Military reference books and manuals (2009-2023, Volume 4)

AzSPU Environmental and Social Aspects Identification and Significance Screening Procedure

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that could cause a significant environmental or social impact (e.g. rupture of fuel oil storage

tank).

 Livelihood - The means needed to support life.

 dK - Dynamic Knowledge (HSE document management system).

 Applicable standards / regulations - Driven by contractual agreements, or commitments made

within project specific documents.

3.0 Specific Requirements

 OMS Sub-element 3.1 - Risk Assessment & Management (3.1.1)

 OMS Sub-element 3.6 - Environment (3.6.1)

 OMS Sub-element 7.2 - Community & Stakeholder Relationships (7.2.5)

 ISO 14001:2004 - Clause 4.3.1 Environmental Aspects.

4.0 Key Responsibilities

AzSPU Regulatory Compliance & Environment Manager

 Organisation of forums for Operating Area

/ Facility representatives to discuss aspect

identification and ranking methodology and facilitate a consistent approach to aspect

identification and significance ranking.

Env Specialists TL or his delegate (i.e. ISO Specialist):

 As a custodian to ensure the document is maintained updated with respect to content and

expiration date

 Coordinate the update process working with all relevant Environmental and Operations people.

 Conducting additional assurance checks to accomplish standardization (both formatting and

content) of facility Aspect & Impact Registers prior to dK upload.

 Liaising with the relevant Custodians if any amendments are required to the Aspect & Impact

Registers.

Operations / Engineering Discipline Manager or his delegate

 Initiating the MoC process and notifying the relevant Environmental Advisors on the introduction

of new, or the modification of existing, processes.

 Ensuring that adequate resources are available to complete the required screening.

 Providing assistance as required to review and update the Aspects and Impacts Register to reflect

relevant changes to operations.

Environmental Advisors

 Determining the need to perform environmental and social aspect and impact identification and

significance screening, and facilitating the process.

 Ensuring potential environmental and social aspects and impacts are assessed as part of the MoC

process, in line with this procedure.

 Compilation and regular review / maintenance of relevant Aspects and Impacts Registers.

Control Tier: Tier 2-AzSPU

Revision Date: October 28, 2010

Document Number: AzSPU-HSSE-00027-2

Print Date: 01/02/2011

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AzSPU Environmental and Social Aspects Identification and Significance Screening Procedure

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 Communicating significant aspects and impacts, as well as relevant Management Programmes to

Operations.

 Reviewing Operating Area / Facility Objectives, Targets and Management Programmes to ensure

that all significant aspects have associated Management Programmes.

 Attending HSSE&O risk workshops and providing the relevant Aspect & Impact Register for

input to HSSE&O Risk Register.

5.0 Procedure / Process

Environmental and social aspects of operational activities shall be assessed in accordance with this

procedure to ensure that the required controls are put in place and environmental and social risks are

minimised.

This procedure involves three main processes:

 Identifying environmental and social aspects and impacts.

 Determining the significance of the negative aspects through a screening process, whereby each

aspect is ranked with respect to six criteria (see Section 5.2).

 Setting overall priorities for action based on the assessment of the impacts and the ability to

control them.

5.1

Environmental and Social Aspect and Impact Identification

Environmental and social aspects (both positive and negative) are identified at the Operating Area /

Facility level through a facilitated brainstorming process that includes representatives from a cross-

section of operational personnel. The process is led by a facilitator who guides team members

through the methodology. The objective of environmental and social aspect identification is to

identify those physical operations that may have an interaction with the environmental or social

sphere. The process should systematically address all activities conducted on site during operations.

This includes normal and abnormal activities, and emergency situations. Both direct and indirect

aspects should be considered during this process.

This process is conducted before operations commence and documented using the Aspects and

Impacts Register Template (AzSPU-HSSE-DOC-00027-2-A).

Environmental and social aspects are reviewed periodically and the Aspects and Impacts Register

updated accordingly. During this process, particular attention is placed on changes to operations that

have occurred since the last revision of the Register.

A forum will be provided for representatives to meet to review aspect identification and ranking

methodology in order to facilitate a consistent approach to aspect identification and significance

ranking across Facilities.

5.2

Determining Significance

In the aspect / impact screening process, each negative aspect / impact is scored with respect to six

criteria:

(1) Environment (land, air, water, flora and fauna),

(2) People (health, safety and livelihoods),

(3) Legal,

Control Tier: Tier 2-AzSPU

Revision Date: October 28, 2010

Document Number: AzSPU-HSSE-00027-2

Print Date: 01/02/2011

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AzSPU Environmental and Social Aspects Identification and Significance Screening Procedure

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(4) Reputation,

(5) Frequency, and

(6) Control.

Numeric scores range from 1 for the lowest impact to 3 for the greatest impact (see Table 5.2.1).

It should be noted that if a criteria is not considered applicable, the lowest impact score should be

awarded (score of 1) and not a score of zero. Criteria scores are assigned during the brainstorming

process.

The first four criteria (1-4) evaluate the hazard of the environmental or social aspect / impact. In

undertaking the scoring it should be assumed that basic design and engineering controls are in place

(they may be listed in the “existing controls” column in the Aspects and Impacts Register Template).

The frequency criteria (5) determines the operational or historical frequency of the aspect.

The final criteria (6) determines whether existing operating controls, including preparedness, are

adequate for controlling the risk.

NB: Criteria 1 and 2 include sub-criteria, the score allocated to these criteria reflects the highest score

allocated to the sub-criteria.

5.2.1 Environmental and Social Aspects / Impacts Scoring

Table 5.2.1 summarises the scoring criteria adopted by AzSPU.

Control Tier: Tier 2-AzSPU

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AzSPU Environmental and Social Aspects Identification and Significance Screening Procedure

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TABLE 5.2.1 GUIDELINES FOR ENVIRONMENTAL AND SOCIAL ASPECTS SCORING

CRITERIA

SCORE

Low (1)

Medium (2)

High (3)

Environment

What are the known or potential impacts to the

Environmental impacts not existent,

environment resulting from this aspect?

transitory, or limited to a relatively

Local environmental impacts with

small area where there is no impact

Regional or global environmental

degradation of sensitive habitat or

on wildlife or fisheries. Examples

impacts, severe impacts to habitat or

potential impact to wildlife or

include: well-dispersed atmospheric

extensive impact to wildlife or

fisheries. Examples include:

emissions, dilute aqueous discharges

fisheries. Examples include: long-

discharges of concentrated

to water, small spills with a transitory

term impacts to water bodies from

contaminants to water, localized areas

impact of less than 30 days, physical

wastewater discharges, extensive

of damage to sensitive sites, relatively

impacts to wetlands or other known

areas of wetland impact, large spills

small spill impacts that persists in the

areas of sensitivity, insignificant

affecting marine / freshwater

environment for more than 30 days,

usage of an abundant resource, or a

ecosystems, or unsustainable usage of

managed usage of a scarce resource /

more significant usage of a resource

a scarce resource.

significant usage of an abundant

where the benefit to the local

resource.

economy outweighs the negative

impacts associated with resource use.

People

What are the known or potential health, safety

No health, safety or livelihood

Possibility of adverse local health,

Possibility of fatalities or widespread

or livelihood impacts on members of the

impacts, or impacts are negligible, or

safety or livelihood impacts (medium

health and/or livelihood impacts.

public? ¹

short-term.

to long term).

Legal

What is the likelihood of violation of

Low possibility that there may be a

High probability that there may be a

Moderate possibility that there may

environmental or social requirements

non-compliance or non-conformance

be a non-compliance or non-

associated with the aspect? This assessment

event associated with an

conformance event associated with an

should be based on professional judgment and

environmental or social requirement

historical experience.

and/or the event has no financial

and/or any such event would result in

and/or the event would result in a fine

consequences, or those consequences

legal action with major financial

being imposed by the regulator.

are minor.

consequences.

Control Tier: Tier 2-AzSPU

Revision Date: May 5, 2010

Document Number: AZSPU-HSSE-DOC-00027-2

Print Date: 01/02/2011

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TABLE 5.2.1 GUIDELINES FOR ENVIRONMENTAL AND SOCIAL ASPECTS SCORING

CRITERIA

SCORE

Low (1)

Medium (2)

High (3)

Reputation

Reputation is a critical business element

relative to AzSPU‟s delivery of public

commitments expressed in the HSSE Policy

and the BP Group brand value. Reputation

Effects on license to operate or

Little or no possibility of damage to

impacts should be considered internally to the

Potential for long-term impacts to BP

significant impact on Group target.

BP AzSPU‟s reputation or transitory

company as well as externally. How would BP

AzSPU's reputation.

Likelihood for long-term impacts to

effects only.

AzSPU‟s reputation be affected as a result of

BP AzSPU‟s reputation.

the aspect, activity or event? This assessment

should be based on professional judgment and

historical experience.

Frequency

What is the frequency of the aspect

Abnormal Event: The aspect occurs

occurrence? This assessment should be based

Abnormal Event: The aspect occurs

as an unplanned event no more than

as an unplanned event at a frequency

on professional judgment and historical

as an unplanned event at intervals

once a year. Normal Activity:

no greater than six-month intervals.

experience rates, when available.

greater than one year.

Periodically as a normal operating

Normal Activity: Continuously as a

condition.

normal operating condition.

Control

What level of protection is provided by

Existing controls are considered to be

existing operational controls associated with

adequately protective of the public

the aspect? This assessment should be based on

Existing controls (if required) are

Operational controls are in place but

health, environment and social issues,

professional judgment and historical

known to be inadequate.

there is some uncertainty regarding

and unlikely to result in legal

experience.

(Resource use: extraction / utilisation

the adequacy of existing controls.

violations, or impacts are of low

not compliant with applicable

(Resource use: extraction / utilisation

significance and do not require

standards / regulations and licencing

compliant with applicable standards /

control measures.

requirements, and environmental

regulations and licence requirements,

(Resource use: extraction / utilisation

factors are not considered during

but environmental factors are not

compliant with applicable standards /

procurement, construction and

considered during procurement,

regulations and licence requirements,

operation).

construction and operation).

and environmental factors are

considered during procurement,

construction and operation).

¹ Employees are not included within this scope. Employee health and safety hazards are addressed in the AzSPU Permit to Work Procedure (AzSPU-HSSE-DOC-00060-2), the AzSPU

Procedure for Task Risk Assessment (AzSPU-HSSE-DOC-00063-2), the AzSPU Occupational Health Hazard Assessment and Control Program (AzSPU-HSSE-DOC-00124-2) and the

AzSPU Hazardous Substances Task Risk Assessment (AzSPU-HSSE-DOC-00127-2).

Control Tier: Tier 2-AzSPU

Revision Date: May 5, 2010

Document Number: AZSPU-HSSE-DOC-00027-2

Print Date: 01/02/2011

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5.2.2 Ranking

The composite ranking scores are calculated by the following method:

[(Environment + People + Legal + Reputation) x Frequency] ÷ Control

NB: The Aspects / Impacts Register Template calculates this automatically in the Significance

column.

An aspect / impact is identified as Significant if the composite ranking score is 5 or greater.

5.2.3 Positive Impacts

If aspects have positive impacts associated with them they should not be scored.

Instead they should be identified as positive impacts and listed under the Aspect / Impact column in

the Aspects and Impacts Register Template (AzSPU-HSSE-DOC-00027-2-A). A note can then be

made in the Required Action column stating „Positive impact, therefore no scoring conducted and no

actions required‟.

Alternatively, if additional positive actions are planned at the facility these can be listed in the

Required Action column, as appropriate.

5.3

Setting Priorities for Action

Actions will be defined for all aspects that result in a composite ranking score of 5 or greater. To

avoid duplication of effort, significant aspects can be linked into the actions listed in the Operating

Area / Facility Objectives, Targets and Management Programmes, Site Improvement Plans, etc.

Actions will be prioritised for implementation based on the ranking score obtained.

5.5

New or Modified Processes

In accordance with MoC procedures, Operations/Engineering Discipline Management will inform,

and subsequently liaise with, the Environmental Advisors in the event of the introduction of new

processes, or changes to existing processes that could have an environmental or social impact.

Prior to the introduction of a new or modified process, Operations/Engineering Discipline

Management and the Environmental Advisor will ensure that any potential environmental and social

impacts associated with the process are evaluated, assessed and documented using the methodology

detailed in this procedure.

5.4

Documentation

The Compliance & Environment Team Leader / Environment Team Leader will prepare the Aspects

and Impacts Register for each Operating Area / Facility. In addition, a register of attendance will be

Control Tier: Tier 2- AzSPU

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Print Date: 01/02/2011

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prepared and inserted into the Aspects and Impacts Register Template (AzSPU-HSSE-DOC-00027-2-

A).

It should be noted that all columns in the Aspects and Impacts Register Template have to be used.

However an additional column may be added, if required, for comments or additional references.

A master copy of the Aspects and Impacts Register for each Operating Area / Facility shall be retained

as an electronically controlled document in the centralised electronic document management system

Dynamic Knowledge, dK. Prior to upload into dK the Aspects and Impacts Registers will be QA

reviewed by the ISO Specialist.

Aspects and Impacts Registers will be reviewed and updated by Operating Areas / Facilities at a

minimum annually, and as necessary during the MoC process and as changes in operational activities

dictate.

5.5

Linkage to HSSE&O Risk Management Process

It is important that significant environmental aspects / impacts identified in the Operating Area /

Facility Aspect & Impact Registers are transferred into the relevant Operating Area HSSE&O Risk

Registers.

It is the responsibility of the Compliance & Environment Team Leader / Environment Team Leader to

attend risk workshops organised by the respective H&S Team Leader, and to provide Aspect &

Impact Registers for input to the Operating Area HSSE&O Risk Register.

Operating Area HSSE&O risks are aggregated to SPU level and included within the AzSPU Risk

AzSPU Practice for Assessment, Prioritization and Management of HSSE&O Risks (AzSPU-HSSE-

DOC-00252-2).

Control Tier: Tier 2- AzSPU

Revision Date: October 28, 2010

Document Number: AzSPU-HSSE-DOC-00027-2

Print Date: 01/02/2011

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6.0 Key Documents/Tools/References

 Aspects and Impacts Register Template (AzSPU-HSSE-DOC-00027-2-A).

 AzSPU Practice for Assessment, Prioritization and Management of HSSE&O Risks (AzSPU-

HSSE-DOC-00252-2).

Revision/Review Log

Revision Date

Authority

Custodian

Revision Details

09/1998

R Norman

AD Little

Initial Version

07/2000

G. Vidrine

M Tavartikiladze

Consistency with BP EMS Guidelines

F. Askerov

08/2000

G Vidrine

R. Middleton

Consistency with BP EMS Guidelines

R. Gallagher

04/2004

L.Emmons

S.Sultanova

Consistency with EMS requirements

December 7, 2005

Gunther

Yuliy Zaytsev

Consistency with AzSPU HSSE&S MS

Newcombe

requirements, BP Global HSSE Compliance

Management Framework requirements

May 10, 2007

Gunther

Yuliy Zaytsev

Removal

of HSSE&S Work Team

Newcombe

Responsibilities.

Provision of cross reference to the AzSPU

Aspects and Impacts Register Template rather

than having an outline table as Appendix 1 in

the procedure.

Removal of references to H&S Hazard

Identification Procedure and Security Risk

Assessment Procedure as not currently used

within AzSPU.

Section

5.6 Records removed. All Aspects

and Impacts Registers and associated meeting

minutes classed as documents.

July 4, 2007

Gunther

Yuliy Zaytsev

Consideration of direct and indirect aspects

Newcombe

included.

Responsibilities revised. Responsibilities of

Environmental Advisor transferred to

Environmental Team Lead, who can delegate

tasks as required. Responsibilities of CHSSE

MS & Compliance Manager added.

Clarification provided regarding scoring of

criteria that are not considered to be

applicable.

