU Senior
Offshore PU proposed changes
2008
Environmental
Environmental
to the “AzSPU Internal &
Manager
Advisor
External Material Release
Reporting & Notification
Procedure” which will help to
ensure that a notification on
environmental releases (more
than 50 liters) is timely provided
to required external parties
outwith normal office hours
(holidays, weekends, etc.).
February,
AzSPU
AzSPU Senior
Minor changes
- next review
2009
Environmental
Environmental
date extended
Manager
Advisor
19
November
AzSPU
AzSPU Senior
The Next Revision date has
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 15 of 19
2009
Environmental
Environmental
been changed to
31 January
Manager
Advisor
2010 in accordance with the
document Custodian request
04 May 2010
AzSPU
AzSPU Senior
Document reviewed and no
Environmental
Environmental
changes required. Next Revision
Manager
Advisor
date changed to 04 September
2010.
18 October 2010
AzSPU
AzSPU
Updated LWS definition.
Regulatory
Environmental
Attachment B of the procedure
Compliance
Permitting
was updated with the new
and
Specialist
contact details of MENR and
Environment
SOCAR.
Manager
Next revision date changed to
28th February, 2010
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 16 of 19
Attachment A: Internal & External Material Release Reporting Flowchart
*Notes:
•
(1) Duty Incident Commander informs:
- Duty Env Leader (Az) / Duty Liaison Officer (Ge) - liaise with SPOC, make verbal notification to
external authorities, inform AzSPU Environment Manager (Az) / C&EA Manager (Ge)
- AzSPU PUL (Az) / Operations Sector Chief (Ge) - verbal notification pre-approval
- Duty Public Information Officer - C&EA notification
Site Release from Primary
•
(2) If release to the environment exceeds 50 litres, then verbal notification will be made within 24
containment identified
hours of the incident and written notification submitted within
72 hours.
If release to the environment is less than 50 litres, then information about the release will be
included into the BP AzSPU Report on Unplanned Releases and sent to external agencies on
monthly basis.
• All liquid/solid releases to environment shall be reported to external agencies.
Immediately inform Site SPOC
• All releases to atmosphere shall be internally reported and investigated. Releases to atmosphere
reported externally on case-by-case basis i.e. only those that result, or have potential to result in
significant fire, explosion, or related event.
Out of Office Hours:
Site Immediately Inform:
Duty Environment Leader (Az):
For Tier 1
Duty Incident Commander
Yes
Does release breach
• Verbally informs MENR & SOCAR (2)
releases
(Out of Office Hours) (1) &
Clean up spill
secondary containment &
No
Duty Liaison Officer (Ge):
AzSPU Environmental
• Verbally informs MoE / GIOC
reach environment (air, water
Manager (Az) / C&EA
, land) ?
Within 24h of incident.
Manager (Ge) (during
During Office Hours:
Office hours)
AzSPU Central Env. Team (Az):
• Verbally informs MENR & SOCAR(2)
Site:
C&EA (Ge):
Enter in PU Release/ Spill
• Verbally informs MoE / GIOC
Log OR leaks, seeps
Within 24h of incident.
No
database & rectify as soon
Is it a Tier 2 or 3 release?
as practicable
Yes - Notifications made in
accordance with existing Emergency
Notification Matrix for Az and Ge
Site/PU:
Formal Written External Notifications
• Site Response & Clean Up
Complete BP
(within 72 hours)
• IMT Supports as necessary
Traction Report
- MENR/SOCAR (by CHSSE, Azerbaijan)(2)
• Complete BP Incident Report
-MoE/GIOC (by Georgia Country Team)
CHSSE:
Requires review and approval by:
• Complete BP HiPOor MIA
- Asset PUL (Az) / Ops Section Chief (Ge)
Report (if applicable)
- Legal Advisors (as required)
•Lenders (PU specific)
- AzSPU Env Manager
•Other PU/Country specific
- Sign-off by HSE&TD VP
requirements
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/
Azerbaijan SPU Internal & External Material Release Reporting & Notification Procedure
Page 17 of 19
Attachment B: Material Release / Spill Verbal Notification Log
Report No. (As recorded in Material Release/Spill Notification Log) Filled by CHSE Env Team
Incident date and time:
Description:
To include (if confirmed); cause of release, material released, an
approximate indication of volume and status (e.g. contained).
Location:
Name of Asset/Facility and stating if the spill is to water or land.
Mitigation measures:
Describe the actions taken thus far.
Actions planned:
Including next communication/reporting to regulator.
Spill Review (Y/N):
Justification to be provided if not.
Company contact:
Contact name provided in correspondence with the regulator
Title
Date
Signature
PU/Asset Manager
AzSPU Regulatory
Compliance and
Environment Manager
Legal Advisor
HSE & Eng VP or delegate
Amendments/additional
To include amended/additional information provided to the regulator(s)
information provided:
following completion of the incident investigation report (if applicable)
e.g. volume of unrecovered material, preventative actions etc.
Notification status
Date &Time
Name/Position of
Who should be
Comments
Notifier
notified
BP AzSPU SPC for
MENR
environmental external
Director
of
the
relations (during office
Department
for
hours)/Duty
Environment
Environment Leader(Out
Protection
of office hours)
Contact phones:
439 67 87/ 438 71 81/
050 513 30 78
Head of Caspian
Complex
Environmental
Monitoring
Administration
(CCEMA)
Contact phones:
3713901 /
0504756700
SOCAR
Deputy Director of
Control Tier:
2
Revision Date: 18 October 2010
Document Number:AZSPU-HSE-DOC-00075-2
Print Date: 01/02/2011
PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING.
The control version of this document can be found at: http://docs.bpweb.bp.com/dkazspu/