Table 5.2.1 Guidelines for Environmental and

Social Aspects Scoring

- description for

scoring of

„People‟ updated. Clarification

provided regarding assessment of employee

Control Tier: Tier 2- AzSPU

Revision Date: October 28, 2010

Document Number: AzSPU-HSSE-DOC-00027-2

Print Date: 01/02/2011

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health and safety hazards.

Provision for linkage of significant aspects to

existing Objectives, Targets and Management

Programmes, Site Improvement Plans, etc

added.

Requirement for meetings minutes to record

the consensus results of aspects

/ impacts

identification and ranking removed.

Requirement for a register of attendance to be

included in the A&I Register added.

Requirement for CHSSE MS & Compliance

Manager to QA review all PU / Asset Aspects

and Impacts Registers prior to upload into dK

added.

A&I Register Template updated to include:

- Direct and indirect aspects.

- Aspects column split into 2 separate

columns entitled „Operational Activity /

Process‟ and „Aspect & Impact‟ for clarity.

- Actions column updated to provide linkage

to other on-site programmes and plans.

- Register of attendance added.

Changes to PU / Asset Aspects and Impacts

Registers will be implemented by PUs and

Assets at their next Register review.

January 10, 2008

AzSPU HSSE MS

Clarification provided regarding use of the

& Compliance

Senior Advisor

Aspects and Impacts Register Template. All

Manager (Yuliy

(Rebecca Heath)

columns have to be used; however, an

Zaytsev)

additional column may be added if required

for comments or additional references.

Amendment made in response to November

2007 external ISO 14001 development point.

February 4, 2009

AzSPU Safety &

AzSPU HSSE MS

Definitions updated and clarified.

Compliance

Senior Advisor

Position titles updated throughout.

Systems Manager

(Rebecca Heath)

(Yuliy Zaytsev)

Table 5.2.1 revised to include text for

assessment of natural resource use.

A&I Register Template amended to include

numbering column (column 1) and

„emergency situation‟ in column 2.

May 5, 2010

AzSPU Safety &

AzSPU HSSE MS

Clarification provided on environmental

Compliance

Senior Advisor

scoring of resource use.

Systems Manager

(Rebecca Heath)

Information provided on inclusion of positive

(Yuliy Zaytsev)

impacts in the Aspects & Impacts Registers

(Section 5.2.3).

Control Tier: Tier 2- AzSPU

Revision Date: October 28, 2010

Document Number: AzSPU-HSSE-DOC-00027-2

Print Date: 01/02/2011

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AzSPU ESIA Management Process

Page 2 of 8

1. Introduction

Since BP initiated exploration activities in the Caspian region in 1994, a number of ESIAs have

been developed in order to assess, manage and monitor the impact of activities on people and the

environment.

ESIA documents prepared since 1998 (i.e. for ACG Phases 1, 2 and 3, Shah Deniz Stage 1, BTC /

SCP and Chirag Oil Project) have resulted in the development of considerable knowledge and

experience in this field and it is important that “lessons learned” from the compilation and

approval of these documents, and the subsequent implementation of ESIA requirements, are

transferred into the management process of upcoming ESIA projects.

A number of new developments are planned within the AzSPU over the next 10-15 years, along

with modifications to existing operations. Shah Deniz Full Field Development is currently at

Select stage. In accordance with Production Sharing Agreement

(PSA) requirements, the

Azerbaijan EIA Handbook, Shah Deniz Protection Standards and international regulations, and

the BP Group Defined Practice - „Environment for Access, Major Projects, Non-Major projects

in Sensitive Areas, and Acquisition Activities‟ (GDP 3.6-0001) this new project will require the

development of an ESIA.

This document builds on lessons learnt from previous ESIAs and provides a framework for

carrying out future ESIAs in order to ensure consistency, accuracy and improved management.

The main areas to be addressed include:

 Quality and value of ESIA documentation - a significant proportion of ESIA content is

common to all projects. This has lead to mistakes being copied from one ESIA document

to the next.

 Comprehensive coverage of impacts

- experience during construction, installation,

commissioning and operation has shown that there are a number of discharges and

emissions which were neither mentioned, nor assessed, within earlier ESIAs.

 Inconsistent and unachievable mitigation measures and commitments

- in the past

commitments have been embedded into ESIAs without rigorous review and coordination

by BP, resulting in obligations that are not attainable in practice.

 Communication - in the past communication links between various teams in the AzSPU

have not been defined with respect to the ESIA management process.

 Internal approval - important that some form of accountability for the ESIA document is

put in place prior to submission to the regulators.

2. Purpose

The purpose of this document is to:

 Outline the ESIA process and the proposed measures to improve consistency, accuracy

and management.

 Define responsibilities for implementing the proposed measures.

Control Tier:

2-AzSPU

Revision Date: April 5, 2010

Document Number: AzSPU-HSSE-DOC-00129-2

Print Date: 2/1/2011

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AzSPU ESIA Management Process

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3. Scope

The requirements in this document are applicable to major high-sensitivity AzSPU ESIA projects,

defined as category A in the BP Group Defined Practice - „Environment for Access, Major

Projects, Non-Major projects in Sensitive Areas, and Acquisition Activities‟ (GDP 3.6-0001).

The same requirements should also be considered for smaller-scale impact assessment projects,

e.g. Category B and C ESIAs, Environmental Addendums and Environmental Technical Notes. It

is the responsibility of the Project Director / Vice President to determine the extent to which the

principles outlined in this document are applied to smaller-scale projects.

4. Specific Requirements

 OMS Essential 3.6.2.

 GDP 3.6-0001 Environment for Access, Major Projects, Non-Major Projects in Sensitive

Areas, and Acquisition Activities.

5. Proposed Approach

The approach outlined below aims to keep the ESIA process as simple as possible, while avoiding

contradictory and unrealistic commitments.

5.1 ESIA Management

An ESIA Coordinator will be appointed who is responsible for overseeing the development of the

ESIA. It is recommended that the ESIA Coordinator has Operations, ESIA and compliance

management experience in order to carry out a „reality check‟ on ESIA commitments and to

ensure that they are feasible.

The ESIA Coordinators responsibilities will include, but are not limited to:

 Interfacing with the Project Team, Operations, the AzSPU Safety & Compliance Team,

the AzSPU Environment Team, and Communications and External Affairs (C&EA) in

order to ensure strong links between the teams, and transfer of knowledge and lessons

learned.

 Leading the review of compliance documentation compiled by the AzSPU Safety &

Compliance Team.

 Coordinating internal reviews of technical information prior to release to the ESIA

Contractor.

 Identifying the environmental studies required for the ESIA and relaying this information

to the AzSPU Environment Team, through the Integrated Ecological Monitoring

Programme (IEMP).

 Liaison with Operations to ensure that suggested environmental and social mitigation

measures from the Project Engineers can be implemented in the field and that these

commitments are practicable.

 Coordinating the internal and external approval processes.

Control Tier:

2-AzSPU

Revision Date: April 5, 2010

Document Number: AzSPU-HSSE-DOC-00129-2

Print Date: 2/1/2011

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AzSPU ESIA Management Process

Page 4 of 8

The ESIA shall be prepared by, or in consultation with, one or more recognized international

environmental consulting firms.

The ESIA Coordinator will provide the ESIA Contractor with a standardised ESIA Table of

Contents (ToC) Template developed by Major Projects PU, with input from the AzSPU Safety &

Compliance Team.

5.2 ESIA Compilation

5.2.1 Policy, Regulatory and Administrative Framework

The AzSPU Safety & Compliance Team is responsible for preparing and maintaining a Policy,

Regulatory and Administrative Framework chapter for inclusion in the ESIA. This chapter will be

submitted to the ESIA Coordinator.

The AzSPU Safety & Compliance Team will also prepare the following compliance documents

and provide them to the ESIA Coordinator as part of the ESIA process:

 A list of existing compliance tasks (from the Compliance Task Manager (CTM) database)

which have the potential to be applicable to the project. To aid this process the ESIA

Coordinator will provide the AzSPU Safety & Compliance Team with a list of proposed

activities (see APS list requirements in Section 5.2.4). It is the responsibility of Major

Projects PU to make the final decision regarding applicability of the extracted compliance

tasks to the proposed project.

As part of this process, the ESIA Coordinator, Project Engineers and Operations

personnel will review the mandatory commitments to ensure that design and mitigation

measures are in place to meet these requirements. In addition, the same personnel will

review the commitments extracted from previous ESIA documents to identify those tasks

which aren‟t considered achievable in the field and ensure that they aren‟t transferred

into the current ESIA.

 A register of potentially applicable national and international legislation and regulations.

 A specific compliance and approval status document on onshore and offshore discharges

and emissions across the AzSPU.

 A schedule of prepared and planned Compliance Requirement Position Papers (CRPPs).

CRPPs summarise the conflicting commitments made in different ESIAs. The AzSPU

Safety & Compliance Team is responsible for re-negotiation of previous unachievable

commitments with the regulatory authorities, as part of their ongoing HSSE advocacy

work. As a result of this process, the CRPPs will be updated with the agreed

recommended AzSPU standards and submitted to the ESIA Coordinator. It should be

noted that CRPPs will only be developed for high risk areas, or areas where uncertainties

exist.

The documents listed above will be revised as required, and amendments communicated to the

ESIA Coordinator by the AzSPU Safety & Compliance Team.

5.2.2 Environmental and Social Impact Assessment Methodology

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2-AzSPU

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In previous ESIAs there have been inconsistencies in impact assessment methodology, including

different definitions for determining impact categorisation, and different ESIA Contractors using

a variety of quantitative and qualitative approaches.

A methodology for assessing environmental and social impacts will be developed by Major

Projects PU in consultation with Operations, the AzSPU Safety & Compliance Team, the AzSPU

Environment Team, and C&EA. Once the methodology has been finalised the implications and

practicalities of applying this consistently across the AzSPU will be assessed.

Consideration will also be given to the inclusion of health impact assessment, in line with

Operating Management System (OMS) Essential 3.6.2¹. Consultation should be carried out with

the AzSPU Health Team prior to ESIA initiation to determine whether any ongoing internal

health impact assessments can feed into the process.

5.2.3 Alternative Options

Previous ESIAs have been inconsistent in their coverage of this section of the report. An

assessment of the non-development option and a description of reasonable project alternatives,

including the ability of each alternative to meet project needs, will be included in this section of

the ESIA.

It is important to recognize that BP has an established process for selecting engineering options

and the ESIA must reflect this.

An Alternative Options Assessment Guidance Procedure, summarizing the minimum

requirements for options assessment, will be prepared by Major Projects PU.

5.2.4 Project Description

The accuracy and completeness of this section depends primarily on the state of knowledge

regarding the project design at the time of preparing the ESIA.

A comprehensive activities, products and services (APS) checklist will be developed by Major

Projects PU, in consultation with the AzSPU Safety & Compliance Team and PUs / Assets, in

order to verify that the relevant processes are captured and adequately described. The APS

checklist will feed into the identification of applicable compliance tasks (see Section 5.2.1) and

the environmental and social aspects screening (see Section 5.2.8).

Throughout the ESIA process it is important that a system of internal accountability for the

accuracy of information provided to the ESIA Contractor is in place. The ESIA Coordinator will

be responsible for reviewing all information passed to the ESIA Contractor and for verifying the

source of the data, where applicable, with the Project Engineers.

“Identify the potential environmental, health and social impacts of projects, designing them to avoid or mitigate

adverse impacts and reduce use of natural resources”.

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2-AzSPU

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It is also the ESIA Coordinators responsibility to check the validity of the technical information

immediately prior to ESIA submission to ensure that any late design changes are incorporated

into the document.

5.2.5 Environmental Description

It is recognized that environmental monitoring is a complex and evolving field. The continuing

development of the IEMP is critical in ensuring that the appropriate data is available for the

preparation of the environmental description.

The ESIA Coordinator will be responsible for identifying the studies required for the ESIA and

relaying this information to the AzSPU Environment Team.

The AzSPU Environment Team is responsible for organizing the required IEMP activities,

collecting and analysing the resulting data and preparing and maintaining an Environmental

Description chapter for inclusion in the ESIA. This chapter will be submitted to the ESIA

Coordinator.

5.2.6 Socio-economic Description

Assessment of socio-economic impacts has generally received insufficient attention during the

ESIA process. This partly reflects the fact that the ESIA Contractors have encountered difficulties

in accessing reliable data on which to base impact assessments.

It is important that regularly updated sources of socio-economic information are used in the

ESIA. A briefing note highlighting these data sources will be prepared and maintained by C&EA

and submitted to the ESIA Coordinator.

5.2.7 Consultation

A list of key stakeholders and their contact details will be prepared by the AzSPU Environment

Team / C&EA and included in the ESIA ToC Template. This list will be updated by the ESIA

Coordinator, as required.

External consultation will be managed by C&EA with the assistance and participation of the

AzSPU Environment Team, in line with the AzSPU HSSE&S MS Communications Procedure

(AzSPU-HSSE-DOC-00018-2).

In addition, a Public Consultation and Disclosure Plan will be prepared by C&EA. This is a

common process required under national legislation as well as international best practice.

5.2.8 Environmental and Social Impact Assessment

In previous ESIAs there have been impact assessment omissions, including failure to capture

major aspects, e.g. discharges associated with commissioning injection systems, platforms and

pipelines.

The impact assessment process will be initiated by conducting environmental and social aspects

screening using the methodology and template provided in the AzSPU Environmental and Social

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2-AzSPU

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Aspects Identification and Significance Screening Procedure (AzSPU-HSSE-DOC-00027-2). It is

important that all stages of the project, i.e. construction, commissioning, operation and

decommissioning are considered. The APS checklist referred to in Section 5.2.4 will assist with

this process.

The significance scoring obtained in the environmental and social aspects screening will feed into

the ESIA impact assessment process (i.e. significant impacts identified through the Aspects

Screening should also be significant using the proposed ESIA methodology).

5.2.9 Mitigation and Monitoring

Previously there has been a lack of consistency across ESIAs in terms of the mitigation measures

proposed and commitments made. Whilst the ESIA Contractor is responsible for ensuring that

commitments are in accordance with best practice and national legislation, BP retains ultimate

responsibility for verifying that commitments made in ESIAs are achievable and consistent across

the AzSPU, where appropriate.

The implications / practicalities of the proposed mitigation measures will be fully reviewed and

accepted by Operations, the Project Team, the AzSPU Safety & Compliance Team, the AzSPU

Environment Team, and C&EA before the commitments in this section are confirmed during

ESIA disclosure.

In addition any environmental monitoring proposed in the ESIA should feed back into the IEMP

and be reviewed in conjunction with existing monitoring programmes.

5.2.10 Environmental & Social Management

The AzSPU Safety & Compliance Team will provide input to the Environmental & Social

Management chapter for inclusion in the ESIA. The ESIA Coordinator will be responsible for

managing the information provided by both the ESIA Contractor, and the AzSPU Safety &

Compliance Team, for this section of the report.

5.2.11 Appendices

Required appendices will be listed in the ESIA ToC Template and will include a Commitments

Commitments Register: The purpose of this appendix is to list all the commitments made

throughout the ESIA document so that they can be easily referenced.

The AzSPU Safety & Compliance Team will provide a standardized commitments register

template. Standardising the format will help simplify the process of transferring commitments

from the ESIA into the AzSPU CTM database.

HSE Design Standards: Will be included and not subject to amendment.

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2-AzSPU

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5.3 ESIA Approval

The ESIA Coordinator will be responsible for managing both the internal and external ESIA

approvals processes.

Internal review of each ESIA chapter will be carried out by the ESIA Coordinator, as it is

completed, to ensure that sufficient time is available for detailed initial review. Formal internal

approval will then be required prior to submission of the document to the Ministry of Ecology

and Natural Resources (MENR). The review panel will include representatives from the Project

Team, Operations, the AzSPU Safety & Compliance Team, the AzSPU Environment Team and

C&EA. In addition, all major AzSPU ESIA documents (Category A) will also require formal

sign-off by the Azerbaijan Leadership Team.

The AzSPU Environment Team will act as the focal point with respect to external interfacing

with Governmental agencies, e.g. the MENR and the PSA established Environmental Sub-

Committee and the Research and Monitoring Group (RMG).

5.4 ESIA Deviations

If deviations to project design are required following ESIA approval, a Management of Change

process will be followed involving MENR consultation and the submission of an ESIA addendum

detailing the changes and any additional impacts and subsequent mitigation measures.

Revision Log

Revision Date

Approver

Originator

Revision Details

November 29, 2007

Yuliy Zaytsev

Rebecca Heath

Initial issue

February 17, 2009

AzSPU Safety &

AzSPU HSSE MS

Titles updated throughout.

Compliance Systems

Senior Advisor

„Environmental Requirements for New

Manager (Yuliy

(Rebecca Heath)

Projects‟ replaced with the

Zaytsev)

„Environmental Group Defined

Practice‟.

Requirement for ESIA methodology

developed by MPPU to be “fixed and

consistently applied across the

AzSPU” amended to allow more

flexibility.

Responsibility for development of

project APS lists transferred to Major

Projects PU, in consultation with

AzSPU HSE Compliance Team and

PUs / Assets.

April 5, 2010

AzSPU Safety &

AzSPU HSSE MS

Annual review and update.

Compliance Systems

Senior Advisor

Alignment with OMS and Group

Manager (Yuliy

(Rebecca Heath)

Defined Practices.

Zaytsev)

Clarification of compliance

documentation submissions.

Addition of Environmental & Social

Management section.

Control Tier:

2-AzSPU

Revision Date: April 5, 2010

Document Number: AzSPU-HSSE-DOC-00129-2

Print Date: 2/1/2011

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TABLE OF CONTENT

1.0

Purpose/Scope

2.0

Definitions

3.0

General Requirements

4.0

Key Responsibilities

5.0

Procedure

5.1 External Audit and Self Assurance Program

5.1.1 HSSE Self-assurance and Assessments

5.1.2 External Agency Inspections

5.1.3 AzSPU Operating Program Audits

5.1.4 AzSPU Management System Audits

5.1.5 Contractor Audits

5.2 Self-Assurance Program - Quality Assurance

5.3 Self-Assurance activities

5.3.1Planning the Audit

5.3.2 Conducting the Audit

5.3.3 Post-Audit Activities

5.4 Management Review

6.0

Key Documents/Tools/References

Control Tier:

2-AzSPU

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1.0

Purpose/Scope

The purpose of this document is to provide guidance to assist AzSPU in developing External

HSSE audit and risk-based self-assurance programs to perform assessments and audits of

operating performance and management processes to assure compliance with legal & BP

requirements, and drive risk reduction and performance improvement. Included in this document

are descriptions of the processes for:

 Monitoring and measuring key characteristics of operations that can have significant

HSSE impacts.

 Evaluating compliance with applicable HSSE legal and other requirements.

 Evaluating implementation, maintenance, and performance of the Management Systems,

including embedded compliance processes.

This controlled procedure applies to AzSPU Operating areas engaged in the exploration,

production, and transportation of oil and gas.

2.0

Definitions

Refer to AzSPU procedure for Definitions AzSPU-HSSE-DOC-00021-2 for definitions common

to this subject.

3.0

General Requirements

 OMS Essentials - 8.2 Assessment and Audit

 GG 8.2 -0001 BP Group Guide for Self Audit Programme

 ISO 14001: 2004 - 4.5.1 Monitoring and Measurement

 ISO 14001: 2004 - 4.5.2 Evaluation of Compliance

 ISO 14001:2004 - 4.5.5 Internal Audit

 OHSAS 18001: 2007 - 4.5.1 Performance Measurement and Monitoring

 OHSAS 18001: 2007 - 4.5.2 Evaluation of Compliance.

 OHSAS 18001: 2007 - 4.5.5 Audit

 ISO 19011-2002 Guidelines for Quality and/or environmental management system

auditing

 GDP 4.5-0001 BP Group Defined Practice for Control of Work - Element 3.10:

4.0

Key Responsibilities

AzSPU Azerbaijan Leadership Team (ALT)

 Provides adequate resources for the External audit and Self-Assurance Program.

 Provides leadership support for effective implementation of the External audit and Self-

Control Tier:

2-AzSPU

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Assurance program.

 Approves the AzSPU annual External audit and Self-Assurance program.

 Reviews audit and assessment results during the annual AzSPU Management Review

Meeting, and identifies opportunities for continual improvement.

Operations Management is accountable to ensuring that:

 Provide resources and personnel to maintain the AzSPU management system, such that

it is successfully implemented and delivers expected results.

 Maintain and track/report on AzSPU-level Key Performance Indicators (KPIs).

 Auditors and Inspectors have the support necessary to plan and execute audits

 Corrective actions that are identifies in audits and inspections are understood and are

closed on schedule

HSE & TD VP / AzSPU Safety & Compliance Systems Manager

 Accountable & Responsible for developing AzSPU-level Key Performance Indicators

(KPIs) and reporting formats for routine feedback on Management system and

compliance performance.

 Accountable & Responsible for providing tools and formats for Operating Areas to track

and report on AzSPU level KPIs.

 Manages the review of Operating Area annual internal audit and assessment and external

authority inspection schedules.

 With input from the HSSE Work Team, develops and secures AzSPU ALT approval of

the annual AzSPU External audit and Self-Assurance program

 Manages the procurement of AzSPU audit services, and confirms that personnel selected

to perform audits are qualified to perform the work and to provide objective and impartial

evaluations.

 Manages the development and maintenance of standardized audit checklists / protocols /

proformas. The AzSPU HSSE Compliance Task Manager (CTM) database will be used

to produce audit checklists. AzSPU management system procedures, the ISO 14001

standard and BP tools will be used to produce cross-SPU management system audit

protocols

(e.g. the ISO

14001 Environmental Management System Requirements

Checklist AzSPU-HSSE-DOC-00101-2).

 Accountable & Responsible for obtaining auditor review and feedback on standardized

audit protocols to ensure accuracy and completeness.

 Communicates AzSPU Internal Assurance program findings to appropriate personnel,

including AzSPU ALT.

 Manages self audit program quality assurance activities.

HSSE Managers & Team Leaders

 Responsible for tracking and reporting on Operating Area KPIs.

 Manages the development and maintenance of an annual schedule of internal audits and

assessments.

 Manages the development and maintenance of a schedule of known external agency

inspections, in collaboration with the AzSPU Environment Manager.

 Responsible for performing Operating Area audits and assessments using assessment

protocols provided by the AzSPU and customized for Operating Area needs.

 Responsible for hosting external agency inspections.

Control Tier:

2-AzSPU

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 Accountable for maintaining audit / assessment / inspection records and follow up on

findings, as appropriate.

 Responsible for participating in, and supporting, audits.

 Manages Operating Area self-assurance reports and close out of corrective and

preventative actions.

Self Assurance Programme coordinator is responsible to ensure that:.

 The programme schedule for audit and inspection activities is developed, reviewed with

AzSPU ALT, communicated, and periodically reviewed

/ updated based on new

information.

 Audit and inspection processes are developed and documented, including planning and

field execution. Audit and inspection protocol and checklists are made available to guide

onsite evidence collection activities.

 Processes are in place for corrective action tracking and closure verification of high

priority actions; delinquent closure actions are reported to the appropriate level of

management

 Responsible for tracking AzSPU audit findings and communicating progress toward

closure of findings.

 The effectiveness of the self assurance programme is periodically evaluated (at least

annually) and the results of the evaluation are shared with management

Lead Auditor - Must be appropriately qualified and competent to perform the audit and be able

to provide impartial and objective independent evaluations (can be BP or third party personnel).

 Support to select audit team members and preparation of audit related documents (ToR,

checklist etc).

 To ensure that audit objectives, scope, and criteria are well understood within the audit

team

 Prior to onsite audit activities, documentation review is conducted

 Lead the audit team and conducts the audit

 As part of the self-assurance process, conduct gap-analysis between Tier 2 and below

level documents is conducted

 All audit findings are agreed with the auditee during the audit / close-out meeting

 Involved in the verification process of the detailed corrective actions

 Reports on audit results within the required timeframe

 Provide feedback on self-assurance program improvement opportunities

Audit Team Members

 Must be qualified to perform their audit assignments and be able to provide impartial and

objective independent evaluations (can be BP or third party personnel).

 Understand and follow the program processes and procedures

 Effectively complete their assigned duties and provide input to the audit report.

Observer:

 Participate in the opening and close-out meetings and takes notes

 participates in the audit protocol preparation under the supervision of Lead Auditor

 Supports the audit team on the review of the related documentation before and during the

Control Tier:

2-AzSPU

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audit

 Attend in the audit process and supports Auditors where required

 Supports the preparation the draft audit report (or sections of the audit report). Lead

Auditor /Auditors will provide assistance and support with this process and final review /

QA of the document.

Facilitator:

 Establishing contacts and timing for interviews;

 Arranging visits to specific parts of the site or organization;

 Ensuring that rules concerning site safety and security procedures are known and

respected by the audit team members;

 Witnessing the audit on behalf of the auditee;

 Providing clarification or assisting in collecting information.

ISO 14001 Registrars

 Designs and conducts audits of the environmental portion of the management system, to

provide assurance that the system as-implemented adheres to the requirements of ISO

14001:2004.

 Ensures that auditors are qualified to perform ISO 14001 audits.

 Provides certification to the ISO standard, and suggests improvement opportunities.

 Provides a written report, shared with Top Management, regarding the conclusions of the

audit.

5.0

Procedure

5.1 External Audit and Self Assurance Program

The types of activities conducted under the AzSPU HSSE External Audit and Self-assurance

Program include:

 External Agency Inspections

- Performed by government or lender personnel,

according to legal authorities and agreements.

 AzSPU Management System audits - evaluate the effectiveness of a AzSPU Operating

Areas’ management programs in assuring sustained conformance with operating

requirements (OMS, ISO 14001 etc.) Management Programmes are typically coordinated

at the AzSPU level and audited at that level, through the elements of management

programs may operate and be audited at the facility level. Conducted by qualified,

objective, and independent auditors, to assess conformance with management system

requirements.

 AzSPU Operations Programme audits evaluates the effectiveness of operations

programs in managing risk and assuring compliance (e.g. Control of work program,

waste management etc.) All operations program are within the scope of AzSPU assurance

activities. Risk assessments and other relevant information are used to prioritize audit

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2-AzSPU

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activities.

 Barrier / Control Inspections evaluate the operation of specific controls at a facility

level. These are less complex than audits and lend themselves to use of standard

checklists to evaluate whether controls are operating properly. Inspections also follow

documented processes, including corrective action follow-up and closure. Prioritized risk

scenorios are used to provide guidance to facilities to focus inspection activities.

 Contractor Audits - Conducted by qualified and objective resources (BP or external) to

assess a specific contractor’s HSSE&S compliance or management system performance.

 HSSE Internal Assurance Activities - Usually conducted with internal resources.

Provides information on the conformance status of specific activities, or online tools etc

(e.g. Tr@ction or dK documentum review).

An annual AzSPU External audit and Self-assurance program including the above-specified

audits, and AzSPU wide Operations program audits will be approved by AzSPU ALT. AzSPU

plans to conduct at least one management system self-audit per year at each operational area, a

operation program audit at least every three years, and at least one contractor audit each year.

Audits may be conducted more frequently at the discretion of ALT.

5.1.1 HSSE Self-assurance and Assessments

Each Operating area will conduct HSSE internal audits and control inspections which are self-

assurance activities that monitor compliance with legal or other requirements, adherence to the

HSSE management system, and effectiveness of the management system in addressing key risks

and impacts.

Personnel performing HSSE audits and inspections must be qualified to perform the task (can be

BP or contractor personnel).

5.1.2 External Agency Inspections

External agency inspections are performed by government or lender personnel, according to

established legal authorities and agreements. These inspections may assess compliance with legal

and other requirements, or conformance with agreed standards. The dates of these inspections are

pre-agreed between parties and conducted as required.

5.1.3

AzSPU Operating Program Audits

Independent operations program audits are performed approximately every three years to check

the effectiveness of operations program in managing risk and assuring compliance.

As part of the audit scope and schedule development process, risk assessments and other relevant

information are used to prioritize audit activities. The Risk Prioritisation Report may be issued

which identifies the highest priority areas for compliance planning. Risk Assessment process and

prioritization the risks will be in accordance with AzSPU Practice for Assessment, Prioritization

and Management of Risk (AZSPU-HSSE-DOC-00252-2).

Operating program audits are included in the annual self-assurance program developed by the

Control Tier:

2-AzSPU

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AzSPU Safety & Compliance Systems Manager and approved by AzSPU ALT. The AzSPU

Safety & Compliance Manager selects qualified and independent personnel (BP or external) to

conduct the audits. Detailed protocols, developed using output from the AzSPU HSSE CTM

database and other relevant sources (the requirements of applicable standards, procedures, etc.)

are used to evaluate compliance with the full range of applicable requirements.

The effectiveness of the e-MoC process and the quality of CTM task completion will be also part

of the operating program audits to ensure that these are carried out in accordance with the

AZSPU-HSSE-DOC-00073-U AzSPU Management of Change & AzSPU-HSSE-DOC-00038-2

Legal & Other Requirements procedures. A sample of e-MoC and compliance tasks will be

selected by audit team for review.

5.1.4

AzSPU Management System Audits

Management System audits are performed annually to assess the effectiveness of AzSPU

management program in assuring sustained conformance with operating requirements.

Management system audits include:

 Audits of conformance with the AzSPU management system (including embedded

compliance processes).

 ISO 14001 audits of the environmental portion of the AzSPU MS.

 Other third party audits, as required by BP corporate or external parties.

Scope and scheduling for management system audits is determined based on a review of

operational issues, business risk, HSSE performance, and ISO 14001 certification scheduling.

BP’s corporate monitoring programs, such as Group Internal Audits, and BP HSE & Operations

Audits, may replace internal AzSPU MS audits if they are scheduled for a similar time frame.

Formal protocols are used to evaluate AzSPU MS procedures and performance relative to

AzSPU MS documentation and applicable external standards, e.g. the ISO 14001 standard for the

environmental portion of the management system.

The AzSPU Safety & Compliance Systems Manager selects qualified, competent and

independent personnel (BP or external) to conduct the annual management system audits. In

accordance with the process for maintaining ISO 14001 certification, BP will contract an

accredited registrar for external audits of the environmental portion of the AzSPU MS.

5.1.5

Contractor Audits

Contractors performing work for AzSPU are subject to HSSE audits. Audit frequency is

determined by the type and scale of work activities performed by the particular contractor and the

perceived level of risk (based on HSE scorecard results, incident frequency, previous audit

findings, etc).

AzSPU ALT, with input from HSSE, determine the frequency and scope for contractor audits,

including which particular contractors are subject to audits in any year. Program decisions are

documented and reflected in the annual audit program.

Control Tier:

2-AzSPU

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Contractor HSSE audits cover activities pertinent to services the contractor provides to AzSPU.

The audit program is designed to evaluate progress towards HSE targets, the effectiveness of the

contractor HSE management systems, and compliance with legal and other requirements.

Detailed guidance for conducting contractor HSE audits is provided in the AzSPU Contractor

HSE Audit Procedure (AzSPU-HSSE-DOC-00142-2).

5.2 Self-Assurance Program - Quality Assurance

The quality of the External Audit and Self-Assurance Program is assured by means of the

following mechanisms:

 Independent AzSPU MS audits which include an evaluation of this Program.

 Operating Program audits that include a review of the legal and other requirements, as well as

assessment of compliance task completions.

5.3 Self-Assurance activities

All audits and assessments are developed and implemented using a systematic approach that

employs consistent methods, site selections, protocols, and procedures that are updated as

required.

This systematic approach addresses:

 Planning - audit scope and objectives, criteria, protocols, audit plan and audit team selection.

 Conducting the audit - opening meetings, document reviews, interviews, on-site observations,

and closing meetings.

 Reporting - audit report and associated documentation.

 Corrective and preventive actions - action tracking and records.

This approach is described in more detail below.

5.3.1

Planning the Audit

Audit Scope and Objectives

Prior to planning and conducting an audit, it is necessary to determine whether the confidentiality

of the audit results (all or some) should be legally protected. If so, the Audit Owner will seek

advice from the Legal Department on the appropriate process.

The AzSPU Safety & Compliance Manager, in consultation with the AzSPU HSSE Work Team

and with approval of AzSPU ALT, plans the AzSPU annual audit program, including scope

(extent and boundaries of the audit), schedule, and objectives.

Operating Areas internal audits and assessments are managed by the appropriate HSSE Manager

or Team Leaders. For BP locations, the audit scope covers BP activities conducted by BP

personnel and on site contractor personnel.

Control Tier:

2-AzSPU

Revision Date: February 04, 2010

Document Number: AzSPU-HSSE-DOC-00035-2

Print Date: 2/1/2011

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AzSPU External Audit and Self-Assurance Program

Page 10 of 15

Audit Criteria

Audit criteria are the collection of requirements against which the auditor judges the audited

organisation. Audit criteria are confirmed prior to the audit and are based on the scope and

objectives.

Audit Checklist / Protocol

Audit protocols, which may be in checklist format, are based on the audit criteria and outline the

series of activities, or steps required, to review the specific subject matter of the audit. The Lead

Auditor may choose to deviate from the audit protocol as field conditions warrant. Audit

protocols are updated as needed. For operating programme audits, checklists will be developed

using the S&O practice, OMS requirements, AzSPU MS procedures, legal requirements including

CTM tasks & other sources.

Audit Plan

The Audit Owner is responsible for development of the Audit Plan (sometimes referred to as the

Terms of Reference). The Audit Plan will include, if applicable:

 The audit scope and objectives.

 The audit criteria / protocol / procedure.

 Identification of any activities that are of high priority.

 Identification of audit team members and their responsibilities.

 Expected time and duration for audit activities (schedule).

 Required deliverables.

The Audit Plan is communicated to all members of the Audit Team.

Audit Team Selection

Lead Auditor selection is based on experience, skill sets, technical/regulatory expertise, and

objectivity/impartiality necessary to meet the audit objectives. Prior to choosing the audit team,

the HSE MS Team verifies the qualifications and objectivity of potential audit team candidates

through centralized register of AzSPU Qualified Auditors, it will be also verified by candidate’s

Team Leader to ensure that Candidate is fully experienced and qualified to conduct an audit.

Auditors are required to have technical knowledge and experience commensurate with the scope

of the audit they are conducting or observing. Auditor qualifications must include detailed

subject matter knowledge (e.g. MS knowledge for system audits, specific compliance subject

matter knowledge for compliance audits) and experience performing the type of audit requested.

Auditors must also be objective, which means that they are independent of the audit site and/or

activity to be audited, do not have a conflict of interest, and are not subject to pressure (internal or

external) to influence their audit findings.

Advance Information Request

Depending on the scope and audit criteria, the Lead Auditor may request relevant backg1round

information prior to the audit. Examples of potentially relevant information include:

 AzSPU MS procedures / Plans

 Aspects and Impacts Registers

 Objectives, Targets and Management Programmes

Control Tier:

2-AzSPU

Revision Date: February 04, 2010

Document Number: AzSPU-HSSE-DOC-00035-2

Print Date: 2/1/2011

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AzSPU External Audit and Self-Assurance Program

Page 11 of 15

 Past audit reports

 Legal requirement applicability evaluations

 Compliance matrices

 Organization charts

 HSE Audit & Inspection Schedule

 Maps/drawings

 Non-compliance and non-conformance reports

 Relevant management reports

 Monitoring Matrix

 Training Matrix / Plan

 Manuals, philosophy statements

 Minute of Last QPR meeting

 Other current policies/procedures/guidelines etc.

Audit Team Preparation

Prior to an audit, the Lead Auditor will assign responsibilities to each of the audit team members,

based on their skills and expertise, and provide the audit protocols that will be used during the

audit. The Lead Auditor will also make the team members aware of the objectives and scope of

the audit, health and safety requirements, site security requirements, and the logistics for the audit

period.

5.3.2 Conducting the Audit

Opening Meetings

Opening meetings will be held to introduce the audit team, review the audit scope, objectives, and

criteria, establish contacts, and clarify issues. The availability of key personnel, access to process

areas, safety/security requirements, and other logistical details will also be discussed. The Lead

Auditor facilitates this meeting and attendance is recorded. The opening meetings are attended by

the audit team, line management and relevant HSSE staff as appropriate to the audit scope.

Performing the Audit

The primary goal in performing an audit is to collect sufficient objective evidence to allow the

Lead Auditor and team members to draw conclusions regarding HSSE performance, compliance

status, management system performance, or contractor performance. Each member of the audit

team completes the assigned portion of the audit protocol, collects and records objective

evidence, and keeps the Lead Auditor informed of potential non-compliance with legal/other

requirements and potential non-conformance with management system requirements. The

completed audit protocols are the audit working papers and are kept as part of the formal audit

file. Performing the audit includes:

 Document Reviews - the auditee’s documentation should be reviewed to determine the

conformity of the system, as documented, with audit criteria. The documentation may

include relevant management system documents and records, and previous audit reports

& its tr@ction action closure status.

 Interviews - Interviews should be recorded to document key points of the discussion, to

ensure accurate conclusions can be drawn.

 On-site Observations - Typical audit activities include process area walk-throughs and

inspection of equipment and activities within the audit scope.

Control Tier:

2-AzSPU

Revision Date: February 04, 2010

Document Number: AzSPU-HSSE-DOC-00035-2

Print Date: 2/1/2011

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AzSPU External Audit and Self-Assurance Program

Page 12 of 15

Closing Meetings

Closing meetings occur at the end of the audit process and prior to auditors leaving the site.

Closing meetings are attended by the audit team, line management, and relevant HSSE staff as

appropriate to the audit scope. The Lead Auditor facilitates the closing meeting providing a

reviewing the audit findings, observations and recommendations. Attendance at the closing

meeting is recorded.

5.3.3 Post-Audit Activities

Audit report

AzSPU audit findings, and recommendations are communicated in a written audit report to the

AzSPU Safety & Compliance Manager or his delegate and AzSPU ALT. Operating Areas self-

assurance reports are managed by the appropriate HSSE Manager & Team Leader and reported to

the Area Operating Manager. The format may vary depending on the scope and audit criteria. In

addition, relevant audit results are communicated to appropriate line management, employees,

and contractors to improve operational control and performance.

Review of Audit Findings

Audited entities have the opportunity to review and challenge audit findings they believe are

incorrect, and to provide updated information to correct audit errors.

In addition, AzSPU audit findings are reviewed by the AzSPU Safety & Compliance Manager or

his delegate and the relevant Operating Area HSSE Manager or Team Leader, as appropriate, for

a determination of whether a potential or actual violation occurred. Referrals are then sent to the

Legal department for review and managed in accordance with the AzSPU HSSE&S Non-

Compliance and Corrective and Preventative Action Procedure (AzSPU-HSSE-DOC-00040-2).

Corrective and Preventive Actions

Findings resulting from Barrier / control inspections are managed through local Action Tracking

Systems (ATSs). Following determination of the required corrective / preventive actions the

responsible party is notified, a schedule for completion agreed, and the relevant ATS updated at

Asset level.

For external audits and self-assurance programmes

(Management system and Operating

programme audits), all findings and associated actions are managed through the Tr@ction

system. Note: Audit findings on

“improvement opportunities” (table

3 of the audit report

proforma) from self-assurance programme may be excluded from this list at the discretion of

Process Owner.

The responsible party detailed in Tr@ction ensures close-out of the action items. An internal

messaging feature in the Tr@ction system generates automated e-mails in line with the follow-up

and communication processes of the system. This includes notification to Responsible Parties

regarding Action Items that need to be closed out and notification to Supervisors of overdue

Action Items. In all cases, responses to audit findings are still formally documented.

Action tracking and close-out is conducted in accordance with the AzSPU HSSE&S Non-

compliance and Corrective and Preventative Action Procedure (AzSPU-HSSE-DOC-00040-2)

and the AzSPU Tr@ction Findings and Actions Tracking Procedure (AzSPU-HSSE-DOC-00119-

2).

Control Tier:

2-AzSPU

Revision Date: February 04, 2010

Document Number: AzSPU-HSSE-DOC-00035-2

Print Date: 2/1/2011

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AzSPU External Audit and Self-Assurance Program

Page 13 of 15

Records

AzSPU audit records are maintained by Safety & Compliance team in accordance with the

AzSPU Record Control Procedure (AzSPU-HSSE-DOC-00041-2). Operating Area (OA) level

internal audit and assessment records are maintained within the OA. At a minimum, audit records

are retained for five years. These records include working papers and audit reports.

5.4 Management Review

AzSPU ALT review AzSPU self-assurance results at least annually in accordance with the

AzSPU HSSE Management Review Procedure (AzSPU-HSSE-DOC-00070-2). OA Management

Teams review OA internal audit and assessment results at least annually.

6.0

Key Documents/Tools/References

 AzSPU MS Audit Report Proforma (AzSPU-HSSE-DOC-00035-A1).

 AzSPU HSSE&S MS Non-compliance and Corrective Action Procedure (AzSPU-HSSE-

DOC-00040-2).

 AzSPU HSSE&S MS Record Control Procedure (AzSPU-HSSE-DOC-00041-2)

 AzSPU HSSE&S MS Management Review Procedure (AzSPU-HSSE-DOC-00070-2).

 AZSPU-HSSE-DOC-00252-2 AzSPU Practice for Assessment, Prioritization and

Management of Risk

 ISO 14001 Environmental Management System Requirements Checklist (AzSPU-HSSE-

DOC-00101-2).

 AzSPU HSE Operating Programme Audit Protocol (AZSPU-HSSE-DOC-00035-A2)

 AzSPU Tr@ction Findings and Actions Tracking Procedure (AzSPU-HSSE-DOC-00119-2).

 AzSPU Contractor HSE Audit Procedure (AzSPU-HSSE-DOC-00142-2).

 AZSPU-HSSE-DOC-00073-U AzSPU Management of Change procedure

 Tr@ction web based system

 Local Action Tracking systems

 AzSPU HSSE Compliance Task Manager (CTM) database

Review / Revision Log

Revision Date

Authority

Custodian

Revision Details

09/1998

R Norman

AD Little

Initial Issue

July 2000

G. Vidrine

G. Stacey

Consistency with BP EMS guidelines

F. Askerov

August 2000

G. Vidrine

G. Stacey

R. Gallagher

April 2004

L. Emmons

S. Sultanova

Consistency with EMS requirements

December 27,

Gunther Newcombe

Yuliy Zaytsev

Updated to combine three

Control Tier:

2-AzSPU

Revision Date: February 04, 2010

Document Number: AzSPU-HSSE-DOC-00035-2

Print Date: 2/1/2011

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AzSPU External Audit and Self-Assurance Program

Page 14 of 15

2005

audit/assessment/inspection procedures

into one AzSPU-wide procedure, and to

address integrated HSSEMS, new ISO

standard, and additional focus on

compliance.

December 20,

Gunther Newcombe

Yuliy Zaytsev

Updated to include subject matter

2006

audits. Compliance Task Manager

database incorporated. Verification

provided regarding audit findings and

actions upload into ATSs and

Tr@ction.

May 6, 2008

Yuliy Zaytsev

Rebecca Heath

Procedure reviewed and updated to

(AzSPU HSSE MS &

(AzSPU HSSE

include following BP Global HSSE

Compliance

MS Senior

Compliance Framework requirements:

Manager)

Advisor)

- Use of Risk Based Prioritisation Tool

to form the basis of the AzSPU risk

based HSSE compliance programme.

- Evaluation of AzSPU’s HSSE

compliance processes relative to the

Compliance Framework including:

AzSPU Compliance Plan action

closure; compliance task development,

verification / validation, and

completion; progress against HSSE

compliance KPIs.

In addition to above, procedure also

amended to include reference to, and

requirements of, AzSPU Contractor

HSE Audit Procedure.

Three-year AzSPU rolling audit

schedule been amended to a two-year

rolling audit schedule.

May 14, 2009

Yuliy Zaytsev

Idrak Nazarov

- (para 3) References to OHSAS 18001

(AzSPU Safety &

(AzSPU HSE

standard was updated

Compliance Systems

MS Team

- (para 4) Key Roles & Responsibilities

Manager)

Leader)

were updated due to recent

organizational changes

(para 5.1.2) Annual AzSPU audit

program for Agency inspections was

taken out

- (para 5.3.1) It was revised that it is the

responsibility of HSE MS Team to

verify the qualifications and objectivity

of potential audit team candidates

through centralized register of AzSPU

Qualified Auditors.

- (para 5.3.1) Some more documents

were added into the Advance

Information Request section

- (para 4 & 5.3.1 & 5.3.3) HSSE Team

Leader position was also added into the

sections to state that internal audits and

assessments are managed by relevant

Control Tier:

2-AzSPU

Revision Date: February 04, 2010

Document Number: AzSPU-HSSE-DOC-00035-2

Print Date: 2/1/2011

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AzSPU External Audit and Self-Assurance Program

Page 15 of 15

HSSE Manager and Team Leaders.

- Audit protocol form for compliance

and Subject-matter audits was

developed, added to section 6 &

attached to the document.

- Minor changes have been made on

audit report form.

- Links to the referenced documents

were updated.

February 04, 2010

Yuliy Zaytsev

Idrak Nazarov

The procedure was revised in

(AzSPU Safety &

(AzSPU HSE

accordance with BP Group Guide for

Compliance

MS Team

Self Audit program, the following

Manager)

Leader)

changes were made:

Title was changed to Self-

assurance programme & language

of the content was adapted to new

OMS definitions

Roles & Responsibilities were

changed to reflect Group practice

The new requirements (OMS, GG

etc) were added to the section 3

Section 5.1 was changed totally to

reflect the current audit types and

their definition

Referenced to AZSPU-HSSE-

DOC-00252-2 AzSPU Practice for

Assessment, Prioritization and

Management of Risk & some

obsolete references were deleted

from the list

Checking the effectiveness of e-

MoC process and CTM Tasks’

quality completion as part of

operating program audits were

added into 5.1.3

AzSPU Management of Change

procedure was added into the

section 6

Tracking of audit findings through

Tr@ction system was noted /

clarified

Control Tier:

2-AzSPU

Revision Date: February 04, 2010

Document Number: AzSPU-HSSE-DOC-00035-2

Print Date: 2/1/2011

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AzSPU First Aid Management Programme

Page 2 of 12

1.0 Purpose/Scope

The purpose of this document is to describe the arrangements for ensuring that adequate

and appropriate first aid (FA) equipment, facilities and personnel are available in the event

of employees being injured or becoming ill at work while working for BP Azerbaijan

Strategic Performance Unit (SPU).

This document provides guidance to ensure that:

 A suitable and sufficient assessment of risks arising from work and FA needs

appropriate to the circumstance of the workplace is made

 Employees and managers actively co-operate in the selection of first aiders

 There is coverage across the work site during working hours appropriate to risk

assessment and evaluation of needs

 Additional cover (which may include different levels of health care) is provided for

‘out of hours’ and remote areas

This controlled document applies to Azerbaijan Strategic Performance Unit (SPU)

engaged in the exploration, drilling, production and transportation of oil; including all

related construction activities.

2.0 Definitions

First Aid (FA)

First Aid is skilled application of accepted principles of

treatment on the occurrence of an accident or in case of

sudden illness, using facilities and materials available at

the time to sustain life; to prevent deterioration in an

existing condition; to promote recovery.

Nominated First Aider

Person nominated by the company to conduct First Aid

at work locations and trained as minimum to FA level 2

ABC

Airway Breathing Circulation

CPR

Cardio - Pulmonary Resuscitation is a combination of

rescue breathing and external chest compressions.

AED

Automated External Defibrillator

BP Azerbaijan SPU Human Resources Department

Health Team

BP Azerbaijan SPU Central Health, Safety, Security and

Environment Department, Health Team

OGP

International association of Oil and Gas Producers

3.0 General Requirements

OMS Group Essentials 3.4

GRP_4_6_0002 -Response to Medical Emergencies

OGP managing health for field operations in oil & gas activities

Control Tier:

<<2>>

Revision Date: <23.09.2010>>

Document Number: << AZSPU-HSSE-DOC-00076-2>>

Print Date: 2/1/2011

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AzSPU First Aid Management Programme

Page 3 of 12

HSE (1981) the Health and Safety (First Aid) Regulations 1981 - Approved Code of

Practice and Guidance ISBN 0-7176-1050-0

HSE Health care and first aid on offshore installations and pipelines works - approved

Code of Practice and Guidance, ISBN 0-7176-1051X, 2000.

FA Manual (Authorized of St. John Ambulance, St. Andrew is Ambulance Association,

British Red Cross) ISBN 0-7513-37048, 2002, 8^th edition.

4.0 Key Responsibilities

Health Manager/or designee (Central Health Adviser) shall

 Periodically review and update this program

 Define the desired level of FA requirements for each site, department, vehicle

and home

 Identify FA training providers and communicate to HSSE training department

 Assess and evaluate FA training course contents and their compliance with the

requirements as outlined in this document and best international standards

 Advise and assist in relation to FA provisions

 Provide and maintain FA kits to designated sites (e.g. Villa Petrolea)

 Carry out Quarterly/Annual First Aid Audits along all AzSPU sites

(attached

AzSPU First Aid Audit checklist)

PU Health Advisers/HSE Managers (or designee) shall.

 Make a suitable and sufficient assessment of the risks to health and safety of

their employees at work to identify the Level of FA provision they need to take to

prevent or control these risks.

 Ensure the ongoing monitoring and assessment of the adequacy of the existing

FA provisions

 Establish the required number of first aiders and levels of training based on risk

on relevant PU/sites (see section 5.0)

 Appoint persons responsible for co-coordinating FA provisions (FA Coordinator)

on every site under their area of responsibility.

 Ensure that PU ERP reflects internal FA provision capability and linked to site/PU

procedures.

 Deliver regular exercises in emergency preparedness

Line Manager/Supervisor shall

 Be responsible for the implementation of this programme as a minimum

requirement in relation to FA provisions.

Control Tier:

<<2>>

Revision Date: <23.09.2010>>

Document Number: << AZSPU-HSSE-DOC-00076-2>>

Print Date: 2/1/2011

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AzSPU First Aid Management Programme

Page 4 of 12

 Ensure that every workplace is evaluated for medical and FA requirements and

adequate provisions are put in place in consultation with PU Health Adviser/HSE

Managers/Health Manager (or designee).

 Appoint persons responsible for co-coordinating FA provisions (FA Coordinator)

on site under his area of responsibility.

 Ensure that Emergency contact numbers and first aider contact numbers and

procedures are displayed prominently around the workplace identifying first aiders

and their locations

First Aid (FA) Coordinators shall

 Nominate first aiders (i.e. nominated first aiders) for their sites/departments and

maintain an up to date list with their names

 Ensure all first aiders receive site induction training

 Ensure an appropriate approved training course is provided for each first aider

 Keep copies of induction checklists safely and make sure that all training

certificates are available

 Keep database of nominated First Aiders up to date

 Ensure all first aiders are given an opportunity to refresh their knowledge before

their FA certificate expires

Ensure resuscitation and situation training is carried out at least annually

 Ensure all first aiders are aware of the location of and maintain their own local FA

boxes/equipment.

 Ensure all FA boxes/equipment are located where they are immediately

accessible

 Procure the recommended quantity and level of FA kits

 Ensure maintenance and correct usage of FA kits as described in this document

 Inform employees about existing FA Provisions

 Make provisions for communication and co-ordination with relevant neighborhood

and emergency response services as appropriate

 Deliver regular exercises in emergency preparedness

 Liaise with PU Health Adviser/Health Manager (or designee) in relation to FA

provisions

Nominated First Aiders shall

 Participate in FA training (minimum requirement FA Level 2) and exercises as

instructed by FA Coordinator

 Must leave their workstation at short notice without compromising operational

activity or safety and fulfill their FA responsibilities without conflict with other

emergency duties

 Must immediately apply FA treatment following an injury or sudden illness using

facilities and materials they are trained in and available at the time

 Assist in the management of serious incidents involving multiple casualties

 Provide general support to site medical personnel

 Be a trained escort for sick/injured person being evacuated.

HSSE Training Manager (or designee) shall

Control Tier:

<<2>>

Revision Date: <23.09.2010>>

Document Number: << AZSPU-HSSE-DOC-00076-2>>

Print Date: 2/1/2011

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AzSPU First Aid Management Programme

Page 5 of 12

 Provide FA training for BP staff at operations locations in coordination with site

HSE and/or training reps

 Maintain the records of employees trained in First Aid

 Control the frequency of refresher FA training in coordination with site HSE and/or

training reps

Housing Team leader (or designee) shall

 Provide the maintenance of apartments’ FA Kits

Employees shall

 Become familiar with the location of FA facilities

 Know contact information for fist aiders and medical emergency facilities

 Report all injuries and illnesses according to the established reporting procedure

5.0 Procedure/Process

Provisions need to be in place to ensure that every workplace is evaluated for medical

and FA requirements. Among the factors to be considered are the following:

 Location and availability of medical facilities and emergency services

 Availability of medical personnel to consult on occupational health issues

 Types of accidents that could reasonably occur at the workplace

 Response time for external and internal emergency services

 Number of employees at the site / department and the locations of employees

within the site / department

 If corrosive materials are in use at any place in the workplace

 If there are any industry specific requirements/hazards

 What FA supplies would be adequate and should be available

 What level(s) of training should employees receive, and which employees should

be trained

 Accident history

5.1 First Aiders

Numbers of first aiders required at worksites are determined by risk assessment and will

depend both on the size of the workforce exposed and the degree of risk.

Thus, a two men team operating in a very remote or dangerous locality may require one

member to have basic FA capability and the other to have more advanced skills, while a

team of

25 operating close to high quality medical facilities with good means of

communication and evacuation may require only one basic first aider. In addition, certain

countries may have national guidelines stipulating numbers of first aiders required for

given numbers of workers.

At least one person, and preferably two or more, trained in FA must be available at the

worksite if either of these conditions exist:

 If life-threatening injuries can reasonably be expected, personnel trained in basic

First Aid must be available within

4 minutes. This generally means that

Control Tier:

<<2>>

Revision Date: <23.09.2010>>

Document Number: << AZSPU-HSSE-DOC-00076-2>>

Print Date: 2/1/2011

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AzSPU First Aid Management Programme

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community emergency medical services cannot be relied on since their response

time is usually greater than 4 minutes.

 If further medical attention is required access to nominated personnel trained to

more advanced levels of First Aid must be in less than 10 minutes

 It is also recommended that in case of traumatic event or serious illness victim is

transported to a hospital ER within 1 hour with necessary pre-hospital care

performed (ABCs, external bleeding control, spine immobilization, endotracheal

intubation etc.). This recommendation is based on knowledge that victim’s

chances of survival are greatest in this case.

FA Level 2 is a minimum requirement for a nominated first aider.

"Nominated FA ders should be medically fit for their task. It is required that all nominated

FA ders are provided with up to date preventive vaccination (Hep B)".

Below is a general guideline for estimating the numbers of first aiders based on the

degree of risks. However, a risk assessment should be carried out first to identify the

need, there may need to be more FA personnel or additional first-aid materials and

equipment to ensure sufficient FA is available at all times.

At worksites with relatively:

Low risks (e.g. office): one trained first aider available at all times will be

adequate for every < 50 employee;

Lower risk: for 50-100 employees - at least one first aider;

More than 100 + one additional first aider for every 100 employees.

Medium risk (e.g. light engineering, warehouse):

<20, at least 1 first aider;

20-100, at least 1 first aider for every 50 employees.

Higher risk: (e.g. operations/project sites, pump stations, pressure reduction

stations, Terminal, pipeline works, construction)

Up to 20 employees-at least one first aider (FA Level 2 as a minimum) available

at all time for every site up to 20 employees with access to medical topside cover;

20+ - 1 additional nominated first aider for every 20 employees (if more than 20

employees more advanced medical coverage should be also considered based

on specific risk assessment).

Specific hazards: Where there are hazards for which additional FA skills are necessary,

at least 1 first aider may be trained in specific emergency action. .In addition, where

sites/activities are associated with higher risks) shall have:

Remote sites: For remote sites with high risk activity at least one first aider trained to

Level 3 (or higher) shall be available at all times. In addition, these first aiders may be

trained in specific emergency actions identified on site risk assessment.

Drivers: as a minimum, all drivers shall be trained to FA Level 1. In addition, for drivers

assigned to long distance trips outside of major cities, FA training level 2 with specific

Control Tier:

<<2>>

Revision Date: <23.09.2010>>

Document Number: << AZSPU-HSSE-DOC-00076-2>>

Print Date: 2/1/2011

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emergency actions in RTA ’s (commensurate with the level of kit they will be provided

with) is required. See BP Guide to First Aid, Medical Kits and Travel Sundries.

General: It is recommended that all staff have an opportunity to attend a FA course

(Level 1).

The number of first aiders on all BP operated sites must be determined by PU Health

Adviser in consultation with HSE Manager and AzSPU Health Manager or designee, on

BP office facilities it should be determined by FA Coordinator and in consultation with

Health Manager or designee.

5.2

First Aid (FA) Training

For the purposes of this document, we distinguish three levels of FA training.

5.2.1 First Aid (FA) Level 1

All training should include post course practical and theoretical evaluations. As a required

minimum, FA Level 1 training must cover the following:

 Definition of FA

 Scene assessment and prevention of secondary accident (including self

protection)

 Primary survey

 Life saving actions (ABC, CPR), signs of circulation

 Use and application of the recovery position

 Basic control of external bleeding

 Initial treatment of thermal and chemical injuries

 Application of simple dressings, splints and eye washing

 Blood borne pathogens and other associated hazards

 Emergency call-out procedures (communicate with nurse / physician, initiate call

out if required, assess the need of higher level of care, etc.)

 Relevant safety data sheets

 Simple record keeping and ability to provide clear details of injury/illness

 Clear instructions how to use FA Kit and any other FA equipment available (e.g.

Water-Jel for burns)

Duration of FA training Level 1 is a minimum 4 hrs. Specific scopes of First Aid course

(RTA, electric and burn trauma, use of AED and etc.) are available based on First Aid

level 1.

5.2.2 First Aid (FA) Level 2

FA Level 2 training in addition to what is covered in FA Level 1 training as a minimum

must cover:

 Cardio Pulmonary Resuscitation (CPR) possibly including use of AED

 Information on human anatomy (respiratory and circulation systems)

 Primary and secondary survey

 Management of bleeding

 Management of an unconscious patient

 Treatment of shock

Control Tier:

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 Treatment of hypothermia and hyperthermia

 Treatment of burns and scalds

 Treatment of Inhalation of hot gases and fumes

 Dressing and Immobilization of injured parts

 Choking/impacted foreign body in airways

 FA for heart attack

 Head and spinal injuries

 Fractures and soft tissues injuries

 Eye injuries.

 Snake and insect bites

 Treatment of the effects of specific hazards existing at the workplace

 Simple ways of transportation of patient

 Transportation of an injured or ill person

 Simple triage

 Emotional support

 Use of FA Kit and any other equipment available (e.g. AED)

Duration of FA training Level 2 is a minimum 2 days, but recommended to be 3 days.

Specific scopes of First Aid course (RTA, electric and burn trauma, use of AED and etc.)

are available based on First Aid level 2.

5.2.3 First Aid (FA) Level 3

FA Level 3 training, as a minimum must cover FA Level 2 plus:

 Use of AED

 Airway management

 General medical emergencies

(stroke, heart attack, hypoglycemia, epilepsy,

asthma, etc.)

 General trauma emergencies (shock and head, spinal, chest, abdominal, pelvic,

peripheral and multiple injuries)

 General emergencies with children

 Basic Food Hygiene

 First Aid at H2S,CO poisoning

 Drawing/immersions

 Administration of certain drugs under supervision of a medically qualified person

 Simulations, offshore exercises, multiple injuries exercises and etc.

 Use of FA Kit and any other equipment available (e.g. AED, extrication device,

oxygen therapy, pocket masks and etc.)

Duration of FA training Level 3 is 4 days.

5.2.4 Refresher Training in First Aid (FA)

The maintenance and retention of FA skills must be assured by:

 Periodic exercises.

 Informal refresher training sessions.

 Formal refresher training courses.

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Regular exercises are essential to maintain practical skills of First Aiders. The frequency

of periodic exercises and informal refresher training sessions is unlimited, these should

conducted at every opportunity, but the first aiders must be given an opportunity to refresh

their knowledge through informal refresher courses at least once before their FA

certificates expire. Formal refresher FA training must be conducted for all first aiders

before their FA certificates expire. Recommended frequency is not less than once in 2

years.

1. FA training must be delivered by Company approved providers. See First Aid

Training Courses in Azerbaijan and First Aid Training Courses in Georgia .

The level of FA training for a particular work site must be determined by FA Coordinator

and in consultation with Health Manager or designee.

When sending people for FA training the following must be communicated to the training

provider:

 Person’s job/ location.

 Type of FA Kit he/she would have access to.

 Any special requirements (e.g. need to include food hygiene or defibrillation,

oxygen therapy into syllabus).

5.3 Medical Emergency Response Training

Medical Emergency Response Training (MERT) should be delivered to nominated site

first aiders at operational locations it is 3 days training course. Up to dated certification in

FA training level 2-3 is a pre-requisite to MERT.

The aim of the course is to train personnel through very practical exercises and make

them an efficient and confident part of the medical response team who are very capable

of assisting a site doctor efficiently I.e. have an understanding of their role in a cardiac

arrest / first responder defibrillation / preparing drugs and IV's for the doctor / knowing

how to extricate, move and transport casualties / implications of triage etc.

Refer to VTA for a list of calendared training sessions

(https://www2.virtualtrainingassistant.com/BPGlobal/wc.dll?learner~login ).

Training can also be arranged through the Manual Handling Coordinator.

All records will be maintained in VTA

5.4

First Aid (FA) Equipment

Every FA kit should:

 Contain sufficient quantities of suitable FA materials defined for this site based on

risk and nothing else.

 Bear a notice showing names, telephone numbers and addresses of first contact

points and / or of the nearest hospital.

 Contain only those items, which the first aiders have been trained to use.

 Be made of suitable material designed to protect the contents from damp and

dust and be clearly identified as FA container

 Have a kit content list to mark the used items and to facilitate the kit

replenishment

Control Tier:

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The composition of FA kits may vary from site to site depending on the number of staff

involved, associated risks, for this particular site, remoteness and other relevant factors.

The contents of the FA kit must be determined in consultation with FA Coordinator and

Health Manager or designee.

FA kits provided for the remote sites or tasks with a greater degree of hazard risk (e.g.

any operations location) should contain additional site/risk specific FA items (e.g. Burn Kit

and Water-Jel FA Burn Wrap 6' x 5', eye wash station, stretcher

/ immobilization

equipment). All these items should be regarded as the component parts of the FA kit and

should be kept in one location known to and easily accessible for site first aiders.

For FA kit compositions recommended, see BP Guide to First Aid, Medical Kits and

Travel Sundries

For vehicle FA items and training requirements see BP Guide to First Aid, Medical Kits

and Travel Sundries

5.4.1 Maintenance

Contents of FA kits should be replenished as soon as possible after use in order to

ensure that there is always adequate supply of materials. Items should not be used after

expiry dates. It is, therefore, essential that FA equipment be checked regularly, to make

sure that the quantities of items are sufficient and all of items are usable.

The following rules shall apply:

 The responsible person (i.e. FA Coordinator or nominated first aider) at each site

/ department shall check the kit contents on a regular basis (e.g. bi-weekly)

 Every single usage of the FA kit shall be recorded appropriately (item taken,

reason, name, date/time) see First Aid Register Sample and reported to the

responsible person

 The responsible person (i.e. FA Coordinator or nominated first aider) should

assess the need for kit replenishment and then pass the request on to the

relevant person as per existing arrangement (e.g. Company approved providers,

Health Team, Safety Officer, etc.) and arrange the delivery of the items to the

site.

 FA kit replenishment costs should be charged against the respective budgets

5.5

Accident / Treatment Records

Records of FA and medical treatments should be maintained in accordance with the

established reporting procedure e.g. Occupational Illness and Injury Reporting System,

Tr@ction etc.

6.0 Key Documents/Tools/References

● HSE (1981) The Health and Safety (First Aid) Regulations 1981 - Approved Code

of Practice and Guidance ISBN 0-7176-1050-0

● HSE Basic on First Aid at Work, NDG 347, published 2005

● ERC Guidelines for Resuscitation 2005 Summary; European resuscitation Council

Control Tier:

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AzSPU First Aid Management Programme

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● HSE Health care and first aid on offshore installations and pipelines works

approved Code of Practice and Guidance, ISBN 0-7176-1051X, 2000.

● FA Manual

(Authorized of St. John Ambulance, St. Andrew is Ambulance

Association, British Red Cross) ISBN 0-7513-37048, 2002, 8^th edition.

Attachments:

 BP Guide to First Aid, Medical Kits and Travel Sundries.

 First Aid Training Courses in Azerbaijan

 First Aid Training Courses in Georgia

 First Aid Register Sample



AzSPU Fitness for Task Management Program



AzSPU Health, Safety, Environmental (HSE) Office Manual



AzSPU Procedure for Incident Investigation

 https://www2.virtualtrainingassistant.com/BPGlobal/wc.dll?learner~loginn

Review Log

Revision Date

Authority

Custodian

Revision Details

19.09.2007

Alan McNulty

Almaz Agazade

Periodic Review (No Changes)

19.09.2008

AzSPU Health

Offshore Health

Minor Content Revision

Manager

Adviser/Oleg

Minkin

19.09.2009

AzSPU Health

Offshore Health

Section 4.0

Manager

Adviser/Oleg

 Added requirements for

Minkin

Quarterly/Annual Audits

 Revised and changed PU

Health Advisers and HSE

Managers responsibility

 Revised Line

Manager/Supervisor

responsibility

 Link to relevant AzSPU

programs is attached to

employee responsibility

section

Section 5.1

 Operations/project sites term

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1.0

Purpose/Scope

This Programme provides AzSPU with important information and tools on how to introduce and

maintain processes to meet the requirements of BP’s Group Essential 3.4.4 relating to fitness for

task and Group Essential 3.4.6 relating to Health Surveillance.

This Programme is for the use of anyone in BP who is:



Involved in the management of workplace or work-related health risks.



Responsible for defining and implementing fitness for task programmes and HS

programmes for BP employees.

It is BP policy to ensure that all health risks are managed in such a way as to reduce their impact

to a minimum. This assists the Company in:

 Meeting its moral responsibility to care for its workforce, as identified in the BP

Commitment to Health, Safety and Environmental (HSE) Performance

 Fulfilling its legal responsibility to take reasonably practical steps to protect health and

safety

This document outlines the important information and tools on how to introduce and maintain

processes to:

 Make sure people are fit to work for the assigned tasks without risk to themselves and

others (fitness for task)

 Monitor people who are at risk of being exposed to health hazards known to need

monitoring (health surveillance).

The document provides information on types and scopes of fitness for task health assessments

with all related attachments adopted by Azerbaijan Strategic Performance Unit (SPU), as well as

the set of appendices on health surveillance for specific health exposures.

This controlled document applies to Azerbaijan Strategic Performance Unit (SPU) engaged in the

exploration, drilling, production and transportation of oil; including all related construction

activities.

2.0

Definitions

BMI

Body Mass Index

Body Composition

Fat percentage

COSHH

Control of Substances Hazardous to Health

DSE

Display Screen Equipment

ECG

Electrocardiogram

ESR

Erythrocyte Sedimentation Rate

GHHS

Global Health and Hygiene System

Health Team

BP Azerbaijan SPU Central Health, Safety, Security and

Environment and Engineering Department, Health Team

BP Azerbaijan SPU Human Resources Department

Medgate

Integrated Health Repository System for health database

Control Tier: 2

Revision Date: 15 September 2010

Document Number: AZSPU-HSSE-DC-00007-2

Print Date: 2/1/2011

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Reasonable adjustment

Reasonable adjustments to the workplace, such as modifying

the job duties, modifying the equipment, altering the terms and

conditions, etc.

RTA

Road Traffic Accident

SSoW

Safe systems of work

Tuberculosis

Unfit

Means the presence of a condition under circumstances

whereby the condition would cause the person to be a safety

or health hazard to him or herself or to others, where the

condition can not be controlled

3.0 General Requirements

OMS Group Essentials 3.4.4 and 3.4.6

BP Group Recommended Practice for Fitness for Task and Health Surveillance

Azerbaijan Republic Ministry of Health order N13

OGP Health assessment of fitness to work in the E&P industry

4.0

Key Responsibilities

4.1 Line Managers/Supervisors shall

 Make aware all people working under their control of any risks associated with their

activities, the effects of exposure and the necessary precautions to be taken. This should

be formalized by line management participation of local safe systems of work such as the

Task Risk Assessment and Permit to Work (PTW) processes

 Ensure that all employees are fit for task in accordance with this programme

 Complete Task Checklist as required in order to inform the examining physician of the

work/task that has to be performed

 Notify HR and Health about any cases that would classify for post-illness / injury or for

cause health assessments

 Inform HR and Health about business travelers requiring travel health assessments.

 Work with Company Industrial Hygienist to define tasks that may require health

surveillance (there may be none), identify all individuals doing those tasks, get

professional advice in instituting appropriate health surveillance programmes, and ensure

their implementation.

4.2 Human Resources Manager (or designee) shall

 Ensure that the required pre-employment, pre-posting and business travel fitness for task

health assessments take place

Control Tier: 2

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 Ensure that the database containing information on all pre-employment and pre-posting

fitness for task assessments is maintained on a regular basis

 Make all the necessary arrangements for the employee’s visit to one of the nominated

clinics for pre-employment, pre-posting health assessments

 Inform and assist Line Managers/Supervisors regarding employees’ fitness status and any

restrictions and/or work adaptation as required

4.3 Health Manager shall

 Ensure that the Fitness for Task and Health Surveillance management programme is

implemented effectively, monitored and reviewed at regular intervals

4.4 Company Occupational Health Adviser shall

 Act as the AzSPU technical authority (Company Occupational Health Adviser) on any

health / medical aspects of the fitness for task health assessment and health surveillance

processes

 When notified by line managers facilitate the arrangement of post-illness / injury, for

cause health assessments and business travel assessments

 Provide consultation

/ advice to HR / Line Managers / Employees on fitness for task and

health surveillance matters

 Identify medical facilities as Company Nominated Medical Providers

 The opinion of the Company Occupational Health Adviser is to be accepted on all

employment health matters related to the fitness for task assessment and health

surveillance processes. Only in exceptional circumstances need the BP E&P Health

Director be involved, this decision is left at the discretion of Company Occupational

Health Adviser.

 Initiating and maintaining health surveillance programmes

 Ensure that all people exposed to the risk factors are identified and involved in health

surveillance programme

 Medical management of personnel following exposure to health risks

 Carrying out regular reviews of health surveillance results to identify deficiencies and

areas for improvement and communicating these to the business

 Ensure that all occupational illnesses identified at surveillance programmes and they are

followed up and reported

 Inform and assist Line Managers/Supervisors regarding employees’ fitness status and any

restrictions and/or work adaptation as required together with HR representative

4.5 Health Systems Coordinator shall

 Ensure that the required periodic health assessments/surveillance take place

 Notify employees about their due health assessments/surveillance and the arrangements

for the visit as required

 Ensure that fitness for task health assessments/surveillance are performed correctly and

in accordance with this programme

Control Tier: 2

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Document Number: AZSPU-HSSE-DC-00007-2

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 Ensure that the database containing information on all periodic fitness for

task/surveillance assessments is maintained on a regular basis

4.6 Company Industrial Hygienist shall

 Ensure that all risk factors and exposures are known and evaluated

 Identify site-specific hazards

 Ensure all similar exposure groups (SEG) are defined and these groups are assigned to

specific surveillance programmes

 Ensure all necessary controls are in place

 Facilitating health surveillance programmes as required

4.7 Site Medics are responsible for:

 Inform Health Team and Logistics Team concerning Vantage block following evacuation

from an offshore installation for medical or dental reasons

 Implementing health surveillance programmes

 Assisting with the medical management of personnel following exposure to health risks

4.8 Company Nominated Medical Providers

The assessment should only be performed by a licensed medical practitioner who has knowledge

of the work that is to be performed. A description of the work (see also Task Checklist) should

accompany each individual to his/her health assessment. The assessment should always be

completed with a view to adaptation of work so that an individual is not needlessly excluded from

work. This might involve providing extra equipment or altering duties so that the individual can

then perform the work. Advice should be given to management detailing any restrictions placed

on the individual but also describing the areas where the individual can perform. In cases of

difficulty advice should always be sought from a qualified competent occupational health

professional. Any kind of health assessment should be used by nominated medical staff as an

opportunity to discuss an individual’s health concerns and for health education.

Company Nominated Medical Providers shall:

 Complete health assessments requested by HR and/or Health in the scope corresponding

to the purpose of the assessment and the employee’s health status

 Complete the requested assessment using relevant BP Medical Examination Form( s)or

their bilingual equivalents and forward promptly all FIT certificates to Occupational Health

 Inform Company Occupational Health Advisor about the next assessment due date. The

assessing physician may recommend increasing the frequency of periodic/surveillance

assessments for particular individuals with pre-existing chronic but not disqualifying

conditions. Employees in this category will be advised individually following the initial pre-

employment examination

 Forward promptly all UNFIT and CONDITIONALLY FIT results to Company Occupational

Health Advisor

 Notify immediately Company Occupational Health Advisor if the examination reveals any

medical condition(s), which might preclude performance of current job duties by the

employee, or may put safety of others at risk

Control Tier: 2

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AzSPU Fitness for Task Management Programme

 Send a scanned copy of the Fitness Certificate to BP Occupational Health / HR and the

examined individual as appropriate

 Address Company Occupational Health Adviser for further guidance in case of any doubt

connected with health assessment of Company employees

4.9 Employees shall

 Be aware that the assignment of the Employment contract is subject to successful

completion of a pre-employment assessment

 Undergo appropriate fitness for task/surveillance assessments as required

4.10 Contractors

Whilst it is the employer’s duty to maintain the health of its own workforce, where the workplace

is controlled by BP it will be appropriate to share exposure details and BP's health surveillance

programmes with the contractor so that their employers can conduct suitable and sufficient

medical surveillance for their employees.

Contractors are responsible for:

 Making suitable arrangements for health assessments/surveillance for their own

employees

 Ensure that this arrangements is carried out in a way that supports and is consistent with

BP AzSPU Fitness for Task Health Surveillance Management Programme

 Feedback anonymous health screening results to BP

5.0 Records

The following documents should be retained in a relevant database:

 Medical records from health surveillance and fitness fro task assessments as medical

confidential

 Exposure and industrial hygiene records from health surveillance programmes as

confidential

The principal medical record for all employees should be held at appropriate Company

Nominated medical facilities and/or Health Team, provided there is a full-time or part-time doctor

or nurse to ensure the records remain medically confidential and secure.

Regardless who performed an assessment or where it was undertaken all medical and

Occupational Health records remain at all times the property of the BP Health Team and access

to them will be subject to the requirements of medical confidentiality.

Company retains medical records for a minimum of 50 years after the employee leaves the

Company, or longer if required by local legislation.

Control Tier: 2

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Document Number: AZSPU-HSSE-DC-00007-2

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Health records are medically confidential documents and only Company medical staff, and

authorized Health Team administrative staffs who have signed a confidentiality agreement have

access to them.

It is Company’s policy that all individuals have the right of access to the information contained in

their own personal health records although the actual record is Company property. Individuals

shall contact Company Occupational Health Adviser for permission to access their personal

health records.

Process is described in How BP Occupational Health Service handles your health information

document.

6.0

Procedure

6.1 Fitness for Task

All BP fitness for task health assessments will be carried out by Company Nominated Medical

providers.

The costs associated with Company fitness for task health assessments will be reimbursed by

the Company.

National employees are the subject to comply with local statuary fitness for task requirements.

6.1.1 Pre - Employment / Pre - Placement Health Assessment

All new BP Exploration Caspian Sea Ltd. employees shall be engaged subject to satisfactory pre

- employment / pre- placement company health assessment. Pre-employment / pre - placement

assessment of prospective employees and temporary or casual staff is conducted to:

 Ensure that the job is within the person's physical and mental capabilities.

 Determine if any "reasonable adjustment" is required to enable the employee to work.

 Provide a baseline for future reference.

 Inform prospective employees about Company medical services and promote fitness and

the adoption of a healthy lifestyle.

Pre-employment health assessment must be completed prior to a firm offer of employment being

made.

The communication of restricted cases between HR Resourcing and Health teams is outlined in

this procedure.

All pre employment pre placement health assessments must be always preceded by completing

Task Checklist

Control Tier: 2

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6.1.2 Health Assessments before International Assignment (pre-posting)

All Azerbaijan SPU employees and authorized accompanying persons are required to undergo a

health and dental assessment prior to transfer to any overseas post.

The scope of the assessments depends on the outcome of the risk assessment for the proposed host

location and an initial enquiry into the individual’s previous health experience (see under Travel Health

Assessments).

6.1.3 Periodic Health Assessments

During their employment with the Company, certain employees will be requested to undergo

periodic health assessments to:

 Ensure that the job or the working environment does not aggravate a pre-existing medical

condition or precipitate a condition in a susceptible person.

 Ensure that the physical or mental condition of the employee will not cause harm to the

employee, other employees or the community.

 Provide an opportunity to reinforce advice on preventive measures including

immunisations, medication, protective equipment and emergency procedures.

 Ensure that local regulations are met.

 Provide data for future reference

The frequency of Periodic health assessment is based either on the risk of particular jobs, health

protection programme-related reasons or legal requirements.

Employees who are already engaged in certain critical jobs (e.g. drivers), but have not been

through their pre-employment assessment, shall undergo such assessment at the earliest

opportunity. If such Post-employment health assessment reveals a medical condition that would

preclude the employee from the fulfillment of his/her duties, the case should be left to the

discretion of the company management following advice from Company Occupational Health

Adviser.

6.1.3.1 Periodic Health Assessments during International Assignment

Expatriate Azerbaijan SPU employees and their resident dependants are required to undergo

periodic health assessments of fitness for posting.

6.1.4 Post Illness / Injury Health Assessments

Employees returning from periods of prolonged potentially significant or serious illness / injury

may require Post Illness health assessment before returning to work (e.g. employee off for 15

uninterrupted work days or more; or upon decision of Company Occupational Health Advisor

according the reason of short-term sick leaves ( less than 15 days); or following evacuation from

Control Tier: 2

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an offshore installation for medical or dental reasons, has an illness/injury that may be work-

related, and/or may require a phased return to work or change to tasks in short term). This is

especially important where the safety of others is dependant on their state of health e.g. drivers,

offshore and remote site workers.

HR and/or Line Management will inform Health Team about employees who are on long-term

sickness absence, or who are disabled.

Health Team will also be informed when the illness or injury may be work related, may require

phased return to work or change of task in short term.

All post illness/injury health assessments must be always preceded by completing Task Checklist

The Company Occupational Health Adviser will make the necessary arrangements to contact the

employee and will then determine the requirement for further examination.

For details please refer to the AzSPU Sickness Absence Management Programme.

6.1.5 For Cause Health Assessments

If there is cause to question the fitness to work of any BP employee assessment may be

requested:

 by the line manager because of frequent absenteeism, behavioral changes or poor job

performance.

 as part of an incident investigation where health issues are thought to be relevant.

 by the employee if he/she has any concern about their fitness to perform their job, role or

tasks.

If any BP manager or supervisor has cause to question the Fitness to Work of any BP employee

a review can be requested. Such requests for reviews should be made through HR. Company

Occupational Health Adviser will be notified when such a request is made and will decide on

further action. Line manager should inform both the occupational health professional and the BP

employee of the reasons for fitness for task assessment referral.

All for cause health assessments must be always preceded by completing Task Checklist

6.1.6 Voluntary Wellness and Fitness Assessments

BP Azerbaijan SPU has championed adoption of Fitech Wellness and Fitness assessments.

These assessments give the individual a broader picture of their health. On completion of the

assessment an individual booklet is produced by Fitech^TM Software which contains the results

produced along with comparisons from previous assessments. The tests are explained and the

normal values given. Advice is given to the individuals on their lifestyle, fitness, dietary habits,

stress levels and coronary risk assessment.

Control Tier: 2

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Fitech Wellness and Fitness assessments are available on voluntary basis to employees as part

of health promotion campaigns.

6.2 Health Surveillance

Health surveillance is about systematically watching out for early signs of work-related ill

health in employees exposed to certain health risks.

Health Surveillance is the ongoing, systematic collection, analysis, and interpretation of health

data essential to the planning, implementation, and evaluation of occupational health practice,

which is closely integrated with the timely dissemination of these data to the relevant parties. A

review of the risk assessment process will identify if there is a hazard to health and who may be

affected by it. This includes a consideration of chemical, biological and physical agents and work

activities. To be effective, health surveillance must be directly linked to preventive action. The

actions prompted by the surveillance system should be directed not only at the individual case or

the affected group, but also at the responsible workplace factors.

Health surveillance programmme should:

• identify cases of occupational illness or injury; and/or

• monitor trends of occupational illness or injury.

Health surveillance is appropriate where potential exposure to a workplace hazard has a known

health effect and there is a validated, reproducible and measurable biological impact.

Surveillance will be conducted when an exposure is identified or can be reasonably expected, or

is required under legislation. These include a wide spectrum of chemical, physical and biological

hazards.

Health surveillance will not be conducted when there is no exposure or reason to

expect an exposure unless specifically required by legislation.

6.2.1 Monitoring of exposure

Health surveillance may take one or more of the following forms:

 Biological monitoring is the measurement and assessment of a substance or its

metabolite in tissues, secretions, excreta or exhaled air of the exposed workers.

 Biological effect monitoring is the measurement or assessment of early biological effects

in exposed workers.

 Inspection by a suitably qualified person.

 Review of records and occupational history during and after exposure.

Baseline health surveillance is required pre-exposure and subsequently at intervals not

exceeding 12 months or as indicated in the relevant procedure.

The following exposures are recognized as significant within the oil and gas industry and require

surveillance.

Control Tier: 2

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•

Asbestos

•

Benzene

•

Cadmium

•

Carcinogens

•

Hand Arm Vibration

•

Ionizing Radiation

•

Lead

•

Mercury

•

Noise

•

Respiratory Irritants/Sensitizers

•

Skin Irritants/Sensitizers

•

Solvents

•

Unknown potentially hazardous material

6.2.3 Management Following Exposure

Where health surveillance shows that an employee’s health is being affected by their work,

measures must be taken to prevent further harm to the individual and their co-workers and to

provide any necessary treatment. Where appropriate, it may be necessary to redeploy personnel

or provide ongoing long-term support.

6.2.4 Monitoring and Evaluation

The results of health surveillance shall be regularly assessed to determine whether the impact of

risk is being minimized, and to identify any potential means for reducing the risk in the first

instance. Additionally, consideration shall be given to whether there is a requirement for

increasing the type and frequency of health surveillance measures.

7.0 Key Documents/Tools/References

1. BP Health Data Privacy & Protection

2. Scope and Frequency for Fitness for Task and Health Surveillance Assessments

3. Fitness for task assessments flowchart

4. Vaccination required for Azerbaijan, Georgia and Turkey

5. Task Checklist

6. Fitness for Task Questionnaire

7. Dental Assessment Form

8. Fitness for Task Certificate Samples

9. Global Expat Process Health Requirements

10. Fitness for Task Compliance Checklist

11. Authorisation Form

12. OGUK Medical Aspects of Fitness for Offshore Work: Guidance for Examining Physicians

- Issue 6

13. NFPA 1582 Standard on Medical Requirements for Fire Fighters and Information for Fire

Department Physicians

14. DVLA Guidance to the Medical Standards for Fitness to Drive

Control Tier: 2

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15. IMCA Medical Standards for Diving at Work

16. AzSPU Noise Management and Hearing Conservation Programme

17. AzSPU Offshore Medical Evacuation Procedure

18. AzSPU Respiratory Protection Programme

19. AzSPU Sickness Absence Management Programme.

20. AzSPU Substance Abuse Management Programme

Revision/Review Log

Revision

Authority

Custodian

Revision Details

Date

25.02.2009

Almaz

Shahla

Periodic Review

Agazade

Seyidova

29.07.2009

Almaz

Shahla

The Fitness for Task Management Programm

Agazade

Seyidova

has merged with the The Health Surveillance

Management Programme in line with the new

BP OMS GRP for Fitness for Task and Health

Surveillance

Almaz

Elnur

Document footer: Revision date changed

September

Agazade

Mirzazadeh

Front Page: Custodian; Revision date and Next

2010

revision date are changed.

1.0 Purpose/Scope: Wording added to show the

linkage with OMS and GRP

2.0 Definitions: Health Team definition is changed.

Medgate definition is added

3.0 General Requirements:

 BP Getting Health Right; BP Group Medical

Management Guide and BP Global Guidance on

Fitness for task assessments links are removed.

 OMS Group Essentials 3.4.4 and 3.4.6; BP

Group Recommended Practice for Fitness for Task

and Health Surveillance; Azerbaijan Republic

Ministry of Health order N13 and OGP Health

assessment of fitness to work in the E&P industry

are added.

4.1 Line Managers/Supervisors shall : Defining

tasks that may require health surveillance is linked

to working with Company Industrial Hygienist

4.7 Site H&S advisor is responsible to ensure:

removed

4.8 Site Medics are responsible for: Role during

medevacs and referrals is defined.

Control Tier: 2

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5.0 Records: Link to How BP Occupational Health

Service handles your health information document

is added.

6.1 Fitness for Task: The compliance of natioanal

employees’ fitness assessment process with

statuary fitness for task standards of Azerbaijan,

Georgia and Turkey is added.

6.1.1 Pre - Employment / Pre - Placement Health

Assessment: Link to Communication Process

Physical Restrictions between HR and Health team

is added.

6.1.4 Post Illness / Injury Health Assessments

New trigger is added to conduct post illness fitness

assessment upon decision of Company

Occupational Health Advisor according the reason

of short-term sick leaves (less than 15 days).

6.1.6 Voluntary Wellness and Fitness Assessments:

The “Fitech” is replaced with

“Voluntary” in the

heading.

6.2 Health Surveillance: Process description is

updated.

7.0 Key Documents/Tools/References:

 Introduction of Fitness for task assessments

flowchart

 Major change in Scope and Frequency for

Fitness for Task Health and Surveillance

Assessments

 Major changes in Task Check List

Control Tier: 2

Revision Date: 15 September 2010

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AzSPU Food Safety Management Programme

Page 2 of 36

CONTENTS

Page

Part 1 PURPOSE

Part 2 SCOPE

Part 3 DEFINITIONS

Part 4 ROLES & RESPONSIBILITIES

Part 5 KEY PERFORMANCE INDICATORS & ACTION TRACKING

5.1 Key Performance Indicators (KPI’s)

8 - 9

5.2 Action Tracking Parameters

9 - 11

Part 6 FOOD SAFETY AUDIT GUIDANCE

6.1 Introduction

6.2 Recommended Frequencies of Food Safety Audits & Inspections

6.3 Annual Audit - BP AzSPU Annual Food Safety Audit Report

6.4 Quarterly Audit - Catering Action Report

6.5 Weekly Audit - Hygiene Inspection Checklist

6.6 Corrective Actions

6.7 Reporting

Part 7 ANNUAL AUDITS

7.1 BP BU / SPU Food Safety Audit Standard

(The Standard)

7.2 BP BU / SPU Annual Food Safety Audit Report

(The Report)

Part 8 QUARTERLY AUDITS

8.1 Action Tracking Parameters

(The Standard)

8.2 Catering Action Report

(The Report)

8.3 Catering Action Report Checklist

Part 9 WEEKLY REVIEWS

9.1 Hygiene Inspection Checklist

(The Standard & Report)

9.2 Hygiene Inspection Checklist Guidelines

(Guidelines)

9.3 Hygiene Inspection Checklist - Small Facilities

9.4 Hygiene Inspection Checklist Guidelines - Small Facilities

Part 10 GENERAL FOOD SAFETY PRINCIPLES

17 - 23

Appendix 1 BP Microbiological Guidelines (for ready to eat foods).

24 - 25

Appendix 2 Food Sampling Record

26 - 27

Appendix 3 Protocol of a Food Poisoning Outbreak

28 - 29

Appendix 4 Food Poisoning Questionnaire

30 - 32

Appendix 5 Scope and frequency of food-handlers medical assessment

Control Tier: 2

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AzSPU Food Safety Management Programme

Page 3 of 36

PART 1.

PURPOSE

Everyone involved with food handling has responsibility to ensure food is safe to eat. The purpose of

this management programme is to ensure the highest standards of food safety and hygiene are

achieved. Furthermore, it contributes to the welfare and wellbeing requirements of those who are

involved in BP AzSPU activities. This management programme applies to all BP AzSPU operations and

associated project catering operations (e.g. where BP is the lead partner in a project) and should be

used as a reference document in relation to assure the effective implementation of the Contractor

Control Plan (CCP) for Catering Services.

This assurance programme also recognises that „No Harm to People‟ can be achieved through „Zero

Defect Food‟ and recognizes the principles of HACCP (Hazard Analysis Critical Control Points) as a

primary method of controlling food safety and referred to “OMS Group Element 3.4 - Health and

Industrial Hygiene”.

This assurance program operates at three levels:

1. The „minimum‟ standard to be achieved is set out in Part 5.1 Key Performance Indicators (KPI‟s).

Failure to meet the „minimum‟ standards would be deemed a major non-conformance and may

result in escalation. It is important to emphasize that meeting the „minimum‟ standard is the

baseline in terms of food safety performance.

2. In order to drive continual improvement in food safety performance „best practice‟ has been

introduced (see Part 6.3 - BP AzSPU Annual Food Safety Audit). All facilities will be audited

against this

„best practice‟ standard. This provides a framework for driving the „minimum‟

standard towards „best practice‟.

„Action Tracking Parameters‟ (see Part 5.2 and KPI 1) are intended to measure food safety

performance and provide management information by focusing on key aspects of food safety.

The results of Audits and Inspections will be documented and used to indicate areas of non-

conformances and opportunities for improvement. The system also ensures that support and

resources can be appropriately prioritized and allocated.

Furthermore, this programme is designed to provide greater clarity for food safety:

 By outlining Food Safety Policy

 Defining Responsibilities

 Introducing a „minimum‟ and „best practice‟ standard for caterers and contractors by which they

will be audited against.

 Providing clear definitions.

This management programme does not apply to water quality or fitness for work which are covered in

separate management programmes.

Control Tier: 2

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AzSPU Food Safety Management Programme

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PART 2.

SCOPE

This food safety management program is intended to be applied across catering operations in

Exploration & Production (E&P) projects and operations under direct contract to BP and through

contractors to BP:

On shore catering facilities:

Production / storage terminals

Construction sites/facilities

Offices

Off site catering facilities providing food to sites where BP is the client

Remote service canteens (where food is not prepared but is stored, displayed & served)

where BP is the client

Camps where BP is the client

Guest houses where BP is the client

Off shore catering facilities:

Drilling and production platforms operated by BP

Service vessels (e.g. crane barge, specialist function vessels)

Supply vessels (e.g. goods transport vessels)

Personnel transport vessels (e.g. crew change vessels)

Support vessels

Floats where BP is the client (e.g. a vessel being used as a temporary source of

accommodation while another off shore facility is being repaired / upgraded / mobilized)

This Food Safety Management Program in its entirety is intended to apply to guest houses or small

scale catering facilities (e.g. 50 meals per day) the fundamentals of food safety principles detailed in this

programme. To indicate the specific applicable requirements for these smaller facilities, modified

Hygiene Inspection Checklists will be provided to these sites. Audits will take into consideration those

elements of the Action Tracking Parameters that are not applicable to these smaller facilities.

Control Tier: 2

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AzSPU Food Safety Management Programme

Page 5 of 36

PART 3.

DEFINITIONS

BP Business Unit.

Contract TS

Contract Technical Specialist.

SPU

BP Strategic Performance Unit.

PSCM

Procurement and Supply Chain Management.

Biological Contaminants

Living organisms such as viruses, bacteria, fungi, parasites or

toxins produced by some of them.

Caterer

An individual or company that has direct responsibility for

producing food for customer or employee consumption.

Catering Facility

An operation that stores, prepares, packages, serves, vends, or

otherwise provides food for human consumption.

Catering Manager

Any person who supervises food handlers or manages elements of

the food supply chain.

Chemical contaminant

Substances such as cleaning chemicals, pesticides, etc.

Critical control point

Apoint or procedure in a specific food system where loss of control

may result in an unacceptable health risk (see HACCP).

(CCP)

Critical limit

The maximum or minimum value to which a physical, biological, or

chemical parameter must be controlled at a critical control point to

minimize the risk that the identified food safety hazard may occur

(see HACCP).

Cross-contamination

Transfer of biological contaminants from one food to another,

either by direct contact or by food handlers, contact surfaces or the

air.

Disinfection

A process to reduce the number of microorganisms to a safe level

by physical or chemical means.

Food Contamination

The introduction or occurrence of any biological or chemical agent,

foreign matter, or other substances not intentionally added to food

which may compromise food safety or suitability.

Food handler

Any person who directly handles packaged or unpackaged food,

food equipment and utensils, or food contact surfaces.

Food safety

Assurance that food will not cause harm to the consumer when it is

prepared and/or eaten according to its intended use.

Food-borne illness

An illness caused by biological contaminants that are carried on

food.

Food Poisoning

An acute illness of sudden onset caused by the recent

consumption of contaminated or poisonous foods.

An illness caused by large quantities of biological contaminants

and/or their toxins that have multiplied on food before being eaten.

HACCP

Hazard Analysis Critical Control Points - A system for producing

zero defect food.

Hazard (in food safety)

A biological, chemical, or physical property that may cause an

unacceptable health risk.

Control Tier: 2

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AzSPU Food Safety Management Programme

Page 6 of 36

High Risk Food

Foods which support the growth of bacteria and are eaten without

further treatment (that would destroy food poisoning organisms).

High Risk Food is usually rich of protein and moisture. They

include: cooked meat & poultry products, rice, seafood, dairy

products and some salads.

HVAC

Heating Ventilation & Air Conditioning.

Indicator organisms

Bacteria whose detection in food or water indicates the presence of

harmful pathogens (e.g. E. coli).

Microbiological criteria

Defines the acceptability of a food, based on the presence,

absence or number of microorganisms.

Microorganism

A bacteria, virus or organism not visible to the naked eye.

Physical Contaminant

Foreign bodies such as insects, glass, metal etc.

Pathogen

A disease producing organism.

Control Tier: 2

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AzSPU Food Safety Management Programme

Page 7 of 36

PART 4.

ROLES & RESPONSIBILITIES

The roles and responsibilities with respect to this document are described below.

Health Manager / Environmental Health Specialist will be responsible for the following:

 Support supply chain management (PSCM) to procure and provide of catering services

 Pre-qualification visits for prospective caterers in support of the supply chain

 Providing information relating to current and potential food safety performance

 Communicate such information in an effective manner to relevant parties

 Assure food safety performance with respect through audits, inspections etc.

 Carry out annual and quarterly audits (see Table 3 in Section 6.2)

 Support the food safety inspection and audit programme

 Support appropriate action to close out non-compliances

 Intervene where any significant food safety issues exist

Technical Specialist (TS) for each contract will be responsible for:

 Scoping out and setting up catering provision within supply chain management guidelines

 Ensuring the caterer communicates any significant issues highlighted during audits

and

inspections and carries out regular catering reviews

 Acts on the information in relation to the standards of food facilities and equipment

 Ensuring facilities and equipment are provided to allow the caterer to operate in a safe and

hygienic manner

The Contractor will be responsible for the following (This includes BP if there is a direct

relationship with the Caterer):

 Ensures adequate resource is in place to monitor the performance of the caterer

 Works with the caterer to close out non-conformances raised by the caterer and/or food safety

visits

 Compliance with all project standards, statutory requirements, permit and license conditions

 Ensuring all relevant permits and licenses are obtained including those of which the caterer are

responsible for

 Dedicates a resource who will have responsibility in relation to food safety policy, procedures and

records

The Caterer will be responsible for the following:

 Cooperating with all relevant personnel

(internal and external) in relation to food safety

performance

 Key Performance Indicators are not compromised

 Ensuring that food handlers are properly trained and supported to work with food in a safe and

hygienic manner

 Ensuring proper and effective supervision of food safety at all times

 Have an effective internal food safety inspection and monitoring programme

 Obtaining any permit or license (as soon as reasonably practicable) and notifying the contractor

of any potential exposures in this regard

Control Tier: 2

Revision Date: 25 May 2010

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AzSPU Food Safety Management Programme

Page 8 of 36

 Notify any changes or movements in key catering personnel to the contractor and CAM

PART 5.

KEY PERFORMANCE INDICATORS AND ACTION TRACKING

5.1 Key Performance Indicators (KPI’s)

A series of Key Performance Indicators (KPI‟s) with related performance targets have been developed

to monitor catering performance and these are included in Table 1 below. The frequency of monitoring

of each KPI to be carried out by the Contractor etc is also included.

Table 1: KPI’s Relevant to Catering Services Provision

Key

Performance

Rationale

Performance Target

Monitoring Frequency

Indicator

KPI-1

Suitability of

Catering facilities must be

The facility is capable of

Pre-qualification

(audit of

Catering

hygienic and safe

(fit for

providing safe, hygienic

facility

operated

Facilities

purpose). Premises shall

food

when operated

prospective caterer) where

be suitable for the numbers

correctly.

caterer provides catering

be catered

for.

facilities.

Reference can be made to

Where retro-applied an

Contract‟s renewal or

existing reports for existing

appropriate interval shall be

commencement (see Table

contractors with regards to

agreed for facilities to be

4-Action Tracking

tendering and contract

brought up to the required

Parameters) and Table 3

renewal.

minimum standard.

(Audit Frequency &

Rationale).

KPI-2

Meet all Legal

The Caterer and Contractor

All legal standards must be

Prior to mobilization and as

Standards

must not be brought into

met & maintained.

detailed in Table 3 - Audit

disrepute. Hence, all legal

Frequency and Rationale.

standards

must

Where, any doubt exists,

exceeded

reference should be made

the BP Technical

Authority

Food safety

specialist.

KPI-3

Health status of

Health and vaccination

Full compliance with local

Prior to mobilization and as

staff.

checks as specified in the

BP and national medical

detailed in Table

3-Audit

local BP fitness for work

requirements is maintained

Frequency and Rationale.

policy are required.

at all times.

Additional Checks e.g.

visual examination for cuts

and lesions may be

undertaken or swabs taken.

KPI-4

Temperature

Food temperatures are

Temperature requirements

During pre-qualification and

Control

critical to food safety and

(detailed in Table 4 - Action

as detailed in Table 3-Audit

Documentation.

robust measurement and

Tracking Parameters) must

Frequency and Rationale.

recording

system

be met & maintained.

required at all critical

Comprehensive

records

stages from delivery to

must be kept at all critical

service.

stages.

Control Tier: 2

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KPI-5

Cleaning

Robust cleaning schedules

The facility must be kept in

As detailed in Table 3-Audit

Schedules.

must be in place to reduce

a clean, hygienic condition.

Frequency and Rationale.

cross-contamination. The

Cleaning schedules must

schedule should state what,

be understood by all

who, when and how

personnel

and cleaning

equipment is cleaned.

once complete, signed off

by assigned supervision.

KPI-6

Training

Managers and supervisors

Management must be

During pre-qualification and

of catering operations must

trained

level

as detailed in Table 3-Audit

have

the

necessary

intermediate qualifications.

Frequency and Rationale.

knowledge of food safety

e.g. BP Food Safety for

principles and practices to

Managers Course. All

be able to identify potential

prospective caterers must

risks and take appropriate

demonstrate that chefs and

corrective action to remedy

camp bosses are „qualified‟

deficiencies.

to this level. No exception

for prospective caterer.

Existing caterer allowed

months

confirm

qualification.

KPI-7

Documented

HACCP is a system for

Food safety policy is

During pre-qualification and

HACCP

assuring that food safety

documented, unambiguous

as detailed in Table 3-Audit

internationally recognized

and endorsed by the most

Frequency and Rationale.

Food Safety

minimum standard for food

senior manager

of the

Policy

service and catering.

company/board.

Fully

developed

and

3 month derogation for

implemented

HACCP

existing caterer.

system specific

to the

facility.

KPI-8

Contamination

Food

contaminants

Systems

(including

During pre-qualification and

Control

(physical, chemical and

equipment and behaviors)

as detailed in Table 3-Audit

microbiological) are the

must be in place to protect

Frequency and Rationale.

cause of food related

food

from

becoming

incidents. Protecting food

contaminated,

and

from contamination will

excluding

food from the

contribute significantly in

food chain if indications

the provision of safe food.

exist

suggest

contaminants that have

compromised food stuffs.

All monitoring methods

will be conducted by trained personnel, in co-operation with project and

operations management as required. BP reserves the right to use contracted personnel at any time

without authorization.

It needs to be clearly understood by catering contractors that failure to meet the above catering KPI‟s

will put a Caterer in a Non-conformance situation. This in-turn would require immediate action to rectify

the non-conformance. Failure to rectify a Non-Conformance might result in an unsuccessful tender

submission or renewal of catering contract.

5.2 Action Tracking Parameters

The results of Audits and Inspections will be documented and used to indicate areas of non-

conformances and opportunities for improvement. Furthermore, information from the Quarterly and

Annual audits will be placed into Catering Action Reports, and Food Safety Matrix. These specify

Control Tier: 2

Revision Date: 25 May 2010

Document Number: AZSPU-HSSE-DOC-00080-2

Print Date: 2/1/2011

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AzSPU Food Safety Management Programme

Page 10 of 36

responsibilities i.e. facility provider or caterer. The parameters used in the Action Tracking Parameters

are given in Table 2. The Food Safety Matrix will be used as a tool to measure respective catering

performance at PU and SPU level. It may also be used to indicate where additional resource might be

required in the support of caterers or facility provider e.g. more training required or additional catering

equipment.

The status of various parameters examined will be reflected within the matrix and indicated by colour:

Green - Work in hand or not imminent. Yellow - Action required. Red - Urgent action required.

Table 2: Action Tracking Parameters (Note: italicised issues are Caterer responsibilities, others are for facility provider)

Criteria

Example

Green

Yellow

Red

Personal

Staff washing their hands on

Staff observed

Staff not washing hands

Hygiene

entering food preparation

engaging in correct

thoroughly

after visiting toilet or

areas, change of task and

hand washing during

handling refuse

after using the toilet.

visit

Hand Washing

WHB should be

Located near

Not located near to

No soap or drying

Provision

unobstructed and sited near

entrances,

entrances but with soap

facilities available at

(WHB)

entrances and provided with

accessible and with

and drying facilities

Wash Hand Basin

liquid soap dispensers, hand

soap and hand

drying facilities and waste

drying facilities

bin

Hot Water

Available capacity should be

82ºC (disinfection

60ºC (disinfection sinks &

<60ºC (disinfection

Provision

at least 1litre per person

sinks &

dishwashers)

sinks & dishwashers)

served. E.g up to 100

dishwashers) 60ºC

40ºC-43ºC (WHB)

<40ºC or >49ºC (WHB)

customers -200 litres

(detergent sinks)

Sporadic hot water

up to 500 customers -350

43ºC-49ºC (WHB)

availability

litres

Available at all times

Then over 500 1litre per

person

Cross-

Controlled through the use

Provision and

Colour coded equipment

No colour coded

Contamination

of colour coded chopping

effective segregation

provided but used

equipment available.

boards, knives and cleaning

of colour coded

incorrectly

Cross contamination

cloths. Raw foods stored

chopping boards,

between raw & cooked

below cooked (ready to eat)

knives, cloths and

foods or physically

correct food storage.

segregated.

Physical /

Effective control of cleaning

Control over

Policy available but not

No MSDS in place,

Chemical

chemicals, glass, ceramics,

potential

fully implemented.

chemicals stored with

Contaminants

wood, decanted ingredients

contaminants.

food. No physical

etc.

Dedicated chemical

contaminant control.

storage.

Significant potential for

contamination.

Refuse

Bins effectively distributed

Lidded external bins

Bins with manually

Waste bins overflowing.

Arrangements

within the kitchen. External

stored away from

handled lids in use

External food bins

bins enclosed and kept

entrances.

internally. Some refuse

open, attracting pests.

away from kitchen

strewn outside.

Pest Control

Facility should be pest free

Effective pest control

Pest activity identified but

Evidence of

and designed to keep pests

measures in place

control measures in place

uncontrolled pest

out.

presence and / or an

absence of control

measure

Salad

Potable water and sanitiser

Sanitiser and

Potable water or rinsing

Potable water / salad

Preparation

used to disinfect and rinse

potable water used

not carried out.

washing / sanitiser not

salad vegetables.

to disinfect & rinse

used.

salad vegetables

Temperature

Food should not be left out

T: 5ºC or below

T: Between 5C - 8ºC

T: Above 8ºC

Control:

at ambient for more than 20

Equipment is

Food left at ambient over

Equipment is not

Chilled,

minutes and temperature

available and

20 minutes. Equipment is

available or maintaining

Blast Chilling

checked on delivery.

working within

available but maintaining

food temperatures

Equipment capable of being

specification

food temperatures

above 8ºC

able to rapidly reduce and/or

between 5ºC & 8ºC

Control Tier: 2

Revision Date: 25 May 2010

Document Number: AZSPU-HSSE-DOC-00080-2

Print Date: 2/1/2011

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AzSPU Food Safety Management Programme

Page 11 of 36

maintain food temperatures

between 1ºC & 5 ºC

Stock Control

Robust implementation of

Evidence of FIFO

Soon to expire products

Undated or out of code

(rotation)

First In, First Out (FIFO)

implementation. All

available in larger

products present.

stock movement. Products

products in code and

quantities than the

Products missing

correctly labelled, free from

well labelled.

operation can reasonably

labelling. Packaging

damage and within date

Packaging intact.

consume in the remaining

compromised.

code. Approved supplier list

Product rejection

period. Similar products

Product incorrectly

available.

notices available.

with a broad range of

labelled. Product

expiry dates present.

certification expired or

unavailable.

Frozen

Should be easily capable of

-18ºC or lower

Between -18ºC & -12ºC

Above -12ºC

Storage

storing food at or below -

18ºC

Hot & Cold

Should be able to keep food

63ºC or above / 5ºC

Between 60C & 63ºC /

Below 60ºC / above

Display

hot above 63ºC/below 5ºC

or below

5ºC & 8ºC

8ºC

HVAC

Air Temperatures in kitchen

Kitchen

Kitchen temperatures

Systems

being maintained at 25ºC or

temperatures at

between 25ºC & 30ºC

above 30ºC or

below and capable of

25ºC or less

inadequate extraction of

removing cooking vapours.

Vapours being

cooking vapours

extracted

Cooking Too

Food Should be cooked as

Food Cooked as late

Completion of cooking

Far In

close to consumption as

as possible before

concluded more than an

concluded more than

Advance

possible. Cooking far in

service and/or during

hour prior to service with

an hour prior to service

advance due to power cuts

service.

adequate temperature

with inadequate

is not accecptable.

controls in place

temperature control

Hot Food

Cooked food to achieve a

75ºC or above on

Between 70ºC & 75ºC on

Less than 70ºC on

Temperature

core temperature of 75°C

completion of

completion of cooking.

Control

and to be kept at 63°C or

cooking.

Food kept above 63ºC for

Food held below 63ºC.

above for no more than 4

Food kept at 63 ºC

more than 4 hours.

hours

or above for less

than 4 hours.

Hot Holding

Should be able to keep hot

Cabinet maintaining

Cabinet not achieving

Cabinets

food at 63ºC or above

temperature above

temperature between

60ºC or Cabinets

63ºC

60C & 63ºC

required but not

provided

Cleaning

Robust cleaning schedule in

Cleaning schedule in

Cleaning schedule

No evidence of

place and catering grade

place and catering

available but not

organised cleaning and

cleaning products available

grade chemicals in

implemented, or non-

use of non-catering

& used.

use.

catering grade chemicals

grade chemicals.

in use.

Training

Supervisors trained to

Supervisors received

Supervisors about to take

No intermediate level

Intermediate Level and all

intermediate level &

intermediate level course

training for supervisors

food handlers given a

food handlers

+ food handlers trained

and/or no training

minimum of an induction and

trained

with training programme

programme in place.

6 hours food hygiene

implemented

training

Fitness For

All food handlers are

Full compliance with

BP policy adopted but

No evidence of

Work

vaccinated & medically

BP local policy.

documentation

compliance with BP

screened periodically and

Valid

incomplete or expired

policy.

prior to commencement of

certificates/documen

work.

tation available in

facility.

Structure &

There should be a linear

Easily capable of

Poor layout with most

Area too small to meet

Layout and

workflow that allows staff to

providing safe food

tasks being conducted in

the demand. Risk of

Maintenance

work without compromising

for the intended

one area.

contamination e.g.

food safety. A robust

number of

Preventative maintenance

Cooked food and raw

Planned Preventative

customers. Robust

performed with some

foods prepared in same

Maintenance (PPM) program

documented PPM

equipment unavailable

area. Equipment

is in place and equipment is

available.

when required. Repairs

modified to effect

safe to use & consistently

Equipment repaired

performed while exposed

repairs using

available when required.

to manufacturer

food present. PPM

components that do not

Control Tier: 2

Revision Date: 25 May 2010

Document Number: AZSPU-HSSE-DOC-00080-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Military reference books and manuals (2009-2023, Volume 4) - page 17